processing codes - ifap: home codes introduction this section provides charts and tables that...

Processing Codes

Introduction This section provides charts and tables that include an explanation of the different reject codes and how to respond to each. Other tables provide information that further explains other processing codes associated with the Central Processing System (CPS) Electronic Data Exchange (EDE) process.

January 2003 (2003-2004) EDE Technical Reference Processing Codes 4-1

Summary of Tables In this section, you will find several tables to assist you when reviewing files.

2003-2004 ISIR Cross-Reference This table is a cross reference of the 2002-2003 Institutional Student Information Record (ISIR) field number, start position, and end position with the 2003-2004 ISIR field number, start position, and end position. It also lists valid field content for the field that has changed from the last award year.

Table of Reject Codes and How to Respond to Each This table is used to determine the meaning of each reject code possible on a Student Aid Report (SAR) or ISIR. The table also outlines how to correct each reject and references comment code numbers associated with the rejects.

Batch Level Error Messages This table associates reject codes at the batch level and includes the text for that reject code, a description of the error and a resolution. These error messages indicate that the batch was not processed, the structure of the file was not valid, and the Central Processing System (CPS) was not able to process the file. You will need to reformat the file appropriately and again send it to the CPS for processing. No Institutional Student Information Records (ISIRs) will be generated when there is a Batch Level error.

Record Level Error Messages This table reports the record level reject codes. The actual text for each reject code, a description of the error and a resolution for each error is listed. These error messages indicate that the individual student record was not processed. Any student record in the batch, which does not receive a Record Level Error message, results in a processed ISIR for that student. (Those ISIRs will be sent back later in another file.) You will need to fix any student record with a Record Level Error message and send it to the CPS again for processing so an ISIR will be generated.


Assumption Overrides This table associates the override codes with the assumption being made. It also explains what will happen if you use this code and an example of when you would use this code.

Field Name and Position Cross-References This table is used to determine which fields were verified or corrected in the previous transaction or which fields are highlighted on the ISIR. It also defines the field positions for the SAR field, the FAFSA field name, and the question number on the FAFSA.

NSLDS Loan Program Codes These codes are used to determine the loan program code on up to six loans in the NSLDS portion of the ISIR Record Description/Data Dictionary found in the Record Layouts section of this technical reference.

NSLDS Loan Current Status Codes These codes are used to determine the current status on up to six loans in the NSLDS portion of the ISIR Record Description/Data Dictionary found in the Record Layouts section of this technical reference.

State/Country/Jurisdiction Codes This table is used to determine the valid state abbreviations used for the following fields found throughout the Record Layouts section of this technical reference:

• Student’s Permanent State

• Student’s Driver’s License State Code

• Student's State of Legal Residence

• Parents' State of Legal Residence


Correction Data Entry Specifications This table is used in conjunction with the Correction Export Record Layout found in section 3, Record Layouts. This table defines the SAR field number and field length. It defines what data is valid to send for each SAR field on a correction record. The table also indicates if the SAR field is a signed value, the justification of the SAR field, and if the field can be corrected to blank.

Message Classes This table lists the message classes associated with Application Processing.

ISIR Comment Codes This section references where the Comment Codes can be located.


2003-2004 ISIR Cross-Reference 2002-2003 ISIR Field Data 2003-2004 ISIR Field Data Name # Start End Name # Start End Changes

Batch Year 1 1 1 Batch Year 1 1 1 Modified valid content to: 4, Always be ‘4’ (for 2003-2004)

Student Last Name/ SSN Change Flag

2 2 2 Student Last Name/ SSN Change Flag

2 2 2

Original Social Security Number

3 3 11 Original Social Security Number

3 3 11

Original Name ID 4 12 13 Original Name ID 4 12 13 Transaction Number 5 14 15 Transaction Number 5 14 15 Student’s Current Social Security Number

6 16 24 Student’s Current Social Security Number

6 16 24

Student’s Last Name 7 25 40 Student’s Last Name 7 25 40 Student’s First Name 8 41 52 Student’s First Name 8 41 52 Middle Initial 9 53 53 Middle Initial 9 53 53 Permanent Mailing Address

10 54 88 Permanent Mailing Address

10 54 88

Student’s Permanent City

11 89 104 Student’s Permanent City

11 89 104

Student’s Permanent State

12 105 106 Student’s Permanent State

12 105 106

Student’s Permanent Zip Code

13 107 111 Student’s Permanent Zip Code

13 107 111

Student’s Date of Birth

14 112 119 Student’s Date of Birth

14 112 119

Student’s Permanent Phone Number

15 120 129 Student’s Permanent Phone Number

15 120 129

Student’s Driver’s License Number

16 130 149 Student’s Driver’s License Number

16 130 149

Student’s Driver’s License State Code

17 150 151 Student’s Driver’s License State Code

17 150 151


2003-2004 ISIR Cross-Reference (Continued) 2002-2003 ISIR Field Data 2003-2004 ISIR Field Data Name # Start End Name # Start End Changes

Student’s Citizenship Status

18 152 152 Student’s Citizenship Status

18 152 152

Student’s Alien Registration Number

19 153 161 Student’s Alien Registration Number

19 153 161

Student’s Marital Status

20 162 162 Student’s Marital Status

20 162 162

Student’s Marital Status Date

21 163 168 Student’s Marital Status Date

21 163 168 Modified year reference in valid content to: 190001 to 200412

Summer 2002? 22 169 169 Summer 2003? 22 169 169 Fall 2002? 23 170 170 Fall 2003? 23 170 170 Winter 2002-2003? 24 171 171 Winter 2003-2004? 24 171 171 Spring 2003? 25 172 172 Spring 2004? 25 172 172 Summer 2003? 26 173 173 Summer 2004? 26 173 173 Father’s Highest Grade Level Completed

27 174 174 Father’s Highest Grade Level Completed

27 174 174

Mother’s Highest Grade Level Completed

28 175 175 Mother’s Highest Grade Level Completed

28 175 175

Student’s State of Legal Residence

29 176 177 Student’s State of Legal Residence

29 176 177

Student Legal Resident Before 01-01-1997?

30 178 178 Student Legal Resident Before 01-01-1998?

30 178 178

Student’s Legal Residence Date

31 179 184 Student’s Legal Residence Date


Are You Male? 32 185 185 Are You Male? 32 185 185 Do You want Selective Service to register you?

33 186 186 Do you want Selective Service to register you?

33 186 186

Degree/Certificate 34 187 187 Degree/Certificate 34 187 187 Grade Level in College in 2002-2003

35 188 188 Grade Level in College in 2003-2004

35 188 188

HS Diploma or GED Received?

36 189 189 HS Diploma or GED Received?

36 189 189



First Bachelor’s Degree By 07-01-2002?

37 190 190 First Bachelor’s Degree By 07-01-2003?

37 190 190

Interested in Student Loans?

38 191 191 Interested in Student Loans?

38 191 191

Interested in Work-Study?

39 192 192 Interested in Work-Study?

39 192 192

Drug Conviction Affecting Eligibility

40 193 193 Drug Conviction Affecting Eligibility

40 193 193

Student’s Tax Return Completed?

41 194 194 Student’s Tax Return Completed?

41 194 194

Student’s Type of 2001 Tax Form Used?

42 195 195 Student’s Type of 2002 Tax Form Used?

42 195 195

Student Eligible to file 1040A or 1040EZ?

43 196 196 Student Eligible to file 1040A or 1040EZ?

43 196 196

Student’s Adjusted Gross Income from IRS form

44 197 202 Student’s Adjusted Gross Income from IRS form

44 197 202

Student’s U.S. Income Tax Paid

45 203 207 Student’s U.S. Income Tax Paid

45 203 207

Student’s Exemptions Claimed

46 208 209 Student’s Exemptions Claimed

46 208 209

Student’s Income Earned from Work

47 210 215 Student’s Income Earned from Work

47 210 215

Spouse’s Income Earned from Work

48 216 221 Spouse’s Income Earned from Work

48 216 221

Student’s Total Amount from Worksheet A

49 222 226 Student’s Total Amount from Worksheet A

49 222 226

Student’s Total Amount from Worksheet B

50 227 231 Student’s Total Amount from Worksheet B

50 227 231

Student’s Total Amount from Worksheet C

51 232 236 Student’s Total Amount from Worksheet C

51 232 236

Student’s Investment Net Worth

52 237 242 Student’s Investment Net Worth

52 237 242

Student’s Business and/or Investment Farm Net Worth

53 243 248 Student’s Business and/or Investment Farm Net Worth

53 243 248



Student’s Cash, Savings, and Checking

54 249 254 Student’s Cash, Savings, and Checking

54 249 254

No. of Months Veterans Education Benefits Received

55 255 256 No. of Months Veterans Education Benefits Received

55 255 256

Monthly Veterans Education Benefits

56 257 259 Monthly Veterans Education Benefits

56 257 260 Increased field length from 3 bytes to 4 bytes

Born Before 01-01-1979?

57 260 260 Born Before 01-01-1980?

57 261 261

Working on a Master’s or Doctorate Program in 2002-2003?

58 261 261 Working on a Master’s or Doctorate Program in 2003-2004?

58 262 262

Is Student Married? 59 262 262 Is Student Married? 59 263 263 Have Children you support?

60 263 263 Have Children you support?

60 264 264

Have Legal Dependents Other than Children or Spouse?

61 264 264 Have Legal Dependents Other than Children or Spouse?

61 265 265

Orphan or Ward of Court?

62 265 265 Orphan or Ward of Court?

62 266 266

Veteran of U.S. Armed Forces?

63 266 266 Veteran of U.S. Armed Forces?

63 267 267

Parent’s Marital Status

64 267 267 Parent’s Marital Status 64 268 268

Your Father’s/ Stepfather’s Social Security Number

65 268 276 Father’s/ Stepfather’s Social Security Number

65 269 277

Your Father’s/ Stepfather’s Last Name

66 277 292 Father’s/ Stepfather’s Last Name

66 278 293

Your Mother’s/ Stepmother’s Social Security Number

67 293 301 Mother’s/ Stepmother’s Social Security Number

67 294 302

Your Mother’s/ Stepmother’s Last Name

68 302 317 Mother’s/ Stepmother’s Last Name

68 303 318

Parents’ Number of Family Members

69 318 319 Parents’ Number of Family Members

69 319 320



Parents’ Number in College 2002-2003

70 320 320 Parents’ Number in College 2003-2004 (Parents’ excluded)

70 321 321

Parents’ State of Legal Residence

71 321 322 Parents’ State of Legal Residence

71 322 323

Parents Legal Residents before 01-01-1997?

