“Project Cycle Management”Approach

WASSAN &PSU & DCBC - Nalgonda

Watershed Support Services and Activities Network

12-13-452, st.No.1,Tarnaka, secunderabad – 17

wassan@eth.net www.wassan.org

Watershed/+ - Important Aspects

• Needs careful outlining of processes

• Ensuring critical processes & the sequence of activities is important

• Ensuring capacities in sequence

• Monitoring of processes in addition to products

• Ensuring critical process outputs

Outputs Achievement

Activities

Completion

Sequence

Activities

Capacities

Support Services

Fund flows

Project Cycle Management

Monitoring What it Needs?

PURPOSE is to link..

Capacity building inputs & Support services

Monitoring systems Fund flows and Field action plans

To

The Project Management Cycle

So that…

• A common & pre-negotiated agreement on the outputs, their sequence and time frame so that there is no undue pressure on wrong things

• Training inputs given at the time when they are most needed & on the relevant subject

• Outputs and activities are monitored regularly

• Fund flows are consistent

Base Project Management Cycle

Quarter : I : From xx to xx (Date)

Output Activities

Completion Time

Capacities needed (themes)

Support Services

Fund flows

PIA/ WDT

Primary SH

Expected outputs during this quarter?

What activities need to be done to achieve these outputs

Sequencing the activities

What capacities needed to facilitate activities?

What capacities needed to do the activities?

What handholding services needed?

What admin support needed?

Outputs

• Derived from the Outcomes of the project MOU & Guidelines

• Negotiated a priori

• The base set of outputs can be common to all new APRLP watersheds

• Any new ideas/ areas of work can be integrated at the appropriate place

Project outcomes Project Outputs

Activities PIA’s Quarterly Action Plan Budget Plan

S.No

Activity Time Schedule

Type / Head

Budget Required

Community organisation/ Planning/ Facilitation

Capacities needed Training EventsDeriving Training Events Aggregating themes

Part I) Training Calendar

S.No Capacities Needed

Training Events

Duration(Days of Training)

Date *

Themes

* Date precedes the activity schedule

Capacities needed .. Part II.) Training Action Plan

S.No

Training Events

Duration

(Days of Training)

Resource Organi-sation

Venue No. of persons

to be trained

Total Person Days

Unit cost

Rs./ person day

Total Budget

Rs.

Monitoring Charta) Activities Monitoring

S.No.

Activities Scheduled date of completion

Monitoring Report

Training Events

Sch. Date

Report

Completion & Quality

PIA & MDT PIA & DCBC