project management under pmi perspective
DESCRIPTION
Because when we start in PM we want a brief intro...TRANSCRIPT
Project Management
PM under PMI perspective
Luis F. Robledano Esteban / May 2012
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PMI „standards“
• Project Management under PMI‟s perspective
Project Management Seminars
May 2012
Luis F. Robledano-Esteban, [email protected]
PM under PMI perspective
Luis F. Robledano Esteban / May 2012
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AGENDA
Why this Presentation
Project Management Overview
PMI
PMBoK
Project, Program, Portfolio
PM Lifecycle & (Phases) Proccess Groups
Areas of Knowledge
Conclusions
PM under PMI perspective
Luis F. Robledano Esteban / May 2012
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AGENDA
Why this Presentation
Project Management Overview
PMI
PMBoK
Project, Program, Portfolio
PM Lifecycle & (Phases) Proccess Groups
Areas of Knowledge
Conclusions
PM under PMI perspective
Luis F. Robledano Esteban / May 2012
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WHY This Presentation
Common Understanding
◦ Among us
◦ Customers/Collaborators
Best Practices
◦ Save time (processes, templates…)
◦ Avoid to:
Reinvent the wheel
Fall into same mistakes
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PROJECT MANAGEMENT OVERVIEW
We all know what is a Project, or Project Management…
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Project Management Overview…The need for Standards
PM under PMI perspective
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AGENDA
Why this Presentation
Project Management Overview
PMI
PMBoK
Project, Program, Portfolio
PM Lifecycle & (Phases) Proccess Groups
Areas of Knowledge
Conclusions
PM under PMI perspective
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PMI
Project Management Institute
Biggest PM Association
600.000 members+certs
185 countries
PMP ISO-9000 Quality Cert.
Best Practices Definition
Professional Development
Interest Groups (Communities of Practice)
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PMI
Alternatives
Office of Government Commerce – UK
www.prince2.com
Oldest… “Internet”
www.ipma.ch
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AGENDA
Why this Presentation
Project Management Overview
PMI
PMBoK
Project, Program, Portfolio
PM Lifecycle & (Phases) Proccess Groups
Areas of Knowledge
Conclusions
PM under PMI perspective
Luis F. Robledano Esteban / May 2012
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PMBOK
PMBoK:
Project Management Body of Knowledge Guide, 5thE.
Is the a set of Best Practices
There are „sub-books“ for specific topics (Risk, Scheduling,…)
1. The Book
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PMBOK
Project: „is a temporary endeavor undertaken to create a quantifiable product, service or result.
Project Management
Vs. Operational Management
Sub-Project, Project, Program, Portfolio
PMO: Project Management Office
Coordinates the management of Projects, Programs
Provides logistics support
2. Project, Program, Portfolio
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AGENDA
Why this Presentation
Project Management Overview
PMI
PMBoK
Project, Program, Portfolio
PM Lifecycle & (Phases) Proccess Groups
Areas of Knowledge
Conclusions
PM under PMI perspective
Luis F. Robledano Esteban / May 2012
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PROJECT MANAGEMENT LIFECYCLE
act Project Management Process
Planning Executing ClosingInitiating
PMI drops the assumption of waterfall projects
Instead of phases – Process Groups
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PROJECT MANAGEMENT LIFECYCLE
Set of processes to apply during the Life of the project
Groups:
Initiating
Planning
Execution
Control
Closing
Processes Groups
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INITIATING
Inputs: Contract/Statement of Work, Enterprise Environmental Factors&Assets
Project Charter Official Approval of the Project Core team, responsibilities and
stakeholders Why, main
Deliverables, Milestones, Constraints Preliminary Scope Statement What to do What resources
PMI Process Groups
What constraints
What risks
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KEY CONCEPTS: SOW
Statement of Work - SOW:
Internal order for work, request (as of requester)
Process Groups: Initiating
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STAKEHOLDERS
Whoever is directly involved, can affect or can be affected by the project process or its results.