72 323 323 Parents Legal Residents before 01-01-1998?

72 324 324

Parents’ Legal Residence Date

73 324 329 Parents’ Legal Residence Date


Age of Older Parent 74 330 331 Age of Older Parent 74 331 332 Parents’ Tax Return Completed?

75 332 332 Parents’ Tax Return Completed?

75 333 333

Parents’ Type of 2001 Tax Form Used?

76 333 333 Parents’ Type of 2002 Tax Form Used?

76 334 334

Parents’ Eligible to file 1040A or 1040EZ?

77 334 334 Parents’ Eligible to file 1040A or 1040EZ?

77 335 335

Parents’ Adjusted Gross Income from IRS form

78 335 340 Parents’ Adjusted Gross Income from IRS form

78 336 341

Parents’ U.S. Income Tax Paid

79 341 346 Parents’ U.S. Income Tax Paid

79 342 347

Parents’ Exemptions Claimed

80 347 348 Parents’ Exemptions Claimed

80 348 349

Father’s/ Stepfather’s Income Earned from Work

81 349 354 Father’s/ Stepfather’s Income Earned from Work

81 350 355

Mother’s/ Stepmother’s Income Earned from Work

82 355 360 Mother’s/ Stepmother’s Income Earned from Work

82 356 361

Parents’ Total Amount from Worksheet A

83 361 365 Parents’ Total Amount from Worksheet A

83 362 366

Parents’ Total Amount from Worksheet B

84 366 370 Parents’ Total Amount from Worksheet B

84 367 371



Parents’ Total Amount from Worksheet C

85 371 375 Parents’ Total Amount from Worksheet C

85 372 376

Parents’ Investment Net Worth

86 376 381 Parents’ Investment Net Worth

86 377 382

Parents’ Business and/or Investment Farm Net Worth

87 382 387 Parents’ Business and/or Investment Farm Net Worth

87 383 388

Parents’ Cash, Savings, and Checking

88 388 393 Parents’ Cash, Savings, and Checking

88 389 394

Student’s Number of Family Members

89 394 395 Student’s Number of Family Members

89 395 396

Student’s Number in College 2002-2003

90 396 396 Student’s Number in College 2003-2004

90 397 397

Federal School Code #1

91 397 402 Federal School Code #1

91 398 403

Federal School Code #1 Housing Plans

92 403 403 Federal School Code #1 Housing Plans

92 404 404



93 405 410



94 411 411



95 412 417



96 418 418



97 419 424



98 425 425



99 426 431



100 432 432



101 433 438



102 439 439

Student’s E-mail Address

130 538 587 Student’s E-mail Address

103 440 489 SAR Field number added.



Date Application Completed

103 439 446 Date Application Completed


Signed By 104 447 447 Signed By 105 498 498 Preparer’s Social Security Number

105 448 456 Preparer’s Social Security Number

106 499 507

Preparer’s Employer Identification Number (EIN)

106 457 465 Preparer’s Employer Identification Number (EIN)

107 508 516

Preparer’s Signature 107 466 466 Preparer’s Signature 108 517 517 Transaction Receipt Date

108 467 474 Transaction Receipt Date


Dependency Override Indicator

109 475 475 Dependency Override Indicator

110 526 526

FAA Federal School Code

110 476 481 FAA Federal School Code

111 527 532

Filler 111 482 482 Filler 112 533 533 FAA Adjustment 112 483 483 FAA Adjustment 113 534 534 Input Record Type 113 484 484 Input Record Type 114 535 535 Added

Q= EDE Quick Correct V = EDE Verification Corrections Modified S = Web Signatures

Serial Number 114 485 489 Serial Number 115 536 540



Batch Number 115 490 512 Batch Number 116 541 563 Modified cycle year to: 4 (four) Deleted #S= Signatures Modified IDC batch number valid content to: IDC batch numbers consist of the following: PI - stands for Packet ID 1 digit Cycle Year = 4 12-digit Packet ID from IDC 8 blank spaces

Early Analysis Flag 116 513 513 Early Analysis Flag 117 564 564 Electronic Application Entry Source Code

117 514 514 Electronic Application Entry Source Code

118 565 565 Deleted 5 = FAFSA Express

Filler 118 515 520 Filler 119 566 571 ETI Destination Code

119 521 527 ETI Destination Number

120 572 578

Reject Override A 121 579 579 Added in 03-04 1 = Yes Blank

Reject Override B 120 528 528 Reject Override B 122 580 580 Reject Override C 123 581 581 Added in 03-04

1 = Yes Blank

Reject Override N 121 529 529 Reject Override N 124 582 582 Reject Override W 122 530 530 Reject Override W 125 583 583 Assumption Override 1

123 531 531 Assumption Override 1

126 584 584

Assumption Override 2


127 585 585





128 586 586



129 587 587



130 588 588



131 589 589

Dependency Status 129 537 537 Dependency Status 132 590 590 Application Receipt Date

132 590 597 Application Receipt Date


Processed Record Type

133 598 598 Processed Record Type

134 599 599

Correction Applied against Transaction Number

134 599 600 Correction Applied against Transaction Number

135 600 601

System Generated Indicator

135 601 601 System Generated Indicator

136 602 602 Deleted P = Prisoner Post-Screened transaction

Duplicate Request Indicator

136 602 602 Duplicate Request Indicator

137 603 603

Source of Correction 137 603 603 Source of Correction 138 604 604 Parents’ Calculated 2001 Tax Status

138 604 604 Parents’ Calculated 2002 Tax Status

139 605 605

Student’s Calculated 2001 Tax Status

139 605 605 Student’s Calculated 2002 Tax Status

140 606 606

Graduate Flag 140 606 606 Graduate Flag 141 607 607 Automatic Zero EFC 141 607 607 Automatic Zero EFC 142 608 608 Modified income

range from 13,000 EFC Change Flag 142 608 608 EFC Change Flag 143 609 609 SAR C Flag 143 609 609 SAR C Flag 144 610 610 Simplified Needs Test (SNT)

144 610 610 Simplified Needs Test (SNT)

145 611 611

Reject Reason Codes 145 611 624 Reject Reason Codes 146 612 625 Selective Service Match Flag

146 625 625 Selective Service Match Flag

147 626 626

Selective Service Registration Flag

147 626 626 Selective Service Registration Flag

148 627 627



INS Match Flag 148 627 627 INS Match Flag 149 628 628 INS Verification Number

149 628 642 INS Verification Number

150 629 643

Secondary INS Match Flag

150 643 643 Secondary INS Match Flag

151 644 644

Filler 151 644 658 Filler 152 645 659 SSN Match Flag 152 659 659 SSN Match Flag 153 660 660 SSA Citizenship Flag

153 660 660 SSA Citizenship Flag 154 661 661

SSN Date of Death 154 661 668 SSN Date of Death 155 662 669 Modified year reference in valid content to: 19000101 to 20041231

NSLDS Match Flag 155 669 669 NSLDS Match Flag 156 670 670 Modified flag value 1 in valid field content to: 1 = Student not in Default or Overpayment



NSLDS Post-Screening Reason Code

131 588 589 NSLDS Post-Screening Reason Code

157 671 676 Modified from a 2 byte field This field can contain up to 3 reason codes at 2-bytes each. Modified Blank = Not an NSLDS postscreening transaction Added 11, 12, and 13 11 = No longer exceeding subsidized loan limit 12 = No longer exceeding combined loan limit 13 = Change in type of discharged loan status

VA Match Flag 156 670 670 VA Match Flag 158 677 677 Prisoner Match 157 671 671 Filler 159 678 678 Deleted Prisoner

Match and made this field filler. For ED Use Only.

Verification Tracking Flag

270 1560 1561 Verification Tracking Flag

160 679 680 Removed alpha values. Values will be numeric.

Student is selected for Verification

158 672 672 Student is selected for Verification

161 681 681

Subsequent Application Flag

159 673 673 Subsequent Application Flag

162 682 682



Application Source Site Code

160 674 675 Application Data Source/Type Code

163 683 684 Deleted 41, 53, 56 Added 65 = Easy FAFSA on the Web Modified 51, 52, and 55 51 = Paper Application 52 = Paper Renewal Application 55 = Paper Spanish Application



Transaction Source Site Code

161 676 677 Transaction Data Source/Type Code

164 685 686 Deleted 41, 54, and 77 Added 33, 34, 65, and 66 33 = Electronic Quick Correction 34 = Electronic Verification Worksheet Correction 65 = Easy FAFSA on the Web 66 = Easy FAFSA Corrections on the Web Modified 31, 51, 52, 53, 55, and 56 31 = Electronic Full SAR Correction 51 = Paper Application 52 = Paper Renewal Application 53 = Paper Correction 55 = Paper Spanish Application 56 = Paper Signature Page

DRN (Data Release Number)

162 678 681 Data Release Number (DRN)

165 687 690

Transaction Processed Date

163 682 689 Transaction Processed Date




Compute Batch Number

164 690 692 Compute Batch Number

167 699 701

FAFSA Data Verify Flags

168 702 821 Added in 03-04 0 = Not corrected to the same value 1 = Corrected to the same value 2 = Asked to be verified

Correction Flags 165 693 812 Correction Flags 169 822 941 Highlight Flags 166 813 932 Highlight Flags 170 942 1061 Paid EFC 167 933 937 Paid EFC 171 1062 1066 Primary EFC 168 938 942 Primary EFC 172 1067 1071 Secondary EFC 169 943 947 Secondary EFC 173 1072 1076 Federal Pell Grant Paid EFC Type

