prochemist operation guide [task functions] · 3.2. page switching operation on the list screen...

ProChemist

Operation Guide

[Task Functions]

10th Edition

NEC Corporation

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Revision History

Date Edition

Revised Reason

2009/07/23 1 New

2009/08/31 2 Description on “5.File Format” is changed

2010/06/11 3 ・Revise the screen image and description of [4.8.3.1 Register Item(File specified) Screen] ・Revise the description of [5.File Format]

2010/06/24 4 ・Revise the screen image and description as Reply Denial button was added on [4.6.1.4 Item Survey Receipt Correction Cancel Screen]

2011/02/01 5

・Add the screen image and description as [4.6.1.6 Requester Information Screen] was added ・Revise the description of [2.1 Supported OS] and [2.2 Supported Browser]

2011/10/23 6 ・[Table of Contents] Add Reply E-mail Reference and Change Format

・[3.1 Function Configuration] Add Reply E-mail Reference and Change Format

・[4.2 Task Menu and Guidance] Revise the screen image as display item was added ・[4.3.1.1Parts Search Condition Screen] Revise the screen image as search item was added ・[4.3.1.7 Batch Survey Entry Screen] Revise the screen image as entry item was added ・[4.6.1.3 Item Survey Receipt Reference Screen] Revise the screen image as item reply function was added ・[4.6.1.5 Item Survey Receipt Register Item Number/Reply File Screen]

Add the description as item reply function was added ・[4.6.1.9 Requester Information Screen]

Revise the screen image as display item was added ・[4.6.2 Reply E-mail Reference Menu]

Add the description as reply e-mail function was added ・[4.7.3.1 Item Composition Search Condition Screen]

Revise the screen image as item composition information CSV export function and search item were added.

・[4.8.1.1 Item Search Condition Screen] Revise screen image as export contained information to EXCEL function was added

・[4.8.1.4 Disclosure Information Entry Screen] Revise the screen image as display item was changed

・[4.9 Format Management Menu] Add the description as format change function was added

2011/02/06 7

・[4.2 Task Menu and Guidance] Revise the screen image as display item was added

・[4.3.1.1 Parts Search Condition Screen] Revise the screen image as search item was added

・[4.3.1.6 Chemical Substance Aggregation Information Screen] Revise the screen image and description as display item was changed

・[4.6.1 Item Survey Receipt Reference Menu] Revise the screen image as display item was changed

・[4.6.1.1 Item Survey Receipt Search Condition Screen] Revise the screen image and description as search item was changed ・[4.6.1.3 Item Survey Receipt Reference Screen] Revise the screen image and description as Reply(Entry Item) button

was added ・[4.7.3.4 Item List Screen]

Revise the screen image as Delete button was deleted ・[4.8.1.1 Item Search Condition Screen]

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Revise the screen image as search item was added ・[5.2 Parts Information Reference：Parts Search Condition File] Revised as search item was added

2014/10/31 8 ・Revise the explanation of [2.1 supported OS] and [2.2 supported browser]

2017/9/1 9 Revision as ProChemist/AS Version up ・[1.2. Contact Information on System Operation] Revise Helpdesk E-mail address

・[2. Usage Environment] Revise the description as supported OS and supported Browser was changed

・[3.1. Function Configuration] Revise the description as menu name was changed

・[3.3. Search Condition] Revise the description as JAMP survey was stopped

・[3.4. English/Chinese Version] Add the word about Chinese

・[3.5.1. Parts Survey Request Task] ・[3.5.2. Item Aggregation Task - Item Reply/Disclosure Task] ・[3.5.3. Item Survey Reply Task] Revise the description as JAMP survey was stopped Revise the description as menu name was changed

・[4.2. Task Menu and Guidance] Revise screen image Add description about Refresh button

・[4.3.1.1 Parts Search Condition Screen] Revise the screen image as item was added

・[4.3.1.4 Regulated Substance Content Confirmation Screen] Add the screen image about chemSHERPA

・[4.4.1.1 Survey Request Register Screen] Revise the item required to be input

・[4.4.4.1 Survey Direction/Specify Requester Search Condition Screen] Revise the screen image as item was added

・[4.4.4.2 Survey Direction/Specify Requester Screen] Revise the screen image as item was changed

・[4.4.5.1 Survey Slip Individual Output Search Condition Screen] Revise the screen image as item was added

・[4.4.5.2 Survey Slip Individual Output Screen] Revise the screen image as notation was changed.

・[4.5. Reply Register Menu] Revise menu name Revise the contents about batch register function Revise screen transition diagram as menu name was changed

・[4.5.1.1 Specify Reply Register File Screen] Add the description about several parts register Revise the screen image and description as screen name was changed

・[4.5.1.2 Reply Register List Screen] Revise the screen image as screen name was changed Revise the description as operation method was changed

・[4.5.2. Batch Register Menu] [Batch Register Menu] was deleted as AIS/MSDSplus Batch Register was merged with Reply Register Put number forward from 4.5.3 Revise the description and screen transition diagram as menu name

was changed ・[4.5.2.1 Reply Register Result Screen] Put number forward from 4.5.3.1 Revise menu name Revise the screen image as screen name was changed

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Revise the description as operation method was changed ・[4.5.2.2 Batch Register AIS/MSDSplus Error Confirmation Screen] Put number forward from 4.5.3.2

Revise the screen name of description ・[4.6.1. Item Survey Receipt Reference Menu]

Revise screen transition diagram as Creating Report Sheet button was abolished

・[4.6.1.1 Item Survey Receipt Search Condition Screen] ・[4.6.1.2 Item Survey Receipt Reference Screen] ・[4.6.1.3 Item Survey Receipt Correction Cancel Screen] ・[4.6.1.4 Item Survey Receipt Register Item Number/Reply File Screen] ・[4.6.1.5 Item Survey Receipt Correction Screen] Revise the screen image as item was added

・[4.6.1.6 Requester Information Screen] Revise the screen image

・[4.6.2. Reply E-mail Reference Menu] Revise the description as JAMP survey was stopped

・[4.6.2.1 Reply E-mail Search Condition Screen] Revise the screen image as items were changed

・[4.6.2.2 Register Reply E-mail Screen] Revise the screen image as items were changed

・[4.6.2.3 Reply list Screen] Revise the screen image as items were changed

・[4.7.2.1 Item Composition CSV Register Result Screen] Revise the menu name

・[4.7.3. Register and Change Item Composition Information Menu] Revise the screen transition diagram

・[4.7.3.4 Item List Screen] Revise the screen image as [Reference(chemSHERPA Aggregation)]button was added

・[4.7.4. Item Aggregation(Interim Register) Menu] Revise the screen transition diagram

・[4.7.4.4 Item Aggregation Screen(chemSHERPA)] Add the screen image as [Reference(chemSHERPA Aggregation)]button was added

・[4.7.5. Item Register Menu] Revise the screen transition diagram

・[4.7.5.2 Aggregation Result Screen] Revise the screen image as [Entry Generated Sheet Information(chemSHERPA)] button was added

・[4.7.5.4 Generation Sheet Information Entry Screen(chemSHERPA)] Add the screen image as [Entry Generated Sheet Information(chemSHERPA)] button was added

・[4.7.5.5 Item Register Completed Screen] Put number forward from 4.7.5.4.

・[4.8.1. Item Information Reference(Approval) Menu] Revise the screen transition diagram as [Creating Report Sheet]button was abolished

・[4.8.1.2 Item Information Reference Screen] Revise the screen image as [Creating Report Sheet]button was abolished

・[4.8.1.3 Creating Report Sheet Screen] Delete the guidance as [Creating Report Sheet]button was abolished

・[4.8.1.3 Disclosure Information Entry Screen] Put number forward from 4.8.1.4 as the guidance of [Creating Report Sheet

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Screen] was deleted Revise the screen image as JAMP survey was stopped

・[4.8.3.1 Register Item(File specified) Screen] Revise the screen image Revise the description

・[4.8.4. Batch Load Item Menu] Delete the word ”AIS”

・[4.8.4.1 Specify Item Loading File(Batch) Screen] Delete the word ”AIS”

・[4.8.5. Item Loading Result Menu] Revise the screen transition diagram

・[4.9 Format Management Menu] ・[4.9.1. Format Change Menu] ・[4.9.1.1 Sheet Search Condition Screen] ・[4.9.1.2 Sheet Search Result List Screen] ・[4.9.1.3 Creating JGPSSI Sheet Screen] Delete guidance as menus were abolished

・[5.2. Parts Information Reference：Parts Search Condition File] ・[5.3. Survey Request Batch Register：Batch Register File] Revise the contents on file format template

・[5.4. AIS/MDSDplus Batch Register：Batch Register File] Delete the guidance as register method was changed

・[5.4.1. Item Data Rows] ・[5.4.2. Item Composition Data Rows] Revise the contents on file format template

・[5.5. Load Item：Item File] Delete the word ”AIS”

・[5.6.1. Item Data Rows] ・[5.6.2. Item Composition Data Rows] ・[5.6.3. Item Data Disclosure Destination Company Data Rows] Revise the contents on file format template

2020/05/27 10 ・ [2.1. Supported OS] Revise the OS

・ [2.2. Supported browser] Revise the browser

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Table of Contents

1. Preface ............................................................................................................................................ 1

1.1. Purpose of this Document ........................................................................................................... 1 1.2. Contact Information on System Operation .................................................................................. 1

2. Usage Environment ....................................................................................................................... 1

2.1. Supported OS .............................................................................................................................. 1 2.2. 2.2. Supported Browser ............................................................................................................... 1 2.3. Screen Size and Character Size ................................................................................................. 1

3. Overview ......................................................................................................................................... 2

3.1. Function Configuration ................................................................................................................. 2 3.2. Page Switching Operation on the List Screen ............................................................................. 3 3.3. Search Condition ......................................................................................................................... 4 3.4. English/Chinese Version .............................................................................................................. 4 3.5. Main Task Procedures ................................................................................................................. 5

3.5.1. Parts Survey Request Task .............................................................................................. 5

3.5.2. Item Aggregation Task – Item Reply/Disclosure Task ..................................................... 6

3.5.3. Item Survey Reply Task .................................................................................................... 7

4. Details on Each Screen ................................................................................................................. 8

4.1. Login ........................................................................................................................................... 8 4.2. Task Menu and Guidance .......................................................................................................... 9 4.3. Parts Information Menu ........................................................................................................... 10

4.3.1. Parts Information Reference Menu ............................................................................. 10 4.3.1.1 Parts Search Condition Screen .................................................................................... 11 4.3.1.2 Item Composition Specifying Search Condition Screen ............................................. 13 4.3.1.3 Parts Information Reference Screen ........................................................................... 14 4.3.1.4 Regulated Substance Content Confirmation Screen .................................................. 15 4.3.1.5 Material Aggregation Information Screen ................................................................... 17 4.3.1.6 Chemical Substance Aggregation Information Screen ............................................... 18 4.3.1.7 Batch Survey Entry Screen ......................................................................................... 19 4.3.1.8 Attachment Entry Screen ............................................................................................ 20 4.3.1.9 Comment Entry Screen ............................................................................................... 21 4.3.1.10 Survey Request Register (Correction/Cancel) Scree ................................................. 22 4.3.1.11 Reply History Confirmation Screen ............................................................................. 23 4.3.1.12 Comment History Information Reference Screen ....................................................... 24 4.3.1.13 Survey History Information Reference Screen ........................................................... 25

