productivity data load specifications epsi 16 · 2019-08-28 · productivity data load...

EPSi™ Version 16.2

Productivity

Data Load Specifications

Version 16.2

Copyright © 2017 Allscripts Healthcare Solutions, Inc. and/or its affiliates. All rights reserved.

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EPSi™ 16.2 This page contains Allscripts proprietary information and is not to be duplicated or disclosed to unauthorized persons.

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Publish Date: 7/24/2017 for release 16.2 of EPSi™ For further information about this manual or other Allscripts Healthcare Solutions, LLC products, contact Global Product Support Services, as follows: Allscripts Website http://www.allscripts.com/en/client-login.html (Client Support login is required. Contact information varies by product.) Telephone:1.800.877.5678 EPSi Telephone: 877.623.5702 (Toll Free) Telephone: 636.532.8907 Email: [email protected]

Allscripts Healthcare Solutions, LLC welcomes your opinion regarding this document. Please e-mail your comments and suggestions to [email protected].

Proprietary Notice

© 2017 Allscripts Healthcare Solutions, LLC and/or its affiliates. Allscripts Healthcare Solutions, LLC All Rights Reserved.

This document contains confidential and proprietary information protected by trade secret and copyright law. This document, the information in this document, and all rights thereto are the sole and exclusive property of Allscripts Healthcare Solutions, LLC and/or its affiliates, are intended for use by customers and employees of Allscripts Healthcare Solutions, LLC and/or its affiliates and others authorized in writing by Allscripts Healthcare Solutions, LLC and/or its affiliates, and are not to be copied, used, or disclosed to anyone else, in whole or in part, without the express written permission of Allscripts Healthcare Solutions, LLC and/or its affiliates. For authorization from Allscripts to copy this information, please call Allscripts Global Product Support Services at 888 GET-HELP or 888 438-4357. Notice to U.S. Government Users: This is "Commercial Computer Software Documentation" within the meaning of FAR Part 12.212 (October 1995), DFARS Part 227.7202 (June 1995) and DFARS 252.2277014 (a) (June 1995). All use, modification, reproduction, release, performance, display, and disclosure shall be in strict accordance with the license terms of Allscripts Healthcare Solutions, LLC and/or its affiliates. Manufacturer is Allscripts Healthcare Solutions, LLC, and/or its affiliates, 222 Merchandise Mart Plaza, Suite #2024, Chicago, IL 60654. For authorization from Allscripts Healthcare Solutions, LLC to copy this information, please call Allscripts EPSi Support Services at 636-532-8907 or contact at [email protected].

IMPORTANT NOTICE REGARDING GOVERNMENT USE The software and other materials provided to you by Allscripts include "commercial computer software" and related documentation within the meaning of Federal Acquisition Regulation 2.101, 12.212, and 27.405-3 and Defense Federal Acquisition Regulation Supplement 227.7202 and 52.227-7014(a). These materials are highly proprietary to Allscripts and its vendors. Users, including those that are representatives of the U.S. Government or any other government body, are permitted to use these materials only as expressly authorized in the applicable written agreement between Allscripts and your organization. Neither your organization nor any government body shall receive any ownership, license, or other rights other than those expressly set forth in that agreement, irrespective of (a) whether your organization is an agency, agent, or other instrumentality of the U.S. Government or any other government body, (b) whether your organization is entering into or performing under the agreement in support of a U.S. Government or any other government agreement or utilizing any U.S. Government or any other government funding of any nature, or (c) anything else.

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The names and associated patient data used in this documentation are fictional and do not represent any real person living or otherwise. Any similarities to actual people are coincidental.

CPT ©2010 American Medical Association. All rights reserved.

Fee schedules, relative value units, conversion factors and/or related components are not assigned by the AMA, are not part of CPT, and the AMA is not recommending their use. The AMA does not directly or

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EPSi™ Interface Specifications

Updated 7/24/2017

Alphanumeric fields must be left justified.

Numeric fields must be right justified with no commas. Numeric values can contain 2 decimals.

Numeric fields should contain non-zero values for required fields.

Fields should contain no apostrophes, ampersands, quotation marks, or commas.

EPSi™ 16.2

This page contains Allscripts proprietary information and is not to be duplicated or disclosed to unauthorized persons.

