Combined Training Advisory GroupCombined Training Advisory Group

Project Management in Action ~in Afghanistan

Daniel Harmuth, PMPLieutenant Colonel in U.S. Army

ReservesCommander, Detachment 45NATO Training Mission - Army

Technology Services ManagerKern County Sheriff ‘s Office

Combined Training Advisory GroupCombined Training Advisory Group

MissionMy mission in Afghanistan during my deployment from June 2009 through Feb 2010 was to mentor and oversee the Basic Warrior Training of the Afghan National Army (ANA).

Commander of a Detachment of 32 U.S. Army Drill Sergeants and 40 contractors.

Combined Training Advisory GroupCombined Training Advisory Group

unclassified35/20/2009

Basic Warrior Training (BWT)Mission // Mission Essential Task• Mission

– To instruct new soldiers in Basic, AIT & CTX and train them to high military morals, so they can rescue the Afghan people by fighting the enemies of Afghanistan and the Insurgency.

• METL – Provide Command and Control– Plan and Conduct Individual Institutional Training

to ANATC Standards– Evaluate Institutional Training– Support and Sustain Institutional Training

Purpose…• Establish ANA primacy

through training every ANA Soldier on basic Infantry skills first

• Drill Sergeants: Build the future of ANA strength through a comprehensive drill sergeant school

• Remote Basic Warrior Training: Manage regional programs and MTTs country-wide to support ANA doctrine and standards

• Oversee an effective program to transition from Warsaw Pact weapons to NATO weapons– Concentrate on overall

improvement of basic rifle marksmanship

10 Week Course

Combined Training Advisory GroupCombined Training Advisory Group

Detachment Locations

May 28 2009UNCLASSIFIED-FOUO

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KMTC

Herat

Mazar E

Sharif

Kandahar

Darulaman

Khwost

Combined Training Advisory GroupCombined Training Advisory Group

unclassified55/20/2009

KMTC

CJ8

CJ7

CJ6

CJ5

CJ4

CJ3

ARSIC(K)Capital Division

CJ2

RC(W)

CTAG Brigadier

Baverstock

CENTCOMGen Petraeus

CSTC-AMG Formica DCOMISAF

Lt Gen Dutton

ANA DevBG Wynnyk

ANP DevCol Yackley

CAPTFBG Givhan

Pol-MilBG Wolters

CJ1

CTC-A

KMHS

CGSC/SOSC

NMAA

Log Sch

ADU

CFC

HQ CTAGCol Smailes

DCGBG Ierardi

Gen USFOR-A

Coordination

McChrystal COMISAF

CJTF PhoenixBG Huber

ISCBG Gorecki

DATESBG Bingol

RC(S)

RC(E)

RC(N)

ARSIC(N)209 Corps

ARSIC(W)207 Corps

ARSIC(S)205 Corps

ARSIC(E)203 Corps

ARSIC (C)

201 Corps

ETTs OMLTs

SHAPEGen Craddock

Combined Training Advisory GroupCombined Training Advisory Group

unclassified65/20/2009

CSTC-A

ANATCCTAG

KMTC Mentor Group

OfficerTraining Bde

KCC

CCC

MIC

K Coy

M Coy

X Coy

Y Coy

Basic WarriorTraining Bde

Adv CombatTraining Bde

1st Kandak

2nd Kandak

3rd Kandak

4th Kandak

5th Kandak

Combat Arms

CombatSupport

CombatService Support

G Coy

TF Phoenix

OCS

PSG CS

Sr SGT CS

TM LDR CS

NCOTraining Bde

S3S2S1

S6S5S4

CJA

Garrison

MP

Facilities

Medical

HVY WPNS

RECON

P Coy

DFAC

Remote BWT

2 Coy

3 Coy

TransportMaintenanceLogisticsSignalEngineerArtilleryMortarsInfantry

1 Coy

BOTC

Remote BWTRemote BWT

Remote BWTRemote BWT

Combined Training Advisory GroupCombined Training Advisory Group

unclassified75/20/2009

KMTC Aerial

Camp Warehouse (ISAF)

Camp Invicta(ISAF)

KMTCContonement Area

CampAlamo

To Ranges& Tng Areas

Combined Training Advisory GroupCombined Training Advisory Group

MissionEarly in the mission, we were given the task (project) to increase the capacity of training such that we could increase the ANA from a 80,000 man army to 134,000 strong by Oct 2010.

Combined Training Advisory GroupCombined Training Advisory Group

Project Management Knowledge Areas Used

Project CharterScope StatementWBSScope ControlActivity Resource

EstimatingSchedule

DevelopmentCost Management

Quality Management Human Resource

Management Communications

Management Manage Stakeholders Risk Management Procurement

Management Implementation

Combined Training Advisory GroupCombined Training Advisory Group

Project Charter• Operations order from Higher HQ

(Combined Security Transition Command / NATO Training Mission - Army).

