project closure report1
TRANSCRIPT
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PROJECT CLOSURE REPORT
Project Title:Feel the power of the clean
environment! Its About Finding a Better Way
Funded by: The Visionaries
Focus Area: Corporate Social Responsibility
Process: Arrangement of Activities for Anti-
littering and CSR at QAU from April 04 June 15,
2011
SUBMITTED BY: THE VISIONARIES
Project Manager: Farhan Ahmed Khan
Project Officers: Syeda Atiya Rahat
Noor Ahmed
Jameel Ahmed
Muhammad Hasnain
SUBMITTED TO: Ms. Sarah Pervaiz
Quaid-i-Azam School of Management Sciences
Quaid-i-Azam University Islamabad
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TABLE OF CONTENTS
1. Project Details
2. Project Closure report
Purpose............................
3. Project Closure Report
Goals
4. Project Closure Report
Summary............................
4.1.Project Background
Overview....................................
4.2.Project highlights and best
practices..
4.3.Project closure
synopsis
.
4.4.Goals and objectives
performance...
4.5.Success criteria
performance
.
4.6.Milestones & deliverable
performance.......................
4.7.Budget
performance..........................
..............
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10-12
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5. Project Closure
Tasks
.
5.1.Resource
Management............................
..........
5.2.Issue
management
..
5.3.Risk management...
.
5.4.Asset
management............
...................
5.5.Lessons learned...
..........................................
5.6.Post project
tasks...................................
.......
5.7.Project closure
recommendations........................
.
6. Project Closure Report
Approvals.
7. Annexure
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1. Project details:
Project Title: Feel the power of the clean environment! Its About Findinga Better Way
Funded by: The Visionaries
Focus Area: Corporate Social Responsibility
Process: Arrangement of Activities for Anti-littering and CSR at QAU
from April 04 June 15, 2011
Project Advisor: Ms. Sarah Pervaiz
Project Manager: Farhan Ahmed Khan
Project Officers: Syeda Atiya Rahat
Noor Ahmed
Jameel Ahmed
Muhammad Hasnain
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2. Project Closure Report Purpose
This project report closure report is final document make for the project supervisor by
Project Leader on behalf of The Visionaries team. This report will help the project
team and the supervisor to assess the success of project identify best practices forfuture project resolve all open issues and formally close the project.
3. Project Closure Report Goals
This project report is prepared to accomplished the following goals
Review and validate the milestones and success of the project
Confirm outstanding issues, risks, and recommendation
Outline tasks and activities required to close the project
Identify project highlights and best practices for future projects
4. Project Closure Report Summary
4.1. Project Background Overview
Thanks to Visionaries Team for the successful arrangements and funding of the events
for project Feel the power of clean environment? Its about finding a better way. Our
focus was to increase the awareness among the university students about the vitality
of clean environment and taken some steps to made it possible and convenient for
them to follow.
4.2.Project Highlights and Best Practices
Project Highlights:
Registered 50 volunteers to educate the university students
Two walks for the promotion of the cause of Anti-Littering campaign were
arranged
Anti-Littering Campaign in QAU
Tree Plantation Activity in QAU
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Awareness campaign in QAU to make our surroundings clean
The Competition on Ideas of Pollution Reduction was arranged
A seminar on the Corporate Social Responsibility titled: Feel the power of the
clean environment! Its About Finding a Better Way was conducted
Best Practices:
Gain support from the administration as well as volunteer students for the cause of
Anti-littering and promotion of Cleanliness in university
Worked closely with the administrative staff and help the estate office in the
process of cleanliness by conducted meetings and addressed issues of university
with CDA authorities
Through seminar students were provided opportunity to gain practical knowledge
from an experienced person, National Coordinator of United Nations Industrial
Development Organization
All participants got Completion Certificates Awards
Cash prizes were awarded for 1st and 2nd positions in Ideas Competition to
encourage the young talent
4.3. Project closure synopsis
The project has reached its planned conclusion on scheduled as planned. Due to the
success of the project, the Vice Chancellor and the Incharge Quaid-i-Azam School of
Management Sciences appreciated the efforts of The Visionaries team.
4.4. Goals and objectives performance
Total in 35 trees were decided to plant at different locations of QAU. In the original
100 trees were planted which indicates the performance of 285% more than
planned
A Walk to Margallah Hills was arranged in which target was to gather two faculty
members and 25 students, in the original 2 faculty members and 30 volunteer
students participated. This activity also resulted 120% above the planned target
Successfully launch Anti-Littering Campaign in QAU with the help of estate office
of university and volunteer students
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A Walk of Anti-Littering Campaign in Quaid-i-Azam University was arranged in
which 4 faculty member and 50 students participated exceeded the forecasted
performance by 200%
Awareness campaign in QAU to make our surroundings clean and about 300-400
students were being taught by The Visionaries team and Volunteers against
the forecasted target of 150 students to be taught. The performance achievement
was more than 200%
The Competition on Ideas of Pollution Reduction was arranged in which 10
Bachelors and Master students took participation with innovative and solid ideas.
Two students were awarded cash prizes.
A seminar on the Corporate Social Responsibility titled: Feel the power of the
clean environment! Its About Finding a Better Way was successfully arranged on
June 15, 2011 to raised public awareness about Environmental Issues
4.5. Success criteria performance
We wanted to aware the students about the importance of Clean
Environment
The Visionaries aimed to keep students aware the importance of Cleanliness and was
very successful to promote the ideas and gain moral support to implement the ideas.
