Production Timing.Production Timing.

The Job we just completed, was it profitable? The Job we just completed, was it profitable? Can we measure how long it takes to complete a Can we measure how long it takes to complete a Job?Job?Are we making money or hemorrhaging? Are we making money or hemorrhaging?

Production Timing.Production Timing.What is “Production Timing”?What is “Production Timing”?

** Production TimingProduction Timing is the ability to measuring the is the ability to measuring the ““TimeTime”” takentaken

to manufacture a product from start to finish.to manufacture a product from start to finish.

** Each “Task” has a duration! Did it exceed the time allotted? Each “Task” has a duration! Did it exceed the time allotted?

* * Measure the “Budget Time” versus the “Actual Time!”Measure the “Budget Time” versus the “Actual Time!”

* * What is your Wages costing the company?What is your Wages costing the company?

* * What is the companies efficiency, Wages vs. What is the companies efficiency, Wages vs. Production? Production?

* * ** * *

Most companies have a good idea of the cost of Most companies have a good idea of the cost of materials, even before they begin to manufacture materials, even before they begin to manufacture

their products.their products.

But when it comes to accurately forecasting theBut when it comes to accurately forecasting the ““TIMETIME” ” required to manufacture these products, required to manufacture these products,

this is where the this is where the wheels fall off wheels fall off..

Production Timing.Production Timing.

How can you stay competitive if you don’t How can you stay competitive if you don’t know who long it takes to complete a Job?know who long it takes to complete a Job?

Production Timing.Production Timing.

Most companies use the old “Most companies use the old “GuesstimationGuesstimation” method to ” method to guess guess how much timehow much time is needed to complete any is needed to complete any given Job! given Job!

This “This “timetime” is quoted to the customer and if accepted, a ” is quoted to the customer and if accepted, a works order is generated based on the thumb suck hours works order is generated based on the thumb suck hours guesstimated! guesstimated!

Under Under Quoting versus Quoting versus Over Over Quoting!Quoting!

Not Not allocating enough time to a Job means you will get allocating enough time to a Job means you will get business you don’t necessarily want and your profit business you don’t necessarily want and your profit margins are tight.margins are tight.

You could be losing money You could be losing money on every orderon every order..

There goes that profit!There goes that profit!

Over quotingOver quoting on any Job, means that you could lose potential on any Job, means that you could lose potential business as your quote is overpriced. business as your quote is overpriced.

There goes that profit!There goes that profit!

Production Timing failure?Production Timing failure?

Production Timing.Production Timing.

Now you can now accurately accurately measuremeasure how much TIME TIME was taken for each Job numberJob number, from Start to Finish. Start to Finish.

Excessive timeExcessive time taken to complete any Works order can now be investigated.investigated.

• Is more trainingIs more training required for that operator?

• Was the time allowed simply inadequate for the task at hand?simply inadequate for the task at hand?

• It might be that a machine is faulty,machine is faulty, but whatever the reason is, it will be brought to your attention and resolved attention and resolved one way or another.

• Hind sight gives you 20/20 vision.

As each Job is completed, you have all the information at hand to know if it As each Job is completed, you have all the information at hand to know if it was profitable or a loss. Action can be taken there and then.was profitable or a loss. Action can be taken there and then.

With time, quotes can be adjusted accordingly and your accuracy increased.

AAllow for the appropriate time to be taken on the next quote.

Production Timing solutions.Production Timing solutions.

That is easier said than done!That is easier said than done!

Currently you Currently you PayPay staff for being at “Work” staff for being at “Work” i.e. i.e. 8 hours with 2 hours over time!8 hours with 2 hours over time!

But only But only 6 hours6 hours are allocated to are allocated to Works ordersWorks orders for that day? for that day?

What happened to all the other hours being paid for?What happened to all the other hours being paid for?

Are you Are you payingpaying your staff to beyour staff to be at work, at work, or or paying them to work?paying them to work?

Have you ever measured the Have you ever measured the COSTCOST of of LOST LOST productivity to your company?productivity to your company? Companies know they have a Companies know they have a problemproblem but how can you measure it? but how can you measure it?

How can you measure the time being paid to an employee for How can you measure the time being paid to an employee for being at work versus the productive hours being productive? being at work versus the productive hours being productive?

Would you like to Would you like to knowknow who is who is productive,productive, and and who is notwho is not??

TurboTime has a solution.TurboTime has a solution.

A honest days pay for a honest days workA honest days pay for a honest days work!!