• Similar to Project Charter as there are strategic dependencies.

• Tasked to define resources and plan to achieve results

Combined Training Advisory GroupCombined Training Advisory Group

Project Charter

“a document that formally authorizes a project.”

The project charter addresses important aspects of a project, and can be linked to all nine knowledge areas that are listed in the PMBOK

May 28 2009UNCLASSIFIED-FOUO

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Combined Training Advisory GroupCombined Training Advisory Group

Project Charter• Operations order from Higher HQ

(Combined Security Transition Command / NATO Training Mission - Army).

• Similar to Project Charter as there are strategic dependencies.

• Tasked to define resources and plan to achieve results

Combined Training Advisory GroupCombined Training Advisory Group

Scope StatementInclusions:

Worked through various scenarios to solve the mission requirements. Found that with current or projected resources and base improvement schedules and current ANA recruiting numbers, and ANA retention %, that it was theoretically unattainable.

Identify base capacity growth requirements for KMTC, Herat, MeS, Khwost, and Darulaman Training Center to maximize training output

Identify Resources to include equipment Identify ANA Leadership involvement to buy

into the plan

Combined Training Advisory GroupCombined Training Advisory Group

Horse Blanket

May 28 2009UNCLASSIFIED-FOUO

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Aug 09 Sep 09 Oct 09 Nov 09 Dec 09 Jan 10 Feb 10 Mar 10 Apr 10 May 10 Jun 10 Jul 10 Aug 10

1-78-14

15-21

22-28

29-4

5-11

12-18

EID AL FITR

(19-

25)

26-2 3-9

10-16

17-23

24-30

31-6

7-13

14-20

21-27

EID AL ADHA (28-4)

5-1112-18

19-25

26-1 2-8

9-15

16-22

23-29

30-5

6-12

13-19

20-26

27-5

6-12

13-19

20-26

27-2 3-9

10-16

17-23

24-30 1-7

8-14

15-21

22-28

29-4

5-11

12-18

19-25

26-2 3-9

10-16

17-23

24-30

31-6

7-13

14-20

21-27

28-3

BWT

      116 116 FTX     121   FTX       126 FTX       131 FTX       136 FTX        

112 FTX     117 117 FTX     122 FTX       127 FTX       132 FTX       137 FTX  

113 FTX     118 FTX         123 FTX       128 FTX       133 FTX       138

114 FTX     119 FTX       124 FTX       129 FTX       134 FTX       139

115   FTX     120   FTX       125 FTX       130 FTX       135 FTX       140                   

201st Dubbs                   RK118 Dubbs FTX       RK123 Dubbs FTX       RK128 Dubbs FTX       RK133 Dubbs FTX       RK138 Dubbs

203rd Khowst                       RK119KH   FTX       RK124KH FTX       RK129KH FTX       RK134KH FTX       RK139KH

205th Kandahar                                 RK121KA FTX       RK126KA FTX       RK131KA FTX       RK136KA FTX      

207th Herat RK114Herat   FTX         RK120 Herat FTX       RK125Herat FTX       RK130Herat FTX       RK135Herat FTX        

209th Mez-A Sharif                 RK118Mez FTX     RK122Mez FTX       RK127Mez FTX       RK132Mez FTX       RK137Mez FTX

     

TLC

    111 FTX         114 FTX                                             127 FTX                                    

        112   FTX       115 FTX                                             128 FTX                                

            113     FTX       116   FTX                                           129 FTX                            

                              117 118   FTX                                           130 FTX                        

                                    119 FTX                                           131 FTX                    

                                        120 FTX                                           132 FTX                

                                            121 FTX                                           133 FTX            

                                                122 FTX                                           134 FTX        

                                                    123 FTX                                           135   FTX  

                                                        124 FTX                                           136  

                                                            125 FTX                                            

                                                                126 FTX                                                                                                                                                       

DSS           37A 38   39 40   41   42   43   44   45   46   47     

TAITC           41     42   43   44   45   46   47   48   49   50   51   52   53

Combined Training Advisory GroupCombined Training Advisory Group

Scope StatementChallenges:

Improve already bad living conditions for trainees

Improve already low ANA leadership numbers and performance

Improve training results in face of shortened schedule

Combined Training Advisory GroupCombined Training Advisory Group

WBS DevelopmentGenerated a WBS in MS Project for a new

base in Kandahar and also increasing the other 4 bases (Heart, MeS, Khowst, and Darulaman)

