procurement services...procurement services 450 cowie hill rd. p.o. box 8388 rp0 csc halifax, ns b3k...
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Procurement Services 450 Cowie Hill Rd.
P.O. Box 8388 RP0 CSC
Halifax, NS B3K 5M1
Telephone: (902) 490-4998
REQUEST FOR QUALIFICATIONS
#RFQ02.2020
ICIP Candidate Climate Lens Resilience Assessment
Bids submitted electronically on the included bid form via email:
“RFQ02.2020 – “ICIP Candidate Climate Lens Resilience Assessment”
Addressed to:
Halifax Water
Attn: Brent Hickman
Procurement Services
Email: [email protected]
Will be received until 2:00 p.m. Atlantic Time, Thursday, April 30, 2020 for the above RFQ as
per the specifications and terms and conditions.
Check for changes to this request – Before submitting your bid, visit the Provincial
Government Web Portal at www.novascotia.ca/tenders to see if any Addenda detailing changes
have been issued on this proposal. Changes may be posted up until the proposal closing time. It
is the bidders’ responsibility to acknowledge and take into account all Addenda.
Bidders shall be solely responsible for the delivery of their proposals in the manner and time
prescribed. Proposals received after the date and time specified shall be rejected.
Mail and facsimile proposals are not accepted.
The lowest or any submission will not necessarily be accepted.
RFQ Issue Date – April 7, 2020
PROPONENT’S SUBMISSION SHEET
The undersigned hereby acknowledges that he/she, as an officer of the stated corporation, has read and understands
the specifications, requirements, and proposed agreement regarding the ICIP Candidate Climate Lens Resilience
Assessment to Halifax Water. He/she further acknowledges that the seller’s proposed product, equipment, materials,
and services fully meet or exceed those as specified in Halifax Water’s Tender. Additionally, the Proponent agrees
that all its bid documents and responses to the aforementioned Tender will, at the option of Halifax Water, become a
legally binding and essential portion of the final contract between the successful Proponent and Halifax Water.
The following information must be completed to ensure proposal acceptance.
*ADDENDA No. ______________ to ______________ INCLUSIVE WERE CAREFULLY EXAMINED.
DATED THIS DAY OF , 2020.
PROPONENT’S COMPANY NAME: ____________________________________________________________________
ADDRESS: ____________________________________________________________________
____________________________________________________________________
CITY/ PROVINCE: ____________________________ POSTAL CODE: ________________________
PHONE NO.: ____________________________ FAX NO.: ________________________
EMAIL ADDRESS: ____________________________________________________________________
WEBSITE: ____________________________________________________________________
CONTACT NAME (please print): ____________________________________________________________________
TITLE (please print): ___________________________________ PHONE NO.: _____________________________________
AUTHORIZED SIGNATURE: _____________________________________________________________________________
HST REGISTRATION NO: _______________________________________________________________________________
NS WCB COVERAGE: YES NO
* The proponent shall list and initial all addenda received during the period and shall take them into consideration when
preparing their bid submission. A signed copy of each Addendum must be included with the bid submission. Failure to
comply may be cause for rejection of bid submission.
HALIFAX WATER RESERVES THE RIGHT TO REJECT ANY OR ALL SUBMISSIONS. THE LOWEST OR ANY SUBMISSION
WILL NOT NECESSARLIY BE ACCEPTED.
This proposal will adhere to Halifax Water’s Standard Terms & Conditions. They can be found on our website at
https://halifaxwater.ca/procurement-tender-opportunities
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TABLE OF CONTENTS
1.0 INTRODUCTION .............................................................................................................. 4
2.0 BACKGROUND ................................................................................................................. 4
3.0 INFORMATION FOR PROPONENTS .......................................................................... 5 3.1 Submission ................................................................................................................ 5
3.2 Evaluation Process .................................................................................................... 9 3.3 Selection Process .................................................................................................... 10 3.4 Notification of Selection ......................................................................................... 10
4.0 GENERAL INFORMATION ......................................................................................... 10 4.1 Proponent Responsible for Proposal / No Reliance on Halifax Water ................... 10 4.2 Rights of Halifax Water .......................................................................................... 10 4.3 No Liability ............................................................................................................. 11 4.4 Disclosure of Information and Communication Procedures ................................... 12
4.5 Costs and Expenses of the Proponent ..................................................................... 12 4.6 Clarification of Proposals ....................................................................................... 12
4.7 No Conflict of Interest ............................................................................................ 13 4.8 No Interest in Another Proponent ........................................................................... 13
4.9 Waiver / No Reliance .............................................................................................. 13 4.10 False or Misleading Information ............................................................................. 13 4.11 Compliance with Applicable Law .......................................................................... 13
4.12 Time to be of the Essence ....................................................................................... 13 4.13 Governing Law ....................................................................................................... 14
4.14 Confidentiality ........................................................................................................ 14 4.15 Police Record Check ................................................ Error! Bookmark not defined.