4.4. Parts Survey Request Menu ................................................................................................... 26

4.4.1. Survey Request Register Menu ................................................................................... 26 4.4.1.1 Survey Request Register Screen ................................................................................ 26

4.4.2. Survey Request Batch Register Menu ....................................................................... 28 4.4.2.1 Specify Survey Request Batch Register File Screen ................................................. 28 4.4.2.2 Survey Request Batch Register Confirmation Screen ................................................ 29

4.4.3. Survey Request Batch Register Result Menu ........................................................... 30 4.4.3.1 Survey Request CSV Register Result Screen ............................................................ 30

4.4.4. Survey Direction/ Specify Requester Menu ............................................................... 31 4.4.4.1 Survey Direction/ Specify Requester Search Condition ............................................. 31 4.4.4.2 Survey Direction/Specify Requester Screen ............................................................... 32

4.4.5. Survey Slip Individual Output Menu ........................................................................... 33 4.4.5.1 Survey Slip Individual Output Search Condition Screen ............................................ 33 4.4.5.2 Survey Slip Individual Output Screen ......................................................................... 34 4.4.5.3 Survey Slip Creation Completed Screen .................................................................... 35

4.5. Reply Register Menu 回 ........................................................................................................... 36

4.5.1. Register Menu ............................................................................................................... 36 4.5.1.1 Specify Reply Register File Screen ............................................................................ 36 4.5.1.2 Reply Register List Screen.......................................................................................... 37

4.5.2. Register Result Menu ................................................................................................... 38 4.5.2.1 Reply Register Result Screen ..................................................................................... 38 4.5.2.2 Batch Register AIS/MSDSplus Error Confirmation Screen ........................................ 39

4.6. Item Survey Reply Menu ........................................................................................................... 40

4.6.1. Item Survey Receipt Reference Menu ........................................................................ 40

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4.6.1.1 Item Survey Receipt Search Condition Screen .......................................................... 41 4.6.1.2 Item Survey Receipt Reference Screen ..................................................................... 42 4.6.1.3 Item Survey Receipt Correction Cancel Screen ......................................................... 43 4.6.1.4 Item Survey Receipt Register Item Number/Reply File Screen ................................. 44 4.6.1.5 Item Survey Receipt Correction Screen ..................................................................... 46 4.6.1.6 Requester Information Screen .................................................................................... 47

4.6.2. Reply E-mail Reference Menu ..................................................................................... 48 4.6.2.1 Reply E-mail Search Condition Screen ...................................................................... 48 4.6.2.2 Register Reply E-mail Screen ..................................................................................... 50 4.6.2.3 Reply List Screen ........................................................................................................ 52

4.7. Item Aggregation Menu ........................................................................................................... 59

4.7.1. Register Item Composition Information Menu .......................................................... 59 4.7.1.1 Item Composition CSV Register Screen ..................................................................... 59 4.7.1.2 Item Composition CSV Register Confirmation Screen ............................................... 60

4.7.2. Composition Information Register Result Menu ....................................................... 61 4.7.2.1 Item Composition CSV Register Result Screen ......................................................... 61

4.7.3. Register and Change Item Composition Information Menu .................................... 62 4.7.3.1 Item Composition Search Condition Screen ............................................................... 62 4.7.3.2 Item Composition Register Screen ............................................................................. 63 4.7.3.3 Add Item Composition Parts Screen ........................................................................... 64 4.7.3.4 Item List Screen .......................................................................................................... 65

4.7.4. Item Aggregation (Interim Register) Menu ................................................................. 66 4.7.4.1 Item Aggregation Search Condition Screen ................................................................ 66 4.7.4.2 Item List Screen .......................................................................................................... 67 4.7.4.3 Item Aggregation Screen ............................................................................................. 68 4.7.4.4 Item Aggregation(chemSHERPA) ............................................................................... 69

4.7.5. Item Register Menu ....................................................................................................... 70 4.7.5.1 Item Aggregation Result screen .................................................................................. 71 4.7.5.2 Aggregation Result Screen ......................................................................................... 72 4.7.5.3 Generation Sheet Information Entry Screen ............................................................... 73 4.7.5.4 Generation Sheet Information Entry Screen(chemSHERPA) ..................................... 75 4.7.5.5 Item Register Completed Screen ................................................................................ 77

4.7.6. Item Register Result Menu........................................................................................... 78 4.7.6.1 Item Register Result Screen ....................................................................................... 78

4.8. Item Information Menu ............................................................................................................ 79

4.8.1. Item Information Reference (Approval) Menu ........................................................... 79 4.8.1.1 Item Search Condition Screen .................................................................................... 80 4.8.1.2 Item Information Reference Screen ............................................................................ 81 4.8.1.3 Disclosure Information Entry Screen .......................................................................... 83

4.8.2. Item Information Reference (Parts specified) Menu ................................................. 84 4.8.2.1 Item Information Reference (Parts specified)Search Condition Screen ..................... 84 4.8.2.2 Item Information Reference (Parts specified) Screen ................................................. 85

4.8.3. Load Item Menu ............................................................................................................. 86 4.8.3.1 Register Item (File specified) Screen .......................................................................... 86

4.8.4. Batch Load Item Menu ................................................................................................. 87 4.8.4.1 Specify Item Loading File(Batch) Screen .................................................................... 87

4.8.5. Item Loading Result Menu ........................................................................................... 88 4.8.5.1 Item Loading Result Screen ........................................................................................ 88 4.8.5.2 Item Load Error Confirmation Screen ......................................................................... 89

5. File Format ................................................................................................................................... 90

5.1. Common ................................................................................................................................... 90 5.2. Parts Information Reference: Parts Search Condition File ................................................. 91 5.3. Survey Request Batch Register: Batch Register File .......................................................... 94 5.4. Register Item Composition Information: Item Composition Register File ........................ 97

5.4.1. Item data row ................................................................................................................. 97

5.4.2. Item Composition Data Row ........................................................................................ 99

5.5. Load Item: Item File ............................................................................................................... 100 5.6. Load Item: IF File ................................................................................................................... 101

5.6.1. Item Data Rows ........................................................................................................... 101

5.6.2. Item Composition Data Rows .................................................................................... 103

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5.6.3. Item Data Disclosure Destination Company Data Rows ........................................ 104

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1. Preface 1.1. Purpose of this Document

This document describes operating procedure of task function screens for ProChemist 1.2. Contact Information on System Operation

If you have any confusions regarding the system operation, please contact the following Helpdesk. NEC Soft ProChemist Helpdesk < [email protected] >

2. Usage Environment 2.1. Supported OS

This system is available on the following OS. - Windows 10

2.2. Supported Browser This system is available on the following browsers. - Internet Explorer 11 - Microsoft Edge based on Chromium

2.3. Screen Size and Character Size

All layouts are based on the 1024*768 full screen sizes. Character size is set to medium as a standard. When you specify the character size other than the medium, the screen display may become fuzzy. When you use non-Japanese OS, please install Japanese fonts. (If Japanese is set for the displayed

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3. Overview 3.1. Function Configuration

Login Screen

（Japanese）

Parts Survey Request Survey Request Register

） Survey Request Batch Register

Survey Request Batch Register Result

Survey Direction/Specify Requester

Survey Slip Individual Output

AIS/MSDSplus Register Register

Parts Information Parts Information Reference

Item Information

Item Information Reference

Item Information Reference(Parts specified)

Load Item

Batch Load Item

Item Survey Reply

Item Aggregation Item Composition CSV Register

Item Composition CSV Register Result

Register and Change Item Composition Information

Item Aggregation

Item Aggregation Result

Receipt Reference

Item Register Result

Batch Item Loading Result

）

Reply E-mail Reference Survey Request Management

Batch Register Result

Guidance/Menu Screen

（Japanese）

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3.2. Page Switching Operation on the List Screen

Page switching on the List Screen is commonly displayed as follows Detailed Item Description

Number Description

(1) Move the displayed list to the previous page.

When page switching is unnecessary, or the page is the first page, this is not displayed.

(2) Move the displayed list to the next page.

When page switching is unnecessary, or the page is the last page, this is not displayed.

(3) Specify the data position directly to be displayed. The display does not switch till (4)

button is clicked.

When page switching is unnecessary, this is not displayed.

(4) Switch the display to the position specified in (3).

(5) Specify the number of data displayed on one page of the list. The display does not switch

till (8) button is clicked.

(6) Specify the item order of the list. The display does not switch till (8) button is clicked.

(7) Specify the order of the list such as ascending or descending. The display does not

switch till (8) button is clicked.

(8) Display the screen again with conditions specified in (5) - (7).

Note: Unless otherwise specified, entered information such as checkboxes will be reset during page switching.

① ② ③ ⑤ ⑥ ⑦ ⑧

④

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3.3. Search Condition

Search condition on the search screen is displayed as follows. The relation between search condition and each search item is AND Search. The multiple items can be selected by the same search items, the search is executed by OR search

Example

In the example above, search is conducted with the following conditions. ( ( Survey status = ”Not surveyed”) OR ( Survey Status = ”Survey error” ) ) AND (Survey method = “Supplier WEB survey”) Number of Search Results If number of search results that is sorted by specified condition exceeds the upper limit of the system setting, the search becomes an error. Add search conditions and re-do the search

3.4. English/Chinese Version

On English/Chinese version screen, the displayed contents are switched to English/Chinese. However, Japanese may be displayed when there is no language distinction as a common item.

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3.5. Main Task Procedures 3.5.1. Parts Survey Request Task

For suppliers, survey request for parts is conducted using Supplier Web. For suppliers who do not join Supplier Web, Survey Slip can be created to conduct survey individually.

1) Registering Survey Request Information Parts survey request data is registered. The survey request data can be registered using any of the following methods. (1) Entry from the screen (refer to the 4.4.1 [Survey Request Register] Menu). (2) Batch register by creating the CSV file (refer to the 4.4.2 [Survey Request Batch Register] Menu). (3) File link from other systems

When the survey method is [Individual survey]

2）Outputting Survey Slip Survey slip is output from 4.4.5 [Survey Slip IndividualOutput] Menu. The survey slip that has been output needs to be sent by e-mail.

3）Registering Survey Results The survey results obtained are registered to the system from 4.5 [AIS/MSDSplus Register] Menu. The survey results that have not been requested from this system can also be registered.

4）Confirming Survey Status/Results Survey results and status are referred from the 4.3.1 [Parts Information Reference] Menu.

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3.5.2. Item Aggregation Task – Item Reply/Disclosure Task

Based on the survey results of original parts obtained from 3.5.1 [Parts Survey Request Task] menu, own item data is created and Item data is disclosed to supplier Web. Item data created other than this system can also be registered and disclosed.

＜When creating item data by performing accumulation calculation in this system＞＜When registering item data created outside of this system＞

1) Registering Item Composition Information Item composition information to be disclosed is registered. Survey request data can be registered using any of the following methods. (1) Entry from the screen（refer to 4.7.3 [Register and Change Item Composition Information] Menu. (2) Batch register by creating a CSV file（refer to 4.7.1 [Register Item Composition Information] Menu). (3) File link from other systems.

