project control farrokh alemi, ph.d.. course on project management purpose monitor progress monitor...
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Project ControlProject Control
Farrokh Alemi, Ph.D.Farrokh Alemi, Ph.D.
Course on Project Management
PurposePurpose
Monitor progressMonitor progress Corrective actionCorrective action
Course on Project Management
Why Projects FailWhy Projects Fail
ComplexityComplexity Regulation oversightRegulation oversight Poor communicationPoor communication Resistance to changeResistance to change Creeping scopeCreeping scope Lack of project ownershipLack of project ownership Shifting organizational prioritiesShifting organizational priorities Failure to meet customer needsFailure to meet customer needs
Course on Project Management
MetricsMetrics
Estimated time to completionEstimated time to completion Budget at completionBudget at completion
Course on Project Management
MetricsMetrics
Estimated time to completionEstimated time to completion Budget at completionBudget at completion Impact on patientsImpact on patients
Satisfaction with careSatisfaction with care Health statusHealth status Cost of careCost of care
Course on Project Management
Metrics for IT Help DeskMetrics for IT Help Desk
Course on Project Management
Earned Value ManagementEarned Value Management
Definition of termsDefinition of terms Calculation of earned valueCalculation of earned value Reporting of earned valueReporting of earned value
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value
Planned value
0
50
100
150
1 2 3 4 TimeNow
6 7 8 PlannedEnd
Months since start
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Planned value
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value
Planned value
0
50
100
150
1 2 3 4 TimeNow
6 7 8 PlannedEnd
Months since start
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Planned value
Project end
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value
Planned value
0
50
100
150
1 2 3 4 TimeNow
6 7 8 PlannedEnd
Months since start
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Planned value
Project end
$60,000 planed
up to month 4
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value Actual costActual cost
CostIndirect Cost Direct Cost Actual
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value Actual costActual cost
0
50
100
150
200
1 2 3 4 TimeNow
6 7 8 PlannedEnd
ActualEnd
Months since start
Co
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usa
nd
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ars
Actual cost Planned value
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value Actual costActual cost
0
50
100
150
200
1 2 3 4 TimeNow
6 7 8 PlannedEnd
ActualEnd
Months since start
Co
st i
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ho
usa
nd
s o
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oll
ars
Actual cost Planned value
Solid line
shows
experience to
date
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value Actual costActual cost
0
50
100
150
200
1 2 3 4 TimeNow
6 7 8 PlannedEnd
ActualEnd
Months since start
Co
st i
n T
ho
usa
nd
s o
f D
oll
ars
Actual cost Planned value
Solid line shows
experience to
date
Dashed line
shows forecast
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value Actual costActual cost
0
50
100
150
200
1 2 3 4 TimeNow
6 7 8 PlannedEnd
ActualEnd
Months since start
Co
st i
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ho
usa
nd
s o
f D
oll
ars
Actual cost Planned value
Budget at completion
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value Actual costActual cost Earned valueEarned value
completedbeen have toplanned workedofPercent
completed workedActual ePerformanc of Rate
ePerformanc of Rate valuePlanned valueEarned
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value Actual costActual cost Earned valueEarned value Rate of performanceRate of performance
completedbeen have toplanned workedofPercent
completed workedActual ePerformanc of Rate
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value Actual costActual cost Earned valueEarned value Rate of performanceRate of performance
0
50
100
150
200
1 2 3 4 TimeNow
6 7 8 PlannedEnd
ActualEnd
Months since start
Co
st i
n T
ho
usa
nd
s o
f D
oll
ars
Actual cost Planned value Earn value
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value Actual costActual cost Earned valueEarned value Rate of performanceRate of performance VarianceVariance
CostCost ScheduleSchedule
valuePlanned- valueEarned Variance Schedule
cost Actual- valueEarned VarianceCost
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value Actual costActual cost Earned valueEarned value Rate of performanceRate of performance VarianceVariance
CostCost ScheduleSchedule
0
50
100
150
200
1 2 3 4 TimeNow
6 7 8 PlannedEnd
ActualEnd
Months since start
Co
st i
n T
ho
usa
nd
s o
f D
oll
ars
Actual cost Planned value Earn value
Cost variance
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value Actual costActual cost Earned valueEarned value Rate of performanceRate of performance VarianceVariance
CostCost ScheduleSchedule
0
50
100
150
200
1 2 3 4 TimeNow
6 7 8 PlannedEnd
ActualEnd
Months since start
Co
st i
n T
ho
usa
nd
s o
f D
oll
ars
Actual cost Planned value Earn value
Schedule variance
Course on Project Management
Definition of TermsDefinition of Terms
BaselineBaseline Planned valuePlanned value Actual costActual cost Earned valueEarned value Rate of performanceRate of performance VarianceVariance IndexIndex
Cost performance indexCost performance index Schedule performance indexSchedule performance index
valuePlanned
valueEarned Index ePerformanc Schedule
cost Actual
valueEarned Index ePerformancCost
Course on Project Management
Estimate at CompletionEstimate at Completion
Index ePerformancCost
Completionat Budget Completionat Estimate
Course on Project Management
Estimate Time to CompleteEstimate Time to Complete
Index ePerformanc Schedule
Estimate Time Original Complete toTime Estimate
Course on Project Management
ExampleExample
Week 1
Rate of performance 50%
Planned value 10000
Actual cost 15000
Earned value ?
Cost variance ?
Schedule variance ?
Cost performance index ?
Schedule performance index ?
Course on Project Management
ExampleExample
Week 1
Rate of performance 50%
Planned value $10,000
Actual cost $15000
Earned value $5,000
Cost variance ?
Schedule variance ?
Cost performance index ?
Schedule performance index
$5,000 .50 $10,000 valueEarned
ePerformanc of Rate valuePlanned valueEarned
Course on Project Management
ExampleExample
Week 1
Rate of performance 50%
Planned value $10,000
Actual cost $15000
Earned value $5,000
Cost variance -$10,000
Schedule variance ?
Cost performance index ?
Schedule performance index $10,000- $15,000-$5,000 VarianceCost
cost Actual- valueEarned VarianceCost
Course on Project Management
ExampleExample
Week 1
Rate of performance 50%
Planned value $10,000
Actual cost $15000
Earned value $5,000
Cost variance -$10,000
Schedule variance -$5,000
Cost performance index ?
Schedule performance index
$5,000- $10,000-$5,000 Variance Schedule
valuePlanned- valueEarned Variance Schedule
Course on Project Management
ExampleExample
Week 1
Rate of performance 50%
Planned value $10,000
Actual cost $15000
Earned value $5,000
Cost variance -$10,000
Schedule variance -$5,000
Cost performance index 33%
Schedule performance index
%33$15,000
$5,000Index ePerformancCost
cost Actual
valueEarned Index ePerformancCost
Course on Project Management
ExampleExample
Week 1
Rate of performance 50%
Planned value $10,000
Actual cost $15000
Earned value $5,000
Cost variance -$10,000
Schedule variance -$5,000
Cost performance index 33%
Schedule performance index 50%
%50$10,000
$5,000Index ePerformanc Schedule
valuePlanned
valueEarned Index ePerformanc Schedule
Course on Project Management
Taking ActionTaking Action
Reconfirm planReconfirm plan Assess project performanceAssess project performance Take corrective actionTake corrective action Keep people informedKeep people informed
Take Home LessonTake Home Lesson
Project control requires monitoring Project control requires monitoring progress using earned valueprogress using earned value