Staff Signature Date
Director of Engineering and IS
Jamie Hannam, P.Eng
Manager, Asset Management
Val Williams, P.Eng
Infrastructure, Program
Manager
David Blades, P.Eng
Infrastructure Engineer,
Meghan Woszczynski, P.Eng
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1.0 INTRODUCTION
The purpose of this Request for Qualifications (RFQ) is for the Halifax Regional Water
Commission (Halifax Water) to solicit statements of interest and qualifications from interested
respondents (Respondents) for the opportunity to complete the Climate Lens requirements for
Infrastructure Canada’s Investing in Canada Infrastructure Program (ICIP) on a short-list of
proposed future Halifax Water projects. The RFQ has been issued in order to identify three (3) to
five (5) Respondents who will be invited to respond to a Request for Proposal (RFP). The RFP will
be issued on or about May 2020 to those qualified Respondents identified through this RFQ.
In order to identify the Respondents who will be invited to respond to the RFP, Halifax Water
intends to short-list Respondents based on their submission to this RFQ, in accordance with the
evaluation process set forth in Section 3.2.
The RFP will address all of the roles and responsibilities of the successful proponent identified
through the RFP evaluation process, including those related to project management, facilitation of
workshops, Climate Change Resilience Assessment (ISO 31000), and Green-House-Gas (GHG)
Mitigation Assessment. The short list of Halifax Water’s capital projects will be presented at the
RFP stage. The short list includes approximately 16 projects from Halifax Water’s 2020-21 to
2024-25 Five Year Capital Plan.
2.0 BACKGROUND
The Government of Canada has created the “Investing in Canada Infrastructure Program” (ICIP)
to fund new major public infrastructure projects. In order to be considered for funding, projects
must fall into one of the five main infrastructure priorities: Public Transit, Green Infrastructure,
Social Infrastructure, Trade and Transportation, and Rural and Northern Communities
Halifax Water’s major infrastructure projects fall under the Green Infrastructure priority. The Green
Infrastructure stream has three sub-streams: climate change mitigation; adaptation, resilience,
disaster mitigation; and environmental quality. To qualify for funding, proposed projects must meet
at least one of the sub-stream’s outcomes as shown in Table 1.
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Table 1: Sub-Streams and Outcomes of Green Infrastructure Stream
Sub-Stream Outcomes
Climate Change Mitigation
Increased capacity to manage more renewable
energy
Increased access to clean energy transportation
Increased energy efficiency of buildings
Increased generation of clean energy
Adaptation, Resilience and Disaster
Mitigation
Increased structural capacity and/or increased
natural capacity to adapt to climate change
impacts, natural disasters and/or extreme weather
events
Environmental Quality
Increased capacity to treat and/or manage
wastewater and stormwater
Increased access to potable water
Increased capacity to reduce and/or remediate soil
and/or air pollutants
In conjunction with the Investing in Canada Infrastructure Program, the Government of Canada has created
the “Climate Lens” assessment requirement. The Climate Lens requirement consists of two components:
The Green House Gas (GHG) Mitigation Assessment, and the Climate Change Resilience Assessment. The
“Climate Lens General Guidance” (Version 1.2, September 6, 2019) states, “individual proponents could
be asked to undertake one or both types of assessment, depending on the program, funding stream, and the
estimated total eligible cost of the project”.
