project management for scientistskeller/teaching/pmsci... · 2012-01-18 · project management for...
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Project Management for Scientists
Introduction to the Course
Christoph U. Keller, [email protected] Sterrekundig Instituut Utrecht
Utrecht University www.astro.uu.nl/~keller
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Outline
• Course Goals • People • Communications • Required Book • Schedule and Requirements • Exam and Grades • Project Management in 4 Slides • Lecture Overview
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
My Course Goals
• Become a more successful scientist by organizing scientific ideas and projects
• Learn to take scientific ideas from initial visions to successfully funded projects
• Learn to look at project management as a way of thinking
• Improve your own projects in this course
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
People
• Christoph Keller�Professor of Experimental Astrophysics
• Helena Becher�4th-year PhD student, Experimental Astrophysics
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Communications
• Blackboard • MSc students sign up on Osiris • Everybody else provide solis-ID and will be
signed up on Blackboard only • Email: [email protected], [email protected] • Course web page: �
www.astro.uu.nl/~keller/Teaching/PMSci_2011 • Schedule, lectures, exercises, iCal calendar
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Required Book
• The Fast Forward MBA in Project Management, Third Edition by Eric Verzuh
• Published by John Wiley and Sons Ltd
• Available at bookstores, bol.com
• Use selected chapters and as reference
• All lectures, exercises will be available on course webpage
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Course Schedule
Day Time Room Type Monday 11:00-12:45 BBL 077 Lecture Tuesday 09:00-10:45 BBL 077 Exercises Tuesday 11:00-12:45 BBL 077 Lecture Thursday 13:15-17:00 BBL 077 Exercises
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Course Requirements
• Exercises are integral part of course • Computer and paper exercises • Home work and some exercises have to be
submitted by deadline • Submitted work will be checked and/or discussed • Solutions will not be made available in writing or
online
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Exams and Grades
• Relevant documents for open-book exam • Lectures, books • Exercises and home work
• Written exam after course, oral exams after that • Grade composition
• 40% home work, exercises, reports • 60% exam
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What the scientist needed
How the scientist described it to another
scientist
What the engineer thought that the
scientist described
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What the proposal promised
What the reviewer understood
What the funding agency was hoping for
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What university management was
hoping for
How university management supported
it
How the project was documented
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When it was delivered What the scientist really wanted
www.projectcartoon.com/cartoon/39966
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Lecture Overview by Dilbert
• Not all lectures are fully defined yet • Provide input on areas that are missing
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dilbert.com/strips/comic/2010-10-26/
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Scientific Projects
• Projects vs. Processes • Cost - Schedule – Performance Triangle • Project Lifecycle • Just enough project management
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dilbert.com/strips/comic/2001-12-11/
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Scientific Vision and Strategy
• Scientific Visions • Strategic Thinking and Planning • Strategic Analysis (SWOT) • Strategic Goals (SMART)
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dilbert.com/strips/comic/2009-11-26/
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Project Definition
• Key Players and Stakeholders • Project Rules and Charter • Project Statement of Work • Responsibilities and authorities
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dilbert.com/strips/comic/1998-11-10/
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Scientific Requirements
• Science Objectives and Requirements • Other Requirements • Template and Example • Checklist
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dilbert.com/strips/comic/2009-12-10/
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Proposal Planning & Organization
• Proposal as a Project • Successful Proposals • Proposal is Marketing
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dilbert.com/strips/comic/2002-01-02/
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Work Breakdown Structure
• Project Planning • Work Breakdown Structure (WBS) • Work Package Content • Checklist
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dilbert.com/strips/comic/2010-03-08/
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Cost and Schedule Estimates
• Resource Assignments • Estimates • Task Dependencies • Scheduling
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dilbert.com/strips/comic/2010-05-05/
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Proposal Writing
• Top 10 reasons proposals are not funded • Identifying funding source • Writing and common writing mistakes • Examples
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dilbert.com/strips/comic/1997-06-02/
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Team Formation and Hiring
• Project Team Dynamics and Challenges • Job Announcements • CV • Interviews and Hiring Decision
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dilbert.com/strips/comic/2008-05-03/
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Project Organization & Control
• Resource Allocation • Balancing • Control Activities • Change Management
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dilbert.com/strips/comic/2007-12-01/
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Accounting and Cost Control
• Basic accounting • Cost analysis and control • Contracts and contract management
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dilbert.com/strips/comic/1995-06-19/
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Schedule & Time Management
• Progress Measurement and Critical Paths Analysis • Balancing at Project Level • Project Overload • Time Management
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Risk Management
• Risk Management Framework • Risk Identification • Risk Analysis and Priority • Risk Mitigation
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Communication
• Communicating downwards and upwards • Communication plans • Meetings • Reporting
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Project Management for Scientists 2011: Introduction Christoph U. Keller, [email protected]
Typical Project Problems
• Responsibility – Authority Mismatch • Firefighting and Disaster Recovery • Impossible Dream • Project Success Factors
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