Project Managers Workshop

Course Leader: Muhammad Azeem UddinSavola Plastic Company, The Savola Group

Au

die

nce

Line Managers

Team / Project Leaders

Functional Coordinators

Project Organizers

Guide to Project Management PracticesReference Project Management Institute

About Your Course Leader

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

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Muhammad Azeem Uddin10 Years of Projects & Project Management Experience with Local & Global Teams, Leads & Deployed ERP Implementations, Airline Reservation Systems & Security Compliance for various Organizations on Large scales.

Certified: MBA, OCP, CCNSP, Bcert

Industry Experience: Construction, Education, Aviation, Manufacturing, Consultancy

Today Insight

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

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PM Workshop3 Topics to Cover PM as Profession, Project Management details & Process Groups

MS Project Training7 practical Lesson Covers step by step Project Plan development which provides professional handson learning on day to day PM needs

Session Pre-Requisite

Ground RulesAvoid LaptopsAvoid Cell Phones/SilentNo Outside InterruptionsAvoid Discussion

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

Concentration

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Introduction to PM Profession

PM AGENDA

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Best Practices @ work

Office Time Line

3 Key Messages

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• PM as a Profession

• What is Project Management • Project• Project Sequential Phases• Project Life Cycle & PG • Project Management Framework• Typical Constraints

• PM Process Groups

Introduction to PM Profession

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

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PM as a Profession

As a Profession, Project Management practices are applicable globally & across every industry.

The Profession itself took 4 decades to mature & provide best Professional practices which plays vital role in Project success.

PMI is one of the leader in contributing Best project Management Practices across all Industries & www.pmi.org has grown to be the organization of choice for project management professionalism Globally.

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

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What is PM?

Meeting project requirements is theresponsibility of you, the PM

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

PM Includes• Identifying project requirements• Establishing clear yet achievable objectives• Balancing the triple constraint• Adapting the specifications, plans, and

approach to the different concerns of the diverse stakeholders

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Areas of Expertise

A PM should know lots of things (breadth) but not required to be an expert in any area of expertise

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

A PM is a mile wide and an inch deep

Interpersonal Skills

Project Management Knowledge

General Management Knowledge &

Skills

Application Area

Knowledge, Standards & Regulations

Understanding Project

Environment

PM Guidelines

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Is Project Success Really that Rare?

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

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Key Terms in PM

ProgramPortfolio

SubprojectOPM3

PMOManagement By Projects

StakeholdersPM System

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

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Key Terms in PM1. Program is group of related Projects Manage

together2. Portfolio refer to collection of Programs & Projects

dependent or independent to meet strategic objectives

3. Subproject is refer to Project within Project4. OPM3 is Organizational Project Management

Maturity Model owned by PMI5. Management by Project is the approach that should

be adapted and supported by top Management6. Stakeholder is a person or an organization that has

a legitimate interest in a project© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

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What is Project Management ProjectA temporary endeavor undertake to create unique Product, Service or result. Temporary nature indicates a definite Begin & End.

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

• If you want to know whether you work in projects or not, ask yourself one simple question:

• Is my objective to finish what I’m carrying out, and then deliver it to a satisfied customer and once done move to another job?

• If your answer was yes then you work in projects13

Project Sequential Phases

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

• To run such a project, some inputs are required (the two most important are shown) which are: Concept, and PM Team

• Some outputs will be produced by this project. Either PM outputs or project deliverables (either product or component)

What is Project Management

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What is Project Management

Project Life Cycle & 5 Core PG’sIt is generally sequential & sometimes overlapping of Project Phases whose name & numbers determine by the Project Management Team

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

Monitoring & Controlling

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Stake

holder

s

What is Project Management

Project ManagementProject Management is the application of Knowledge, Skills, Tools & Techniques to Project activities to meet the Project requirements.

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

Project Integration Management

Scope Management

Time Management

Cost Management

Quality Management

Human Resource

Management

Communication Management

Risk Management

Procurement Management

Tool

s &

Tec

hniq

ues

Project Management Framework

Project Success

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What is Project Management

Typical Project ConstraintsManaging a Project Typically includes:• Identifying Requirements• Addressing various needs, concerns, expectations• Balancing Project Triple Constraints

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

Typical Project

Constraints

Bu

dg

et

S c h e d u l e

Ri

sk

Quality

Scope

Re

so

ur

ce

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PM Process Group

• The project management process groups include initiating processes, planning processes, executing processes, monitoring and controlling processes, and closing processes.

• Collectively, these five groups are required for any project, have clear internal dependencies, and must be performed in the same sequence on each project, independent of the application area or the specifics of the applied project life cycle.

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

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PM Process Group• Project management process groups are not project

phases.

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

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Initiation

• Define Scope

• Document Project Risk, Constraints & Assumption

• Identify Stakeholders

• Develop Project Charter & Obtain Approval

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

Initiation

Planning

Execution

Closing20

Planning

• Define Requirement

• Identify Project Team

• Identify Work deliverables (WBS)

• Approved Plan

• Kick-off Project

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

Initiation

Planning

Execution

Closing21

Execution

• Execute Planned Task

• Start Procurement

• Manage Resource & Team

• Manage Quality

• Implement Approved Actions & changes

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

Initiation

Planning

Execution

Closing22

Monitoring & Control

• Measure Project Performance

• Manage Changes

• Ensure Project Deliverables

• Monitor Risk

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

Initiation

Planning

Execution

Closing23

Closing

• Obtain Project Final Closure• Financial• Legal• Administrative

• Release Resources

• Document Lessons

• Create & Archive Project Records

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

Initiation

Planning

Execution

Closing24

What is Project Management

Multi Project ManagementMulti Project Process Model will help in Controlling, Monitoring & Executing the Project schedules together.

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

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• Best Practices to make Project Successful

• Milestone to STAR PM

• Useful Links & Communities helps Project Management

Best Practices @ work

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

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A successful Project Manager must simultaneously manage the four basic elements of a projectAll must be managed together if the project, and the project manager, is to be a success.

Resources: People, equipment, material etc.

Time: Task durations, dependencies, critical path etc.

Money: Costs, contingencies, profit etc.

Scope: Project size, goals, requirements etc.

Best Practices to make Project Successful

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

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•Define the Scope and Objectives

•Define the Deliverables

•Project Planning

•Communication

•Tracking and Reporting Project Progress

•Change Management

•Risk Management

Best Practices to make Project Successful

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

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Milestone to STAR PM

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

•Formally Trained in Project Management Practices

•When you Speak, Stakeholders Listen

•Building Excellent relationships with functional & Team members

•Appreciate Peoples & Use Best Practices so they feel privilege to work with you

•People realize the Project succeed because of YOU

•Celebrate Success on Executive Floor

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http://www.pmi.org/Pages/default.aspx

http://www.gantthead.com/

http://projectmanagement.ittoolbox.com/

http://community.clarizen.com/

http://www.projecttimes.com/

http://www.pmearth.com/

http://www.theicpm.com/

http://www.pmsolutions.com/

www.pmi-agc.com

Useful Links & Communities helps PM

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

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Office TimeLine

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

http://officetimeline.com/overview.aspx

Create Stunning Timelines in 2 Minutes Very Easy to Use Built for PowerPoint 2007 & 2010 No Extra Stuff Needed to Share Timelines

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3 Key Messages

© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

•Learn PM Principles

•Apply PM Practices

•Share Knowledge

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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

Session Break & Continuation…

MS-Project Training

Thank You

Q/A33