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Table of Contents

MODULE: PRODUCTIVITY .................................................................................................................................. 4

COST CENTER FILE: (REQUIRED) (T_COST_CENTERS) ........................................................................................................... 4 DAILY LABOR DISTRIBUTION FILE: (T_EMPLOYEE_RESULTS_DAILY_DETAIL) ................................................................ 5 GL ACTIVITY CODE STAT MAPPING (T_ACTIVITY_CODE_GL_STAT_MAPPING) .............................................................. 6

DAILY STATISTICS FILE: (T_STATISTIC_DAILY_INPUT) ........................................................................................................ 7 PAY PERIOD STATISTICS FILE: (T_STATISTIC_PAY_PERIOD_INPUT) ................................................................................. 7

PRODUCTIVITY STANDARD – COST CENTER LEVEL: (T_PRD_COST_CENTER_STANDARD) ................................................ 8 PRODUCTIVITY STANDARD – JOB CLASS LEVEL: (T_PRD_PRODUCTIVITY_STANDARD) ................................................... 9 DAILY REVENUE AND USAGE FILE (OPTIONAL): (T_ACTIVITY_DAILY) .................................................................................. 11


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Module: Productivity

Cost Center File: (REQUIRED) (T_COST_CENTERS)

DataStudio

Fieldname

DataLoader

Fieldname

Description Format Length Required

DataSetID Data Set A unique identifier that contains the cost data for

specified periods (Can be defaulted in Data Studio and

Data Loader)

Alphanumeric 10 Yes

FacilityID Facility Code A unique identifier for a specific facility. Required if

download file contains more than one facility. Can be

defaulted by the dataloader as long as only one facility is

to be loaded.

Numeric 9 Yes

CostCenter Cost Center Code A unique identifier for a cost center within a facility. Numeric 18 Yes

Description Cost Center

Description

Description for the cost center code. Alphanumeric 50 Yes

CostCenterType Cost Center Type The type of cost center (‘E’ for Expense). Can default in

the data loader

Alphanumeric 1 No

ManagerName Manager Name The name of the Cost Center Manager. Alphanumeric 50 No

ManagerTitle Manager Title The title of the Cost Center Manager. Alphanumeric 50 No

ManagerName Manager Phone The phone number of the Cost Center Manager. Alphanumeric 20 No

ManagerEMail Manager E-Mail The E-mail address of the Cost Center Manager. Alphanumeric 50 No

DirectIndirect Direct/Indirect Determines whether the cost center is Direct or Indirect

(D,I)

Alphanumeric 1 Yes

Active Active/Inactive Determines whether the cost center is Active (-1 =

Active, 0 = Inactive)

Integer 2 Yes

PRDStandardDescription Productivity

Standard

Description

Description of ‘Departmental Default’ statistic used in

productivity.

Alphanumeric 50 No


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Is5DayCostCenter

Identifies that the Cost Center is a 5 day Center (1 = Yes,

0 = No).

Bit 1 No

Daily Labor Distribution File: (T_EMPLOYEE_RESULTS_DAILY_DETAIL)

DataStudio

Fieldname

DataLoader

Fieldname


DataSetID Data Set A unique identifier that contains the cost data for specified periods

(Can be defaulted in Data Studio and Data Loader)

Alphanumeric 10 Yes

FacilityID Facility Code A unique identifier for a specific facility. Required if download file

contains more than one facility. Can be defaulted by the dataloader

as long as only one facility is to be loaded.

Numeric 9 Yes

CostCenter Cost Center

Code

A unique identifier for a cost center within a facility. Numeric 18 Yes

JobClass Job Class Code A unique identifier for a Job Class, e.g. Registered Nurse, Radiology

Technician I.

Alphanumeric 50 Yes

EmployeeID Employee ID A unique identifier for an individual employee used internally by the

payroll system, e.g., social security number.

Alphanumeric 15 Yes

LastName Employee Last

Name

Last Name of Employee Alphanumeric 50 No

FirstName Employee First

Name

First Name of Employee Alphanumeric 50 No

PayType Pay Type A unique identifier distinguishing between different types of pay.

For example: Regular, Overtime, Shift Differential, and PTO will

be identified by unique codes.

Alphanumeric 10 Yes

Rate Rate The rate of pay for this pay type Numeric 9 Yes

WorkDate Work Date The date worked for this employee and pay type. MMDDYYYY 8 Yes

Dollars Dollar Value The actual salary amount paid for the employee, pay type, and pay

period.

Numeric 9.2 No

Hours Hour Value The actual hours worked for the employee, pay type, and pay period. Numeric 9.2 No


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Factor Factor The factor multiplied by the rate to equal the dollar value, Numeric 9 No

GL Activity Code Stat Mapping (T_ACTIVITY_CODE_GL_STAT_MAPPING)

DataStudio

Fieldname

DataLoader

Fieldname


DataSetID Data Set A unique identifier that contains the cost data for specified Alphanumeric 10 Yes

SubAccountFacilit

yID

Sub Account

Facility ID

A unique identifier for a specific facility associated with the sub

account.

Integer 9 Yes

SubAccountCostC

enter

Sub Account

Cost Center

A unique identifier for the cost center associated with the sub

account.