170 948 948 Federal Pell Grant Paid EFC Type

174 1077 1077

Primary EFC Type 171 949 949 Primary EFC Type 175 1078 1078 Secondary EFC Type

172 950 950 Secondary EFC Type 176 1079 1079

Primary Alternate Month 1

173 951 955 Primary Alternate Month 1

177 1080 1084



178 1085 1089



179 1090 1094



180 1095 1099



181 1100 1104



182 1105 1109



183 1110 1114



184 1115 1119



185 1120 1124



186 1125 1129



187 1130 1134



Secondary Alternate Month 1

184 1006 1010 Secondary Alternate Month 1

188 1135 1139



189 1140 1144



190 1145 1149



191 1150 1154



192 1155 1159



193 1160 1164



194 1165 1169



195 1170 1174



196 1175 1179



197 1180 1184



198 1185 1189

TI: Total Income 195 1061 1067 TI: Total Income 199 1190 1196 ATI: Allowances Against Total Income

196 1068 1074 ATI: Allowances Against Total Income

200 1197 1203

STX: State and Other Tax Allowance

197 1075 1081 STX: State and Other Tax Allowance

201 1204 1210

EA: Employment Allowance

198 1082 1088 EA: Employment Allowance

202 1211 1217

IPA: Income Protection Allowance

199 1089 1095 IPA: Income Protection Allowance

203 1218 1224

AI: Available Income

200 1096 1102 AI: Available Income 204 1225 1231

CAI: Contribution From Available Income

201 1103 1109 CAI: Contribution From Available Income

205 1232 1238

DNW: Discretionary Net Worth

202 1110 1118 DNW: Discretionary Net Worth

206 1239 1247



NW: EFC Net Worth

203 1119 1127 NW: EFC Net Worth 207 1248 1256

APA: Asset Protection Allowance

204 1128 1136 APA: Asset Protection Allowance

208 1257 1265

PCA: Parents’ Contribution from Assets

205 1137 1143 PCA: Parents’ Contribution from Assets

209 1266 1272

AAI: Adjusted Available Income

206 1144 1150 AAI: Adjusted Available Income

210 1273 1279

TSC: Total Student Contribution

207 1151 1157 TSC: Total Student Contribution

211 1280 1286

TPC: Total Parent Contribution

208 1158 1164 TPC: Total Parent Contribution

212 1287 1293

PC: Parents’ Contribution

209 1165 1171 PC: Parents’ Contribution

213 1294 1300

STI: Student’s Total Income

210 1172 1178 STI: Student’s Total Income

214 1301 1307

SATI: Student’s Allowance against Total Income

211 1179 1185 SATI: Student’s Allowance against Total Income

215 1308 1314

SIC: Dependent Students’ Income Contribution

212 1186 1192 SIC: Dependent Students’ Income Contribution

216 1315 1321

SDNW: Student’s Discretionary Net Worth

213 1193 1201 SDNW: Student’s Discretionary Net Worth

217 1322 1330

SCA: Student’s Contribution from Assets

214 1202 1208 SCA: Student’s Contribution from Assets

218 1331 1337

FTI: FISAP Total Income

215 1209 1215 FTI: FISAP Total Income

219 1338 1344

SEC TI: Secondary Total Income

216 1216 1222 SEC TI: Secondary Total Income

220 1345 1351

SEC ATI: Secondary Allowances Against Total Income

217 1223 1229 SEC ATI: Secondary Allowances Against Total Income

221 1352 1358

SEC STX: Secondary State Tax Allowance

218 1230 1236 SEC STX: Secondary State Tax Allowance

222 1359 1365



SEC EA: Secondary Employment Allowance

219 1237 1243 SEC EA: Secondary Employment Allowance

223 1366 1372

SEC IPA: Secondary Income Protection Allowance

220 1244 1250 SEC IPA: Secondary Income Protection Allowance

224 1373 1379

SEC AI: Secondary Available Income

221 1251 1257 SEC AI: Secondary Available Income

225 1380 1386

SEC CAI: Secondary Contribution From Available Income

222 1258 1264 SEC CAI: Secondary Contribution From Available Income

226 1387 1393

SEC DNW: Secondary Discretionary Net Worth

223 1265 1273 SEC DNW: Secondary Discretionary Net Worth

227 1394 1402

SEC NW: Secondary Net Worth

224 1274 1282 SEC NW: Secondary Net Worth

228 1403 1411

SEC APA: Secondary Asset Protection Allowances

225 1283 1291 SEC APA: Secondary Asset Protection Allowances

229 1412 1420

SEC PCA: Secondary Parents’ Contribution from Assets

226 1292 1298 SEC PCA: Secondary Parents’ Contribution from Assets

230 1421 1427

SEC AAI: Secondary Adjusted Available Income

227 1299 1305 SEC AAI: Secondary Adjusted Available Income

231 1428 1434

SEC TSC: Secondary Total Student Contribution

228 1306 1312 SEC TSC: Secondary Total Student Contribution

232 1435 1441

SEC TPC: Secondary Total Parent Contribution

229 1313 1319 SEC TPC: Secondary Total Parent Contribution

233 1442 1448

SEC PC: Secondary Parents’ Contribution

230 1320 1326 SEC PC: Secondary Parents’ Contribution

234 1449 1455


2003-2004 ISIR Cross-Reference (Continued) 2002-2003 ISIR Field Data 2003-2004 ISIR Field Data Name # Start End # Start End Changes

SEC STI: Secondary Student’s Total Income

231 1327 1333 SEC STI: Secondary Student’s Total Income

235 1456 1462

SEC SATI: Secondary Student’s Allowance Against Total Income

232 1334 1340 SEC SATI: Secondary Student’s Allowance Against Total Income

236 1463 1469

SEC SIC: Secondary Student’s Dependent Income Contribution

233 1341 1347 SEC SIC: Secondary Student’s Dependent Income Contribution

237 1470 1476

SEC SDNW: Secondary Student’s Discretionary Net Worth

234 1348 1356 SEC SDNW: Secondary Student’s Discretionary Net Worth

238 1477 1485

SEC SCA: Secondary Student’s Contribution from Assets

235 1357 1363 SEC SCA: Secondary Student’s Contribution from Assets

239 1486 1492

SEC FTI: Secondary FISAP Total Income

236 1364 1370 SEC FTI: Secondary FISAP Total Income

240 1493 1499

Assumed Citizenship 237 1371 1371 Assumed Citizenship 241 1500 1500 Assumed Student’s Marital Status

238 1372 1372 Assumed Student’s Marital Status

242 1501 1501

Assumed Student’s AGI

239 1373 1378 Assumed Student’s AGI

243 1502 1507

Assumed Student’s U.S. Tax Paid

240 1379 1383 Assumed Student’s U.S. Tax Paid

244 1508 1512

Assumed Student’s Income from Work

241 1384 1389 Assumed Student’s Income from Work

245 1513 1518

Assumed Spouse’s Income from Work

242 1390 1395 Assumed Spouse’s Income from Work

246 1519 1524

Assumed Student’s Total from Worksheet C

243 1396 1400 Assumed Student’s Total from Worksheet C

247 1525 1529

Assumed Date of Birth Prior

244 1401 1401 Assumed Date of Birth Prior

248 1530 1530

Assumed Student Is Married/ Remarried

245 1402 1402 Assumed Student Is Married/ Remarried

249 1531 1531

Name



Assumed Have Children You Support?

246 1403 1403 Assumed Have Children You Support?

250 1532 1532

Assumed Have Legal Dependents Other than Children or Spouse?

247 1404 1404 Assumed Have Legal Dependents Other than Children or Spouse?

251 1533 1533

Assumed VA Status 248 1405 1405 Assumed VA Status 252 1534 1534 Assumed Student’s # in Family

249 1406 1407 Assumed Student’s # in Family

253 1535 1536

Assumed Student’s # in College

250 1408 1408 Assumed Student’s # in College

254 1537 1537

Assumed Parents’ Marital Status

251 1409 1409 Assumed Parents’ Marital Status

255 1538 1538

Assumed Father’s/ Stepfather’s SSN

252 1410 1418 Assumed Father’s/ Stepfather’s SSN

256 1539 1547

Assumed Mother’s/ Stepmother’s SSN

253 1419 1427 Assumed Mother’s/ Stepmother’s SSN

257 1548 1556

Assumed Parents’ # in Family

254 1428 1429 Assumed Parents’ # in Family

258 1557 1558

Assumed Parents’ # in College

255 1430 1430 Assumed Parents’ # in College

259 1559 1559

Assumed Parents' AGI

256 1431 1436 Assumed Parents' AGI 260 1560 1565

Assumed Parents’ U.S. Tax Paid

257 1437 1442 Assumed Parents’ U.S. Tax Paid

261 1566 1571

Assumed Father's/ Stepfather’s Income Earned from Work

258 1443 1448 Assumed Father's/ Stepfather’s Income Earned from Work

262 1572 1577

Assumed Mother's/ Stepmother’s Income Earned from Work

259 1449 1454 Assumed Mother's/ Stepmother’s Income Earned from Work

263 1578 1583

Assumed Parents’ Total from Worksheet C

260 1455 1459 Assumed Parents’ Total from Worksheet C

264 1584 1588

Comment Codes 261 1460 1519 Comment Codes 265 1589 1648 SAR Acknowledge-ment Comment Codes

262 1520 1539 SAR Acknowledge-ment Comment Codes

266 1649 1668

Pell Grant Eligibility Flag

263 1540 1540 Pell Grant Eligibility Flag

267 1669 1669

Name



Reprocessed Reason Code

264 1541 1542 Reprocessed Reason Code

268 1670 1671

Duplicate Date 265 1543 1550 Duplicate Date 269 1672 1679 Modified year reference in valid content to: 20030101 to 20041231