Team members
Customers
Providers
Company departments-individuals
Society entities or individuals
Identification and communication with Stakeholders is a key-stone of PM (PMI in particular)
Key Concepts
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DELIVERABLE
Products/services to be ext. delivered
Can be final
Software Tool
or during the project
Project Reports
Research papers
Normally identified within thecontract or SOW
Other internal documents, could be called deliverables, but in principle are only those external (those the customer is expecting)
Key Concepts
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MILESTONE
Deliverables ready
Availability of some part of project
Workshop, public event…
Quantifiable: „This part is finished and you can see it“
Usualy interchanged by the date when a milestone is/should be reached
Scares team members!!, PMs love them
Key Concepts
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CONSTRAINTS
The Triple Constraint
Time
Cost
Scope
One cannot be changed without affecting the others
Key Concepts
PM under PMI perspective
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INITIATING (BIS)
Inputs: Contract/Statement of Work, Enterprise Environmental Factors&Assets
Project Charter Official Approval of the Project Core team, responsibilities and
stakeholders Why, main Deliverables, Milestones,
Constraints Preliminary Scope Statement What to do What resources
PMI Process Groups
What constraints
What risks
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PLANNING
Not only the Schedule! 21 Processes Project Management Plan
How we are going to plan
How we will change the plan when required
Work Breakdown Structure - WBS
Schedule, Cost, Budget
Risks (Plan, Ident., Qual An., Quant.An….)
Communication Plan
Procurement Plan
20% of Project time (effort), most of the PM„s effort
PMI Process Groups
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PLANNING: WBS
Development
1. Brainstorm
2. „Post-ist“
3. Tree
4. Dictionary
Is input for the rest of planning-procs.
Team participation
Focus on the tasks
Nodes: Work-packages (WP)
Leaves: Activities/Tasks
PMI PMgrs Love it!!!
PMI Process Groups
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EXECUTING
Perform Quality Assurance
Acquire, Develop Project Team
Information Distribution
Request Seller Responses (RFQ, RFP), Select Sellers
PMI Process Groups
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CLOSING PMI Process Groups
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IS THAT ALL? PMI Process Groups
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CONTROL
Monitor and Control Project Work
Performance Reporting
Manage Stakeholders
Integrated Change Control
Risks (recom.correct./preempt.actions)
PMI Process Groups
Change Requests Management
Change Requests
Change Management Board
Scope changes-Scope creep
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PROCESS GROUPS
NO! Why? Each process may trigger another process in other
group. Processes of a Group may start without end of
another previous Group End
Processes Groups
act Project Management Process
Planning Executing Closing
Controlling
Initiating
«flow» «flow»«flow»«flow»
PM under PMI perspective
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PROJECT MANAGEMENT LIFECYCLEProcesses Groups
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AGENDA
Why this Presentation
Project Management Overview
PMI
PMBoK
Project, Program, Portfolio
PM Lifecycle & (Phases) Proccess Groups
Areas of Knowledge
Conclusions
PM under PMI perspective
Luis F. Robledano Esteban / May 2012
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PMI AREAS OF KNOWLEDGE
PM under PMI perspective
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AGENDA
Why this Presentation
Project Management Overview
PMI
PMBoK
Project, Program, Portfolio
PM Lifecycle & (Phases) Proccess Groups
Areas of Knowledge
Conclusions
PM under PMI perspective
Luis F. Robledano Esteban / May 2012
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CONCLUSIONS
What we have learned: Why we need to standarize Meaning for PMI of some key
words: Project, Stakeholder, WBS, Deliverable, Risk?!
Intro to best-practices of PMI No phases, but group processes
Planning is more than a MS-Project
Communication play a key role in PMI
PM under PMI perspective
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PM◦ Zweite Ebene
Dritte Ebene◦ Vierte Ebene
Fünfte Ebene
Project Management Seminars
May 2012
Luis F. Robledano-Esteban, [email protected]