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Integrated Business Projects

Project 2 Creating Personnel Documents

Part 1 Marketing and Communications

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2

Project 2 Objectives

• Create an organization chart• Prepare documents using tabs, rotated

text, special characters, Quick Parts, and outline numbered lists

• Sort items in a list• Prepare forms• Write a report using research findings

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3

Project 2 Jobs

• Job 2-1: Create Organization Chart• Job 2-2: Prepare Job Descriptions• Job 2-3: Create Name Cards• Job 2-4: Prepare Information Sheet• Job 2-5: Continue Work on Manual• Job 2-6: Prepare Guide Information• Job 2-7: Research Topics Related to Ra

fting

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4

Job 2-1: Create Organization Chart

• Modifying page margins and page orientation

• Creating and modifying charts• Creating and inserting graphics in

documents

Jobs List

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5

Create Organization Chart

Insert/Illustrations/SmartArt/

Hierarchy/Organization Chart

Jobs List

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6

Add Box to Chart

SmartArt Tools/Design/Create Graphic/Add Shape

Add Shape list

Jobs List

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7

Insert Text Box

Insert/Text/Text Box/Draw Text Box

 

Select and then draw text box

Jobs List

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8

Format Text Box

Word 2007• Click the Text

Box Tools/Format tab.

• Select options from the Text Box Styles group.

Word 2010• Click the

Drawing Tools/Format tab.

• Select options from the Shape Styles group.

Jobs List

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9

Job 2-2: Prepare Job Description

• Creating numbered lists• Creating multilevel outlines

Jobs List

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10

Right-Align Numbered List

Home/Paragraph/Numbering/Define New Number Format/Alignment

Select to open Define New Number dialog box

Jobs List

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11

Quick Parts

Insert/Text/Quick Parts/Save Selection to Quick Part Gallery

Select to add to the Quick Part Gallery

Jobs List

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12

Outlines

Home/Paragraph/Multilevel List

1. Home tab

2. Paragraph group 3. Multilevel List button

Jobs List

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13

Job 2-3: Create Name Cards

• Modifying column and row formats in tables

• Removing table borders

Jobs List

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14

Insert Table

Insert/Tables/Table

1. Insert tab

2. Tables group3. Table button

Jobs List

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15

Change Columns or Rows

Table Tools/Layout/Table/Properties/Column or Row

Adjust row height

Click to change column width

Jobs List

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16

Rotate Table Text

Table Tools/Layout/Alignment/Text Direction 1. Table Tools/

Layout tab 2. Alignment group

3. Text Direction button

Jobs List

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17

Job 2-4: Prepare Information Sheet

• Inserting continuous breaks• Applying columns and modifying text

alignment

Jobs List

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18

Change Row Height

Table Tools/Layout/Cell Size/Height1. Table Tools/Layout tab

2. Cell Size group

3. Row Height button

Jobs List

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19

Change Table Borders

Table Tools/Design/Table Styles/Borders/Borders and Shading

Select to open the Borders and Shading dialog box

Jobs List

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20

Insert Continuous Page Break

Page Layout/Page Setup/Breaks/Continuous

Click to insert continuous page break

Jobs List

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21

Insert Columns

Page Layout/Page Setup/Columns

1. Page Layout tab

2. Page Setup group

3. Columns button

Jobs List

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22

Job 2-5: Continue Work on Manual

• Setting and modifying tabs• Inserting symbols• Using AutoCorrect options

Jobs List

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23

Formatting Text

To place text in columns without changing the formatting of the preceding and following text, insert a continuous section break before and after the text.

Jobs List

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24

Balance Columns

Page Layout/Breaks/Continuous •Insert a continuous break at the end of the column.

Continuous break

Jobs List

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25

Create Leader Tabs

Home/Paragraph Dialog Box Launcher/Tabs• In the Tabs dialog box, in the Leader section, click 2.• Click Set.• Click OK.

Jobs List

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26

Format with AutoCorrect

AutoCorrect will automatically format :-) as .

Jobs List

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27

Job 2-6: Prepare Guide Information

• Sorting lists in a document• Numbering pages

Jobs List

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28

Insert Page Numbers

Insert/Header & Footer/Page Number

Click to insert page number in upper right corner

Jobs List

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29

Job 2-7: Research Topics Related to Rafting

• Inserting and modifying a cover page• Applying themes• Inserting page numbers at multiple

locations

Jobs List

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30

Apply Styles

Home/Styles

Select from Styles Gallery

Jobs List

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31

Insert Cover Page

Insert/Pages/Cover Page

1. Insert tab

3. Cover Page button

2. Pages group

Jobs List

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32

Apply Theme

Page Layout/Themes/Themes

1. Page Layout tab

3. Themes button

2. Themes group

Jobs List

END SHOW