PROFESSIONAL ENGINEERING DESIGN CONSULTANT SERVICES FOR TAXIWAY “L” and ASSOCIATED CROSS-TAXIWAYS

AT ELLINGTON AIRPORT (EFD)

Andre’ Morrow, C.P.M., CPPBSr. Procurement Specialist

Houston Airport System

Thursday, May 11, 2017 10:00 AM Ellington Airport (EFD)

11602 Aerospace Blvd., Conf. Rm. # 1Houston, TX 77034

PRE-SUBMITTAL CONFERENCEREQUEST FOR QUALIFICATION (RFQ)

RFQ NO. H37-PEDPTW-2017-010

PRE-SUBMITTAL CONFERENCE AGENDAARCHITECTURE/ENGINEER DESIGN SERVICES (A/E)

FOR THE MLIT AND ITRP PROJECTSRFQ NO. QH37-MLITAE-2016-027

I. Opening Remarks Justina MannProcurement Officer, HAS

II. Solicitation Overview Andre’ K. Morrow, C.P.M., CPPBSenior Procurement Specialist, HAS

III. Office of Business Opportunity Jason A. McLemoreDeputy Assistant Director

IV. Project Scope and Overview Cynthia Straughan, PE, PMP, CMAssistant Director Airfield Pavement (FAR 139)

Houston Airport SystemV. Questions/Answers

SOLICITATION OVERVIEW

Solicitation PurposeThe City of Houston (City), Houston Airport System (HAS),

invites interested firms to submit Statements of Qualifications

(SOQ) to provide Professional Engineering (PE) Design

Consultant Services for the preparation of a construction bid

package for a new taxiway (Taxiway L) for FAA Taxiway Design

Group V aircraft at Ellington Airport (EFD.

SOLICITATION OVERVIEW

Statement of Qualifications Due Date and Time:

Tuesday, June 6th , 2017, 2:00 p.m. (CST)

Questions and Requests for Additional Information DueDate: Tuesday, May 16, 2017 no later than 12:00 p.m.(Noon), CST, must be received electronically and directed viaemail to: andre.morrow@houstontx.gov

Please include the phrase “RFQ No.: H37-PEDPTW-2017-010,PROFESSIONAL ENGINEERING DESIGN CONSULTANT SERVICESFOR TAXIWAY “L” ” in the subject line and provide all applicablecontact information.

ADDITIONAL INFORMATION AND SPECIFICATION CHANGES

Letter of Clarification(s) (LOC):Responses to questions received from potentialRespondent(s) and any changes to the Scope shall beconfirmed in writing and a LOC will be posted to HASwebsite: http://www.houstonairports.biz/ prior toSubmittal due date.

NO CONTACT PERIOD

NO CONTACT PERIODAll inquiries regarding this solicitation are to be directed to the designated City Representative (Andre’ Morrow).

Do not contact Council Members or City employees in an attempt to influence the outcome of the award. You will be able to speak publicly at the City Council Meeting.

PROCUREMENT TIMELINE

DESCRIPTION SCHEDULED DATE

Date of RFQ 04/21/2017

Pre-Submittal Conference 05/11/2017

Deadline for Questions 05/16/2017

Letter of Clarification(s) Posted on HAS Website 05/22/2017

Submissions Due from Respondents 06/06/2017

Notification of Shortlisted Firms (Estimated) 06/30/2017

Oral Presentations/Interviews (Estimated) 07/11/2017

Council Agenda Date (Estimated) 08/16/2017

Contract Start Date (Estimated) 08/28/2017

SUBMITTAL PROCEDURES

One (1) original (marked “original”) signed in BLUE ink, ten (10) hardcopies, and ten (10) electronic copies (USB thumb drives) of its SOQ ofthe submittals AND in a separate, sealed envelope, clearly marked“Financial Statements”, one (1) stamped “Original” and one (1) copy ofits Financial Statements with its Submittal will be received at the addressbelow not later than 2:00 P.M., CST, Tuesday, June 6, 2017:

Andre’ K. Morrow, C.P.M., CPPBSenior Procurement SpecialistHAS - Supply Chain Management18600 Lee RoadHumble, Texas 77338

All submittals must be labeled on the outside of the box with theRespondent’s name and the name of the project.

SOQ SUBMIT TAL REQUIREMENTS

Each SOQ must be organized and follow the required format as stated in the RFQ.

Each Section must be appropriately tabbed and inclusive of all required submittals.

EXHIBITS (Continued)EVALUATION & SELECTION CRITERIA

Responses will be evaluated by an Evaluation Committee consisting

of City of Houston personnel.

The award of a contract(s) will be made to the Respondent(s)

offering the response which best meets the needs of the COH and

HAS. The COH reserves the right to reject any offer if the Response

submitted fails to satisfy the COH that the Respondent is properly

qualified to provide the services contemplated as specified.

EXHIBITS (Continued)Evaluation Criteria and ScoresRespondents Meeting The Minimum Qualifications Of This RFQ Shall Be Evaluated As Follows:

Evaluation Criteria Max Score

People/ Resources/ Capabilities 20

Representative Project Experience 20

Design Approach 20

Design to Budget 10

Quality Management Approach 10

Construction Support Capability 10

Project Controls Capability 10

Total 100

Financial Capabilities Pass/Fail

DBE Compliance Pass/Fail

Airport Taxiway/Runway Design Experience Pass/Fail

EXHIBITS (Continued)Evaluation Criteria

Respondents Must Meet The Following Minimum Qualification:

Airport Taxiway/Runway Design Experience (Pass/ Fail)

This is a pass/fail criterion. If Respondent has not previously provided prime design

services on a major airport taxiway, their Submittal will be rejected. Respondent’s that

fail to meet this criterion will be disqualified and will not receive further consideration.