Duplicate SSN Indicator

269 1559 1559 Duplicate SSN Indicator

270 1680 1680

ISIR Transaction Type

266 1551 1551 ISIR Transaction Type 271 1681 1681

Electronic Federal School Code Indicator

267 1552 1552 Electronic Federal School Code Indicator

272 1682 1682

Multi School Code Flags

268 1553 1558 Multi School Code Flags

273 1683 1688

Parent's Marital Status Date

274 1689 1694 Added in 03-04 Format is CCYYMM 190001 to 200412 Blank

Filler 271 1562 1579 Filler 275 1695 1706 Changed from 18 bytes

NSLDS Transaction Number

272 1580 1581 NSLDS Transaction Number

276 1707 1708 Added Blank

NSLDS Database Results Flag

273 1582 1582 NSLDS Database Results Flag

277 1709 1709 Added 5 = Real-time transaction not sent to NSLDS

NSLDS Flag 274 1583 1583 NSLDS Flag 278 1710 1710 NSLDS Pell Overpayment Flag

275 1584 1584 NSLDS Pell Overpayment Flag

279 1711 1711

NSLDS Pell Overpayment Contact

276 1585 1592 NSLDS Pell Overpayment Contact

280 1712 1719

NSLDS SEOG Overpayment Flag

277 1593 1593 NSLDS SEOG Overpayment Flag

281 1720 1720

NSLDS SEOG Overpayment Contact

278 1594 1601 NSLDS SEOG Overpayment Contact

282 1721 1728

NSLDS Perkins Overpayment Flag

279 1602 1602 NSLDS Perkins Overpayment Flag

283 1729 1729

Name



NSLDS Perkins Overpayment Contact

280 1603 1610 NSLDS Perkins Overpayment Contact

284 1730 1737

NSLDS Defaulted Loan Flag

281 1611 1611 NSLDS Defaulted Loan Flag

285 1738 1738

NSLDS Discharged Loan Flag

282 1612 1612 NSLDS Discharged Loan Flag

286 1739 1739 Changed all valid content to: C = Conditional D = Death M = Multiple N = None P = Permanent R = Reaffirmed

NSLDS Loan Satisfactory Repayment Flag

283 1613 1613 NSLDS Loan Satisfactory Repayment Flag

287 1740 1740

Active Bankruptcy Flag

284 1614 1614 Active Bankruptcy Flag

288 1741 1741

NSLDS Aggregate Subsidized Outstanding Principal Balance

285 1615 1620 NSLDS Aggregate Subsidized Outstanding Principal Balance

289 1742 1747

NSLDS Aggregate Unsubsidized Outstanding Principal Balance

286 1621 1626 NSLDS Aggregate Unsubsidized Outstanding Principal Balance

290 1748 1753

NSLDS Aggregate Combined Outstanding Principal Balance

287 1627 1632 NSLDS Aggregate Combined Outstanding Principal Balance

291 1754 1759

NSLDS Aggregate Consolidated Outstanding Principal Balance

288 1633 1638 NSLDS Aggregate Consolidated Outstanding Principal Balance

292 1760 1765

NSLDS Aggregate Subsidized Pending Disbursement

289 1639 1644 NSLDS Aggregate Subsidized Pending Disbursement

293 1766 1771

NSLDS Aggregate Unsubsidized Pending Disbursement

290 1645 1650 NSLDS Aggregate Unsubsidized Pending Disbursement

294 1772 1777

Name



NSLDS Aggregate Combined Pending Disbursement

291 1651 1656 NSLDS Aggregate Combined Pending Disbursement

295 1778 1783

NSLDS Aggregate Subsidized Total

292 1657 1662 NSLDS Aggregate Subsidized Total

296 1784 1789

NSLDS Aggregate Unsubsidized Total

293 1663 1668 NSLDS Aggregate Unsubsidized Total

297 1790 1795

NSLDS Aggregate Combined Total

294 1669 1674 NSLDS Aggregate Combined Total

298 1796 1801

NSLDS Aggregate Consolidated Total

295 1675 1680 NSLDS Aggregate Consolidated Total

299 1802 1807

NSLDS Perkins Principal Balance

296 1681 1686 NSLDS Perkins Principal Balance

300 1808 1813

NSLDS Perkins Current Year Loan Amount

297 1687 1692 NSLDS Perkins Current Year Loan Amount

301 1814 1819

NSLDS Defaulted Loan Change Flag

298 1693 1693 NSLDS Defaulted Loan Change Flag

302 1820 1820

NSLDS Discharged Loan Change Flag

299 1694 1694 NSLDS Discharged Loan Change Flag

303 1821 1821

NSLDS Satisfactory Repayment Change Flag

300 1695 1695 NSLDS Satisfactory Repayment Change Flag

304 1822 1822

NSLDS Active Bankruptcy Change Flag

301 1696 1696 NSLDS Active Bankruptcy Change Flag

305 1823 1823

NSLDS Overpayments Change Flag

302 1697 1697 NSLDS Overpayments Change Flag

306 1824 1824

NSLDS Aggregate Loan Change Flag

303 1698 1698 NSLDS Aggregate Loan Change Flag

307 1825 1825

NSLDS Perkins Loan Change Flag

304 1699 1699 NSLDS Perkins Loan Change Flag

308 1826 1826

NSLDS Pell Payment Change Flag

305 1700 1700 NSLDS Pell Payment Change Flag

309 1827 1827

NSLDS Additional Pell Flag

306 1701 1701 NSLDS Additional Pell Flag

310 1828 1828

NSLDS Additional Loans Flag

307 1702 1702 NSLDS Additional Loans Flag

311 1829 1829

Direct Loan Master-Prom Note Flag

308 1703 1703 Direct Loan Master-Prom Note Flag

312 1830 1830

Name



Direct Loan Plus Master Prom Note Flag

313 1831 1831 Added in 03-04 A = Active C = Closed I = Inactive N = No MPN on file U = Unavailable Blank = No data from NSLDS

NSLDS Pell Sequence Number (1)

309 1704 1705 NSLDS Pell Sequence Number (1)

314 1832 1833

NSLDS Pell Verification Flag (1)

310 1706 1708 NSLDS Pell Verification Flag (1)

315 1834 1836

NSLDS Pell EFC (1) 311 1709 1714 NSLDS Pell EFC (1) 316 1837 1842 NSLDS Pell School Code (1)

312 1715 1722 NSLDS Pell School Code (1)

317 1843 1850

NSLDS Pell Transaction Number (1)

313 1723 1724 NSLDS Pell Transaction Number (1)

318 1851 1852

NSLDS Pell Last Update Date (1)

314 1725 1732 NSLDS Pell Last Update Date (1)

319 1853 1860

NSLDS Pell Scheduled Amount (1)

315 1733 1738 NSLDS Pell Scheduled Amount (1)

320 1861 1866

NSLDS Pell Amount Paid to Date (1)

316 1739 1744 NSLDS Pell Amount Paid to Date (1)

321 1867 1872

NSLDS Pell Remaining Amount to Pay (1)

317 1745 1750 NSLDS Pell Remaining Amount to Pay (1) deleted in 03-04

NSLDS Pell Percent Scheduled Award Used (1)

318 1751 1755 NSLDS Pell Percent Scheduled Award Used (1)

322 1873 1877

NSLDS Pell Award Amount (1)

319 1756 1761 NSLDS Pell Award Amount (1)

323 1878 1883



324 1884 1885



325 1886 1888

Name





327 1895 1902



328 1903 1904



329 1905 1912



330 1913 1918



331 1919 1924


328 1803 1808 NSLDS Pell Remaining Amount to Pay (2) deleted from 03-04 ISIR



332 1925 1929



333 1930 1935



334 1936 1937



335 1938 1940



337 1947 1954



338 1955 1956



339 1957 1964



340 1965 1970



341 1971 1976

Name




339 1861 1866 NSLDS Pell Remaining Amount to Pay (3) deleted from 03-04 ISIR



342 1977 1981



343 1982 1987

NSLDS Loan (1) Sequence Number

342 1878 1879 NSLDS Loan (1) Sequence Number

344 1988 1989

NSLDS Loan (1) Type Code

343 1880 1880 NSLDS Loan (1) Type Code

345 1990 1990

NSLDS Loan (1) Change Flag

344 1881 1881 NSLDS Loan (1) Change Flag

346 1991 1991

NSLDS Loan (1) Program Code

345 1882 1883 NSLDS Loan (1) Program Code

347 1992 1993

NSLDS Loan (1) Net Amount

346 1884 1889 NSLDS Loan (1) Net Amount

348 1994 1999

NSLDS Loan (1) Current Status Code

347 1890 1891 NSLDS Loan (1) Current Status Code

349 2000 2001

NSLDS Loan (1) Current Status Date

348 1892 1899 NSLDS Loan (1) Current Status Date

350 2002 2009

NSLDS Loan (1) Aggregate Principal Balance

349 1900 1905 NSLDS Loan (1) Aggregate Principal Balance

351 2010 2015

NSLDS Loan (1) Aggregate Principal Balance Date

350 1906 1913 NSLDS Loan (1) Aggregate Principal Balance Date

352 2016 2023

NSLDS Loan (1) Begin Date

351 1914 1921 NSLDS Loan (1) Begin Date

353 2024 2031

NSLDS Loan (1) End Date

352 1922 1929 NSLDS Loan (1) End Date

354 2032 2039

NSLDS Loan (1) GA Code

353 1930 1932 NSLDS Loan (1) GA Code

355 2040 2042

NSLDS Loan (1) Contact Type

354 1933 1935 NSLDS Loan (1) Contact Type

356 2043 2045

NSLDS Loan (1) School Code

355 1936 1943 NSLDS Loan (1) School Code

357 2046 2053

NSLDS Loan (1) Contact Code

356 1944 1951 NSLDS Loan (1) Contact Code

358 2054 2061

Name



NSLDS Loan (1) Grade Level

357 1952 1954 NSLDS Loan (1) Grade Level

359 2062 2064

NSLDS Loan (1) Additional Unsub-sidized Loan Flag

358 1955 1955 NSLDS Loan (1) Additional Unsubsidized Loan Flag

360 2065 2065

NSLDS Loan (1) Capitalized Interest Flag

359 1956 1956 NSLDS Loan (1) Capitalized Interest Flag

361 2066 2066

NSLDS Loan (1) Amount of Last Disbursement

360 1957 1962 NSLDS Loan (1) Amount of Last Disbursement

362 2067 2072

NSLDS Loan (1) Date of Last Disbursement

361 1963 1970 NSLDS Loan (1) Date of Last Disbursement

363 2073 2080



364 2081 2082



365 2083 2083



366 2084 2084



367 2085 2086



368 2087 2092



369 2093 2094



370 2095 2102



371 2103 2108



372 2109 2116



373 2117 2124



374 2125 2132



375 2133 2135

Name



374 2026 2028 NSLDS Loan (2) Contact Type

376 2136 2138

375 2029 2036 NSLDS Loan (2) School Code

377 2139 2146


378 2147 2154

377 2045 2047 NSLDS Loan (2) Grade Level

379 2155 2157

378 2048 2048 NSLDS Loan (2) Additional Unsubsidized Loan Flag

380 2158 2158

379 2049 2049 NSLDS Loan (2) Capitalized Interest Flag

381 2159 2159

380 2050 2055 NSLDS Loan (2) Amount of Last Disbursement

382 2160 2165

381 2056 2063 NSLDS Loan (2) Date of Last Disbursement

383 2166 2173


384 2174 2175


385 2176 2176


386 2177 2177


387 2178 2179


388 2180 2185


389 2186 2187


390 2188 2195


391 2196 2201


392 2202 2209

Name NSLDS Loan (2) Contact Type NSLDS Loan (2) School Code NSLDS Loan (2) Contact Code NSLDS Loan (2) Grade Level NSLDS Loan (2) Additional Unsub-sidized Loan Flag