2) Request for creating and Approving Item Data Accumulation calculation from the survey results of respective parts is performed based on Item Composition Information for the registered items, and item data is created. (Refer to 4.7.4. [Item Aggregation] Menu.) After creating item data, approval request is conducted. (Refer to 4.8.1 [Item Information Reference]Menu)

3) Approval and Specifying Disclosure Destination for Item Data The registered item data is approved and disclosure destination is specified. (Refer to 4.8.1 [Item Information Reference] Menu)

1）Registering Item Data The created item data is registered in the system along with the CSV file in which item information is described. Depending on [Register Request Section] of the CSV file in which item information is described, subsequent tasks differ. Subsequent tasks are unnecessary, when [Register Request Section] is [3:Register].

3）Approval and Specifying Disclosure Destination for Item Data The registered item data is approved and disclosure destination is specified. Item (Refer to 4.8.1 [Item Information Reference]Menu)

2）Requesting Approval for Item Data The registered item data is requested for approval. (Refer to 4.8.1 [Item Information Reference] Menu.)

When [Register Request Section] is [1:Interim

Register]. When registering

[Register Request

Section] with [2:

Approval Request].

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3.5.3. Item Survey Reply Task

When receiving a survey request from other companies, that request information can be registered and replied. If data already exists that has been disclosed in 3.5.2 [Item Aggregation Task - Item Reply/Disclosure Task], it will be replied automatically in system

1) Registering and Confirming the Contents of Survey Request If it is the survey request from Supplier WEB, the contents of request are confirmed. When requested individually, the request information is entered. (Refer to 4.6.1 [Item Survey Receipt Reference] Menu.）

3）Approving item data is already created

When item data is not created yet.

2) From Registering to Disclosing of Item Composition In 3.5.2 [Item Aggregation Task – Item Reply/Disclosure Task], the following steps are conducted. 1） Registering item composition information 2） Creating item data 3） Approving item data and specifying disclosure destination

3）Replying Survey Request Survey results are replied to a survey requester. (Refer to 4.6.1 [Item Survey Receipt Reference] Menu.)

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4. Details on Each Screen

4.1. Login Login to the system.

(1) Enter User ID and Password, and then select [Language]. If Language is Default, the previously configured language is displayed after the login. (2) Execute login process.

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4.2. Task Menu and Guidance

Select a task to operate on Task Menu. In Guidance, the data status, the number of the data status and each notification can be confirmed.

(1) Select a task. (2) Number of each status is displayed. Click the link to move to the list screen. Please click Refresh button if you want to refresh screen during operation. (3) Guide is displayed. Guides on system maintenances, messages from internal users, and reports from customers utilizing ProChemist are displayed. Click the link to confirm the contents of Guide. Refer to 4.12 [Guide Master] in [ProChemist Operation Guide (Master Maintenance)] for sending Guide to other internal users or customers utilizing ProChemist.

① ②

③

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4.3. Parts Information Menu 4.3.1. Parts Information Reference Menu

Parts information survey request and survey result can be confirmed. The transition of screens starting from Parts Information Reference menu is shown below. For operation instruction for each function, please refer to each chapter.

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4.3.1.1 Parts Search Condition Screen

Specify conditions to search parts

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(1) Select an operation

Search: Search with the specified condition, and the screen moves to 4.3.1.3 [Parts Information Reference] screen. Clear: Clear all search conditions. To Item Composition Specifying Search: Specify an item to search parts included in the item.

The screen moves to 4.3.1.2 [Item Composition Specifying Search Condition] screen. (2) Search by using a file that search condition is described.

This is available when the radio button of [Specify Search Condition File] is selected. For search condition file format, please refer to “File Format” 5.2 [Parts Information Reference: Parts Search Condition File] in this document.

(3) Enter search condition on the screen. This is available when the radio button of [Enter Search Condition] is selected.

(4) Specify display order and numbers on the search result screen.

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4.3.1.2 Item Composition Specifying Search Condition Screen

Specify Items and search parts information included in the items.

(1) Select an operation Search: Search with the specified

condition, and then the screen moves to 4.3.1.3 [Parts Information Reference] screen. Clear: Clear all search conditions. To Parts Search Condition: Use this when searching per each part. The screen moves to 4.3.1.1 [Parts Search Condition] screen. (2) Enter search conditions on screen. (3) Specify display order and numbers on the search result screen.

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4.3.1.3 Parts Information Reference Screen

Parts specified by search condition are displayed in the list. Each parts information can be referred from the list.


Select All: Check all the “Select” fields of the displayed parts. Batch Download: Download all the selected parts information at once

All the attached files are also downloaded. Batch Survey Request: Batch survey request for the selected parts. (2) Display the list by search condition specifying Link to Own Item Number: Confirm regulated substance content of parts. The screen moves to 4.3.1.4 [Regulated Substance Content Confirmation] screen. (3)Select an operation

Attachment Entry: Register files related to selected parts. The screen moves to 4.3.1.8 [Attachment Entry] screen.

Comment Entry: Enter comments to selected parts. The screen moves to 4.3.1.9 [Comment Entry] screen. Delete: Delete selected parts.

Parts information and related information such as attached file, survey information and reply information are deleted.

Survey Request Copy: Reproduce survey request of selected parts to issue survey. The screen moves to 4.4.1.1 [Survey Request Register] screen (Register)

Survey Request Correct/Cancel: Correct or cancel selected parts survey request. The screen moves to 4.3.1.10 [Survey Request Register] screen (Correct/Cancel)

Reply History Confirmation: Refer to selected parts Reply History Confirmation. The screen moves to 4.3.1.11 [Reply History Confirmation] screen. Survey History Confirmation: Refer to selected parts Survey History.The screen moves to 4.3.1.13

[Survey History Confirmation] screen. Confirm: Confirmation on selected parts is completed. Number of items listed on Task Guidance of

① ②

③

15

Guidance screen decreases. This is available when moving from Task Guidance of Guidance screen to this screen. All List Output: Output displayed information in a list. Back to Search Condition: Goes back to 4.3.1.2 [Item Composition Specifying Search Condition] screen.

4.3.1.4 Regulated Substance Content Confirmation Screen

Existence of regulated substance can be confirmed for each regulation.

(1) Display survey results of parts such as covering rate. (2) Display regulation survey results of parts. (3)Select an operation

Material Aggregation Information: The screen moves to 4.3.1.5 [Material AggregationInformation] screen and display material information of parts.

Chemical Substance Aggregation Information: The screen moves to 4.3.1.6 [Chemical Substance Aggregation Information] and displays Chemical Substance Aggregation Information of parts.

Back: Goes back to the previous screen

16

※ Supplement：Regulated Substance Content Confirmation(chemSHERPA)

Area： Display Area name.

Regulation/Industry Standard as Object：Display the objected Regulation/Industry Standard.

Version： Display the version of the tool.

Content Above the Threshold： Display Content Above the Threshold(Y/N).

Compliance Judgement Information Covering Rate(Percent)％：Display the Covering Rate of Compliance

Judgement Information.

17

4.3.1.5 Material Aggregation Information Screen

Material Aggregation Information of parts is displayed. (1) Displays parts information. (2) Displays a list of material information composing parts.

Select an operation (3) Back: Goes back to 4.3.1.4 [Regulated Substance Content Confirmation] screen.

18

4.3.1.6 Chemical Substance Aggregation Information Screen

Chemical substance aggregation information of parts is displayed.

(1) Displays parts information. (2) Displays a list of chemical substance information that composes parts. If there is an incorrect CAS No.,

[Compound and Substance Group No.] in this row will display in red. (3) Select an operation Back: Goes back to 4.3.1.4 [Regulated Substance Content Confirmation] screen

(1)

(2)

(3)

19

4.3.1.7 Batch Survey Entry Screen

Survey request for multiple parts is registered in a batch (1) Select an operation

Register: Register survey request with specified condition. If registration normally completes, Batch Survey Entry Completed screen is displayed.

Back: Goes back to 4.3.1.3 [Parts Information Reference] screen. (2) Enter survey request contents.

(1)

(2)

(3)

20

4.3.1.8 Attachment Entry Screen Related files such as reply documents for parts reply information is registered. Related files cannot be registered to the parts that parts survey reply is not registered. (1) Display parts information to be registered. (2) Enter Register File and Format (Type). (3) Select an operation Upload: Upload files to register

After registering, [Upload Completed] screen is displayed Back: Goes back to [Parts Information Reference] screen.

(4) Display attached files that currently registered in the list. (5) Select an operation Delete Attached File: Delete files marked in the list ((4))

After deleting, Deleted screen is displayed. Reply File Download: Refer to reply files.

Back: Goes back to 4.3.1.3 [Parts Information Reference] screen.

(1)

(2)

(3) (4)

(5)

21

4.3.1.9 Comment Entry Screen Comments for parts reply information is registered

(1) Displays parts information. (2) Select Confirmation Status and enter comments to register in free area. (3) Select an operation

Register: Register entered data. After registering, [Comment Entry Completed] screen is displayed.

Back: Goes back to 4.3.1.3 [Parts Information Reference] screen

(1)

(2)

(3)

22

4.3.1.10 Survey Request Register (Correction/Cancel) Scree Survey Request is corrected or cancelled


Update: Update survey request with edited contents. Cancel: Cancel the issued survey request.

If the survey requests are issued for destinations, contact the destinations and cancel the request. Change Requester: Update survey requester information.

Clear： Clear all search conditions. Login user becomes survey requester. Back: Goes back to 4.3.1.3 [Parts Information Reference] screen.

(2) Edit survey request contents.

For entered contents, refer to 4.4.1 [Survey Request Register]

(1) (2)

23

4.3.1.11 Reply History Confirmation Screen Reply history information of parts is displayed.


Select All: Select all the parts displayed on the screen. Batch Download: Download all the selected reply information at once including all the attached files.

(2) Display a list of Reply History information. (3) Select an operation

Attachment Entry: Enter and edit attached file information of selected reply information. The screen moves to 4.3.1.8 [Attachment Entry] screen. Comment Entry: Enter comments for selected reply information. The screen moves to 4.3.1.9 [Comment Entry] screen. Regulated Substance Content Confirmation: Refer to regulations of parts. The screen moves to 4.3.1.4 [Regulated Substance Content Confirmation] screen. Comment History Confirmation Refer to comments for selected reply information. The screen moves to 4.3.1.12 [Comment History Confirmation] screen. All List Output: Download the searched list. Back: Goes back to 4.3.1.3 [Parts Information Reference] screen.

(1) (2)

(3)

24

4.3.1.12 Comment History Information Reference Screen

Comments entered for reply information are displayed and output. (1) Displays reply information that is referred to. (2) Display a list of comment history. (3) Select an operation.

All List Output: Output displayed information by the list. Back: Goes back to 4.3.1.11 [Reply History Confirmation] screen.

(1) (2)

(3)

25

4.3.1.13 Survey History Information Reference Screen Survey history for the parts is confirmed.

(1) Display survey history for the parts. (2) Select an operation All List Output: Output displayed information in a list.

Back: Goes back to 4.3.1.3 [Parts Information Reference] screen

(1)

(2)

26

4.4. Parts Survey Request Menu

4.4.1. Survey Request Register Menu 4.4.1.1 Survey Request Register Screen

Survey Request for survey target parts is conducted.

(1)

(2)

(1)

27


Register: Register Survey Request with entered contents. [Survey Request Completion] screen is displayed.

(2) Enter survey request contents.

Items required to enter differ for each survey method.