Projects must have completed the relevant Climate Lens assessments complete with an attestation signed
by a certified or qualified party when applying for ICIP funding.
There will be no pre-proposal conference for this RFQ.
3.0 INFORMATION FOR PROPONENTS
3.1 Submission
The response to this RFQ shall be submitted electronically to
[email protected] quoting “RFQ02.2020 – ICIP Candidate Climate Change
Resilience Assessment” in the subject line, using one (1) PDF document as follows:
The RFQ shall include an unencrypted searchable PDF electronic file,
Proponents are requested to be concise, RFQ is to be limited to a maximum of 30
single sided pages, and as appropriate, include supporting information in
appendices. The appendices will not be included in the page count. RFQ
evaluators shall not review/consider information that is included in pages which
are beyond the stated maximum. Please note the file size of Halifax Water’s
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servers can accept up to 25MB.
Halifax Water’s Procurement Department will confirm receipt of RFQ via email.
3.1.1 Required Format
The Proposal shall include the following (3.1.1.1 to 3.1.1.6 inclusive) as a
minimum; failure to do so may be cause for rejection of the proposal.
3.1.1.1 Cover Page
On the Cover Page, the Respondent must provide the following information:
(a) Name of Respondent;
(b) Respondent’s address;
(c) Respondents’ phone number, e-mail, and fax number:
(d) The Project title, “ICIP Candidate Climate Lens Resilience Assessment,
Request for Qualifications, RFQ02.2020”; and
(e) Date of submission.
3.1.1.2 General Information
(a) General
The General section of the submission must provide the following
information about the Respondent, at a minimum:
i. Name of the Respondent ( i.e. the lead firm);
ii. Members of the Respondent’s proposed team (sub-consultants,
subsidiary or other entities who will form part of the Respondent’s
team involved with the Project) with an indication of the identity
of the individuals or entities who will hold a major or controlling
interest in the Respondent’s team;
iii. Full contact information for one identified contract person for all
future communications between Halifax Water and the
Respondent, including the contact person’s name, title,
organization, address, telephone number, fax number, and email
address:
iv. Legal status of the Respondent (e.g. corporation, sole proprietor,
joint venture, partnership, consortium);
v. Diagram or chart detailing the organizational structure of the
Respondent’s Team, including member entities, showing roles
and responsibilities and percentage breakdown of responsibility
and explaining the legal relationship between all entities
comprising the Respondent’s team, as applicable.
vi. A one-page corporate outline and business history of each entity
forming part of the Respondent’s team.
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(b) Roles and Responsibilities
Briefly outline the role of each member of the Respondent’s team,
including the lead entity which must be the Respondent. In doing so,
ensure that all major requirements of the Project are addressed. Provide an
organizational chart for key roles.
(c) Prior Working Relationships
Briefly describe prior working relationships among the Respondent’s team
members and among key personnel.
3.1.1.3 Company Experience and Project Team Qualifications
(a) Project Manager
Identification of a Project Manager and provision of resume. Provide brief
explanation as to why this person is appropriate for this role including
recent project management experience. The Project Manager is not
required to be a Professional Engineer.
(b) Key Personnel
Provide resumes of all key personnel (maximum two pages per person).
All resumes should include the particulars of education and training, and
relevant project experience highlighting the qualification to attestation the
Climate Lens assessments. Qualifications are stated in the Climate Lens
General guidance (Version 1.2 – September 6, 2019) and summarized
below:
i) GHG Mitigation Assessment: validated by a qualified
Professional Engineer or a GHG accounting specialist certified
under by the ISO 14064-3 or ISO 14065 standard.
ii) Climate Change Resilience Assessment: validated by a qualified
professional engineer, certified planner, specialized biologist, or
hydrologist demonstrating experience with ISO 31000.
3.1.1.4 Reference Projects
Provide three (3) reference projects related to ICIP’s Climate Change,
participatory examples of the GHG Mitigation and Climate Change Resilience
Assessments. For each reference project include a summary table, as per the
example below:
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Project Name:
Year Completed:
Project Description:
Relevance of Reference Project to Proposed Project:
3.1.1.5 Confidentiality
Submit confidentiality statement (See Section 4.14).
