Project Management

Introduction by Mikola Andrejeu

Literature

Literature

Course Overview

Introduction Unit 1. Project Planning and Phases Unit 2. Project Analysis Unit 3. Project Selection Unit 4. Project Management and Control Unit 5. Network Techniques for PM Unit 6. Project Review

Introduction

What Is Project What Is Project Management Why Study Project Management Who is Project Manager

Meaning of Project

A project is a combination of inter-related

activities with well defined objectives to be completed in a specific time period. The activities are to be performed in a specific sequence or order and require resources such as money, materials, facilities and space.

Examples of Project

Introducing a new product in the market

Developing new models of ships or shoes

Examples of Project

Construction of a new bridge over a river

Examples of Project

Construction of a multistoried building

Examples of Project

Organizing a seminar

Examples of Project

A student undertaking a professional course of study

Examples of Project

A politician contesting an election

Examples of Project

A social welfare organization undertaking a program for creating awareness against social evils

Examples of Project

Examples of Project

Heavy advertising campaigns

Examples of Project

Mergers of Global competitors

Common features

All of them have a desired outcome at the end They need a sufficient amount of resources, time

and money The availability of resources is limited They are not undertaken frequently They are well-defined activities with a clear-cut start

and end

Project vs Regular operation

One time Wide variety of technology Use of wide variety of skills and

high caliber Use of special purpose

equipment for short duration No revenue during project

stage Tools like PERT/CPM Gantt

Charts etc. are vital for scheduling

Repetitive Limited variety Limited skills-learning effect is

higher Equipments are in continuous

use Revenues and profits / loses

Simple time sheets, daily diaries and calendars are used as the primary tools to check the progress and monitoring operations

What Is Project?

“A project is a temporary endeavour undertaken to create a unique product or service.”

Institute of Project Management

What Is Project?

“A project is a specific, finite task to be accomplished. Whether it is large or small scale and whether it is long or short run is not particularly relevant.”

Meredith and Camuel

What Is Project?

“A project is a one time job that has defined starting and ending dates, a clearly specified objective or scope of work to be performed, a pre-defined budget and usually a temporary organization that is dismantled once the project is completed.”

Lewis

What Is Project?

“Any undertaking that has definite, final objectives representing specified values to be used in the satisfaction of some need or desire.”

Davis

What Is Project?

“A project typically has a distinct mission and a clear termination point.”

William H. Newmann

What Is Project?

“A project is a proposal for an investment to create and/or develop certain facilities in order to increase the production of goods and/or services in a community during a certain period of time.”

Unido

Characteristics of Projects

1. Well-defined Objectives2. Large and Complex3. Non-recurring4. Duration of Activities Uncertain5. Completion Dead Line6. Project Life Cycle7. Uniqueness8. Conflict for Resources9. A separate Disposable Team10. Inter-dependencies.

What is …?

1. … management?2. … project management?

Why Project Management?

‘‘The basic purpose of initiating a project is to achieve some The basic purpose of initiating a project is to achieve some specific goals.’specific goals.’

The need for a separate project management division is due The need for a separate project management division is due to the following factors:to the following factors:

1. Interdependency and complexity.2. Sharing of resources.3. Size of the project.4. Importance of the project.5. Changes in the market.

Project Management in India

Reasons of lacking behind:Reasons of lacking behind:

Poor technology Non availability of skilled people Lack of proper planning Non availability of the equipments of required quality Labour disputes Absence of proper co-ordination between different

departments Political instability and lack of political will to implement

projects

Project Manager

FunctionsPM vs Line ManagersEssentials

Functions of Project Manager

FFAssure Satisfaction

to Clients and Superiors

Direction to Team andControlling Activities

of the Project Take initiativesto Harmonize

the Team EffortsRecognize the

Ability of People

NegotiateCommitments

Prompt Payments and ReceiptsOther Duties

“Other Duties” of PM

Monitor and report the progress and problems

Get ready and be responsible for execution of plan

Train the team members as required Intimate the management about problems

which are beyond control Organize and present reports and reviews

Conflict

Successful Project Manager

1. Be able to make decisions.2. Be able to learn from past mistakes.3. Know what is going on in project in detail.4. Communicate effectively with managers.5. Be open to new methods.6. Understand the team members.7. Know how to use project tools and methods effectively.8. Understand the trade-offs between the project needs and the

needs of the organization.9. Be able to take long-term perspective.10. Have patience and sense of humour.

Successful Project Manager

My interpretation:1. Be professional.2. Monitor evrth-n-evrywhr-n-evr1.3. Be certified: PMP.

Homework

1. IPM. PM in India.2. PMP.3. PMBOK.