Production Timing.Production Timing.

ProductionProduction Timing. Timing.

Your employees cannot beat this Your employees cannot beat this Production TimingProduction Timing system. system.

Either Either they book too much timetoo much time to an Ops Ops number and get nailed for it, or they are getting paid for too many man hours that are not being accounted for!not being accounted for!

Either way,

THEYTHEY are accountable accountable for their “TIME”their “TIME”,, - - not you. not you.

Here is an unbiased systemunbiased system that gives everyone a fair opportunityfair opportunity to prove that they are delivering what is expected from them.

A honest days pay for a honest days work!A honest days pay for a honest days work!Start paying staff for working and Start paying staff for working and notnot for being at work! for being at work!

ProductionProduction Timing. Timing.WhyWhy some some employees will employees will HATEHATE this systemthis system!!

Employees, for theEmployees, for the first timefirst time, , areare accountable accountable for for their time!their time!

Those who have been getting away with working at the old two speed Those who have been getting away with working at the old two speed rate (rate (Stop and ReverseStop and Reverse) will now be elated with the system.) will now be elated with the system.

We can even tell you who they are, 10 days after installing this We can even tell you who they are, 10 days after installing this system and without us even going onto the Job-floor!system and without us even going onto the Job-floor!

NB:-NB:- Exception reports MUST be run on a daily basis. Exception reports MUST be run on a daily basis.

Problem OneProblem One - They try not clock “OFF” a Job! - They try not clock “OFF” a Job! ResultResult = Missing clocking – Missing time – please = Missing clocking – Missing time – please explain.explain.

Problem TwoProblem Two – They don’t clock “ON” to a Job! – They don’t clock “ON” to a Job! Result Result = Missing time – please explain. = Missing time – please explain.

This system means that This system means that theythey have to account for have to account for their timetheir time and they and they cannot take cannot take too long,too long, else the system will highlight the excess time. else the system will highlight the excess time.

Either way, they cannot beat the system.Either way, they cannot beat the system.

ProductionProduction Timing. Timing.HOW DOES IT WORK?HOW DOES IT WORK?

Each employee receives their own unique Employee Job Number (J235)Each employee receives their own unique Employee Job Number (J235)

The employee simply scans his number from the provided barcode labelsThe employee simply scans his number from the provided barcode labels

This Employee Number (without the preceding J) can be used to clock the This Employee Number (without the preceding J) can be used to clock the employee “In” and “Out” for employee “In” and “Out” for Time Time & & AttendanceAttendance as well as as well as Production Production timing.timing. Access ControlAccess Control for unlocking doors can also be added at a later for unlocking doors can also be added at a later stage. stage.

• Clock In – Time & Attendance (Optional.)Clock In – Time & Attendance (Optional.)

Clock “Clock “OnOn” a Job.” a Job.

• Clock “Clock “Off”Off” a Job. a Job.

• Job Status –Job Status – Tells you the current status of all Jobs open. Tells you the current status of all Jobs open.

• Clock Out – Going Home - Time & Attendance (Optional.)Clock Out – Going Home - Time & Attendance (Optional.)

Clock “ON” a Job.Clock “ON” a Job.

Production Timing.Production Timing.

Production JOB Timing.Production JOB Timing.Clocking ON (Starting) a Job:Clocking ON (Starting) a Job:

The Employee’s Number, Job Number and Task Number are The Employee’s Number, Job Number and Task Number are captured into the system using the barcode scanner and the captured into the system using the barcode scanner and the list of Employee labels, Job labels and Task labels provided.list of Employee labels, Job labels and Task labels provided.

ProductionProduction Timing. Timing.Network Overview.Network Overview.

PC1PC1 - System-Operator - System-Operator

JOB Take-On - JOB Take-On - Jobs are added to the system using PC1PC1 and closed when invoiced.

To ADD a JobTo ADD a Job – Enter the job number i.e. 100-555 + 100-555 + DescriptionDescription then add all the Tasks Tasks from the Pop-upPop-up list list plus all the time allowedtime allowed for each operation.

ToTo close this Jobclose this Job you need to enter an Invoice numberInvoice number and an amount.amount.

PC2PC2 – Production Director / Workshop manager. – Production Director / Workshop manager.

This PC allows the user to easily see the status of all the Jobs on the system and if any Job is “Waiting for sparesWaiting for spares” it will be highlighted in red.red.