3.1.1.6 Acknowledgement
A complete acknowledgement, in the form set forth in Proponent Submission
Sheet (see page 2 of this document) confirming that the Proponent acknowledges
and agrees to all the conditions of participation in the RFQ.
3.1.1.7 Insurance
The successful proponents of this RFQ will be required to provide Professional
Liability insurance in the RFP stage of this procurement.
3.1.2 One Response
Proponents may not submit more than one proposal.
3.1.3 Address for Submission
The proposals must be submitted electronically via mail to:
[email protected] no later than 2:00 pm, Atlantic Time, Thursday
April 30, 2020, marked as follows:
ICIP Candidate Climate Lens Resilience Assessment
RFQ02.2020
Addressed to:
Halifax Water
Attention: Brent Hickman
Procurement Services
Email: [email protected]
Under no circumstance will proposals received after the submission closing date
be accepted.
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3.1.4 Electronic Copies
All proposals must be in electronic form. No mail or facsimile transmissions will
be accepted. However, amendments to the original document will be accepted
electronically, if received before the submission closing date. Originals must be
forwarded to Halifax Water so that they may be attached to the original electronic
copy for validity.
3.1.5 Late Submissions
The date and time of receipt of a Proposal shall be the date and time indicated by
Halifax Water’s email servers’ date and time indicated on the email header.
3.1.6 Addendums to the Request for Qualifications
All revisions to this RFQ will be posted in the form of an addendum to the Nova
Scotia Procurement Services Web Portal. Prior to the Submission Closing Date,
Halifax Water may revise any provision or part of the RFQ.
3.1.7 Request for Clarification
Any Proponent who has questions as to the meaning or intent of any part of this
RFQ or of the project, or who believes this RFQ contains an error, inconsistency
or omission, should submit a request for clarification. All requests for clarification
or inquiries concerning this RFQ should be forwarded by email no later than one
week prior to the Submission Closing Date, to the Halifax Water representative
identified below:
Brent Hickman, S.C.M.P.
Procurement Officer
Halifax Water
All clarifications to this RFQ will be posted to the Nova Scotia Procurement
Services Web Portal.
Halifax Water will assume no responsibility for verbal instructions or suggestions.
Halifax Water core hours of operation are Monday to Friday, 8:30 am to 4:30 pm.
3.2 Evaluation Process
Proposals will be evaluated on the basis of all information provided by the Proponent. Each
proposal will be reviewed to determine if the proposal is responsive to the submission
requirements outlined in the RFQ. Failure to comply with these requirements may deem
the proposal non-responsive.
In recognition of the importance of the procedure by which a Respondent may be selected,
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the following criteria outline the primary considerations to be used in the evaluation and
consequent being identified on a short list (not in any order).
Selection of a proposal will be based on the following criteria and any other relevant
information provided by the Respondent in the submission. Halifax Water reserves the
right to prioritize and weigh the importance of each sub-criterion within the identified
criteria confidentially.
Criteria Weight Score
Section 3.1.1.3 – Company Experience and Project Team
Qualifications 75%
Section 3.1.1.4 – Reference Projects 25%
Total 100%
3.3 Selection Process
An Evaluation Team comprised of Halifax Water representatives will evaluate responses
to the RFQ. Respondents may be invited to make a presentation to the Evaluation Team.
Respondents must be prepared to make a presentation and must have members of the
proposed project team participate in the presentation. The Evaluation Team may use this
opportunity to discuss the submitted proposal and request clarification of information
provided in the proposal submission. Respondents are encouraged to provide any
additional information that may be relevant in the evaluation of their proposal.
3.4 Notification of Selection
All Respondents shall receive notification as to whether or not they have been short-listed
pursuant to this RFQ in writing from Halifax Water.
4.0 GENERAL INFORMATION
4.1 Proponent Responsible for Proposal / No Reliance on Halifax Water
The Proponent accepts sole responsibility for the preparation and submission of its
Proposal including satisfying itself as to the requirements of all documents and the
submission of materials and the Proposal within the required time frames.