Required Entry Items Supplier Web Survey

Individual Survey E-mail Survey

System Code ○ ○ ○

Own Item Number ○ ○ ○

Supplier Code ○ ○ ○

Manufacturer Item

Number（Own）

Manufacturer Item

Number（Single Part）

Manufacturer Item

Number（JAMP）

Supplier e-mail Address

○

Other items that should be noted are listed below. - Buyer Company Code: Specify when asking Buyer Department set in the system to input Survey Requester when Survey Requester is unknown. - Buyer Department Code: Specify the abovementioned Buyer Department Code. - Buyer Code: Specify the Employee Number of abovementioned buyer. - Register/Survey Request Section: Select either of the following. - Survey: Conduct Survey Request and Register simultaneously. - Survey Request: Set a Survey Requester and request Survey for the abovementioned buyer. - Not surveyed: Register Entered information is merely registered but Survey Request is not conducted. Survey must be executed later. - Re-Survey Direction: Check to re-survey parts for which survey has been completed * After Register, the following message may be displayed. Click Menu to go back to Guidance, and confirm [Waiting for Survey] field.

28

4.4.2. Survey Request Batch Register Menu

Survey request for multiple parts can be registered collectively by registering the previously created CSV file. The transition of screens starting from Survey Request Batch Register Menu is shown below. For operation instruction for each function, refer to each chapter.

4.4.2.1 Specify Survey Request Batch Register File Screen Survey request list file (CSV format) is specified and batch survey request is registered.

(1) Specify register file.

Refer to 5.3 [Survey Request Batch Register: Batch Register File] in “File Format” in this document for the file format.

(2) Select an operation for the following button. Register: Load CSV file and the screen moves to 4.4.2.2 [Survey Request Batch Register Confirmation] screen

(1)

(2)

29

4.4.2.2 Survey Request Batch Register Confirmation Screen Contents of specified Survey Request file (CSV format) are confirmed.

<<When registered normally>> <<When an error occurs>> (1) Displays Number of Survey Request included in the specified files.

(2) Select an operation. Registry Execution: Issue Survey Request with the CSV file contents. If the operation normally completes, the screen moves to [Survey Request Batch Register Completion] screen. Confirm the results of process on 4.4.3.1 [Survey Request CSV Register Result] screen. Registering to the system takes place in the background. All List Output: Outputs error details by the list when an error occurs.

Back: Stop registering and goes back to 4.4.2.1 [Specify Survey Request Batch Register File] screen. (3) Display rows with errors and error details by the list when a file has errors.

After confirming the error contents and modifying the file, register again on 4.4.2.1 [Specify Survey Request Batch Register File] screen.

(1)

(2)

(1)

(2)

(3)

30

4.4.3. Survey Request Batch Register Result Menu

4.4.2.1 Results executed on [Specify Survey Request Batch Register File] screen are confirmed.

4.4.3.1 Survey Request CSV Register Result Screen Registered result using the survey request batch register function is displayed. Register is completed if [Process Status] field is [Processed].

(1) Displays results in the list. (2) Select an operation

Confirm: Delete selected parts from the list as if confirmation is completed.

(1)

(2)

31

4.4.4. Survey Direction/ Specify Requester Menu

Survey Direction and Survey Requester are specified by searching parts in which errors occur on Waiting for Survey Direction and Specify Survey Target. The transition of screens starting from Survey Request Batch Register Menu is shown below. For operation instruction for each function, refer to each chapter. ※Click [Survey Direction Required] on Guidance to skip Search Condition screen and to move to 4.4.4.2 [Survey Direction/Specify Requester] screen.

4.4.4.1 Survey Direction/ Specify Requester Search Condition

Conditions to search parts are specified.

(1) Specify conditions to search parts.

(2) Specify displaying order and number of items on the search list.

(3) Select an operation Search: Search with the entered conditions and display 4.4.4.2 [Survey Direction/Specify Search with the entered

conditions and display 4.4.4.2 [Survey Direction/Specify

Clear: Clear search condition contents.

(1)

(2)

(3)

32

4.4.4.2 Survey Direction/Specify Requester Screen

Survey Requester is entered and Survey is directed. (1) Enter Survey Requester and Survey Contents.

(2) Select an operation Select All: Select all the displayed parts in the list. Batch Survey Direction: Issue Survey Request for selected parts. Specify All Requester: Register Request Destinations with entered contents for selected parts.

(3) Display search results specified in search condition in a list. (4) Select an operation

All List Output: Output displayed information in a list.

Correction/Cancel: Correct or Cancel the selected Survey Request. Back to Search Condition: Goes back to 4.4.4.1 [Survey Direction/Specify Requester Search] screen.

(1)

(2)

(3)

33

4.4.5. Survey Slip Individual Output Menu

Survey Slip is output individually when a survey method is set to [Individual Survey]. The transition of screens starting from Survey Slip Individual Output Menu is shown below. For operation instruction for each function, refer to each chapter. ※Clicking [Output Survey Slip Required] on Guidance enables to skip Search Condition screen and move to 4.4.5.2 [Survey Slip Individual Output] screen.

4.4.5.1 Survey Slip Individual Output Search Condition Screen

Search conditions are entered to output survey slip individually.

(1)

(2)

(3)

(4)

34


Search: Search with the entered search conditions and the screen moves to 4.4.5.2 [Survey Slip Individual Output] screen. Clear: Clear search condition contents.

(2) Enter Search Conditions. (3) Specify display order and number of items on the search list. 4.4.5.2 Survey Slip Individual Output Screen

Parts are selected and survey slip is output individual (1) Select an operation

Select All: Select all survey requests displayed on the list. (2) Display search results by the list. (3) Select an operation

Survey Slip Individual Creation: Create Survey Slip and move to 4.4.5.3 [Survey Slip Creation Completed] screen. All List Output: Output displayed information by the list. Back to Search Condition: Goes back to 4.4.5.1 [Survey Slip Individual Output Search Condition] screen.

(1) (2)

(3)

35

4.4.5.3 Survey Slip Creation Completed Screen

Created Survey Slip is downloaded. (1) Select an operation

Survey Slip Download: Download created survey slips. Back to Survey Slip Individual Output screen: Goes back to 4.4.5.2 [Survey Slip Individual Output] screen.

(1)

36

4.5. Reply Register Menu回

4.5.1. Register Menu Register reply information of parts. The transition of screens starting from Register Menu is shown below. For operation instruction for each function, refer to each chapter.

File is specified and registered. It is necessary to compress the file to ZIP format when register reply information of multiple parts. 4.5.1.1 Specify Reply Register File Screen

File is specified and registered. It is necessary to compress the file to ZIP format when register reply information of multiple parts.

(1) Specify a file to register. (2) Moves to 4.5.1.2 [Reply Register List] screen.

(1)

(2)

37

4.5.1.2 Reply Register List Screen When Reply File information directed to register is displayed, confirm and register it. In case there is a missing item after confirming a message field, click the setting button to enter the missing item prior to register. When an error is displayed, go back to 4.5.1.1 [Specify Reply Register File] screen again and direct register after modifying the file.


Select All: Select all replies displayed in the list. (2) Select a reply to register. (3) Select and enter reply information.

When [It is not the survey request from system. Is it OK to register it?] is displayed in Message column, Please select the related survey request data on [Select Survey Request] or enter all required items.

(4) Select an operation Register/Update: Register selected replies to the system. Please confirm the register result from 4.5.2[Register Result] menu. Back: Goes back to 4.5.1.1 [Specify Reply Register File] screen.

(1)

(2)

(3)

38

4.5.2. Register Result Menu

Batch Register Result is confirmed on 4.5.2.1[Reply Register Result] screen. The transition of screens is shown below. For operation instruction for each function, refer to each chapter.

4.5.2.1 Reply Register Result Screen

The registered result registered by reply register is confirmed. (1) Select an operation

Select All: Select all information displayed in the list. (2) Displays the list on register result.

Link to Number of Registered Parts: The screen moves to 4.3.1.3 [Parts Information Reference] screen. Link to Number of Error Items: The screen moves to 4.5.2.2 [Batch Register AIS/MSDSplus Error Confirmation] screen

(3) Delete checked parts from the list as if confirmation is completed.

(1)

(2)

(3)

39

4.5.2.2 Batch Register AIS/MSDSplus Error Confirmation Screen

If an error occurs on results registered by reply register, the detailed contents of an error will display. Confirm the contents of error and modify the file that has been directed to register, and then re-register it.

(1) Displays registered file name and replied file name. (2) Displays error details. (3) Select an operation

All List Output: Outputs error details in the list. sBack: Goes back to 4.5.2.1 [Reply Register Result] screen.

(1)

(2)

(3)

40

4.6. Item Survey Reply Menu

4.6.1. Item Survey Receipt Reference Menu

When Survey is requested individually, request information is registered. Moreover, information requested through Supplier WEB is referred to. The transition of screens starting from Item Survey Receipt menu is shown below. For operation instruction for each function, refer to each chapter.

41

4.6.1.1 Item Survey Receipt Search Condition Screen Search condition for item survey receipt information is specified.


Search: Searched with entered search condition, and the screen moves to 4.6.1.2 [Item Survey Receipt Reference] screen. Clear: Clear search condition contents

(2) Enter search conditions. (3) Specify display order and number of items on the search list.

(1)

(2)

(3)

(4)

42

4.6.1.2 Item Survey Receipt Reference Screen Requested item survey information is referred to.


Select All: Check all the “Select” fields of the displayed parts. Batch Download: Download the selected item survey information

(2) Displays the search result by the list.

(3) Select an operation Register Item Number: For the selected item survey. register Item Number or deny replying it. The screen moves to 4.6.1.3 [Item Survey Receipt Correction Cancel] screen. Item Number/Register Reply File: Register reply information for the selected item survey. The screen moves to 4.6.1.4[Item Survey Receipt Register Item Number/Reply File] screen. Reply(Entry Item): Register the item file(AIS etc.) created outside of system and item information. The screen moves to 4.8.3.1 [Register Item(File specified)] screen. Correction: Correct the selected item survey. The screen moves to 4.6.1.5 [Item Survey Receipt Correction] screen. Entry Comment: Enter comment information for the selected item survey receipt information. The screen moves to 4.3.1.9 [Comment Entry] screen. Confirm Comment History: Refer to comment entered history for the selected item survey information. The screen moves to 4.3.1.12[Comment History Confirmation] screen. All List Output: Outputs displayed item survey information by the list. Back to Search Condition: Goes back to 4.6.1.1 [Item Survey Receipt Search Condition screen.

(1)

(2)

(3)

43

4.6.1.3 Item Survey Receipt Correction Cancel Screen Reply or deny replying item survey information.


Reply : Register entered item survey information. Reply Denial Deny replying in the case that the item number is unclear. Besides, Reply Denial Reason and Reply Denial Comment entered on the screen will be notified to the survey requester. Change Contact Person: Change the contact person information to a login user. Requester Information: 4.6.1.6 [Requester Information] screen will display. Back: Goes back to 4.6.1.2 [Item Survey Receipt Reference] screen.

(2) Enter item survey information.

(1)

(2)

(1)

44

4.6.1.4 Item Survey Receipt Register Item Number/Reply File Screen Reply item survey information. Necessary operations (Reply Item Number, Register Reply File, and Specify Disclosure Destination) for reply will be executed at once on this screen.

(1) Select an operation.

Reply：Register reply information entered on the screen. This button is inactive when screen displays initially. If specify reply file and click ”Read File” button in (3), this button will turn active. Register Information：4.6.1.6[Register Information]screen will display. Back：Goes back to 4.6.1.2 [Item Survey Receipt Reference] screen.

