project management dj session i

8/6/2019 Project Management DJ Session I

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Project Management


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Agenda Project Characteristics

Project Definition

Successful Project

Project Management Project Management Functions

Project Stages

Project to Development Relationship Model Project Management Vs. Methodology

Roles of a Project Manager

Effective Project Management


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Project Characteristics

Performed by People Constrained by Resources

Planned, Executed and Controlled Temporary and Unique (as

opposed to operations, which areongoing and repetitive)


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Project Definition

A project is a temporary endeavorundertaken to create a unique

product or service.


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Successful Project

Meets or exceeds thecustomers requirements

Is delivered on time Within Budget


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Project Management

The application of knowledge,skills, tools, and techniques to

project activities to deliver asuccessful project.


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Sign in a PMs office ...

Everyone who comes in here wants3 things:

Quick Good

CheapI tell em to pick 2 and call me back.


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4 Project Stages

Start Up Planning

Execution

Close Down


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Project to Development Relationship Model

Proposal

Requirements

Scope

WBS

Risk Assessment

Staffing

Detail Design

Risk Management

Project Management

TestingAcceptance

Training

Implementation

Business Development

High Level Requirements

Business Agreements

Funding and Approval

Detail Design and

Development

Delivery and

Implementation

What?

Why?

How?

Start-Up

Planning

Execution

Close-Down


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Project Management Vs. Methodology

Methodologies give you templatesof things to do

Project management applies them

to this project


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Roles of a Project Manager

Coordinator Communicator

Leader Negotiator

Planner


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Scope Management

Ensure that the project includesall the work required, and only

the work required, to completethe project successfully.


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Change Control

Insure that changes are agreedupon.

Determine when scope changeis desired/has occurred.

Managing the change throughall other processes (schedule,

cost, quality).


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Risk Management

The process of identifying, analyzing,and responding to project risk.

Risk is an uncertain event or condition

that will have an effect on the project.

It has a cause and an effect and aconsequence to cost, schedule, or

quality.


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Communications Management

Ensure the timely and appropriategeneration, collection, dissemination,

storage, and ultimate disposition of

project information.

Who needs to know what ? When dothey need to know it? How will it be

communicated and by Whom?


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Schedule Management

Ensure the timely completion of the project. Identify the specific activities that must be

performed to meet deliverables.

Document dependencies

Estimate the time to complete an activity

Schedule development (start and enddates

Schedule control


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Klipsteins Second Law

The firmness of delivery dates isinversely proportional to the

tightness of the schedule.


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Human Resource Management

Make the most effective use ofthe people involved in the

project. Planning

Acquisition Development


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Quality Management

The processes required to ensurethe project will satisfy the needsfor which it was undertaken.

Identify what to measure

Periodically review the project

Monitor specific results todetermine if they meet the relevantquality standards.


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Cost Management

Ensure the project is completedwithin the approved budget


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Procurement Management

Acquire goods and services toattain project activities from

outside the performing

organization.

(aka Vendor Management,

Subcontractor Management,

Supplier Management)


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6 Phases of a Project

Enthusiasm Disillusionment

Panic Search for the Guilty

Punishment of the Innocent Praise and Honors for the Non-

Participants


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Characteristics of Effective Project

Management

Effectively plan the project Accurately monitor and communicate

the project progress

Ensure that all requirements are met

Ensure the project is on time and

within budget Schedule resources effectively

Manage changes to the project


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What does all this mean to you? You know what you need to be

working on and when it is due

You know what is going on in the

project You know how to communicate your

status

You know the critical path items and

the critical success factors for the

project.


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Benefits

Projects delivered on time andwithin budget that meet

customers expectations. No more death marches

Success can be duplicated.Failures can be learned from.

Return business


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To be successful ...

Using a methodology andworking with the customer,

develop a plan and execute itwith a defined tools and

procedure.

Piece of cake! :-)


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Remember

The objective of all dedicated employeesshould be to thoroughly analyze allsituation, anticipate problems prior to theiroccurrence, have answers for theseproblems, and move swiftly to solve theproblems when called upon.

However...

When you are up to your rear in alligators itis difficult to remember the initial objectivewas to drain the swamp.

project management dj session i

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