Integer 18 Yes

SubAccount Sub Account A unique identifier for a specific general ledger account Numeric 28 Yes

ActivityCodeFacili

tyID

Activity Code

Facility ID

A unique identifier for a specific facility associated with the activity

code.

Integer 9 Yes

ActivityCodeReve

nueCenter

Activity Code

Revenue Center

A unique identifier for the revenue center associated with the activity

code.

Integer 18 Yes

ActivityCode Activity Code A unique identifier for an activity code within a cost center. Alphanumeric 50 Yes

PatientType Patient Type The standard patient type. (I = Inpatient or O = Outpatient) Alphanumeric 30 Yes

AccountType Account Type A unique identifier for different types of general ledger accounts. (S

= Statistic or R = Revenue).

Alphanumeric 1 Yes

Weight Weight The weight of the activity code. Numeric 12.2 No


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Daily Statistics File: (T_STATISTIC_DAILY_INPUT)

DataStudio

Fieldname

DataLoader

Fieldname


DataSetID Data Set A unique identifier that contains the cost data for specified

periods (Can be defaulted in Data Studio and Data Loader)

Alphanumeric 10 Yes

FacilityID Facility Code A unique identifier for a specific facility. Required if download

file contains more than one facility. Can be defaulted by the

data loader.

Numeric 9 Yes


SubAccount Sub Account Code A unique identifier for a specific statistical sub account. Numeric 28 Yes

AccountType Account Type A unique identifier for different types of statistic accounts. (S) Alphanumeric 1 Yes

StatDate Statistic Date The statistic date for this cost center and sub account. MMDDYYYY 8 Yes

StatValue Statistic Value The value for this statistic sub account for this statistic date. Numeric 12.2 No

Pay Period Statistics File: (T_STATISTIC_PAY_PERIOD_INPUT)

DataStudio

Fieldname

DataLoader

Fieldname


DataSetID Data Set A unique identifier that contains the cost data for specified

periods (Can be defaulted in Data Studio and Data Loader)

Alphanumeric 10 Yes

FacilityID Facility Code A unique identifier for a specific facility. Required if download

file contains more than one facility. Can be defaulted by the data

loader.

Numeric 9 Yes


SubAccount Sub Account Code A unique identifier for a specific statistical sub account. Numeric 28 Yes

AccountType Account Type A unique identifier for different types of statistic accounts. (S) Alphanumeric 1 Yes


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PayPeriod Pay Period The statistic date for this cost center and sub account. Numeric 2 Yes

Value Statistic Value The value for this statistic sub account for this statistic date. Numeric 12.2 No

Productivity Standard – Cost Center Level: (T_PRD_COST_CENTER_STANDARD)

DataStudio Fieldname DataLoader

Fieldname


DataSetID Data Set A unique identifier that contains the cost

data for specified periods (Can be defaulted

in Data Studio and Data Loader)

Alphanumeric 10 Yes

FacilityID Facility Code A unique identifier for a specific facility.

Required if download file contains more

than one facility. Can be defaulted by the

data loader as long as only one facility is to

be loaded.

Numeric 9 Yes

CostCenter Cost Center Code A unique identifier for a cost center within

a facility.

Numeric 18 Yes

PrdStandardPaidHoursWLU Standard Paid

Hours Work Load

Unit

The value of the standard paid hours per

work load unit.

Numeric 12.2 No

PrdStandardWorkedHoursWLU Standard Worked

Hours Work Load

Unit

The value of the standard worked hours per

work load unit.

Numeric 12.2 No

PrdStandardProductiveHoursWLU Standard

Productive Hours

Work Load Unit

The value of the standard productive hours

per work load unit.

Numeric 12.2 No

PrdStandardNonProductivePercent Standard Non-

Productive Percent

The standard non-productive percentage. Numeric 12.2 No

PrdTargetPaidHoursWLU Target Paid Hours

Work Load Unit

The value of the target paid hours per work

load unit.

Numeric 12.2 No


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DataStudio Fieldname DataLoader

Fieldname


PrdTargetWorkedHoursWLU Target Worked

Hours Work Load

Unit

The value of the target worked hours per

work load unit.

Numeric 12.2 No

PrdTargetProductiveHoursWLU Target Productive

Hours Work Load

Unit

The value of the target productive hours per

work load unit.

Numeric 12.2 No

PrdTargetNonProductivePercent Target Non-

Productive Percent

The target non-productive percentage. Numeric 12.2 No

PrdBenchmarkPaidHoursWLU Benchmark Paid

Hours Work Load

Unit

The value of the benchmark paid hours per

work load unit.

