project presentation v8
TRANSCRIPT
PATHF INDERS
Team members:Ana Gigli - 100977739
Azadeh Khaleghi - 101025630Fabio Brasil - 101019133
Maria Mercedes Tapia Diaz - 101014383Pranav Patel - 101041535
Scope Management ProjectNew feature on GBC App
February 18, 2016 Professor: Toni TanosMGMT 4015 - Scope Management
Questions
How many of you did not know anyone in this program?
Would you have liked to have contact with alumni?
Lessons Learned ProjectNew feature on GBC App
Agenda
• Background and Project Goals• Lessons Learned Features• Project Scope• Implementation Strategy• Working Team• Communication Plan• Roadmap• Q & A
Background and Project GoalsMAIN PROBLEMS
• Lack of communication with peers • Poor description of courses dynamic and contents
OUR GOALS
• To increase student satisfaction in George Brown College by 10%• To increase awareness of George Brown College by 20% • To grow enrollment at George Brown College by 3%
Lessons Learned Features
Learning from former students’ experience
Staff will receive feedback from
students
Overall GBC will help students
Building personal connection
Building a professional profile
Lessons Learned Features
Huge and up-dated data base
Friendly access to
shared opinions
Information will be
organized
Monitoring information
Ranking information
Lessons Learned Features
GETTING STARTED!
• Download the GBC App• Login with your student ID • Lessons Learned tab will
appear at the bottom
• Click on the tab • Post your comments, tips
and any information from your personal experience at GBC
• Be connected with all GBC Community!
Lessons Learned Features
EASY TO USE APPLICATIONJust like the common applications used by the majority of students (Facebook, Instagram, and Twitter).
INTEGRATED WITH GBC APPAdd-on and easy to upgrade to GBC App.
CONNECT ALUMNI WITH CURRENT STUDENTSCurrent students will have the opportunity to see review and ratings published by alumni.
GBC STAFFThe GBC staff will also have accessibility to share information among their peers and students.
TIMELINE AND LOCATIONUsers will be able to see the posting date and location (optional).
PICTURE (optional)By including a nice picture, users will be able to engage with others.
DESCRIPTIONExplain the “lessons learned” by including your own description.
#HASHTAGSHashtags can be used to mark and search for content.
LIKE & COMMENTUsers will be able to like and comment in each lessons learned.
Project Scope
Assumptions• Members of the GBC team will perform
together with 3rd party developers in all
activities planned
• Preparation and provision of infrastructure
for the program will be the responsibility of
GBC
• App add-on will be incorporated and test
separately and as well during scheduled
maintenance.
Constraints
• April 30th, 2017 is the official launch
• Budget of $ 100,000 – 15% contingency
plan
• Must not interfere with academic activities
during the school year.
• Minimum of 5 volunteer students (software
designers, marketing, project management)
Project Scope
Implementation Strategy• The Project comprehends a hybrid group of students and 3rd party developers
(on site freelancers) to design and develop the application.
Weighted Factor Model: Developing the Application
Criterias Description Weight
Cost The cost to implement the project must be atractive and inside budget
20% 3 0.6 1 0.2 2 0.4 3 High
Skills Developers with experience in developing mobile applications
40% 1 0.4 3 1.2 2 0.8 2 Moderate
Student's engagement Increase student's interests for the final product of the project
30% 3 0.9 1 0.3 3 0.9 1 Low
FlexibilityThe project team must be able to adjust to unpredictable difficult issues and cooperate professionaly
10% 1 0.1 3 0.3 2 0.2
Total 2 2 2.3
Current GBC’s students
3rd party developer
Hybrid group of GBC’s students and 3rd party developer
3 High2 Moderate1 Low
Implementation Strategy• The following approach will be considered for the project lifecycle:
Project Preparation
Solution Design
Application Developement Testing Go Live &
Support
Project Management
Marketing
Working Team
Sponsor
Project Manager
TechnologyMarketing
GBC Mkt Student
GBC Mkt Student
GBC Tec Student
GBC Tec Student
Pathfinders
Toni Tanos
App developer (freelancer)Mkt Consultant Full Time Full Time
Part Time Part Time
Part Time – Project Team
Communication Tools• Email• Call• Face-to-Face Meeting• Written Report• Announcements through the Website
Communication Plan
Stakeholder What Information Do They Need Frequency Medium File format
GBC staff Updated project costst, schedule, quality performance/ Problems and proposed actions WEEKLY Written report via E-mail and hard copy and
meeting PDF
GBC Must not exceed budget and goals must be met. WEEKLY Written report via E-mail and hard copy and meeting PDF
STUDENTS Project update MONTHLY Web update by sending notification NA
HUMAN RESOURCES Updated project schedule and costs/Approved change orders BI-WEEKLY Written report via E-mail and hard copy and
meeting PDF
TECHNICAL SUPPORT Updated project schedule and costs/Approved change orders BI-WEEKLY Written report via E-mail and hard copy and
meeting PDF
APPLICATION DEVELOPMENT [COMPANY]
Updated project schedule and costs/Approved change orders BI-WEEKLY Written report via E-mail and hard copy and
meeting PDF
GBC FACULTY STAFF Project update MONTHLY Written report PDF
PATHFINDERS Updated project schedule and costs/Approved change orders WEEKLY Written report via E-mail and hard copy and
meeting PDF
MARKETING CONSULTANT Project update (milestones)/Budget update SEMI ANNUAL Written report via E-mail and hard copy and meeting PDF
SOFTWARE DEVELOPMENT CONSULTANT Project update (milestones)/Budget update MONTHLY Written report via E-mail and hard copy and
meeting PDF
IMFORMATION AND PRIVACY COMMISSIONER ONTARIO Project update SEMI ANNUAL Written report PDF
MARKETING TEAM Updated project schedule and costs/Approved change orders MONTHLY Written report via E-mail and hard copy and
meeting PDF
ALUMNI Project update QUARTERLY- ANNUAL Web update NA
Roadmap• The project considers the following roadmap and milestonesPHASE 1ST MONTH 2ND MONTH 3RD MONTH 4TH MONTH
Project Preparation
Solution Design
Application Development
Testing
Go Live & Support
Marketing
All Project plans approved and signed
Solution design appoved
Lessons Learned App Completed
Lessons Learned App Tested
Lessons Learned AppLaunch Project
CloseoutMarketing strategy approved
Advertising approach completed Start Mkt
campaignEvaluate Mktcampaign
Q&A
Thank you !!!