4.2 Rights of Halifax Water
The issuance of this RFQ constitutes only an invitation to submit Proposals. It does not
commit Halifax Water to enter into an Agreement with any of the Proponents. Halifax
Water is not bound to accept any Proposals and may proceed as it, in its sole discretion,
determines on receipt of Proposals. The rights reserved by Halifax Water include the right
at any time and for whatever reason and without liability to any Proponent to:
(a) conduct investigations with respect to the qualifications and experience of the
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Proponent and its members;
(b) require one or more Proponents to supplement, clarify, provide additional
information in order for Halifax Water to evaluate the Proposal submitted;
(c) waive any defect or technicality in any Proposal received;
(d) reject the Proponent as organized and suggest changes to the Proponent's members
prior to the execution of any Agreement;
(e) terminate, in its sole and absolute discretion, any and all subsequent consideration
of, or Agreement with, any Proponent, if it believes a change in the membership
of the Proponent, from that described in its Proposal, adversely affects the scoring
of the Proponent's Proposal or the Proponent's ability to carry out the contract in
accordance with the terms and conditions stated herein;
(f) supplement, amend, substitute or otherwise modify any part or all of this RFQ
including by extending any schedule or period of time;
(g) issue one or more addenda to this RFQ;
(h) reject any or all Proposals or any portion thereof;
(i) disclose to the public information contained in the Proposals;
(j) suspend, postpone or cancel this RFQ in whole or in part with or without
substitution of another RFQ or proposal process;
(k) take any action affecting this RFQ, the RFQ process or the contract that would be
in the best interests of Halifax Water; and
(l) use any concept or approach suggested in any Proposal including its use in
negotiating an agreement with the Successful Proponent or any other Proponent.
4.3 No Liability
Halifax Water, its management, employees, Proponents and agents accepts no liability for
any costs, expenses, damages or otherwise of any Proponent for the proposal response to
this RFQ.
Halifax Water, its Board of Directors, officers, employees, Proponents and agents accept
no liability for any costs, expenses, damages or otherwise of any Proponent in the event
the Successful Proponent selected fails to comply with any terms, conditions or
requirements of the RFQ, any addenda to the RFQ or the contract Agreement.
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4.4 Disclosure of Information and Communication Procedures
4.4.1 Disclosure by Halifax Water
Halifax Water will consider all Proposals as confidential, subject to the disclosure
requirements imposed by applicable law. Halifax Water will, however, have the
right to make copies of all Proposals received for its internal review process and
to provide copies to its staff, technical and financial advisors and representatives.
Notwithstanding the foregoing, the Proponent acknowledges and agrees that
Halifax Water will not be responsible or liable in any way for any losses that the
Proponent may suffer from disclosure of information or materials to third parties.
4.4.2 Disclosure by the Proponent
The Proponent shall not disclose any details pertaining to its Proposal or any part
of the selection process to anyone not specifically involved in its Proposal, without
the prior approval of Halifax Water. The Proponent shall not issue a news release
or other public announcement pertaining to details of its Proposal or the selection
process without the prior approval of Halifax Water.
4.5 Costs and Expenses of the Proponent
Halifax Water accepts no liability for any costs or expenses incurred by the Proponent in
responding to this RFQ, responses to clarification requests and re-submittals, potential
meetings, tours and interviews, subsequent negotiations, or any other cost incurred prior to
the execution of the Agreement by Halifax Water and the Successful Proponent. By
submitting a Proposal, the Proponent agrees that it shall prepare the required materials and
undertake the required investigations at its own expense and with the express
understanding that it cannot make any claims whatsoever for reimbursement from Halifax
Water for any costs and expenses associated with the RFQ process in any manner
whatsoever or under any circumstances including, without limitation, the rejection of all or
any of the Proposals or cancellation of the RFQ or the contract.
4.6 Clarification of Proposals
Halifax Water is not obliged to seek clarification from the Proponent regarding any aspect
of its Proposal.
Halifax Water shall have the right to request the Proponent to submit information to clarify
or interpret any matters contained in its Proposal and to seek the Proponent's written
acknowledgement of that clarification or interpretation. In addition, Halifax Water may
request supplementary documentation from the Proponent when there is an irregularity or
omission in its Proposal or the documents submitted therewith. The Proponent should not
assume Halifax Water will request clarifications.
