productivity tools for your sap system 1 customer name here date here presenter: jim halepaska

Productivity Tools for your SAP System 1

Customer Name Here

Date HerePresenter: Jim Halepaska


• Introduction and Z Option Company Background • GLSU Product Overview

• Why you need a General Ledger Spreadsheet Uploader• How GLSU works

• Functional Demo• Hands-On/ Show and Tell• Specific Examples

• Wrap-Up

Agenda


Z Option Company Background

• Located in Lewisville, Texas (Near Dallas)

• Formed in 1998

• Started by accountants and programmers

• SAP Software Partner

• World-class products and support

• Customers of all sizes in all industries


Z Option Customers


General Product Overview


Why you need FI Document Uploader:

Functional:• Use all the standard Excel functionality to

calculate values• Never re-key your GL entries again• Minimize the chance of errors• Create more detailed data in less time with

less effort• Improve variance analysis


Why you need aGeneral Ledger Spreadsheet Uploader:

New Implementation / Re-Implementation:

• avoid throw-away, custom legacy data interface programs

• use for FI balances and have an everyday tool on day one of go-live

• free up development resources to work on enhancements you can't buy off-the-shelf


Why you need aGeneral Ledger Spreadsheet Uploader:

Technical:• GLSU works now (Free Remote Installation

Assistance requires 1 – 2 hours)• Reduce support and ongoing development

costs• Simplify SAP upgrades• Thousands of users to let us know of

problems


• Easy user interface• Leverage existing Excel skills• Directly posts from the spreadsheet• Flexible layouts• SAP Document Numbers returned to

the spreadsheet• Attach source workbook to posted

document in SAP

How GLSU Works:


• Pre-validation of data before loading• Master Data lookups• Post more than 1,000 line items• Post multiple documents from 1

worksheet• Post / Park / Accrual / Foreign Curr Adj• 双重字节字符 (Asian character support)

How GLSU Works (cont’d):


• Free Trial Period• Premium and Standard Users• SAP 4.6c and later• Unicode Support• ECC 6.0? / NewGL?• SAP GUI

How GLSU Works (cont’d):


LSI Logic Efficiencies using GLSUTotal Hours Required Each Month Total Line Items Booked Each Month Efficiency - Line Items / Minute

TaskBefore GLSU

With GLSU Diff %

Before GLSU

With GLSU Diff %

Before GLSU

With GLSU Diff %

Rent 8.00 3.00 5.00 63% 138 138 0 0% 0.3 0.8 0.5 167%Calling Cards 6.00 1.00 5.00 83% 167 261 94 56% 0.5 4.4 3.9 838%Teleconferencing 3.00 0.75 2.25 75% 100 100 0 0% 0.6 2.2 1.7 300%Telecomm 8.00 0.75 7.25 91% 250 250 0 0% 0.5 5.6 5.0 967%Temp Services 32.00 1.00 31.00 97% 252 502 250 99% 0.1 8.4 8.2 6275%Pagers 12.00 2.00 10.00 83% 200 2,000 1,800 900% 0.3 16.7 16.4 5900%AMEX airfare 18.00 2.00 16.00 89% 950 950 0 0% 0.9 7.9 7.0 800%

87.00 10.50 76.50 88% 2,057 4,201 2,144 104% 0.4 6.7 6.3 1592%

– Prepared by Laurie Keene at LSI Logic


User-Configuration


On-line Pre-Validation of Data


Off-Line Pre-Validation of Data


Pre-Validation of Data

• Material• Posting Keys• Profit Centers• Tax Code• Trading

Partner• Vendor• WBS Element

• Business Area• Business Area Fund• Commitment Item• Company Codes• Cost Centers• Cost Element• Currency• Customer

• Document Types • Employee

Number• Field Status

Group• Fixed Asset• Fund• Fund Center• GL Accounts• Internal Order


Additional Validation Info

• Custom Pre-Validations• Write your own GLSU pre-validations• Written in ABAP using your own resources• All errors are returned to Excel

• SAP validations• All SAP occur at posting• Displayed one at a time in Excel


Direct Posting Process


Hands-on Portion of Demo– Spreadsheet Walkthrough

– Initialize a new GLSU page– Key two-line JV with minimum

field status group requirements

– Show balancing feature– Add/change/delete columns

with GLSU-> Choose Fields– Validate Documents with

GLSU->Validate– Add Blank Columns– =glsu_description functionality– Add formulas to columns– Add document number to

header and show auto-population

– “Skip” feature in “A” column

– Spreadsheet Options– Multiple Systems– Post/Park/Accrual– Formatting options

– Posting– Save file– GLSU->Post Document– Show error handling– Login is maintained between

postings

– Exporting– Save file– GLSU->Export Document


Hands-on Portion of Demo (cont’d)

– ZGLSU Walkthrough– Post an Export file– Maximum lines per document– Balancing account

maintenance

– User History– Show history for user– Show reset functionality– Configurable retention period

(new in version 2.1)

– Validation Options– Turn on/off specific fields– Turn on/off master data texts for

specific fields– Premium user site-wide

configuration over Suppressed/Required/Optional

– Company Code specifier– Initial order of fields in picklist

– Administrative Functionality– Upload/Download Templates– Maintain License– Maintain Premium Users– Technical Settings


GLSU Example Templates– Expense Report

– Journal entry form

– Multiple Misc. Vendor invoices

– Asian character support


Travel & Expense Form


Journal Entry Form


Multiple Misc. Vendor Invoices*

*Dropped Header feature may be used on most header fields on any transaction


Asian Character Support (unicode)


Z Option Future Focus

• Planned Enhancements

• Development Prioritization

• Annual Attendance at SAPFI, ASUG, and GFOA Events


Wrap-Up

• General Q & A

• Contact Information: www.zoption.com

Jim Halepaska(972) 315-8800

ext. [email protected]

Charles Cathcart(972) 315-8800

ext. 202 [email protected]

Shari Alexander(512) 259-7277

[email protected]