NSLDS Loan (2) Capitalized Interest Flag NSLDS Loan (2) Amount of Last Disbursement NSLDS Loan (2) Date of Last Disbursement NSLDS Loan (3) Sequence Number NSLDS Loan (3) Type Code NSLDS Loan (3) Change Flag NSLDS Loan (3) Program Code NSLDS Loan (3) Net Amount NSLDS Loan (3) Current Status Code NSLDS Loan (3) Current Status Date NSLDS Loan (3) Aggregate Principal Balance NSLDS Loan (3) Aggregate Principal Balance Date




393 2210 2217


394 2218 2225


395 2226 2228


2119 2121 NSLDS Loan (3) Contact Type

396 2229 2231


395 2129 NSLDS Loan (3) School Code

397 2232 2239



398 2240 2247


397 2138 NSLDS Loan (3) Grade Level

399 2248 2250


398 2141 NSLDS Loan (3) Additional Unsubsidized Loan Flag

400 2251 2251


399 2142 2142 401 2252 2252


400 2143 2148 402 2253 2258


401 2149 2156 403 2259 2266


402 2157 2158 404 2267 2268



405 2269 2269


2160 2160 NSLDS Loan (4) Change Flag

406 2270 2270



407 2271 2272



408 2273



409 2279



410 2281 2288

Name NSLDS Loan (3) Begin Date NSLDS Loan (3) End Date NSLDS Loan (3) GA Code

394

2122

2140

2141

NSLDS Loan (3) Capitalized Interest Flag NSLDS Loan (3) Amount of Last Disbursement NSLDS Loan (3) Date of Last Disbursement


404

2278

2280





411 2289 2294



412 2295 2302


411 2193 NSLDS Loan (4) Begin Date

413 2303 2310


412 2201 NSLDS Loan (4) End Date

414 2311 2318


413 2209 NSLDS Loan (4) GA Code

415 2319 2321



416 2322 2324



417 2325 2332


416 2223 NSLDS Loan (4) Contact Code

418 2333 2340



419 2341 2343



420 2344 2344


419 2235 NSLDS Loan (4) Capitalized Interest Flag

421 2345 2345


420 2236 NSLDS Loan (4) Amount of Last Disbursement

422 2346 2351


421 2242 NSLDS Loan (4) Date of Last Disbursement

423 2352 2359


422 2250 NSLDS Loan (5) Sequence Number

424 2360 2361


423 2252 NSLDS Loan (5) Type Code

425 2362 2362



426 2363 2363


425 2254 NSLDS Loan (5) Program Code

427 2364 2365

Name

2200

2208

2211

2214

2222

2230

2233

2234

2235

2241

2249

2251

2252

2253

2255




426 2256 NSLDS Loan (5) Net Amount

428 2366 2371


427 2262 NSLDS Loan (5) Current Status Code

429 2372 2373


428 2264 NSLDS Loan (5) Current Status Date

430 2374 2381


429 2272 NSLDS Loan (5) Aggregate Principal Balance

431 2382 2387


430 2278 NSLDS Loan (5) Aggregate Principal Balance Date

432 2388 2395



433 2396 2403



434 2404 2411



435 2412 2414



436 2415 2417



437 2418 2425



438 2426 2433



439 2434 2436



440 2437 2437



441 2438 2438



442 2439 2444



443 2445 2452


442 2343 NSLDS Loan (6) Sequence Number

444 2453 2454

Name 2261

2263

2271

2277

2285

2293

2301

2304

2307

2315

2323

2326

2327

2328

2334

2342

2344




443 2345 NSLDS Loan (6) Type Code

445 2455 2455



446 2456 2456


445 2347 NSLDS Loan (6) Program Code

447 2457 2458


446 2349 NSLDS Loan (6) Net Amount

448 2459 2464


447 2355 NSLDS Loan (6) Current Status Code

449 2465 2466


448 2357 NSLDS Loan (6) Current Status Date

450 2467 2474


449 2365 NSLDS Loan (6) Aggregate Principal Balance

451 2475 2480


450 2371 NSLDS Loan (6) Aggregate Principal Balance Date

452

2481 2488



453 2489 2496



454 2497 2504



455 2505 2507



456 2508 2510



457 2511 2518



458 2519 2526



459 2527 2529


458 2420 NSLDS Loan (6) Additional Unsub-sidized Loan Flag

460 2530 2530



461 2531 2531



462 2532 2537

Name 2345

2346

2348

2354

2356

2364

2370

2378

2379

2387

2395

2398

2401

2409

2417

2420

2421

2422





463 2538 2545

Filler 462 2450 Filler 464 2546 2560

Name 2428

2436


Table of Reject Codes and How to Respond to Each

*These Alpha reject codes are the same as the Reject Override Codes.

Reject Reason

Action Comment

Code *A Date of birth year equals 1900 through 1928. Verify or correct the Date of Birth. *B Independent student and date of birth equals

09/01/87 or greater, and date of birth is not equal to or greater than current year.

Verify or correct the Date of Birth. 072

*C Taxes paid is greater than zero and greater than or equal to 40% of the AGI, but not equal to or greater than AGI. (Does not apply to electronic or Web transactions).

Verify or correct Taxes paid.

D Dependent student and father's/stepfather's SSN is not in the valid range.

Verify SSN or correct the father's/stepfather's SSN. 166

E Dependent student and mother's/stepmother's SSN is not in the valid range.

Verify SSN or correct the mother's/stepmother's SSN.

*N Missing first or last name. Correct the student's last name or first name or verify a blank first or last name field if the student actually has only one name.

080

P Invalid SSN range. Verify or correct the student's current SSN. R Social Security Match but no date of birth

match. Verify or correct the student's date of birth or contact the Social Security Administration for further assistance.

060

*W Questionable number of family members, greater than 15.

If the student is dependent, verify or correct Parents' Number of Family Members.

If the student is independent, verify or correct Student's Number of Family Members.

178, 179

Reject Code

069

154, 155

167

023


Table of Reject Codes and How to Respond to Each (Continued) Reject Code

Reject Reason Action

Comment Code

1 Simplified needs test is not met and all asset data are blank.

If the student is dependent, provide the following: Parents' Cash, Savings, and Checking; Parents' Real Estate/Investment Net Worth and Parents' Business/Investment Farm Net Worth. If the student is independent, provide the following: Student's Cash, Savings and Checking; Student's Real Estate/Investment Net Worth and Student's Business/Investment Farm Net Worth.

150, 151

2 Incomplete FAFSA or Renewal FAFSA. If the student is dependent, provide Parents' Taxed and Untaxed Income. If the student is independent, provide Student and Spouse (if married) Taxed and Untaxed Income.

129, 130

5 Missing or invalid Date of Birth. 018 8 SSN match with Date of Death. Contact FSA Customer Service at 800/433-7327.

The Social Security Number (SSN) on this transaction belongs to a deceased person according to the Social Security Administration.

145

9 Dependent student and both Father's/Stepfather's and Mother's/Stepmother's SSN are blank.

049

10 Missing marital status and number of family members.

If the student is dependent, review and correct Parents' Marital Status and Parents' Number of Family Members. If the student is independent, review and correct Student's Marital Status and Student's Number of Family Members.

168, 169

Correct the Date of Birth.

Review and supply Father's/Stepfather's and/or Mother's/Stepmother's SSN.


Table of Reject Codes and How to Respond to Each (Continued) Reject Code

Reject Reason

Action

Comment Code

11 Marital Status inconsistent with reported incomes.

If the student is dependent, review and correct Parents' Marital Status plus Father's/Stepfather’s Income From Work and Mother's/Stepmother’s Income From Work. If the student is independent, review and correct Student's Marital Status plus Student's Income Earned From Work and Spouse's Income Earned From Work.

089, 099

12 Taxes paid is greater than zero and equal to or greater than AGI. (Does not apply to electronic or Web transactions).

Correct Taxes paid or AGI. 111, 114

13 Missing Name. Provide the following: Student's Last Name and/or Student's First Name; Or verify a blank first or last name field if the student actually has only one name.

082

14 Missing student signature on paper FAFSA or SAR.

Signature correction must be made on a printed Student Aid Report certification page and resubmitted to the FAFSA Processor or may be corrected electronically.

160

15 Missing parent signature on FAFSA or SAR. Signature correction must be made on a printed Student Aid Report certification page and resubmitted to the FAFSA Processor or may be corrected electronically.

108

16 Missing student signature on FAFSA on the Web, Renewal FAFSA on the Web application. or an electronic application.

Signature correction must be made on a printed Student Aid Report certification page and resubmitted to the FAFSA Processor or corrected electronically.

110

17 Unknown citizenship status or student is not an U.S. citizen or eligible non-citizen.

Review and verify or correct Citizenship Status. 068

18 SSN not on Social Security Administration’s database.

Correct the Social Security Number, or contact FSA Customer Service at 800/433-7327 for further assistance.

024, 062

19 An EFC cannot be calculated because the Department of Education has placed a ‘hold’ on the student.

Student needs to call 202-377-3243 to resolve comment 009.

009


NelsLa

FAFSA

NelsLa

on

NelsLa

the

NelsLa

Web,

NelsLa

Renewal

NelsLa

FAFSA

NelsLa

on

NelsLa

the

NelsLa

or

NelsLa

an

NelsLa

electronic

NelsLa

application.