PC4PC4, , PC5, PC6,PC5, PC6, and and PC7PC7, , etc, all have JOB scanners etc, all have JOB scanners attached to the PC’s on the workshop floor, allowing staff to use them to clock clock OnOn & & Off Off jobs. jobs.

Staff can also clock On/Off On/Off at stores for “Collecting PartsCollecting Parts” as an enormous enormous amount of time is wastedtime is wasted whilst standing around at stores and “waitingwaiting” to collect parts.

PC3 PC3 – Stores– Stores. Allows stores to see what “Jobs” are waiting for spares and the Job number as well as what section (TaskTask) that the Job stopped on.

ProductionProduction Timing. Timing.

Flow of Events:Flow of Events:1. Quotation accepted by customer and purchase order 1. Quotation accepted by customer and purchase order

receivedreceived

2. Works order number issued2. Works order number issued

3. System-Operator prints barcode labels and attaches to 3. System-Operator prints barcode labels and attaches to Job CardsJob Cards

4. Employee scans Employee Job Number (J235) , Job 4. Employee scans Employee Job Number (J235) , Job Number (100-555) and Task Number (01) Number (100-555) and Task Number (01) JOB ON (100-JOB ON (100-555)/ Job Task On (100-555-010)555)/ Job Task On (100-555-010)

5. Employee scans Employee Job Number, Job Number 5. Employee scans Employee Job Number, Job Number and Taskand Task

Number Number Job Task Off (100-555-01)Job Task Off (100-555-01)

6. Steps 4 & 5 repeated for each relevant task.6. Steps 4 & 5 repeated for each relevant task.

7. System-Operator captures Invoice Number and Amount 7. System-Operator captures Invoice Number and Amount JOB OFF (100-555)JOB OFF (100-555)

ProductionProduction Timing. Timing.Task Codes:Task Codes: Job Task Off:Job Task Off:0101 - Cutting- Cutting 81 - Waiting for Instruction81 - Waiting for Instruction

02 - Punch02 - Punch 82 - Power Failure82 - Power Failure

03 - Boiler Making03 - Boiler Making 83 - Emergency Change Job83 - Emergency Change Job

04 - Cleaning04 - Cleaning 84 - Machine Breakdown84 - Machine Breakdown

05 - Welding05 - Welding 85 - Going to Stores85 - Going to Stores

06 - Drilling06 - Drilling 86 - Waiting for Spares86 - Waiting for Spares

07 - Long Seam07 - Long Seam 97 - Shift End97 - Shift End

08 - Break Press08 - Break Press 98 - Task Complete98 - Task Complete

09 - Grinding09 - Grinding 99 - Job Complete99 - Job Complete

10 - Boxing10 - Boxing

11 - Straightening11 - Straightening

One of the One of the MAJOR problemsMAJOR problems identified is that Jobs are held up for days / weeks identified is that Jobs are held up for days / weeks is because of “is because of “Waiting for partsWaiting for parts..” ”

This leads to unnecessary and unplanned delays causing aggravation to you and This leads to unnecessary and unplanned delays causing aggravation to you and the customer.the customer.

ProductionProduction Timing. Timing.Clocking Off – “Waiting for parts!”Clocking Off – “Waiting for parts!”

When anyone clocks “OFF”OFF” using this code, the software will immediatelyimmediately send a message to storesstores and to the productionproduction directors PC, indicating that:- Job 100-232-01 has STOPPEDJob 100-232-01 has STOPPED – “WAITING FOR PARTS”.WAITING FOR PARTS”.

This highlightshighlights the problem immediately without anyone having a meeting or looking at paperwork to find out that an important Jobimportant Job has been stopped indefinitely because someone is “Waiting for parts”.

*** *** Action can then be taken to solve that problem – Action can then be taken to solve that problem – TODAY!TODAY! ******

Clock “OFF” a Job.Clock “OFF” a Job.

There are about 9 reasons why they clock off the Job. There are about 9 reasons why they clock off the Job.

i.e. i.e. 8181 = Waiting For instructions. = Waiting For instructions.

8282 = Power failure. = Power failure.

8383 = Emergency change Job = Emergency change Job

99 99 = Job Completed. = Job Completed.

These reasons scanned in from the provided barcode labels.These reasons scanned in from the provided barcode labels.

Production Timing.Production Timing.

ProductionProduction Timing. Timing.Some of the Reports Available.Some of the Reports Available.