Numeric 12.2 No

PrdBenchmarkWorkedHoursWLU Benchmark

Worked Hours

Work Load Unit

The value of the benchmark worked hours

per work load unit.

Numeric 12.2 No

PrdBenchmarkProductiveHoursWLU Benchmark

Productive Hours

Work Load Unit

The value of the benchmark productive

hours per work load unit.

Numeric 12.2 No

PrdBenchmarkNonProductivePercent Benchmark Non-

Productive Percent

The benchmark non-productive percentage. Numeric 12.2 No

Productivity Standard – Job Class Level: (T_PRD_PRODUCTIVITY_STANDARD)

DataStudio Fieldname DatLoader

Fieldname


DataSetID Data Set A unique identifier for a specific facility. Alphanumeric 10 Yes


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Fieldname




dataloader as long as only one facility is to

be loaded.

FacilityID Facility Code A unique identifier for a specific facility.



data loader as long as only one facility is to

be loaded.

Numeric 9 Yes

CostCenter Cost Center Code A unique identifier for a cost center within a

facility.

Numeric 18 Yes

JobClass Job Class Code A unique identifier for a Job Class, e.g.

Registered Nurse, Radiology Technician.

Alphanumeric 10 Yes

JobClassLevel Job Class Level

Budget

An indicator that determines if you are

setting up productivity at the job class level.

(‘-1’ = Yes, ‘0’ = No)

Numeric 9 No

PrdStandardPaidHoursWLU Standard Paid

Hours Work Load

Unit

The value of the standard paid hours per

work load unit.

Numeric 12.2 No

PrdStandardWorkedHoursWLU Standard Worked

Hours Work Load

Unit

The value of the standard worked hours per

work load unit.

Numeric 12.2 No

PrdStandardProductiveHoursWLU Standard

Productive Hours

Work Load Unit

The value of the standard productive hours

per work load unit.

Numeric 12.2 No

PrdStandardNonProductivePercent Standard Non-

Productive Percent

The standard non-productive percentage. Numeric 12.2 No

PrdTargetPaidHoursWLU Target Paid Hours

Work Load Unit

The value of the target paid hours per work

load unit.

Numeric 12.2 No


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Fieldname


PrdTargetWorkedHoursWLU Target Worked

Hours Work Load

Unit

The value of the target worked hours per

work load unit.

Numeric 12.2 No

PrdTargetProductiveHoursWLU Target Productive

Hours Work Load

Unit

The value of the target productive hours per

work load unit.

Numeric 12.2 No

PrdTargetNonProductivePercent Target Non-

Productive Percent

The target non-productive percentage. Numeric 12.2 No

PrdBenchmarkPaidHoursWLU Benchmark Paid

Hours Work Load

Unit

The value of the benchmark paid hours per

work load unit.

Numeric 12.2 No

PrdBenchmarkWorkedHoursWLU Benchmark

Worked Hours

Work Load Unit

The value of the benchmark worked hours

per work load unit.

Numeric 12.2 No

PrdBenchmarkProductiveHoursWLU Benchmark

Productive Hours

Work Load Unit

The value of the benchmark productive

hours per work load unit.

Numeric 12.2 No

PrdBenchmarkNonProductivePercent Benchmark Non-

Productive Percent

The benchmark non-productive percentage. Numeric 12.2 No

Daily Revenue and Usage File (Optional): (T_ACTIVITY_DAILY)

Data Studio

Fieldname

Data Loader

Fieldname


DataSetID Data Set A unique identifier that contains the cost data for specified periods Alphanumeric 10 Yes

FacilityID Facility Code A unique identifier for a specific facility. Required if download file

contains more than one facility. Can be defaulted by the data loader as

long as only one facility is to be loaded.

Numeric 9 Yes


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RevenueCenter Revenue Center

Code

A unique identifier for a cost center within a facility code. Numeric 18 Yes

ActivityType Activity Type The type of activity code. (CDM) Alphanumeric 3 Yes

ActivityCode Activity Code A unique identifier for an activity code within a cost center. Alphanumeric 50 Yes

ActivityDate Activity Date The date of activity that is being interfaced. MMDDYYYY Yes

Weight Weight The weight of the Activity Code. Defaulted to 1. Numeric 8 No

ActivityCount Activity Count The volume of this activity for this period. Numeric 9 Yes

AvgCharge Average Charge The average charge value of this activity for this period. Numeric 15.2 Yes

TotalRevenue Total Revenue The activity count multiplied by the average charge. Numeric 15.2 Yes

IPActivityCount IP Activity

Count

The volume of this activity for inpatients Numeric 8 No

OPActivityCount OP Activity

Count

The volume of this activity for outpatients Numeric 8 No

productivity data load specifications epsi 16 · 2019-08-28 · productivity data load...

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