Batch Level Error Messages Error Code

Error Message

Error Resolution and/or Description 01 Invalid Batch Number Invalid characters in the batch number 02 Invalid Batch Number EDE batch ID does not match message class 03 Missing Batch Number EDE batch number is blank or partially blank 04 Batch Computed – Skipping This Batch Batch number used more than once at the CPS;

change the batch number and resubmit 05 Header ID Not = “CPS HEADER” Batch header ID not equal to ‘CPS HEADER’.

Review the batch Header Record layout, make appropriate changes and resubmit the batch.

06 Invalid Batch Type Invalid batch header/trailer type 07 Inconsistent No. of Hdrs/Trlrs Inconsistent number of batch headers or trailers 08 Invalid Batch Number Date Invalid batch number date 09 Trailer N-count Not Equal to Actual Count Batch trailer n-count not equal to actual count 10 EDE Inst Number Invalid Institution not participating 11 Inst Code in Batch # Not Serviced by

Destination Institution not valid for destination point


Record Level Error Messages Error Code

Error Message

Error Resolution and/or Description

01 EDE Inst Number Invalid Federal School Code indicated is not participating in EDE. Check the code for validity.

02 Inst Code in Record Not Serviced by Destination

Federal School Code is not valid for destination point.

03 Corr Yr not 4 Process year not equal to 4. 04 Invalid Record Type Invalid Record Type. 05 Not Found on Database SSN and Name ID are invalid or do not match

record on database. 06 DRN Number = #### Requesting school is not listed on database

record and is not included in the correction record with the applicant’s correct DRN.

07 Invalid Transaction Number Blank or invalid transaction number. 08 Trans 99 Requires DRN and Inst. Code Transaction number equals 99 and Federal

School Code and DRN are not included on correction record.

09 Too Many Transactions Transaction number is greater than 30. Call the regional office of the Department of Education for instructions.

11 (Various messages; invalid data displayed on error file)

Out of range or invalid value in data field. Review the valid field content in this technical reference, and compare it to the data you submitted to the CPS.

12 (No message) Incorrect field number or missing field number. Verify that field number used was valid on your record.

14 Extraneous Info on Dup Duplicate request with data other than SSN, ID, Transaction Number, Signed by, or Special Handle.

15 Non-numeric serial number Non-numeric serial number 16 Institution Already on Record The only correction being made is to your

Federal School Code, which is already listed on this record. If nothing else needs to be corrected you do not need to send this record again. If you have other corrections to this record, make them and send the record again without your school code.

18 Previous Application Already on Database FAFSA or Renewal FAFSA with the same SSN and Name ID is already on file on the CPS match record on database.


Assumption Overrides

Assumption Override

Assumption Made

When Override Flag Is Not Present

Results Of Setting Override Before

Sending Data Triggering Assumption

Situation

1 Parents’ number in college assumed to be 1.

Allow number in college to be greater than 6.

The Parents’ Number of Family Members does not equal the number in college. The Parents’ Number of college students in the household equals 7 or more.

2 Parents' AGI assumed equal to the sum of the father's/stepfather’s and mother's/stepmother’s income earned from work.

Allow parents' AGI to be zero if blank or zero is entered.

Parents' AGI is blank or zero. Tax return status is filed, will file, or blank. Father's/Stepfather’s income from work or mother's/Stepmother’s income from work is positive or negative.

3 Student's number in college assumed to be 1.

Allow number of family members to be equal to the number in college when they are equal and greater than 2.

The independent Student's Number of Family Members equals 3 or more. The Number of College Students in Household is the same value.

4 Student's AGI assumed to be equal to the sum of the student's and spouse's income earned from work.

Allow Student's AGI to be zero if blank is entered.

The Student's AGI is blank or zero. Tax return status is filed, will file, or blank. Student's income from work or spouse's income from work is positive or negative.

5 Parents' income from Worksheet C assumed to be zero.

Allow Parents' income from Worksheet C to be greater than zero and greater than a fixed percentage of the parents' total income.

Parents’ Calculated 2002 Tax Status equals filed. Income from Worksheet C is greater than a fixed percentage of Parents' AGI plus Parents’ Total from Worksheet A plus Worksheet B. Parents’ Calculated 2002 Tax Status equals non-tax filer. Income from Worksheet C is greater than a fixed percentage of Father's/Stepfather’s Income From Work, Mother's/Stepmother’s Income From Work, and Parents’ Total from Worksheet A plus Worksheet B.


Assumption Overrides (Continued)

Assumption Override

Assumption Made

When Override Flag Is Not Present

Results Of Setting Override Before

Sending Data Triggering Assumption

Situation

6 Student's income from Worksheet C assumed to be zero.

Allow Student's income from Worksheet C to be greater than zero, and equal or greater than student's total income.

Students Calculated 2002 Tax Status equals filed. Income from Worksheet C is greater or equal to Student's AGI, and Student’s Total from Worksheet A plus Worksheet B. Students Calculated 2002 Tax Status equals non-filer. Income from Worksheet C is greater than or equal to Student's Income Earned From Work, Spouse's Income From Work, and Student’s Total from Worksheet A plus Worksheet B.


Field Name and Position Cross-References

SAR Field Name

SAR Field

#

ISIR Field

Positions

Field Verification

Flag Position

Correction

Flag Position

Highlight

Flag Position

FAFSA Field

Name

FAFSA

#

Last Name 001 25-40 702 822 942 Last Name 1 First Name 002 41-52 703 823 943 First Name 2 Middle Initial 003 53 704 824 944 Middle Initial 3 Permanent Street Address

004 54-88 705 825 945 Number and Street (Include Apt. Number)

4

City 005 89-104 706 826 946 City (and country if not U.S.)

5

State Abbreviation 006 105-106 707 827 947 State 6 Zip Code 007 107-111 708 828 948 Zip Code 7 Social Security Number

008 3-11 709 829 949 Your Social Security Number

8

Date of Birth 009 112-119 710 830 950 Your date of birth 9 Permanent Home Phone Number

010 120-129 711 831 951 Your permanent telephone number

10

Driver’s License Number

011 130-149 712 832 952 License Number 11

Driver’s License State Abbreviation

012 150-151 713 833 953 State 12

Citizenship Status 013 152 714 834 954 Are you a U.S. citizen?

13

Alien Registration Number

014 153-161 715 835 955 Alien Registration Number

14

Marital Status 015 162 716 836 956 What is your marital status as of today?

15

Date of Marital Status

016 163-168 717 837 957 Month and year you were married, separated, divorced, or widowed

16


Field Name and Position Cross-References (Continued)

SAR Field Name

SAR Field

#

ISIR Field

Positions

Field Verification

Flag Position

Correction

Flag Position

Highlight

Flag Position

FAFSA Field

Name

FAFSA

#

Summer 2003 017 169 718 838 958 Summer 2003? 17 Fall 2003 018 170 719 839 959 Fall 2003? 18 Winter 2003-2004 019 171 720 840 960 Winter 2003-2004? 19 Spring 2004 020 172 721 841 961 Spring 2004? 20 Summer 2004 021 173 722 842 962 Summer 2004? 21 Father’s Educational Level

022 174 723 843 963 Highest school your father completed

22

Mother’s Educational Level

023 175 724 844 964 Highest school your mother completed

23

State of Legal Residence Abbreviation

024 176-177 725 845 965 What is your state of legal residence?

24

Did you become a legal resident of this state before January 1, 1998?

025 178 726 846 966 Did you become a legal resident of this state before January 1, 1998?

25

If you answered “No” to question 25, date you became a legal resident.

026 179-184 727 847 967 If the answer to question 25 is “No” give month and year you became a legal resident.

26

Are you male? 027 185 728 848 968 Are you male? (Most male students must register with Selective Service to get federal aid.)

27

If you are male (ages 18-25) and not registered, answer "Yes" and Selective Service will register you.

028 186 729 849 969 If you are male (ages 18-25) and not registered, answer "Yes" and Selective Service will register you.

28

Type of Degree / Certificate

029 187 730 850 970 What degree or certificate will you be working on during 2003-2004?

29



SAR Field Name

SAR Field

#

ISIR Field

Positions

Field Verification

Flag Position

Correction

Flag Position

Highlight

Flag Position

FAFSA Field

Name

FAFSA

#

Grade Level in College in 2003-2004

030 188 731 851 971 What will be your grade level when you begin the 2003-2004 school year?

30

High School Diploma or GED?

031 189 732 852 972 Will you have a high school diploma or GED before you enroll?

31

First Bachelor’s Degree By 7-1-2003?

032 190 733 853 973 Will you have your first bachelor’s degree before July 1, 2003?

32

Interested in Student Loans?

033 191 734 854 974 In addition to grants, are you interested in student loans (which you must pay back)?

33

Interested in Work-Study?

034 192 735 855 975 In addition to grants, are you interested in “work-study” (which you earn through work)?

34

Drug Conviction Affecting Eligibility?

035 193 736 856 976 Do not leave this question blank. Have you ever been convicted of possessing or selling illegal drugs? If you have, answer “Yes,” complete and submit this application, and we will send you a worksheet in the mail for you to determine if your conviction affects your eligibility for aid.

35

Filed 2002 Income Tax Return

036 194 737 857 977 For 2002, have you (the student) completed your IRS income tax return or another tax return listed in question 37?

36



SAR Field Name

SAR Field

#

ISIR Field

Positions

Field Verification

Flag Position

Correction

Flag Position

Highlight

Flag Position

FAFSA Field

Name

FAFSA

#

Type of 2002 Tax Form Used?

037 195 738 858 978 What income tax return did you file or will you file for 2002?

37

If you filed or will file a 1040, were you eligible to file 1040A or 1040EZ?

038 196 739 859 979 If you have filed or will file a 1040, were you eligible to file a 1040A or 1040EZ?

38

Adjusted Gross Income from IRS Form

039 197-202 740 860 980 What was your (and spouse’s) adjusted gross income for 2002?

39

U.S. Income Tax Paid from IRS Form

040 203-207 741 861 981 Enter the total amount of your (and spouse’s) income tax for 2002.

40

Exemptions Claimed from IRS Form

041 208-209 742 862 982 Enter your (and spouse’s) exemptions for 2002.

41

Student’s Income Earned from Work

042 210-215 743 863 983 How much did you earn from working (wages, salaries, tips, etc.) in 2002?

42

Spouse’s Income Earned from Work

043 216-221 744 864 984 How much did your spouse earn from working (wages, salaries, tips, etc.) in 2002?

