PLANNING PHASEPROJECT CYCLE

Group Members:439. Dip Narayan445. Mukesh458. Sharmila464. Suyasha471. Manoj

Presented by:Group 4

BPH 26th BatchMaharajgunj Medical

CampusInstitute of Medicine, TU

Kathmandu, Nepal

Assignment Subject: Project Planning and DevelopmentAssigned by: Assistant Prof. Ashok Bhurtyal

Date of presentation: 4th Mar 2016

OUTLINE OF PRESENTATION• Introduction• Commonly used tools for project planning• Steps in Planning a project with Example• Summary

PROJECT LIFE CYCLEConceptual Phase

Planning Phase

Execution/Implementat

ion Phase

Closure phase

INTRODUCTION “Project planning is a form of operational planning, whereby the

consecutive steps to implement the project activities are carefully mapped out, based on an analysis of relevant information and linked to the program in which the project takes place and to which it should contribute. Essentially, project planning involves establishing the scope, aims and objectives of a project, the way in which the project will be performed, the roles and responsibilities of those involved, and the time and cost estimates.” (Project Management in Public Health in Europe, EU Health, 2011)

Planning normally answer the question like what, how, who and when.Planning is simply how to seek the balance between project constraints

to achieve the set goal.

INTRODUCTION CONT.…

• Project Charter• Concept proposal

Inputs in Project Planning

• Assessment• Prioritization• Design of plan using various tools and techniques

(Details in coming slides)

Processes of Project Planning

• Project Plan (Project requirements, Project Plan of Action and Project Management Plan-Implementation plan, Monitoring and Evaluation plan)

Output of Project planning

COMMONLY USED TOOLS FOR PROJECT PLANNING

• Gantt Chart

• Problem tree analysis

• SWOT Analysis

• LFA (Logical Framework Analysis)

• Project Managing Softwares

• PRECEDE PROCEED

• Intervention Mapping (esp. for health promotion projects)

PLANNING STEPS• Assessment of situation

• Identification and Prioritization

• Project design and development

• Plan for Implementation, monitoring and evaluation

• Proposal development

Describing the steps with an example of Oral hygiene promotion Project In Public Primary school of Sindhupalchowk

ASSESSMENT OF SITUATION • Stakeholder analysis (Project team, scientific community, leaders, community

people, beneficiaries)Project Organization chart.

• Study of legal frameworks

• Construct framework for situation analysis

• Baseline information collection and analysis (Secondary data review, surveys and other formal and informal sources)

IDENTIFICATION AND PRIORITIZATIONTwo components• Problem identification and prioritization

• Identification and prioritization of strategies

PROJECT DESIGN AND DEVELOPMENT• Defining scope of project and set objectives

• Defining project duration

• Define the quality plan (Technical and managerial)

• Planning for resources

Human Resource planning

Time and resource allocation

Financial planning (Cost estimation and budgeting)

Logistics planning (Contract suppliers and create procurement plan)

• Planning for communication and coordination

Cited from: Project Management in Public Health in Europe, EU Health, 2011

PLAN FOR IMPLEMENTATION• Plan for piloting/testing and scale up

• Plan for tracking budget and work plan

• Plan for risks and adaptable changes

Cited from: Health Project Management-A manual of procedures for formulating and implementing health projects, WHO, 1974

PLAN FOR MONITORING AND EVALUATION• Done on the basis of set targets, indicators, quality standards

• PERT/CPM for tracking the project

• LFA for tracking achievement and progress

• Evaluation questions, evaluation targets, evaluation methods and timings

PROPOSAL DEVELOPMENT• Adjustment in objectives and targets and other factors

• Proposal outline

• Writing of proposal

• Submission to concerned authority for approval

Cited from: Health Project Management-A manual of procedures for formulating and implementing health projects, WHO, 1974

SUMMARYPlanning is expanding of concepts and refinement of ideasRelevance of planning• Selecting the important problem and appropriate strategy• Pre determines appropriate scope and quality• Identification of available resources and ways to mobilize

them.• Helps in implementation and evaluation process

Thank You!