Anti-littering campaign was launched to obtain clean, fresh and healthier environment
Promoted the idea of Corporate Social Responsibility
Made the university environment clean and fresh by practicing the proper disposal of
garbage and the use of trash cans. Discouraged the use of non-disposable material
and encouraged students to use recyclable material. Through this making it
convenient to preserve environment
Tree plantation activity
The inauguration of tree plantation was successfully held by the Incharge School of
Management Sciences Dr. Basit B. Tayyab in the lawn of QASMS. The 100 trees
received from PTC and successfully planted in the botanical garden of QAU.
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4.6. Milestones & deliverable performance
Registered about 50 volunteers to educate the university students
The actual registration exceeded to 50 volunteers than the forecasted target of 15
volunteers to be registered.
Achieve a participation rate of 50 active students in seminar
The participation of students exceeded by 80 active participants which also shows the
huge success of the event.
By the tree plantation activity The visionaries contributed to control
the global warming
Tree plantation activity was also achieved about 3 times more than forecast and 100
trees were planted at university.
Through Walk a general public awareness about Cleanliness and Anti-
littering was built among the Students of QAU
The walk in university as also successful event in which 4 faculty members and 50
students were participated indicates the more than forecasted target and success rate
was about 200%.
Arranged a Seminar on Corporate Social Responsibility (CSR)
The National Coordinator of United Nations Industrial Development Organization
addressed the current issues and the different possible solutions how we contribute to
our environment and the possibilities to handle the waste. The Vice Chancellor also
motivates the students to continue the healthy practices and the ways to preserve the
environment.
Achieve the maximum participation of students in ideas competition
activity
The event was designed to appeal young students. The participation of students
showed their interests and ideas to improve the environment. Students were awarded
prizes for their concrete and implement able ideas.
4.7. Budget performance
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The budget for the project was funded by The Visionaries team. The estimated
expenditures for the Anti-littering Campaign were Rs. 5000 and in total actual
expenditures for the event were Rs. 4975 which indicates the efficient usage of
monetary resources.
The total budgeted expenditures for the Seminar. The actual expenditures were totalin amount of Rs. 13708. This activity was decided to fund by the selling of tickets but
due to 80 students rather than 50, our refreshment costs were higher and other
expenditures lead to the excess in costs.
The Overall expenditures for the project are total Rs. 18683. The revenue generation
in total was Rs. 11550 and the budget deficit was Rs 7133. This amount was charged
to the team members of Visionaries.
5. Project Closure Tasks
5.1. Resource Management
Thanks to the support of the Project Supervisor, Incharge QASMS, Incharge
Horticulture Cell, Estate Office and all those colleagues who made it possible to
successful completion of the project of The Visionaries team. Horticulture Cell helps
in tree plantation activities. Estate Office of University helps in Anti-Littering
Campaign. The main resource was our exceptional volunteer team who performed
their tasks with constant passion throughout. We were also considerably supported by
the QASMS administration.
5.2. Issue management
The main issue we face while delivering the project was lack of funds due to
unavailability of sponsorships. The Visionaries team was unable to seek the
sponsorship because of closing dates of budgets in the organizations. The issue was
resolved by doing a revenue generation through seminar ticket selling and also by
personal investment.
5.3. Risk management
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The whole project site and the key things involved were visited pre launch of project
and a risk assessment was carried out. The risk of unavailability of sponsorships was
actually faced by our team and this risk was mitigated by the contribution of funds
from each individual member of team and revenue generation through project, as was
planned in the project proposal.
5.4. Asset management
The Visionaries team did not require any assets during this project as this was not the
part of the project plan.
5.5. Lessons learned
The procedure, activities, students participation and support from the QASMS,
state office, and horticulture department and most importantly of our worthy Vice-chancellor, in making this project possible is appreciated and reflects for the dire
need and necessitate of this type of projects.
Students enthusiastically participated in the competition on idea of pollution
reduction, that shows the eagerness inside the youth to make this world a clean
place to live. This shows that the youth is motivated to do something but is facing a
problem of lack of guidance and proper direction.
The visionaries team will consider this exceptional response to this type of events
in planning future activities.
5.6. Post project tasks
Visionaries team held a meeting with volunteers, who were from different
departments. The meeting agenda included to give a detailed visual report of the
project from initiation stage to completion stage, thanking their participation and to
ask their future cooperation with us.
5.7.Project Closure Recommendations
Our main recommendation is to hold such awareness creating activities on social
concerns in other institutes also specially to teenagers. To teach teenagers is
recommended because they are highly passionate and in a stage in which they want
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to implement what they have learnt and still learning. They would get motivated and
motivate others for any cause that gives recognition to them.
6. Project Closure Report Approvals
Prepared by: Farhan Ahmed Khan
Project Manager on behalf of the Visionaries, QASMS.
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ANNEXURE
ANTI LITTERING WALK TO MARGALLAH MAY 14
FIGURE 1
FIGURE 2
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EVENT PICTURES (SEMINAR JUNE 15)
FIGURE 3
FIGURE 4
FIGURE 5
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FIGURE 6
FIGURE 7
FIGURE 8