43

Amount from FAFSA Worksheet A

044 222-226 745 865 985 Worksheet A 44

Amount from FAFSA Worksheet B

045 227-231 746 866 986 Worksheet B 45

Amount from FAFSA Worksheet C

046 232-236 747 867 987 Worksheet C 46

Net Worth of current Investments

047 237-242 748 868 988 As of today, what is the net worth of your (and spouse’s) current investments?

47


NelsLa

current


SAR Field Name

SAR Field

#

ISIR Field

Positions

Field Verification

Flag Position

Correction

Flag Position

Highlight

Flag Position

FAFSA Field

Name

FAFSA

#

Net Worth of Business/ Investment Farms

048 243-248 749 869 989 As of today, what is the net worth of your (and spouse’s) current businesses and/or investment farms?

48

Cash, Savings and Checking

049 249-254 750 870 990 As of today, what is your (and spouse’s) total current balance of cash, savings, and checking accounts?

49

How many Months Receive VA Education Benefits?

050 255-256 751 871 991 If you receive veterans' education benefits, for how many months from July 1, 2003 through June 30, 2004 will you receive these benefits.

50

Monthly VA Benefits Amount

051 257-260 752 872 992 And what amount will you receive per month?

51

Born Before 1-1-1980?

052 261 753 873 993 Were you born before January 1, 1980?

52

Working on a masters or doctorate program in 2003-2004?

053 262 754 874 994 During the school year 2003-2004, will you be working on a master's or doctorate program (such as an MA, MBA, MD, JD, PhD. EdD, or graduate certificate, etc.)?

53

Are You Married? 054 263 755 875 995 As of today, are you married? (Answer "Yes" if you are separated but not divorced.)

54

Have Children you support?

055 264 756 876 996 Do you have children who receive more than half of their support from you?

55



family members in 2003-2004

determine how many people are in your parents’ household.


SAR Field Name

SAR Field

#

ISIR Field

Positions

Field Verification

Flag Position

Correction

Flag Position

Highlight

Flag Position

FAFSA Field

Name

FAFSA

#

Have Dependents Other Than Children or Spouse?

056 265 757 877 997 Do you have dependents (other than your children or spouse) who live with you and who receive more than half of their support from you, now and through June 30, 2004?

56

Are you an Orphan, or were you (until age 18) a Ward/Dependent of Court?

057 266 758 878 998 Are you an orphan, or are you or were you (until age 18) a ward/dependent of the court?

57

Veteran of U.S. Armed Forces?

058 267 759 879 999 Are you a veteran of the U.S. Armed Forces?

58

Parents' Marital Status

059 268 760 880 1000 What is your parents’ marital status as of today?

59

Date of Marital Status

060 1689-1694 761 881 1001 Month and year they were married, separated, divorced, or widowed

60

Your Father’s/ Stepfather’s Social Security Number

061 269-277 762 882 1002 Father’s/ Stepfather’s Social Security Number

61

Your Father’s/ Stepfather’s Last Name

062 278-293 763 883 1003 Father’s/ Stepfather’s Last Name

62

Your Mother’s/ Stepmother’s Social Security Number

063 294-302 764 884 1004 Mother’s/ Stepmother’s Social Security Number

63

Your Mother’s/ Stepmother’s Last Name

064 303-318 765 885 1005 Mother’s/ Stepmother’s Last Name

64

Parents' number of 065 319-320 766 886 1006 Go to Page 7 to 65


eligible to file 1040A or 1040EZ?

eligible to file a 1040A or 1040EZ?


SAR Field Name

SAR Field

#

ISIR Field

Positions

Field Verification

Flag Position

Correction

Flag Position

Highlight

Flag Position

FAFSA Field

Name

FAFSA

#

Parents' number of family members in college in 2003-2004

066 321 767 887 1007 Go to Page 7 to determine how many in question 65 (exclude your parents) will be college students between July 1, 2003 and June 30, 2004.

66

Parents' state of legal residence

067 322-323 768 888 1008 What is your parents’ state of legal residence?

67

Parents' legal resident of the state before 1-1-1998?

068 324 769 889 1009 Did your parents become legal residents of this state before January 1, 1998?

68

If "No" to question 68, enter the date parent became legal resident.

069 325-330 770 890 1010 If the answer to question 68 is “No” give the month and year legal residency began for the parent who has lived in the state the longest.

69

Age of older Parent?

070 331-332 771 891 1011 What is the age of your older parent?

70

Filed 2002 Income Tax Return?

071 333 772 892 1012 For 2002, have your parents completed their IRS income tax return or another tax return listed in question 72?

71

Type of 2002 Tax Form Used?

072 334 773 893 1013 What income tax return did your parents file or will they file for 2002?

72

If your Parents' filed or will file a 1040, were they

073 335 774 894 1014 If your parents have filed or will file a 1040, were they

73



SAR Field Name

SAR Field

#

ISIR Field

Positions

Field Verification

Flag Position

Correction

Flag Position

Highlight

Flag Position

FAFSA Field

Name

FAFSA

#

Adjusted Gross Income from IRS Form

074 336-341 775 895 1015 What was your parents’ adjusted gross income for 2002?

74

U.S. Income Tax Paid from IRS Form

075 342-347 776 896 1016 Enter the total amount of your parents’ income tax for 2002.

75

Exemptions Claimed from IRS Form

076 348-349 777 897 1017 Enter your parents’ exemptions for 2002

76

Father’s/ Stepfather’s Income Earned from Work

077 350-355 778 898 1018 How much did your father/ stepfather earn from working (wages, salaries, tips, etc.) in 2002?

77


078 356-361 779 899 1019 How much did your mother/ stepmother earn from working (wages, salaries, tips, etc.) in 2002?

78

Amount from FAFSA Worksheet A

079 362-366 780 900 1020 Worksheet A 79

Amount from FAFSA Worksheet B

080 367-371 781 901 1021 Worksheet B 80

Amount from FAFSA Worksheet C

081 372-375 782 902 1022 Worksheet C 81

Net Worth of current Investments

082 377-382 783 903 1023 As of today, what is the net worth of your parents’ current investments?

82

Net Worth of Business/ Investment Farms

083 383-388 784 904 1024 As of today, what is the net worth of your parents’ current businesses and/or investment farms?

83

NelsLa

current


Housing Plans 094 425 795 915 1035 Housing plans 94


SAR Field Name

SAR Field

#

ISIR Field

Positions

Field Verification

Flag Position

Correction

Flag Position

Highlight

Flag Position

FAFSA Field

Name

FAFSA

#

Cash, Savings, and Checking

084 389-394 785 905 1025 As of today, what is your parents’ total current balance of cash, savings, and checking accounts?

84

Number of Family Members in 2003-2004

085 395-396 786 906 1026 Go to page 7 to determine how many people are in your (and your spouse’s) household.

85

Number in College in 2003-2004

086 397 787 907 1027 Go to page 7 to determine how many in question 85 will be college students between July 1, 2003, and June 30, 2004.

86

First College Name, City and State

087 398-403 788 908 1028 1st Federal School Code or Name of college, address and city

87

Housing Plans 088 404 789 909 1029 Housing plans 88 Second College Name, City and State

089 405-410 790 910 1030 2nd Federal School Code or Name of college, address and city

89


090 411 791 911 1031 Housing plans 90

Third College Name, City and State

091 412-417 792 912 1032 3rd Federal School Code or Name of college, address and city

91

Housing Plans 092 418 793 913 1033 Housing plans 92 Fourth College Name, City and State

093 419-424 794 914 1034 4th Federal School Code or Name of college, address and city

93


SAR Field Name

SAR Field

#

ISIR Field

Positions

Field Verification

Flag Position

Correction

Flag Position

Highlight

Flag Position

FAFSA Field

Name

FAFSA

#

Fifth College Name, City and State


95

Housing Plans 096 432 797 917 1037 Housing plans 96 Sixth College Name, City and State


97

Housing Plans 098 439 799 919 1039 Housing plans 98 Student's E-mail Address

099 440-489 800 920 1040 Enter your e-mail address for an electronic SAR

99

Date Completed 100 490-497 801 921 1041 Date this form was completed

100

Signed By? 101 498 802 922 1042 Student and Parent Signatures

101

Preparer’s Social Security Number

102 499-507 803 923 1043 Preparer’s Social Security Number

102

Preparer’s EIN 103 508-516 804 924 1044 Employer ID number 103 Preparer’s Signature

104 517 805 925 1045 Preparer’s signature and date

104

Dependency Override Indicator (NOT ON SAR)

106 526 807 927 1047 D/O N/A

FAA Adjustment (NOT ON SAR)

107 534 808 928 1048 (NOT ON APPLICATION)

N/A

FAA Federal School Code (NOT ON SAR)

108 527-532 809 929 1049 Federal School Code N/A

NOT ON SAR or ISIR

109 810 930 1050 FAA Signature N/A

Early Analysis Flag (NOT ON SAR)

113 564 814 934 1054 (NOT ON APPLICATION)

N/A

DRN 114 687-690 815 935 1055 (NOT ON APPLICATION)

N/A


NSLDS Loan Program Codes Program Code Message

CL FFEL Consolidated D1 Direct Stafford Subsidized D2 Direct Stafford Unsubsidized D4 Direct PLUS D5 Direct Consolidated Unsubsidized D6 Direct Consolidated Subsidized D7 Direct PLUS Consolidated DU National Defense Student Loan EU Perkins Expanded Lending Option FI Federal Insured Student Loan (FISL) IC Income Contingent Loan (ICL) NU National Direct Student Loan (NDSL) PL FFEL PLUS PU Federal Perkins RF FFEL Refinanced SF FFEL Stafford Subsidized SL Supplemental Loan (SLS) SN FFEL Stafford Non-Subsidized SU FFEL Stafford Unsubsidized


NSLDS Loan Current Status Codes Status Code Status Message

AL Abandoned Loan BC No Prior Default, Bankruptcy Claim, Discharged (For FFELP, only includes Chapter 13

bankruptcies.) BK No Prior Default, Bankruptcy Claim, Active (For FFELP, only includes Chapter 13

bankruptcies.) CA Cancelled (For Perkins, means = Loan Reversal.) CS Closed School Discharge DA Deferred DB Defaulted, then Bankrupt, Active. (For FFELP, only includes Chapter 13 bankruptcies.) DC Defaulted, Compromise DD Defaulted, Then Died DE Death DF Defaulted, Unresolved DI Disability DK Defaulted, Then Bankrupt, Discharged. (For FFELP, only includes Chapter 13 bankruptcies.) DL Defaulted, in Litigation DN Defaulted, Then Paid in Full Through Consolidation Loan DO Defaulted, Then Bankrupt, Active, Other. (For FFELP, only includes Chapter 13

bankruptcies.) DP Defaulted, Then Paid in Full DR Defaulted Loan Included in Roll-up Loan DS Defaulted, Then Disabled DT Defaulted, Collection Terminated DU Defaulted, Unresolved DW Defaulted, Write-Off DX Defaulted, Satisfactory Arrangements, and Six Consecutive Payments DZ Defaulted, Six Consecutive Payments, Then Missed Payment FB Forbearance FC False Certification Discharge IA Loan Originated ID In School or Grace Period IG In Grace Period


NSLDS Loan Current Status Codes (Continued) Status Code Status Message

IM In Military Grace IP In Post-Deferment Grace (Perkins only)

OD Defaulted, Then Bankrupt, Discharged, Other. (For FFELP, only includes Chapter 7, 11, and 12 bankruptcies.)

