project management for entrepreneurs
TRANSCRIPT
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Be A Better Project Manager With Less WorkBy Rico Rodriguez
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Create Focus On Your Tasks
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Airplane Mode
No Messenger
No Email
No Phone
NO ONE to bother you
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The Natural Airplane
Mode
Wake Up Early
Get a workout in
No one is awake to bother us
We naturally are more alert in the morning
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Simplify Your Task List
Don't React to your tasks!
Organize your task list by highest impacting tasks Whats going to give me the biggest results Whats going to reduce my stress Whats going to make me the most money
Pick the top 3 Tasks on your list
Execute
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Important Questions To Ask
Who else can I delegate this task to
Can I automate these tasks
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Lets Talk About Automation
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What is Automation
Find a redundant task
Find a way to do that task easier
Find a way for someone else to do the task for you
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How I Automate via Agile
I have someone enter work items based on emails for me
I then go in and assign the tasks I want in the next sprint
Then I prioritize these tasks
After that the Employees pull the tasks by priority and execute
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Cool Tools For Automation
https://zapier.com/
https://ifttt.com/
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Zapier Lets do a quick demo of Zapier
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IFTTT Lets do a quick demo of IFTTT
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Communcate Without Confusion
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A Picture Is Worth A Thousand Words
When I notate things on a screenshot there is never any confusion
When I take a video of problems everyone understands
I use the Screencast Functionality to keep things simple
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Put Your Projects In The Cloud
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My New Best Friend For Tracking Workitems
Scrumy.com
No membership needed
It just works
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The Sky Drive Suite
Microsoft One Drive is all you need
15 GB Disk Space,
OneNote, Word, Excel, Power Point all at your fingertips
I love the ability to share by folder as well as file
Google Drive and Dropbox are also great utilities
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Training Your People
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Be Very Descriptive
When creating tasks have extremely detailed tasks because you don't' want to waste time.
When you make detailed tasks everyone WINS it reduces
Questions Testing Time Development Time
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Pairing Your Team
Why Pair
Is it beneficial?
Isn't it costing me more money?
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Tools for the Virtual Pair!
Use Skype
Use Teamviewer
Use Join.Me
GoTo Meeting
Lync
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Train Efficiently
Training is a money drain.
How can you fire someone quickly.
Have the next newest employee train the new employee and work his way up the ladder.