Combined Training Advisory GroupCombined Training Advisory Group

RBWT Expansion WBS

Combined Training Advisory GroupCombined Training Advisory Group

New Kandahar RBWT WBS

Combined Training Advisory GroupCombined Training Advisory Group

WBS Development (cont.)Reviewed with higher HQ and project teamTurned into a spreadsheet of tasks and

responsibilities as the higher HQ staff could not understand the WBS

Combined Training Advisory GroupCombined Training Advisory Group

Scope Control

Our main concern was to control when an increase of recruits would be pushed to what bases

Recruiting ballooned after the MoD increased the salary of ANA, and also after Ramazan

Combined Training Advisory GroupCombined Training Advisory Group

Activity Resource Estimating

Estimating how quickly facilities could be built on the various bases with Afghan local contractors:QuartersMess HallsRangesEquipment Uniforms and Initial issue equipmentTransportation of recruits above current

capabilities

Combined Training Advisory GroupCombined Training Advisory Group

Schedule Development

Based on estimates of when facilities could be ready

Completed before contractors and building resources could be secured/identified

Afghan local contractors tell you what you want to hear; their culture is to never say no

Combined Training Advisory GroupCombined Training Advisory Group

Cost Management• All new resources (ANA Leadership,

Trainers and Drill SGTs) had to fit within previous budgeted amount before this mission was communicated

• New Kandahar base had to fit within an estimate by the previous team that did not have the full mission requirements nor the foresight on what is needed

Combined Training Advisory GroupCombined Training Advisory Group

Quality ManagementAfghan local contractorsLack of quality building supplies in theatre Initial Issue Equipment vendors could not

increase production in timeHigher HQ re-organized various ancillary teams

in the same locations to oversee constructionBWT Mentors sent to Kandahar to oversee

building of new training baseArmy Corp of Engineers changed electrical

standards mid-stream

Combined Training Advisory GroupCombined Training Advisory Group

Human Resource Management

Define resources for:the Afghan Army Trainers, Drill SGTs,

Officer requirementsCoalition MentorsReporting Structure

Proposed Plan to Generate ANA Staff

Combined Training Advisory GroupCombined Training Advisory Group

Aug 10 2009 UNCLASSIFIED-FOUO 26

BWT/RBWTIncrease ANA to 134K by Oct 2010

(updated 12 Aug 2009)LTC Daniel Harmuth

Combined Training Advisory GroupCombined Training Advisory GroupBWT

Shortages of Instructors to Taskiel 1389a

Location

1388 Auth

Current Assigne

d

1389 Auth

Short (1389 to currently Assigned)

Percent (%) Short to

1389

KMTC 121 114 210 103 49%

Herat (207th)

0 0 27 27 100%

MeS (209th)

0 0 27 27 100%

Daruluman (201st)

0 0 27 27 100%

Khoswt (203rd)

0 0 27 27 100%

Kandahar (205th)

0 0 27 27 100%

Combined Training Advisory GroupCombined Training Advisory GroupBWT

Shortages of Drill SGTs to Taskiel 1389a

Location

1388 Auth

Current Assigne

d

1389 Auth

Short (1389 to currently Assigned)

Percent (%) Short to

1389

KMTC 324 254 324 66 20%

Herat (207th)

16 18 64 46 72%

MeS (209th)

16 21 64 43 67%

Daruluman (201st)

16 18 64 46 72%

Khoswt (203rd)

16 18 64 46 72%

Kandahar (205th)

16 0 64 64 100%

Combined Training Advisory GroupCombined Training Advisory Group

Aug 10 2009 UNCLASSIFIED-FOUO 29

RBWT/BWT Sync Matrix – Increase Instructors and Drill SGTs

RBWT Location

KAH &

1400 Recruits per Class Directi

ve

Instructor Classes (# students Filled by MoD for RBWT)

Drill SGT Classes (# students Filled by MoD for RBWT)

Class #40 (8

Aug - 26

Sep)

Class #41 (5

Sep - 2 Oct)

Class #42 (24

Oct - 13

Nov)

Class #43 (19

Dec - 8 Jan)

Class #44 (6

Feb - 26

Feb)

Class #45

(TBD)

Class #46

(TBD)

Class #37 (8 Aug - 4 Sep)

Class #38 (26

Sep - 23

Oct)

Class #39 (14

Nov - 18

Dec)

Class #40 (9 Jan - 5 Feb)

Class #41 (27

Feb - 26

Mar)

Class

#42 (17

Apr - 14

May)

KMTC (5 Kandaks)

15-Sep-09 7*       5 15       15 40 5  

Kandahar (205th Corp)