(2) Enter item survey information. And, only the lowest limit necessary information for registration from 4.6.1.3[Item Survey Receipt Correction Cancel] screen will display in Survey Information.

(3) Enter reply information. Reply File: Specify item file. (Example)XML file exported from JAMP AIS Input Support Tool. Read File: Read contents of the specified item file and [Manufacturer Item Number] [Reply Format] column will quote the contents of read file. Specify Disclosure Destination: Specify disclosure destination of reply item. “Requester Limited”･･･Select when limit the disclosure destination of reply file to survey requester. “Open All”･･･Select when not limit the disclosure destination of reply file. Attached file 1-3： Specify attached files.

(2)

(1)

(1)

(3)

45

3 attached files can be registered at most.

46

4.6.1.5 Item Survey Receipt Correction Screen Correct item survey information.


Correction： Register the entered item survey information. Register Information：4.6.1.6[Register Information]screen will display. Back： Goes back to 4.6.1.2 [Item Survey Receipt Reference] screen.

(2) Correct item survey information.

(2)

(1)

47

4.6.1.6 Requester Information Screen Information of survey requester will be displayed.

(1) Display survey requester information.

※Due to 6th edition revision, requester information will be displayed even in the case of JAMP survey. (2) Close [Requester Information] screen.

48

4.6.2. Reply E-mail Reference Menu

This system function is used when providing item information for survey request which isn’t from ProChemist/AS. It’s possible to attach any file and the replied file which registered on system to e-mail, then send e-mail. Besides, this function can confirm reply status of survey replied by Reply E-mail and survey (Supplier WEB Survey) replied by system. The transition of screens starting from Reply E-mail Reference menu is shown below. For operation instruction for each function, refer to each chapter

4.6.2.1 Reply E-mail Search Condition Screen Specify search condition of reply e-mail information and item survey receipt information.

(1) Input search condition. ・Reply Method: Specify searching survey information. Send E-mail ･･･ Survey information replied by Reply E-mail function. JAMP ･･･ Item survey receipt information with Replied in JAMP survey. Supplier WEB ･･･ Item survey receipt information with Replied in Supplier WEB survey. ・Reply Status: Specify status of reply e-mail. System Code, Own Item Number, Revision, Manufacturer Code, Manufacturer Item Number(JAMP)

49

: Specify item information which is the reply of searching survey information. e.g.) When searching reply e-mail information with inputting“A001”in Own Item Number, reply e-mail information replied with item including“A001”in Own Item Number will be searched. ※Note1) (2) Specify Displaying Order and Number of Data of search list. (3) Select an operation. Search: Search with specified search condition, shift to 4.6.2.3 [Reply List] screen.

Clear: Clear all search condition. Register Reply E-mail: Register reply e-mail information. Shift to 4.6.2.2 [Register Reply E-mail] screen.

※Note1) Search for item information

registered by Select Item.

50

4.6.2.2 Register Reply E-mail Screen Register reply e-mail information.


Register: Register reply e-mail information with inputted content. ※ E-mail will not be sent immediately after click Register button. It will be sent by batch processing. Temporary storage: Store reply e-mail information with inputted content temporarily. E-mail will not be sent. Back: Back to 4.6.2.1 [Reply E-mail Search Condition] Screen.

(2) Input e-mail information. Addressee： Set customer of e-mail addressee by [Selection] button. For details, please refer to [※Supplement 1: Addressee setting] Subject： Please input e-mail subject. Text： Please input e-mail text. Contact Information and Note are initially set in text. And, E-mail address of login user is displayed in Contact Information.

(3) Please select attached file for e-mail.

Refer： Select any file from displayed file selecting dialog. Attached file： Register selected file from Refer to (4). For details, please refer to [※Supplement 3: Attached file setting] Select Item： Select item from displayed Select Item Screen then register it to (4). For details, please refer to [※Supplement 4: Select Item]. Delete： Delete files specified on delete checkbox of (4) from attached object

(4) Display files attached in e-mail.

The files and items which selected on (3) will be displayed in list. Besides, you can register 50 files at most, and 3 attached files among them could be registered at most. If you want delete files from attached object, please check [Delete] checkbox then click [Delete] button.

[Note: About button control] 4.6.2.3 When click [Subject] link on 4.6.2.3 [Reply list screen], this screen will be displayed. The button will control as below according to Reply Status. ・In the case that Reply Status is [Sent] As it can only be referred to, only [Back] button is available. ・In the case that Reply Status is [Waiting For Sending E-mail]

51

Only [Register][Back] buttons are available, [Temporary storage] button is unavailable. After register data, it can be edited until e-mail is sent. ・In the case that Reply Status is [Temporary storage] All buttons are available. [Reference: Sending e-mail image] The image of e-mail which sent by system to specified addressee is as follows

52

4.6.2.3 Reply List Screen Reply information specified in search condition is displayed in the list.

Part of list

(1) Reply information list is displayed.

Reply Status： The following status is displayed. [Waiting For Sending E-mail] … The status of waiting for sending e-mail [Sent] … E-mail sent status [Temporary storage] … Temporary storage status [Replied] … Item survey receive information data is displayed. Date and time of Sending E-mail/Reply ：In the case of Reply E-mail Information, e-mail sending date and time is displayed. In the case of Item Survey Receipt Information, e-mail replying date and time is displayed. Customer Name：Customer name of reply direction is displayed. Subject： E-mail subject of Reply E-mail Information is displayed. Subject is displayed by link. Click the link, it will be shifted to 4.6.2.2 [Register Reply E-mail] Screen. In the case of Item Survey Receipt Information, it is displayed by “-”.

Reply File： Attached file name of Reply E-mail Information is displayed. File name is displayed by link. Click the link, this file can be downloaded. Reply Method： Reply method of survey is displayed. ・In the case of Reply E-mail …[Send E-mail] is displayed ・In the case of Item Survey Receipt Information(JAMP Survey)…[JAMP] is displayed ・In the case of Item Survey Receipt Information(Supplier WEB Survey) …[Supplier WEB] is displayed

Addressee： Send direction e-mail address of reply e-mail is displayed. In the case of Item Survey Receipt Information, it is displayed by “-”.

53

Respondent name：In the case of Reply E-mail, the registrar name of reply e-mail is displayed. In the case of Item Survey Receipt Information, respondent name is displayed. System Code, Own Item Number, Revision, Manufacturer Code, Manufacturer Item Number(JAMP): is displayed in the case of Item Survey Receipt Information. In the case of Reply E-mail, it is displayed by “-”.


Back： Back to 4.6.2.1[Reply E-mail Search Condition] Screen. Delete： Delete data selected from list. The data which status is [Waiting for Sending E-mail], [Temporary storage] can be deleted. The data which status is [Sent], [Replied] can’t be deleted.

54

※ Supplement 1: Addressee setting (1) Customer Code

[Customer Code] of customer who is send direction of reply e-mail is set. [Customer Code] needs to be set in Business Partner Master in advance. And this input field can be set by quoting from Select Customer Code screen displayed when clicking (2) button.

(2) Select Customer Code button

When clicking Select button, Select Customer Code screen is displayed. (1) and (3) can be set by quoting from Select Customer Code screen. For details, please refer to [※Supplement 2: Customer selecting image]

(3) Customer Name

Customer name selected from Select Customer Code screen is automatically set. (4) Send direction e-mail address

E-mail address of customer selected from Select Customer Code screen is automatically set. If e-mail address of customer isn't set to Business Partner Master in advance, reply e-mail can't be registered. Please set e-mail address of this customer in Business Partner Master Register screen. It can be set 5 e-mail addresses at most.

(5) Specify CC

When checking this item, e-mail address of registrar (e-mail address set in User Master) is set as CC of reply e-mail.

55

※ Supplement 2: Customer selecting image

※ Supplement 3: Attached file setting

(1) Click

(2) Select Customer Code

screen is displayed

(3) Search for send direction of e-mail

(4) Select object from searched list

(5) Customer Code, Customer Name, E-mail address are

set. If multiple e-mail addresses are set, they will be set

by;(semicolon).

56

(1) Click

(2) Select attached file from

displayed file selecting dialog

(3) Confirm that the file selected

from (2) is set, click Attached File

button

(4) Information of file selected from (2) is added to list. File type

is displayed as “Attached File”

57

※ Supplement 4: Select Item

Besides, in the case of Select Item, reply file like AIS and attached file(※)are attached in the reply e-mail.

※ Attached information of reply file is the file registered by Attachment Entry function of 4.8.1.2 Item

Information Reference Screen.

You can confirm the file on Attachment Entry Screen of Item Information Reference Screen.

Item Information Reference Screen

(1) Click

(3) Information of selected item is added to list. File type is

displayed as “Item Information File”

(2) Approved items are searched object

58

Attachment Entry Screen

File which can be confirmed on Attachment Entry

Screen can become attached file of e-mail

It can be attached to e-mail, not relevant with

Disclosure Direction Section. Attached file of

Internal Disclosure can be also attached.

59

4.7. Item Aggregation Menu

4.7.1. Register Item Composition Information Menu

Register Item Composition Information to be aggregated from a CSV file. When registering one by one on the online screen, refer to 4.7.3 [Register and Change Item Composition Information] menu. The transition of screens starting from Register Item Composition Information menu is shown below. For operation instruction for each function, refer to each chapter.

4.7.1.1 Item Composition CSV Register Screen Specify the previously created CSV file of item composition information and register composition information on the items.

(1) Specify register file.

Refer to 5.4 [Item Composition Register File] in “File Format” in this manual for the details on file format. (2) Select an operation.

Register: Register the specified file. The screen moves to 4.7.1.2 [Item Composition CSV Register Confirmation] screen.

(1)

(2)

60

4.7.1.2 Item Composition CSV Register Confirmation Screen Confirm the contents on Item Composition File(CSV Format）directed register on 4.7.1.1 [Item Composition CSV Register] screen. <<When registering normally>>

<<When an error occurs>> (1) Display number of data contained in the specified file. (2) Select an operation.

Register: Register item composition information according to the contents on CSV File. When the operation completes normally, the screen moves to [Item Composition CSV Load Completed] screen. Register takes place in the background. Confirm registered result on 4.7.2 [Composition Information Register Result] menu.

All List Output: When an error occurs, error details indicated on the list are output in the list. Back: The screen goes back to 4.7.1.1 [Item Composition CSV Register]

(3) When there is an error on the file contents, the rows with an error and the error details are displayed. When there is an error, direct to register on 4.7.1.1 [Item Composition CSV Register] screen again after modifying the CSV file.

(1)

(2)

(1)

(2)

(3)

61

4.7.2. Composition Information Register Result Menu

4.7.2.1 Item Composition CSV Register Result Screen The result on Item Composition Information registered by 4.7.1 Register Item Composition Information function is confirmed.

（1） Displays the Register Result on item composition information in the list. （2） Select an operation.

Confirm: Delete item composition information checked in “Select” from the list.

(1)

(2)

62

4.7.3. Register and Change Item Composition Information Menu

Item Composition Information to be aggregated can be registered and updated on the online screen. When registering Item Composition Information from the SCV file previously, refer to 4.7.1 [Register Item Composition Information] menu. The transition of screens starting from Register and Change Item Composition Information menu is shown below. For operation instruction for each function, refer to each chapter.

4.7.3.1 Item Composition Search Condition Screen Specify search condition for item composition information. Click New Register button to register item composition newly.

