project management 102 pragmatic guidelines for the uninitiated

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Project Management 102 Pragmatic Guidelines for the Uninitiated. Michael Mundrane IT All Staff Conference 12 March 2014. Status 1/21/2014 ok. Status 2/20/2014 hmm. Status on 4/1/2014 huh?. Status a Bit Later sigh. Project Management Detail. Scope Schedule Budget Requirements - PowerPoint PPT Presentation

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Project Management 102Pragmatic Guidelines for the UninitiatedMichael MundraneIT All Staff Conference12 March 2014

University Information Technology Services

Status 1/21/2014 okUniversity Information Technology Services2Status 2/20/2014 hmm

University Information Technology ServicesStatus on 4/1/2014 huh?

University Information Technology ServicesStatus a Bit Later sigh

University Information Technology ServicesProject Management DetailScopeScheduleBudgetRequirementsDocumentationMilestonesRiskStakeholders...

zzzzzzzUniversity Information Technology ServicesPeople start checking their watches and looking at the door.6Rethinking ThisActually This is not that kind of talk.

Additional process is not the solution when complexity and mismatch is the problem!

There must be a more general approach.University Information Technology Services7Classical Project ManagementThere are only two high level functions for project management.

Accurate assessmentEffective Communication

Does that really serve our needs?What are we actually trying to manage?University Information Technology ServicesPM actually serves a narrower purpose and is not consistent with what we mean by project.8Proposed Project ElementsPractical number of elements

Useful breakdown of actual effortConceptResearchDesignPlanningStagingExecutionReviewUniversity Information Technology ServicesConceptConceptResearchDesignPlanningStagingExecutionReviewGeneral ideaAlignmentInitial Assessment

University Information Technology ServicesResearchConceptResearchDesignPlanningStagingExecutionReviewNeedsWantsTradeoffsStatus of art

University Information Technology ServicesDesignConceptResearchDesignPlanningStagingExecutionReviewIdentifyOrganizeSimplifyResolveUniversity Information Technology ServicesPlanningConceptResearchDesignPlanningStagingExecutionReviewAssessSequenceScheduleTransition

University Information Technology ServicesStagingConceptResearchDesignPlanningStagingExecutionReviewFirst phaseNot disruptiveUniversity Information Technology ServicesExecutionConceptResearchDesignPlanningStagingExecutionReviewSecond phaseDisruptiveUniversity Information Technology ServicesReviewConceptResearchDesignPlanningStagingExecutionReviewDid we understand?Did we design to our understanding?Did we plan to our design?Did we implement to our Plan?Were we right?University Information Technology ServicesShould/Could/WouldShould we good idea?Could we feasibility?Would we priority?ConceptResearchDesignPlanningStagingExecutionReviewUniversity Information Technology ServicesProjects too often start in the wrong place.17Idea/ImplementationIdeaImplementationConceptResearchDesignPlanningStagingExecutionReviewUniversity Information Technology ServicesStrategic/TacticalStrategicTacticalConceptResearchDesignPlanningStagingExecutionReviewUniversity Information Technology ServicesLeadership/ManagementLeadershipManagementConceptResearchDesignPlanningStagingExecutionReviewUniversity Information Technology ServicesDevelopment/ManagementProject DevelopmentProject ManagementConceptResearchDesignPlanningStagingExecutionReviewUniversity Information Technology ServicesProcessHas a roleIs not the goalAchieves a goalCannot be both rigid and flexibleIs not a substitute for judgment

A simplified view of projects fits a broader set of needs.

University Information Technology ServicesQuestions?

Follow up from last meeting on data storage/ security:

http://google.uconn.edu/2013/11/21/feedback-from-all-it-staff-meeting/

http://security.uconn.edu/guidance-on-cloud-services/

University Information Technology Services