Disqualified firms will not be scored.

Financial Capabilities

Respondent must provide audited financial statements if they are available. If audited

financial statements are not available, Respondent must provide tax returns with

unaudited or reviewed financials for the last two (2) years.

FORMS TO BE SUBMITTED WITH STATEMENT OF QUALIFICATION

FORMS TO BE SUBMITTED WITH STATEMENT OF QUALIFICATION Exhibit A – 00452 Fair Campaign Ordinance Exhibit B – 00455 Ownership Information FormExhibit C – 00457 Conflict of Interest QuestionnaireExhibit D – 00460 Pay or Play Acknowledgement FormExhibit E – 00480 Reference Verification FormExhibit F – 00481 Anti-Collusion StatementExhibit G – Bidder’s DBE Requirements:Exhibit G – Attachment “I” – Schedule of DBE ParticipationExhibit G – Attachment “II” – DBE Letter Of IntentExhibit G – Attachment “III” – Certified DBE Subcontract Terms Exhibit S – Contract and Contract Exception ChartExhibit T – Contact Directory FormAttachment C – Required Submittal Checklist

EXHIBITS (Continued).

FORMS TO BE SUBMITTED BY THE SUCCESSFUL FIRM

FORMS TO BE SUBMITTED BY THE SUCCESSFUL FIRM

Exhibit H – 00600 List of Proposed Subs

Exhibit I – 00601 Drug Policy Compliance Agreement

Exhibit J – 00606 No Safety Impact Positions

Exhibit K – 00620 Affidavit of Insurance

Exhibit L – 00620B Insurance Requirements

Exhibit M – 00621 Certificate of Insurance ACORD Form / A/E Required Insurances

Exhibit N – 00628 Affidavit of Compliance with DBE Program

Exhibit O – 00630 Certification of Compliance with Pay or Play Program (POP-2) Program

Exhibit P – 00631 Pay or Play Program List of Subcontractors (POP-3) Program

Exhibit Q – 00632 Certification by Professional Service Provider

Exhibit R – 00636 Certificate of Interested Parties Form 1295

Pay or Play Forms can be access via http://www.houstontx.gov/obo/popforms.html

EXHIBITS (Continued).

The Goal On Professional Engineering Design ConsultantServices For Taxiway “L” And Associated Cross-TaxiwaysOpportunity Is 30% DBE

The Contract Will Require You To Make A Good Faith Effort ToAchieve These Goals With The Firms Listed in Your Schedule ofDBE Participation (Exhibit G – Attachment “I”).

DIVERSITY REQUIREMENTS

PROFESSIONAL ENGINEERING DESIGN CONSULTANT SERVICES FOR TAXIWAY “L” AND ASSOCIATED CROSS-TAXIWAYS

DBE Goal AchievementThere are resources available to assist you as you assemble your team of certified

subcontractors to help you achieve the 30% DBE participation goal for this federally funded

project. Follow these easy steps to access the certified Directory.

• Log on to the City of Houston’s Website at www.houstontx.gov• Click on the Departments Link• Click on the Office of Business Opportunity• Click on the Certified Firm Directory ( listed under Reports, Directories and Search Tools

You will then be viewing a search parameter screen where you may enter a company name (Search byBusiness Name) or a business description (Search by Business Description). Additionally, check offthe applicable certification types you need at the bottom of the screen .Search by Certification Type.(DBE). The system will then provide you a list of currently certified companies for that business type.Clicking on the company’s name will give you the contact information for that company.

Or, if you know the name of the DBE company, you may go to the Texas Department ofTransportation’s web site for additional contact information.

• www.txdot.gov/business/partnerships/tucp• Under Resources, select TUCP DBE Directory

Please contact the HAS Office of Business Opportunity if you encounter any problems or have questions. We can help guide you through this process. That contact information is:

Janice Ruley HAS Contract Compliance Supervisor - 281 233-7853 - Janice.Ruley@houstontx.gov

PROGRAM REQUIREMENTS

• Deviations or Changes To Your Participation Plan

• Mediation Clauses For DBE Subcontractors

• Good Faith Efforts

• Subcontract Agreements

• Equal Employment Opportunity Requirements

• Participating Firms Must Be Certified DBE

• Firms Must Be Certified DBE At Time Of ProposalSubmission. If Not Certified DBE, They Will Not Be CountedTowards Contract Participation.

• Questions About Certification: Visit http://www.houstontx.gov/oboor By Phone (832) 393-0600.

CERTIFICATION

EXHIBITS (Continued).

QUESTIONS…

Questions/Answers to be official must be inwriting and will be posted in the HAS website asa Letter(s) of Clarification:

http://www.houstonairports.biz /(Doing Business with HAS)

Questions and Requests for Additional Information Due Date:Tuesday, May 16, 2017

no later than 12:00 p.m. (Noon)

Thank You

Site Visit

Following Meeting Conclusion