（1） Enter search condition. （2） Select an operation.

Search: Displays Item Information matching with the entered Search Condition. The screen moves to 4.7.3.4 [Item List] screen. New Register: Register item composition information newly on the screen. The screen moves to 4.7.3.2 [Item Composition Register] screen.

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(2)

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4.7.3.2 Item Composition Register Screen Register item composition information.

(1) Displays Item information.

Enter and click Register/Update button to add parts for New Register. (2) Displays composition parts of the specified items in the list.

Nothing is displayed for New Register. (3) Select an operation.

Register/Update: Register/update the item composition information with the entered contents. Add Parts: Add composition parts of the items.

The screen goes back to 4.7.3.3 [Add Item Composition Parts] screen. Back to Search Condition: The screen goes back to 4.7.3.1 [Item Composition Search Condition] screen. .

(1)

(2)

(3)

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4.7.3.3 Add Item Composition Parts Screen Enter parts information to add to the item composition information of the specified items. (1) Select an operation.

Register: Register composition parts with the entered contents. Back: The screen goes back to 4.3.7.2 [Item Composition Register] screen.

(2) Enter composition parts information to be registered. Entry items that should be noted are described below. Priority Specification of Same Item Number: Select parts used for aggregation in case there are any parts that have the same Item Number but the manufacture or supplier differs within the same composition. If not specified, the system judges and selects parts to be used.

Aggregation Target: Specify whether target is included in aggregation when aggregation takes place. When selecting [Not Aggregate], the selected parts are not included in aggregation. This can be changed at the time of aggregation. The Latest Parts Usage Section: Specify whether you aggregate utilizing the latest parts or parts used for the previous aggregation for the second aggregation. This can be changed at the time of aggregation. Survey Sheet Management No.: This can be omitted. When parts have Survey Sheet Management No. of JAMP, enter the information.

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(2)

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4.7.3.4 Item List Screen Item information matching with the condition specified on Search Condition screen is displayed on the list.

(1) The searched item information is displayed on the list. (2) Select an operation.

Reference: The screen moves to 4.7.3.2 [Item Composition Register] screen and refer to composition information of the item selected on the list. Back: Goes back to 4.7.3.1 [Item Composition Search Condition] screen.

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4.7.4. Item Aggregation (Interim Register) Menu

Chemical Substances contained in items from search results of Original Parts is aggregated based on the registered Composition Information. The transition of screens starting from Item Aggregation menu is shown below. For operation instruction for each function, refer to each chapter.

4.7.4.1 Item Aggregation Search Condition Screen Specify search condition of the item to be aggregated.

(1) Enter search condition of the item to be aggregated. (2) Select an operation.

Search: Search by the entered search condition and then the screen moves to 4.7.3.4[Item List] screen. Clear: Clear search condition contents.

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4.7.4.2 Item List Screen Item information matching with the condition specified on Search Condition screen is displayed on the list. (1) The searched item information is displayed on the list. (2) Select an operation.

Reference: The screen moves to 4.7.4.3 [Item Aggregation] screen. Reference (for chemSHERPA Aggregation): The screen moves to 4.7.4.4 [Item Aggregation] screen. Back: Back to 4.7.4.1 [Item Aggregation Search Condition] screen.

(2)

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4.7.4.3 Item Aggregation Screen Select composition parts and aggregate chemical substances content information of the item

(1) Displays Item information. (2) Select an operation.

Aggregation All Selected: Check all the “Select” fields of the displayed parts. Select All the Latest Parts: Check all the “Select” fields of the latest parts displayed in the list. Use it when aggregating without using the accumulated result of the previous time.

(3) Displays Item composition parts in the list. (4) Direct executions.

Aggregation: Aggregate chemical substances content information of the part selected in the list and the screen moves to [Item Aggregation was completed] screen. Aggregation process takes place in the background. Confirm aggregation result on 4.7.5 [Item Register] menu. Aggregate All by the latest: Use the latest parts information to aggregate regardless of selection status of the field for the latest parts on the list. The screen moves to [Item Aggregation was completed] screen. Aggregation process takes place in the background. Confirm aggregation result on 4.7.5 [Item Register] menu.

（5） Back to Search Condition: Goes back to 4.7.4.1[Item Aggregation Search Condition] screen.

(1)

(2)

(3)

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4.7.4.4 Item Aggregation(chemSHERPA) Select composition parts and aggregate chemical substances content information of the item.

(1) Displays Item information. (2) Select an operation.

Select All Aggregation: Check all the “Select” fields of the composition parts displayed in the list. (3) Displays Item composition parts in the list. (4) Select aggregation method.

Sheet Unit: Aggregate using the information of newest sheet of parts. Information Unit: Aggregate using the newest data of compliance and composition of parts.

(5) Direct executions. Aggregation: Aggregate chemical substances content information of the part selected in the list, and the screen moves to [Item Aggregation was completed] screen. Aggregation process takes place in the background. Confirm aggregation result on 4.7.5 [Item Register] menu.

Back to Search Condition: Back to 4.7.4.1[Item Aggregation Search Condition] screen.

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4.7.5. Item Register Menu

Confirm Item Aggregation Result. The transition of screens starting from Item Register menu is shown below. For operation instruction for each function, refer to each chapte

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4.7.5.1 Item Aggregation Result screen Item aggregation result is displayed in the list.

(1) Displays item aggregation result in the list. (2) Select an operation.

Aggregation Result: Confirm the selected item aggregation result. The screen moves to 4.7.5.2 [Aggregation Result] screen.

Delete: Delete the selected item aggregation result.

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4.7.5.2 Aggregation Result Screen Aggregation Result on the item(Regulation Information）is displayed.

(1) Displays Item Information. (2) Displays the result on content judgment for the registered regulation in the list. (3) Select an operation.

Material Aggregation Result Reference: The screen moves to 4.3.1.5 [Material Aggregation Information] screen to display Material information of the corresponding item.

Substance Aggregation Result Reference: The screen moves to 4.3.1.6 [Chemical Substance Aggregation Information] screen to display Chemical Substance Aggregation Information of the corresponding item.

Generation Sheet Information Entry: Enter AIS sheet information of the item to enable Interim Register of item information.The screen moves to 4.7.5.3 [Generation Sheet Information Entry] screen.

Generation Sheet Information Entry (chemSHERPA): The screen moves to 4.7.5.4 [Generation Sheet Information Entry] screen.

Back: Goes back to 4.7.5.1 [Item Aggregation Result] screen.

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(2)

(3)

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4.7.5.3 Generation Sheet Information Entry Screen AIS sheet Information of the item is created.

(1)

(2)

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（1） Select an operation.

Generation: Register sheet information with the entered contents to register items (Status = Interim Register). The screen moves to [Item Register Completed] screen. Back: Goes back to 4.7.5.2 [Aggregation Result] screen.

（2） Enter sheet information to be issued. （3） Select an operation.

Add Rows: Add rows to enter requester item number and issuer company item number information. Up to 6 rows can be added. Delete Rows: Delete specified rows for entry.

（4） Enter requester item number and issuer company item number information.

Supplement: Each item of screens corresponds to the following items of JAMP AIS Input

Support tool. Items in the system → JAMP AIS Input Support tool Information on Generation Sheet →1. Information on AIS Issuer Company Information →2. Issuer Company Information

(3)

(4)

(1)

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Declaration Concerning Composition Information →4. Composition Element Information Formed Product Information →3. Formed Product Information Other Information →5. Other Information Requester Information → Requester Information (Optional)

4.7.5.4 Generation Sheet Information Entry Screen(chemSHERPA) chemSHERPA basic information of the item is created.

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Generation: Register sheet information with the entered contents to register items (Status = Interim Register).

The screen moves to [Item Register Completed] screen. Back: Goes back to 4.7.5.2 [Aggregation Result] screen.

(2) Enter sheet information to be issued.

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4.7.5.5 Item Register Completed Screen

Enter comments and register attached files for the registered items. (1) Select an operation.

Back to Item Aggregation Result: Goes back to 4.7.5.1 [Item Aggregation Result] screen.

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4.7.6. Item Register Result Menu

4.7.6.1 Item Register Result Screen Refer to the register result on the item. Register is completed if Register Status is [Processed].

(1) Displays the register result in the list. (2) Select an operation.

Confirm: Delete the register result checked in “Select” from the list as if confirmation is completed.

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4.8. Item Information Menu

4.8.1. Item Information Reference (Approval) Menu

Search, display by the list and display in details for the Item Information are conducted. In addition, Disclosure Approval Request and Disclosure Approval of the registered item information are conducted. The transition of screens starting from Item Information Reference (Approval) Menu is shown below. For operation instruction for each function, refer to each chapter.

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4.8.1.1 Item Search Condition Screen Specify search conditions for the item.


Search: Search by the entered search condition and the screen moves to 4.8.1.2 [Item Information Reference] screen. Export Content Element Information to Excel: Export contained information of items to Excel Clear: Clear search condition contents.

(2) Enter search condition of the item.

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4.8.1.2 Item Information Reference Screen Displays in the list of the specified items by search condition. Each item can be referred from the list. (1) Select an operation.

Select All: Check all the “Select” fields of the displayed items. Approval and Disclosure Direction: Approve and give disclosure directions for the selected data.

Data in which status is “Under Approval Request“ can only be approved. The screen moves to 4.8.1.3 [Disclosure Information Entry] screen. * This button is displayed for administrators only. For contact persons, the name of the button is “Approval Request”.

Approval Request: Request approval of the selected data. Data in which status is “Interim Register“ can only be requested.

Confirm: Update confirmation status to “Confirmed”. The screen moves to [Confirmation Completed] screen.

Batch Download: Download the selected item information. All the Attached files are downloaded. Item information specified by the search condition is displayed in the list.

(2) Link to Own Item: Confirms regulated substance content of the items. The screen moves to 4.3.1.4 [Regulated Substance Content Confirmation] screen.

(3) Select an operation. Creating Report Sheet: Create report sheet on the selected Item.

The screen goes back to 4.8.1.3 [Creating Report Sheet] screen. Attachment Entry: Register the attached file for the selected item information.

The screen moves to 4.3.1.8 [Attachment Entry] screen. Comment Entry: Enter the comment information of the selected item Information.

The screen moves to 4.3.1.9 [Comment Entry] screen. Delete: Delete the selected items. Item information and related information

(Attached documents etc.) are deleted.

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(2)

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Comment History Confirmation: Confirm the comment history of the selected item information. The screen moves to 4.3.1.1.12 [Comment History Confirmation] screen.

Disclosure Destination Information Confirmation: Confirm disclosure information on the selected data. The screen moves to 4.8.1.3 [Disclosure Information Entry] screen.

All List Output: Output the displayed listed item information in the list. Back to Search Condition: Goes back to 4.8.1.1 [Item Search Condition] screen.

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4.8.1.3 Disclosure Information Entry Screen Set disclosure range and disclosure destination to approve the item.

（1） Specify disclosure range of the item. （2） Select an operation.

Add Disclosure Destination (Business Partner Group): When Select Business Partner Group screen is displayed, select Business Partner Group for disclosure.

Add Disclosure Destination: When selecting customer screen is displayed, select customers for disclosure. Delete Disclosure Destination: Delete selected customer from the list.

（3） Select an operation. Approval Register: Approve with the entered contents The screen moves to [Approval Completed] screen. Back: Goes back to 4.8.1.2 [Item Information Reference] screen.

