program leader orientation. today’s agenda: student recruitment and preparation group safety &...
TRANSCRIPT
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Program Leader Orientation
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Today’s Agenda:Student Recruitment and PreparationGroup Safety & HealthConduct & ResponsibilitiesFinancial ManagementForms & Documents for I.P.
All leaders are enrolled in D2L -- https://uwsp.courses.wisconsin.edu/
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Student Recruitment
and Preparation
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Marketing Your Faculty-led Experiences Abroad:
• No program can go without a viable group of student participants.
• International Programs will help, but students look to their faculty instructors for advice and encouragement.
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Issues to consider . . .Part of marketing must address the reasons students have for NOT choosing to participate in your study abroad experience. These reasons may include:
Benefit Money Time & Credits Lack of Foreign
Language Skills
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Go recruit and
please don’t
forget the
application
deadlines:
December 1 – Summer & Fall ProgramsApril 1 – Winterim & Spring Programs
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Preparing Accepted Participants . . .
Pre-departure meetings:Include as lecture/course hoursCourse content and preparation
Consideration for semester schedules:Class meeting timesExams
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http://www.uwsp.edu/studyabroad/
Student Resources at the I.P. Website:
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Group Safety & Health
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Group & Individual Safety Abroad
Resources from the U.S. State Department and
The Center for Disease Control
http://www.uwsp.edu/studyabroad/
Counseling Services -- http://www.uwsp.edu/counseling/Pages/home.aspx
CISI (Insurance) -- http://www.culturalinsurance.com/
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Group & Individual Safety Abroad: Health Information & Common Sense
“Required Health and Safety Information” Form
Confidential - Need to Know BasisAbility to Accommodate
Common Sense Safety Tips:• Never venture out alone• Develop awareness of surroundings• Secure personal belongings• Have local address (itinerary) and phone
number
*A very friendly person who you just met . . . is still a stranger.
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Group & Individual Safety Abroad: Emergency
• Seek local assistance immediately• Check safety of entire group• Contact I.P. as soon as possible
“Managing Real and Perceived Emergencies Abroad”
(at D2L)
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Mandatory Health Meetings
Determined by Dr. Jim ZachBased on Program itinerary . . .
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Conduct & Responsibilities
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Student Rights & Responsibilities: Acceptance into Program
• Based on good standing & meeting GPA requirements –
Conduct check Transcript review Statement of purpose Instructor recommendation
• Acceptance then contingent on –
Criminal background check Health information form
• Key Issues –
First come, first served? Need for numbers! Ability to accommodate (health & learning needs)
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Review of Group Leader Responsibilities(as outlined in the Leader Application)
• Recruit students for the program
• Plan, attend, and participate in student orientation sessions
• Receive specific training and orientation
• Serve as a counselor and advisor to students while abroad
• Teach courses appropriate to the program location and focus
• Manage financial arrangements for the program while abroad
• Live in student housing
• Lead excursions on site and encourage student involvement in
extracurricular cultural
activities
• Provide future leaders and students with assistance and orientation
• Wherever appropriate, incorporate the experiences and materials gained
abroad to
internationalize courses taught at UWSP
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Student Conduct During Program
“Participant Agreement & Statement of Responsibilities”
Disciplinary Actions:
First Instance – Verbal Warning
Second Instance – Written Warning (Contact I.P. Director)
Third Instance – Disciplinary Sanction (Consult with I.P. Director)
*Ability to Stay with Program? *Separation from Accommodations? *Separation from Program
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Financial Management
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How A Program Budget Works: Regulations & Rules
• Program Revenue , NOT GPR• UW System and UWSP Regulations
(ACIS 7.1-7.4, FPP 45, and UWSP I.P. “revenue neutral” policy)
• Key Terms:
• Travel Advance
• UWSP Travel (T) Card (Not a “P” Card)
• Travel Expense Report
*Programs NOT budgeted on State Per Diem
Rates!
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How A Program Budget Works: Some Basic Considerations
• Financial Aid – only available for students enrolled for
academic credit
• Students share costs of entire program, including leader
expenses & salary (equity issue: all enrolled equally means all pay in equally)
• No Segregated Fees - but I.P. Arrangement Fee, UW System
Mandated Fees, Criminal background check . . .
• Required Insurance (CISI): $35 per month
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Forms & Documents for I.P.
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“Leader Compensation and Expenses” Form
Copy of Passport information page(s)
Copy of Syllabus
Book order for class (no Text Rental)
“Flight Ballot” form (due by workshop date)
*Car Rental and/or Hotel Reservations?
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Departure Workshops
Spring Semester Programs – Early NovemberSummer & Spring Break Programs – Early March
Fall Programs – Late April