15-Sep-09 7* 15* 5         16* 40 8      

MeS (209th Corp) NA 7* 15* 5         16* 20 7      

Darulaman (201st Corp) NA     7 15 5       7 25 14    

Herat (207th Corp) NA     7 15 5       7 25 14    

Khowst (203rd Corp) NA         7 15 5         32 32

Combined Training Advisory GroupCombined Training Advisory Group

RBWT/BWT Sync Matrix – ANA/Camp/Mentors

RBWT Location

POI Modified to

8 week

s Direct

ive

ANA Kandak Build-out Mentor Increase

Taskiel

1389a

Approved

Increase to

1400 Pvts per

Class Date

Camp Expansion

ANA Kand

ak Leadership fills

Vehicles

Trng Eqmt

CIF - 1500 sets of

OCIE

Mentor PAX arrive

s

Mentors

Required

(over curre

nt)

Vehicles

Billeting

Office NIPR and

Phone

install

KMTC (5 Kandaks)

15-Sep-09

1-Oct-09

Oct-09 NA NA NA NA NA

15-Sep-09 5 NA NA NA NA

Kandahar (205th Corp)

15-Sep-09

1-Oct-09

1-Oct-09

20-Sep-09

1-Sep-09

20-Sep-09

20-Sep-09

25-Sep-09

1-Sep-09 2

20-Sep-09

1-Sep-09

1-Sep-09

10-Sep-09

MeS (209th Corp)

15-Sep-09

1-Oct-09

1-Oct-09

20-Sep-09

1-Sep-09

20-Sep-09

20-Sep-09

25-Sep-09

1-Sep-09 2

20-Sep-09

1-Sep-09

1-Sep-09

10-Sep-09

Darulaman (201st Corp)

15-Sep-09

1-Oct-09

10-Jan-10

10-Dec-09

10-Dec-09

15-Dec-09

15-Dec-09

25-Dec-09

10-Dec-09 2

10-Dec-09

10-Dec-09

10-Dec-09

15-Dec-09

Herat (207th Corp)

15-Sep-09

1-Oct-09

10-Jan-10

10-Dec-09

10-Dec-09

15-Dec-09

15-Dec-09

25-Dec-09

10-Dec-09 2

10-Dec-09

10-Dec-09

10-Dec-09

15-Dec-09

Khowst (203rd Corp)

15-Sep-09

1-Oct-09

15-Jun-10

1-May-

10

1-May-

10

15-May-

10

15-May-

10

20-May-

10

15-May-

10 2

15-May-

10

15-May-

10

15-May-

10

25-May-

10

Combined Training Advisory GroupCombined Training Advisory Group

Communications ManagementPlan meetings and

correspondence with Coalition partners

Plan to bring the ANA in to make it their plan

Translations to DariBriefing ANA General Staff

Get ANA MoD to issue Directive for mission

Working at ground level to get the ANA to turn it into “their plan”

Combined Training Advisory GroupCombined Training Advisory Group

Manage StakeholdersCoalition PartnersANA Ministry of

Defense ANA Corp

CommanderANA General Staff

at Training Commands

ANA Command Staff at KMTC

New RMTC Commanders & Staff

Combined Training Advisory GroupCombined Training Advisory Group

Risk Management

Risk IdentificationLack of recruits to fill the capacityLack of facilities built on-timeLack of ANA instructors and Cadre

Risk Response PlanningPay raisesAlternate facilities, tents, contract foodU.S. Forces integrate with training

Combined Training Advisory GroupCombined Training Advisory Group

Risk Management (cont.)Risk Monitoring and Control

Weekly tracking of indicators (priority, impact)Weekly tracking of contracted construction

Murphy’s LawSupply convoys attackedConstruction supply convoys lootedCorp of Engineers changed electrical codes to

NEC standards in middle of constructionRecruiting surged to the point where classes

were overfilled to 150%Cadre and Leadership fills were last minute at

best

Combined Training Advisory GroupCombined Training Advisory Group

Procurement Management

CJ4, CSTC-ALocal Afghan ContractingCorp of EngineersCoalition Supply channelsContracts handled at J4, CTAG-A and

CJ4, CSTC-A (NTM-A)Drill SGT on ground in Kandahar

monitoring contractors, and uncovering fraud

Combined Training Advisory GroupCombined Training Advisory Group

ImplementationPhased expansion by baseMovement of new Cadre &

Trainers to remote locations

Kandahar base construction delayed, so scheduled class was conducted at KMTC in Gym with leadership for KAH, but KMTC equipment

Recruits were shipped to bases even before we knew they were ready

Combined Training Advisory GroupCombined Training Advisory Group

Post-Implementation

• Weekly assessments• Corrective actions

May 28 2009UNCLASSIFIED-FOUO

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Combined Training Advisory GroupCombined Training Advisory Group

May 28 2009UNCLASSIFIED-FOUO

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Combined Training Advisory GroupCombined Training Advisory Group

Humanitarian Assistance Missions

Biggest satisfaction was on occasional HA missions to local villages

Combined Training Advisory GroupCombined Training Advisory Group

Questions

May 28 2009UNCLASSIFIED-FOUO

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