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(2)

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4.8.2. Item Information Reference (Parts specified) Menu

The items which specified parts are registered as composition parts are searched and displayed in the list. The transition of screens starting from Item Information Reference (Parts specified) menu is shown below. For operation instruction for each function, refer to each chapter.

4.8.2.1 Item Information Reference (Parts specified)Search Condition Screen Refer to the item information by specifying the parts which are registered as composition parts.

(1) Enter search condition. (2) Select an operation.

Search: Search with the entered conditions, and the screen moves to 4.8.2.2 [Item Information Reference (Parts specified)] screen. Clear: Clear the search condition contents.

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4.8.2.2 Item Information Reference (Parts specified) Screen Items specified by search condition is displayed in the list. Items and parts information can be referred

from the list. (1) Item information is displayed in the list.

Link to Upper Level Own Product: Confirm Item Information. The screen moves to 4.8.1.2 [Item Information Reference] screen.

Link to Lower Level Own Product: Confirm parts information. The screen moves to 4.3.1.3 [Parts Information Reference] screen.

(2) Direct executions. All List Output: Displayed list is output in the list. Back to Search Condition: Goes back to 4.8.2.1 [Item Information Reference(Parts specified) Search Condition] screen.

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4.8.3. Load Item Menu

4.8.3.1 Register Item (File specified) Screen Register Item files (such as Item AIS) created other than the system and item information. Item Status is registered as Interim Status.

(1) Specify item file and enter item information.

Item File: Specify item file. Read File: Read contents of the specified file and display in the screen.

(2) Select an operation. Register: Register item file and item information. Clear: Clear entered contents into screen.

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4.8.4. Batch Load Item Menu

Item file created other than the system and Item Composition Information are registered collectively

4.8.4.1 Specify Item Loading File(Batch) Screen

(1) Specify a file to be registered. Item File: Specify the item file.

Refer to 5.5 [Load Item: Item File] in “File Format” in this document. IF File: Specify the CSV file of Item Composition Information.

For the CSV file format of item composition information, Refer to 5.6 [Load Item: IF File] in “File Format” in this document.

(2) Select an Operation. Load: Register the specified file.

The screen moves to [Item Loading Request Completed] screen. Confirm register result on 4.8.5 [Item Loading Result] Menu.

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4.8.5. Item Loading Result Menu

Confirm results registered in 4.8.3 [Item Loading Menu]. The transition of screens starting from Item Loading Result menu is shown below. For operation instruction for each function, refer to each chapter.

4.8.5.1 Item Loading Result Screen Register Result is displayed in the list. Register is completed if Process Status is “Processed”.

（1） Register Result is displayed in the list.

Link to Number of Items to be loaded: Refer to the loaded item information. The screen moves to 4.8.1.2 [Item Information Reference] screen.

Link to Number of Error Items: Number of error items occurred at loading is displayed. The screen moves to 4.8.5.2 [Item Load Error Confirmation] screen.

（2） Select an operation. Confirm: Delete checked rows in the “Select” from the list.

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4.8.5.2 Item Load Error Confirmation Screen Details on errors are displayed.

(1) Display the file name which load error occurred. (2) Displays rows with error and error details. (3) Direct executions.

All List Output: Output displayed contents of the list. Back: Goes back to 4.8.5.1 [Item Loading Result] screen.

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5. File Format This section describes entered file format used on this system. Refer to the file format template separately downloaded from Help screen. Since the items described below are lined abreast on the file format template, enter the information along with the format. Delete rows other than you entered such as pre-set index or sample at first, and then register it with [.csv] extension instead of [.xls] for creating file easily.

5.1. Common Entered file formats follow the rules below when there is no specification. (1) Entered file format is comma separated value(CSV) format. (2) Character strings is single byte and marked with double quotation(“”). (Hereinafter, single byte character is abbreviated). If character strings do not include double quotation or comma, double quotation can be omitted.

(3) If character strings contain double quotation(“”), describe two double quotations in a row. (4) Even if there is no data to set, separate it with comma. When outputting with EXCEL, the

end of a row as an output portion may be narrow. In such an instance, add a comma. Example: ”Item 1”, ,”Item 3: one double quotation””exists”,123.01, ”Item 5” The above data is recognized as following five data. 1) Item 1 2) ←(There is no data for this item) 3) Item 3: One double quotation exists. 4) 123.01 5) Item 5

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5.2. Parts Information Reference: Parts Search Condition File This is a file to specify search condition on 4.3.1.1 [Parts Search Condition] screen.. One row describes one search condition. By specifying multiple rows, you can execute “OR” search that cannot be specified on the screen. Do not set items that are not search condition.

Item No. Item Name Description

1 System Code Specify character string. Search by the mid-match.

2 Own Item Number Specify character string. Search by the mid-match.

3 Own Item Number Version Specify character string. Search by the mid-match.

4 Own Item Number Name(English) Specify character string. Search by the mid-match.

5 Own Item Number Name(Local) Specify character string. Search by the mid-match.

6 Supplier Code Specify Code.

7 Supplier Department Code Specify Code.

8 Supplier Contact Person Code Specify Code.

9 Manufacturer Code(Own) Specify character string. Search by the mid-match.

10 Manufacturer Item Number(Own) Specify character string. Search by the mid-match.

11 Manufacturer Code(System) Specify character string. Search by the mid-match.

12 Manufacturer Item Number(Single Part) Specify character string. Search by the mid-match.

13 Manufacturer Item Number(JAMP) Specify character string. Search by the mid-match.

14 Manufacturer Item Name(English) Specify character string. Search by the mid-match.

15 Manufacturer Item Name(Local) Specify character string. Search by the mid-match.

16 Item Series Code Specify character string. Search by the mid-match.

17 Survey Status Specify Code. Multiple values can be set by space delimiter. 00:Not surveyed 05:Waiting for Survey Direction 10:Survey Receipt Error 20:Survey Accepted 30:Waiting for Survey Slip Individual Output 40:Survey Error 50:Under Survey 60:Replay Delay 70:Reminded 80:Obtain Reply 90:Survey Cancled

18 Detail Status Specify Code. 11:Survey Part Information Error 12:Survey Requester Information Error 13:Survey Target Information Error 14:Parts Code Conversion Error 51:Judged by the same external code 52:Judged by the same own code 81:Judged by the same external code 82:Judged by the same own code 91:Survey Cancel Error

19 Survey Method Specify Code 1:JAMP Survey 2:Supplier WEB Survey 3:Individual Survey 4:E-mail Survey 5:Internal Survey

20 Survey Format Specify Code. 10:AIS 30:JAMA 42:JGPSSI Ver3

21 Survey Start Date（From) Specify date. YYYYMMDD format

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22 Survey Start Date（To) Specify date. YYYYMMDD format

23 Reply Deadline （From) Specify date. YYYYMMDD format

24 Reply Deadline （To) Specify date. YYYYMMDD format

25 Reminder Notification Date（From) Specify date. YYYYMMDD format

26 Reminder Notification Date（To) Specify date. YYYYMMDD format

27 Reply Obtain Date（From) Specify date. YYYYMMDD format

28 Reply Obtain Date （To) Specify date. YYYYMMDD format

29 Output Management No Specify character string. Search by the mid-match.

30 Survey Execution Receipt No Specify character string. Search by the mid-match.

31 Buyer Company Code Specify character string. Search by the mid-match.

32 Buyer Department Code Specify character string. Search by the mid-match.

33 Buyer Code Specify character string. Search by the mid-match.

34 Survey Requester's Company Code Specify character string. Search by the mid-match.

35 Survey Requester's Department Code Specify character string. Search by the mid-match.

36 Survey Requester's Code Specify character string. Search by the mid-match.

37 Surveyor's Company Code Specify character string. Search by the mid-match.

38 Surveyor's Department Code Specify character string. Search by the mid-match.

39 Surveyor Code Specify character string. Search by the mid-match.

40 Survey Remarks 1 Specify character string. Search by the mid-match.




















60 Survey File Name Specify character string. Search by the mid-match.

61 Survey Sheet Management No. Specify character string. Search by the mid-match.

62 Reply File Name Specify character string. Search by the mid-match.

63 Confirmation Status Specify Code. 1:Interim Register 2:Confirmed RoHS Conformity 3:Confirmed

64 Free Usage Area 1 Specify character string. Search by the mid-match.





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69 Reply Remarks 1 Specify character string. Search by the mid-match.




















89 ILLEGAL CAS Specify Code. 0:HAS 1:HAS NO

90 Substance Code Specify Code.

91 Search for Regulated Substance Content Specify Code.

92 Search for Regulated Substance Content Exceeding Threshold

Specify Code.

93 Material List Version Specify Version.

94 Substance List Version Specify Version.

95 Reference Number Request Reference Number on chemSHERPA format.

96 Composition Compliance Division Specify whether reply Compliance, Composition in the case of chemSHERPA-AI format. 1:Compliance Information Required 2:Composition Information Required 3:Compliance, Composition Information Required

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5.3. Survey Request Batch Register: Batch Register File

This is a file to specify Survey Request for parts and for materials collectively on 4.4.2.1 [Specify Survey Request Batch Register File] screen. By specifying Survey Direction as [Not surveyed], parts can be registered preliminarily.

Item

No.

Item Name Required Description

1 System Code ○ Specify character string.

2 Own Item Number ○ Specify character string.

3 Own Item Number Version Specify numerical value.

4 Own Item Number Name Specify character string.

5 Own Item Number Name(English) Specify character string.

6 Supplier Code Specify code.

7 Supplier Name Specify character string. Name corresponding to

Supplier Code.(Local)

8 Supplier Name(English) Specify character string. Name corresponding to

Supplier Code.(English)

9 Supplier Department Code Specify Code.

10 Supplier Department Name Specify character string. Name corresponding to

Supplier Department Code.(Local)

11 Supplier Department Name(English) Specify character string. Name corresponding to

Supplier Department Code. (English)

12 Supplier Contact Person Code Specify code.

13 Supplier Contact Person Name Specify character string. Name corresponding to

Supplier Contact Person Code.(Local)

14 Supplier Contact Person Name(English) Specify character string. Name corresponding to

Supplier Contact Person Code.(English)

15 Supplier E-mail Address 1 Supplier Contact E-mail Address





20 Manufacturer Code(Own) Specify code.

21 Manufacturer Name(Own) Specify character string. Name(Local) corresponding to

Manufacturer Code.(Own)

22 Manufacturer Name(Own)(English) Specify character string. Name(English) corresponding

to Manufacturer Code.(Own)

23 Manufacturer Item Number(Own) Specify character string.

24 Manufacturer Code ID Specify code.

C:CII Code

D:DUNS Number

J：JAMP Company ID

P：Internal Management Code

S：Supplier WEB Company ID

25 Manufacturer Code Specify code. Manufacturer Code (CII or JAMP Company

ID) corresponding to Manufacturer Code ID.

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26 Manufacturer Name(English) Specify character string. Name corresponding to

Manufacturer Code. (Local)

27 Manufacturer Name Specify character string. Name corresponding to

Manufacturer Code. (English)

28 Manufacturer Item Number(Single Part) Specify character string.

29 Manufacturer Item Number(JAMP) Specify character string.

30 JAMP Management No. Specify character string.

31 Manufacturer Item Name Specify character string.

32 Manufacturer Item Name(English) Specify character string.

33 Manufacturer Item Number(Own)Setting

Reason

Specify Code. Manufacture Item Number(Own) Setting

Reason for No.23.