JOB JOB StatusStatus report. report. Shows which Jobs are currently Open Open and what the current status is. Indicates ”WhenWhen“ they were opened and ”Who”Who” is working on that jobjob. All “Waiting for partsWaiting for parts” are highlighted in REDRED for ActionAction..Time Allocated to any Time Allocated to any JOBJOB report. report. Shows the hours booked to a job. Select SummerySummery or or Detailed.Detailed. All Start / Stop times are indicated with the hours calculated.

Time Allocated to an Time Allocated to an EmployeeEmployee report. report. Show what time employees clocked on / Off Jobs, the spent on the Jobs for the day. DailyDaily, , Weekly,Weekly, Monthly,Monthly, Yearly. Yearly.

Excess TimeExcess Time report. report. Shows all Jobs where the time allocated exceeds exceeds the time allowed. Action needs to be taken to make sure the problem does not re-occur.

Daily Daily Exception report.Exception report. Shows all Jobs that have missing clockings. shows clocked onto onto a Job but not offnot off a job! Take action to make sure the problem does not re-occur.

Production Timing.Production Timing.* * ** * *

This system gives you a lot of feedback and you can now measure how much time is allocated to a Job and how long it actually took. Also the time wasted

by employees booking time to “Waiting for instructions”

The employee cannot beat the system. They have to account for there time no matter what. If they book too much time to the job, you will pick this up against the time you know you allocated to when you quoted.

Then question why? – Machine problem, Person problem or a Quote problem?

When the Job is complete, i.e. 25, click on the icon that says “Close Job”

This then saves that Job 100-555 so you can get a report on it later. It then frees up a spot for another Job to be opened. – That easy.

* * ** * *

Production Timing.Production Timing.

Who are we?Who are we?Thank you for your interest in our company and the Thank you for your interest in our company and the products we manufacture. Over the past twelve years products we manufacture. Over the past twelve years Sentri Systems has become a leader in the field of Time, Sentri Systems has become a leader in the field of Time, Attendance and production timing.Attendance and production timing.

We are directly responsible for calculating and paying well We are directly responsible for calculating and paying well in excess of 50 000 employee’s wages every week. in excess of 50 000 employee’s wages every week.

Our solutions include accuracy, reliability and use of use, all Our solutions include accuracy, reliability and use of use, all crucial, when dealing with staff wages and production crucial, when dealing with staff wages and production timing.timing.

**

* * ** * *

Production Timing.Production Timing.

Gives your company the ability to accurately measuremeasure how much TIME TIME was taken to complete any given works order, versus guessing.

You can now measure the pre-determined timepre-determined time for each each Operation.Operation.

Now you knowknow how many man hours are taken to complete any Job / Works order, all broken down into bite size “timetime” chunks. This allows you to build up accurate data over time so that you don’t under/over quote.under/over quote.

You can quickly and accurately highlight any excessive timeexcessive time taken to complete a Works/Job order and who is at fault.

The statusstatus of all “Works Orders/Jobs numbers” are highlight as to what is still out standingout standing and the reason reason for the stoppagefor the stoppage. .

Paperwork does get lost, all the appropriate information is now on your PC, dates, times, who worked on that part, etc.

Guarantees and re-work can be quickly resolved.Guarantees and re-work can be quickly resolved.

Now you have accurateaccurate information at your fingertips.at your fingertips.

How does the “How does the “Production Timing”Production Timing” system help your company? system help your company?

Questions?Questions?

If you cannot measure, you have no controlIf you cannot measure, you have no control..

Designed and developed by Designed and developed by SENTRI SystemsSENTRI Systems. .

Manufactures of fine Time Attendance & Manufactures of fine Time Attendance & production / Job costing software. production / Job costing software.

011 – 462 9265 082 –800 0027011 – 462 9265 082 –800 0027

Email us at:-Email us at:-

norman@sentri.co.za james@sentri.co.za

There is a few ways this system will pay for itself:-There is a few ways this system will pay for itself:-

What is your annual turnover? ______________________What is your annual turnover? ______________________

What is 2.5% of your annual turnover:________________What is 2.5% of your annual turnover:________________

We would like to tell you we will increase efficiency by at We would like to tell you we will increase efficiency by at

least FIVE% - but that would be hard to prove on paper. least FIVE% - but that would be hard to prove on paper.

Reduction of overtimeReduction of overtime and a and a substantial increase in productivitysubstantial increase in productivity..

Now - Without increasing any of your current overheads!Now - Without increasing any of your current overheads!

What if you could increase your productivity by What if you could increase your productivity by 10 - 1510 - 15 percent? percent?