Supplementary documentation accepted by Halifax Water and written interpretations that
have been supplied or acknowledged by the Proponent shall be considered to form part of
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the Proposal.
4.7 No Conflict of Interest
The Proponent and members of the Proponent are requested to disclose any conflict of
interest, real or perceived, which exists now or which may in the opinion of the Proponent
exist in the future. Halifax Water reserves the right to disqualify the Proponent if, in the
opinion of Halifax Water acting reasonably, it has a conflict of interest, whether such
conflict exists now or arises in the future.
4.8 No Interest in Another Proponent
The Proponent shall not have any interest whatsoever in any other Proponent or in the
Proposal of any other Proponent nor enter into any arrangement, agreement or
understanding either before or after the submission date that would have that result.
Provided however, after the closing date, the unsuccessful Proponents or members of the
unsuccessful Proponents may, with the consent of Halifax Water, become involved in the
contract, provided such involvement is limited solely to acting as a subcontractor to the
Successful Proponent.
4.9 Waiver / No Reliance
Halifax Water does not accept responsibility for any information, advice, errors or
omissions which may be contained in this RFQ or its appendices or any addendum. Halifax
Water makes no representation or warranty, either express or implied, in fact or in law,
with respect to the accuracy or completeness of this RFQ or its appendices or any
addendum and Halifax Water shall not be responsible for any action, cost, loss or liability
whatsoever arising from the Proponent's reliance on or use of such information or any other
technical or historical schedules, data, materials or documents provided by Halifax Water.
The Proponent is responsible for obtaining its own independent financial, legal,
accounting, engineering and technical advice with respect to any information included in
this RFQ, its appendices or any addenda or in any documents provided by Halifax Water.
4.10 False or Misleading Information
If there is any evidence of misleading or false information in any Proposal, Halifax Water
may reject that Proposal.
4.11 Compliance with Applicable Law
The Proponent shall be responsible, at its expense, for complying with all applicable laws
relating to the contract and, except as explicitly stated in this RFQ, for obtaining,
maintaining and complying with all / any approvals required for the contract.
4.12 Time to be of the Essence
Time shall be of the essence of this RFQ and all Proposals.
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4.13 Governing Law
This RFQ and all activities connected therewith shall be governed in all respects by the
laws of the Province of Nova Scotia and the laws of Canada applicable therein.
4.14 Confidentiality
(a) Halifax Water may, at its sole discretion, disclose Confidential Information to the
Proponent or the Proponent's representatives for the purposes of the RFQ process.
Notwithstanding any such disclosure, the Confidential Information shall remain
the sole and exclusive property of Halifax Water and Halifax Water shall retain all
right, title and interest in and to the Confidential Information. The Proponent and
the Proponent's representatives shall use the Confidential Information solely and
exclusively for purposes of the RFQ process.
(b) Without limiting the generality of the permitted use of the Confidential
Information, neither the Proponent nor the Proponent's representatives shall use
the Confidential Information for the purpose of achieving any commercial or
financial benefit. In addition, neither the Proponent nor the Proponent's
representatives shall publish, reproduce, copy, disseminate or disclose the
Confidential Information to others without Halifax Water's prior written consent,
which consent may be withheld for any reason.
(c) The Proponent's completed report shall be exempt from disclosure under the
Freedom of Information and Protection of Privacy Act on the basis that it will
include information about Halifax Water's security systems and its disclosure has
the potential to pose a significant risk to public health and safety.
(d) The Proponent shall keep a record of all Confidential Information furnished to it
and to its representatives and of the location of such Confidential Information. The
Proponent shall make every reasonable effort to secure the Confidential
Information and the Proponent shall return all Confidential Information provided
to the Proponent and its representatives immediately to Halifax Water upon request
and in any event immediately upon completion or cessation of the RFQ process.
The Proponent shall submit a statement in this RFQ explicitly detailing the
measures proposed to achieve this confidentiality and confirming a
commitment to Halifax Water's information security. The Proponent's
statement shall include a commitment to ensuring that all its representatives
will comply with and are bound by the terms and conditions of this
confidentiality commitment.