N:Internal Judgment

S:Supplier Reply

34 Cancel Direction Specify Code. Do not set when the codes are other than

the followings.

1:Survey Cancel Direction.

However, it is regarded as an error as it is irrevocable

after starting external survey or being updated by

dialogue.

35 Re-Survey Direction Specify Code. Do not set when the codes are other than

the followings.

1:Re-Survey(Conduct Survey even if there is a reply in

the company-wide system.)

36 Survey Method Specify Code.

2:Supplier WEB Survey

3:Individual Survey(Default)

4:E-Mail Survey

5:Internal Survey

37 Buyer Company Code Specify Code.

38 Buyer Company Name Specify character string. Name corresponding to Buyer

Company Code.(Local)

39 Buyer Company Name(English) Specify character string. Name corresponding to Buyer

Company Code.(English)

40 Buyer Department Code Specify Code.

41 Buyer Department Name Specify character string. Name corresponding to Buyer

Department Code(Local)

42 Buyer Department Name(English) Specify character string. Name corresponding to Buyer

Department Code(English).

43 Buyer Code Specify Code.

44 Buyer Name Specify character string. Name corresponding to Buyer

Code.(Local)

45 Buyer Name(English) Specify character string. Name corresponding to Buyer

Code.(English)

46 Survey Requester's Company

Code

○ Specify Code.


Name

Specify character string. Name corresponding to Survey

Request Company Code. (Local)


Name(English)


Request Company Code. (English)

49 Survey Requester's Department

Code

○ Specify Code.


Name


Request Department Code. (Local)

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Name(English)


Request Department Code. (English)

52 Survey Requester's Code ○ Specify Code.

53 Survey Requester's Name Specify character string. Name corresponding to Survey

Requester's Code(Local)

54 Survey Requester's

Name(English)


Requester's Code.(English)

55 Survey Requester's E-mail

Address

○ Specify character string.

56 Survey Requester's Using

Language Type

Specify code. Language type for usage of the person in

charge of survey request.

EN:English

JP:Japanese

ZH:Chinese

57 Reason of Survey Request Specify character string

58 Expected Reply Deadline Specify date. YYYYMMDD format.

59 Reply Format Code Specify Code. Format for Reply Request.

10:AIS

42:JGPSSI

60 Item Series Code Specify character string.

61 Item Series Name Specify character string. Name corresponding to

Item Series Code. (Local)

62 Item Series Name(English) Specify character string. Name corresponding to

Item Series Code. (English)

63 Report Unit Specify code. Report Unit on Survey Parts and

Material.

1:item

2:m

3:m2

4:m3

64 Report Unit Mass Specify numerical value. (Actual number possible)

65 Mass Unit Specify code. Mass Unit on Survey Parts and

Material Report.

1:mg

2:g

3:kg

66 Respondent Using Language Specify code. Survey Requester Destination's Using Language.

EN:English

JP:Japanese

ZH:Chinese

67 Register/Survey Request Section Specify code. Initial Status at the time of Survey

Request Register.

1:Survey(Default)

2:Survey Request(Confirmation Request to the

Material Department.)

3:Not surveyed(Interim Register)

68 Remarks 1 Specify character string.





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5.4. Register Item Composition Information: Item Composition Register File This is a file to specify item Composition Information on 4.7.1.1 [Item Composition CSV Register] screen. Item data rows and item composition rows are described in the CSV file. The described contents differ between item data rows and item composition data rows.

5.4.1. Item data row

Item

No.


1 Data Type ○ Specify character string.

1101:Item Data Row

2 System Code(Item) ○ Specify character string.

3 Own Item Number(Item) ○ Specify character string.

4 Own Item Number Version(Item) Specify numerical value.



7 Item Series Code ○ Specify numerical value.

8 Manufacture Code ID ○ Code ID Item

C：CII Code

D：DUNS Number

J：JAMP Company ID



9 Manufacturer Code ○ Specify code.

Manufacturer Code corresponding to Manufacturer Code ID.

10 Manufacturer Item Number(Single Part) ○ Specify character string.

11 Manufacturer Item Number(JAMP) ○ Specify character string.

12 Report Unit ○ Specify code.

13 Mass ○ Specify character string.

14 Mass Unit ○ Specify code.

15 Delete Direction 1:Item Register Cancel(=Item Delete) Direction

16 Register Format Code Format to be registered(Reply Format)

10:AIS(fixed)

17 Register File Name 1 Unused Item



20 Reply Phase Unused Item

21 Generation Method Unused Item

22 GADSL Target Classification Unused Item

23 JIGTarget Classification Unused Item

24 Contact Person's Company Code ○ Specify code.

25 Contact Person's Department Code ○ Specify code.

26 Contact Person Code ○ Specify code.

27 Contact Person E-mail Address ○ Specify character string.

28 Own Notification Information Specify character string.





98


99

5.4.2. Item Composition Data Row

Item No. Item Name Required Description

1 Data Type ○ Specify character string.

1102:Item Composition Data Row









10 Item Number Name for Disclosure Specify character string.

11 Item Number Name for Disclosure(English) Specify character string.



14 Manufacture Code ID Code ID Item

C:CII Code

D:DUNS Number

J:JAMP Company ID

P:Internal Management Code

S:Supplier WEB Company ID

15 Manufacturer Code(Parts and Material) Specify code. Manufacturer Code corresponding to

Manufacturer Code ID.

16 Manufacturer Item Number(Parts and

Material)(Single Part)

Specify character string.

17 Manufacturer Item Number(Parts and

Material)(JAMP)




20 Specify Multiple Company Purchased Items Specify numerical value. Declare items to be used

among the Multiple Company Purchased Items.

1: Use

21 Aggregation Target Set to choose existence of Aggregation Target.0: No

Aggregation Target

1: With Aggregation Target(Default Value)

22 The Latest Parts Usage Section 0:Use the previous accumulated report(Default Value)

1:Use the latest reply.

23 Parts Name Usage Section Specify the name to be displayed in the AIS Item layer field.

1:Item Number Name for Disclosure

2:Own Item Name

3:Parts AIS Description Name(Default Value)

24 Parts and Material Usage Mass ○ Specify numerical value.

Integral part: 7 digits Decimal part: 6 digits

25 Parts and Material Usage Unit(Parts

Report Unit)

Specify numerical value.

1:Item 2:m, 3:m2, 4:m3

26 Parts and Material Mass Specify numerical value.


27 Mass Unit of Parts and Material Specify numerical value.

1:mg, 2:g, 3:kg

100

5.5. Load Item: Item File This file is the file to load item AIS collectively on 4.8.4.1 [Specify Item Loading File(Batch)] screen. This file is a merged ZIP file format by compressing item file.

Contents on AIS, chemSHERPA-AI reply file conforms to the definition of offering institution. Note: This file must be XML, shai file format after extracting the ZIP format file.

xml

xml

zip

xml

Item Data 1

Item Data 2

Item Data n

101

5.6. Load Item: IF File

This file is the file which item information is specified in the 4.8.4.1 [Specify Item Loading File] screen. The followings are described in CSV file. （1） Item Data Rows Specify item information. Specify files such as AIS to be registered in this data. （2） Item Composition Data Rows (can be omitted) Specify when composition information on item data is registered. （3） Item Data Disclosure Destination Rows (can be omitted) When specifying item data disclosure, specify to limit disclosure destination.

5.6.1. Item Data Rows

ItemNo. Item Name Required Description

1 IF Data Type ○ Fixed Value

0801:Item AIS Data Item Information



4 Own Item Number

Version(Item)

Specify numerical value.

5 Own Item Name Specify character string.

6 Own Item Name(English) Specify character string.

7 Item Series Code ○ Specify numerical value.

8 Manufacturer Code ID ○ Code ID Item

C：CII Code

D：DUNS Number

J：JAMP Company ID



9 Manufacturer Code ○ Specify code.

Manufacturer Code corresponding to Manufacturer Code ID.

10 Manufacturer Item

Number(Single Part)

○ Specify numerical value.

11 Manufacturer Item

Number(JAMP)

○ Specify numerical value.

12 JAMP Management No. Specify numerical value.

13 Delete Direction 1:Item Register Cancel(=Item Delete) Direction

14 Register Format Code Format to be registered(Reply Format)

10:AIS

20:MSDSplus

30:JAMA

42：JGPSSI

50:chemSHERPA-AI

60: chemSHERPA-CI

15 Register File Name 1 Name of file to be registered



18 Reply Phase Unused Item

19 Contact Person's

Company Code

○ Specify code.

20 Contact Person's

Department Code

○ Specify code.

21 Contact Person Code ○ Specify code.

22 Contact Person Code ○ Specify character string.

102

23 Disclosure Direction

Section

0: Not Disclose Internally

1: Disclose Internally

2: Disclose Externally (Nondisclosure to

JAMP)

3: Disclose Externally (Disclosure to JAMP)

24 Own Notification

Information

Specify character string

25 Register Request Section ○ 1:Interim Register

2:Approval Request

3:Main Register

26 Confirmation Status 1:Interim Register

2:Confirmed RoHS Conformity

3:Confirmed






32 Contents Data Name 1 Specify character string.

Attached Contents Data Name



















103

5.6.2. Item Composition Data Rows


1 IF Data Type ○ Fixed Value

0802:ItemAIS Data Item Composition Information







8 Own Item Name Specify character string.

9 Own Item Name(English) Specify character string.





14 Manufacturer Code ID Code ID Item

C:CII Code

D:DUNS Number

J:JAMP Company ID



15 Manufacturer Code(Parts and Material) Specify code.

Manufacturer Code corresponding to Manufacturer

Code ID.

16 Manufacturer Item Number(Parts and Material)(Single

Part)


17 Manufacturer Item Number(Parts and Material)(JAMP) Specify character string.



20 Specify Multiple Company Purchased Items Specify numerical value. Declare items to be used

among the Multiple Company Purchased Items.

1:Use

21 Aggregation Target 0:Not Aggregate

1:Aggregation Target(Default Value)

22 The Latest Parts Usage Section 0:Use Previous Aggregation Result(Default Value)

1:Use Latest Reply

23 Parts Name Usage Section Specify the name to be displayed in the AIS Item

layer field.

1:Item Number Name for Disclosure

2:Own Item Name

3:Parts AIS Description Name(Default Value)

24 Parts and Material Usage Mass ○ Specify numerical value.


25 Parts and Material Usage Unit(Parts Report Unit) Specify numerical value.

1:item, 2:m, 3:m2, 4:m3, 5:cm, 6:cm2, 7:cm3, 8:g, 9:kg,

10:L

26 Parts and Material Mass Specify numerical value.


27 Parts and Material Mass Unit Specify code.

1:mg, 2:g, 3:kg

104

5.6.3. Item Data Disclosure Destination Company Data Rows

Item No. Item Name Required Description

1 IF Data Type ○ 0803:Item Data Disclosure Company Information

Rows can be omitted. Multiple rows can be specified.

2 System Code（Item） ○ Codes for specifying each item

3 Own Item Number（Item） ○ Own Item Number（Item）

4 Own Item Number Version(Item) No.3 Version

5 Nondisclose/Disclose Company

Organization ID

Specify Code

C:CII Code

D:DUNS Number

J:JAMP Company ID



6 Nondisclose/Disclose Company ID Disclose Company ID

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