PC Paid in Full Through Consolidation Loan PF Paid in Full PM Presumed Paid in Full PN Non-defaulted, Paid in Full Through Consolidation Loan RF Refinanced RP In Repayment UA Temporarily Uninsured – No Default Claim Requested UB Temporarily Uninsured – Default Claim Denied UC Permanently Uninsured/Unreinsured – No Default Claim Requested

(For Perkins, non-defaulted loan purchased by School) UD Permanently Uninsured/Unreinsured – Default Claim Denied

(For Perkins, defaulted loan purchased by School UI Uninsured/Unreinsured XD Defaulted, Satisfactory Arrangements, and Six Consecutive Payments


State/Country/Jurisdiction Codes State/Country/Jurisdiction Code State/Country/Jurisdiction Code

Alabama AL Minnesota MN Alaska AK Mississippi MS American Samoa AS Missouri MO Arizona AZ Montana MT Arkansas AR Nebraska NE California CA Nevada NV Canada CN New Hampshire NH Colorado CO New Jersey NJ Connecticut CT New Mexico NM Delaware DE New York NY District of Columbia DC North Carolina NC Federated States of Micronesia FM North Dakota ND Florida FL Northern Mariana Islands MP Foreign Country (other than Canada or Mexico) FC* Ohio OH Georgia GA Oklahoma OK Guam GU Oregon OR Hawaii HI Pennsylvania PA Idaho ID Puerto Rico PR Illinois IL Republic of Palau PW Indiana IN Rhode Island RI Iowa IA South Carolina SC Kansas KS South Dakota SD Kentucky KY Tennessee TN Louisiana LA Texas TX Maine ME U.S. Virgin Islands VI Marshall Islands MH Utah UT Maryland MD Vermont VT Massachusetts MA Virginia VA Mexico MX Washington WA Michigan MI West Virginia WV Military Location Code AA AA** Wisconsin WI Military Location Code AE AE** Wyoming WY Military Location Code AP AP**

* = Code of FC and a zip code of 00000 identify foreign countries (other than Canada and Mexico).

** = Code used for a student’s mailing state only, not valid for state of legal residence or driver's license state.


Correction Data Entry Specifications SAR

# Field

Length Justify/Signed

Field Name/Description

Valid Field Content

* = Correct to Blank

001 16 Left Student’s Last Name If non-blank, first character must be a letter. Second character must be non-numeric.

0 to 9 Uppercase A to Z Space(s) . (period) ’(apostrophe) - (dash)

Y

002 12 Left Student’s First Name If non-blank, first character must be a letter.

0 to 9 Uppercase A to Z Space(s) . (period) ’ (apostrophe) - (dash)

Y

003 1 Left Middle Initial Uppercase A to Z Y 004 35 Left Permanent Mailing Address

If non-blank, first character cannot be blank.

0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s)

Y



014 9 Left Student’s Alien Registration Number 000000001 to 999999999 Y

Correction Data Entry Specifications (Continued) SAR

# Field



Valid Field Content


005 16 Left Student’s Permanent City If non-blank, first character cannot be blank.

0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s)

N

006 2 Left Student’s Permanent State Uppercase A to Z Must use a valid postal code, see State/ Country/ Jurisdiction Table in this section.

N

007 5 Right Student’s Permanent Zip Code 00000 to 99999 Must be 00000 if Student’s Permanent State is CN, MX or FC

N

008 9 Right Student’s Current Social Security Number

001010001 to 999999999 N

009 8 Left Student’s Date of Birth 0 to 9 Format is CCYYMMDD 19000101 to 19991231

N

010 10 Right Student’s Permanent Phone Number 0000000000 to 9999999999 Y 011 20 Left Student’s Driver’s License Number

If non-blank, first character cannot be blank and first character cannot contain an asterisk. (*).

0 to 9 Uppercase A to Z Embedded space(s) - (dash) * (asterisk) Entire field cannot consist of all numbers or all asterisks

Y

012 2 Left Student’s Driver’s License State Code Valid two letter postal code See State/Country/Jurisdiction Table in this section.

Y

013 1 Left Student’s Citizenship Status 1 = U.S. citizen (or U.S. national) 2 = Eligible non-citizen 3 = Neither 1 or 2

N


024 2 Left Student’s State of Legal Residence Uppercase A to Z Valid postal code See State/Country/Jurisdiction Table in this section.

Y


# Field



Valid Field Content


015 1 Left Student’s Marital Status 1 = Unmarried (single, divorced, or widowed) 2 = Married/Remarried 3 = Separated

N

016 6 Left Student’s Marital Status Date Format is CCYYMM 190001 to 200412

Y

017 1 Left Summer 2003 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending

Y

018 1 Left Fall 2003 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending

Y

019 1 Left Winter 2003-2004 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending

Y

020 1 Left Spring 2004 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending

Y

021 1 Left Summer 2004 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending

Y

022 1 Left Father’s Highest Grade Level Completed 1 = Middle School / Jr. High 2 = High School 3 = College or Beyond 4 = Other / Unknown

Y

023 1 Left Mother’s Highest Grade Level Completed

1 = Middle School / Jr. High 2 = High School 3 = College or Beyond 4 = Other / Unknown

Y


7 = Continuing graduate/professional


# Field



Valid Field Content


025 1 Left Student Legal Resident Before 01-01-1998?

1 = Yes 2 = No

Y

026 6 Left Student’s Legal Residence Date Format is CCYYMM 190001 to 200412 CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM

Y

027 1 Left Are You Male? 1 = Yes 2 = No

Y

028 1 Left Do You want Selective Service to register you?

1 = Yes 2 = No

Y

029 1 Right Degree / Certificate 1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided

Y

030 1 Right Grade Level in College in 2003-2004 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional

N


C 047 6 Right Student’s Investment Net Worth 000000 to 999999 Y


# Field



Valid Field Content


031 1 Left HS Diploma or GED Received? 1 = Yes 2 = No

Y

032 1 Left First Bachelor’s Degree By 07-01-2003? 1 = Yes 2 = No

Y

033 1 Left Interested in Student Loans? 1 = Yes 2 = No

Y

034 1 Left Interested in Student Employment? 1 = Yes 2 = No

Y

035 1 Left Drug Conviction Affecting Eligibility? 1 = No 2 = Yes (Part year) 3 = Yes / Don't Know

Y

036 1 Left Student’s Tax Return Completed? 1 = Already Completed 2 = Will File 3 = Will Not File

Y

037 1 Left Student’s Type of 2002 Tax Form Used? 1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, Marshall Islands, the Federate States of Micronesia, or Palau

Y

038 1 Left Student Eligible to file 1040A or 1040EZ?

1 = Yes 2 = No 3 = Don’t know

Y

039 6 Right Signed

Student’s Adjusted Gross Income from IRS form

-999999 to 999999 Y

040 5 Right Student’s U.S. Income Tax Paid 00000 to 99999 Y 041 2 Right Student’s Exemptions Claimed 00 to 99 Y 042 6 Right

Signed Student’s Income Earned from Work -999999 to 999999 N

043 6 Right Signed

Spouse’s Income Earned from Work -999999 to 999999 Y

044 5 Right Student’s Total Amount from Worksheet A

00000 to 99999 Y

045 5 Right Student’s Total Amount from Worksheet B

00000 to 99999 Y

046 5 Right Student’s Total Amount from Worksheet 00000 to 99999 Y


. (period) ’ (apostrophe) - (dash)


# Field



Valid Field Content


048 6 Right Student’s Business and/or Investment Farm Net Worth

000000 to 999999 Y

049 6 Right Student’s Cash, Savings, and Checking 000000 to 999999 Y 050 2 Right No. of Months Veterans Education

Benefits Received 00 to 12 Y

051 4 Right Monthly Veterans Education Benefits 0000 to 9999 Y 052 1 Left Born Before 01-01-1980? 1 = Yes

2 = No N

053 1 Left Working on a Master’s or Doctorate Program in 2003-2004?

1 = Yes 2 = No

N

054 1 Left Is Student Married? 1 = Yes 2 = No

N

055 1 Left Have Children you support? 1 = Yes 2 = No

N

056 1 Left Have Legal Dependents Other than Children or Spouse?

1 = Yes 2 = No

N

057 1 Left Orphan or Ward of Court? 1 = Yes 2 = No

N

058 1 Left Veteran of U.S. Armed Forces? 1 = Yes 2 = No

N

059 1 Left Parents’ Marital Status 1 = Married/Remarried 2 = Single 3 = Divorced / Separated 4 = Widowed

Y

060 6 Left Parent's Marital Status Date Format is CCYYMM 190001 to 200412

Y

061 9 Right Your Father’s/Stepfather’s Social Security Number

000000000 to 999999999 Y

062 16 Left Your Father’s/Stepfather’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ’ (apostrophe) - (dash)

Y

063 9 Right Your Mother’s/Stepmother’s Social Security Number

000000000 to 999999999 Y

064 16 Left Your Mother’s/Stepmother’s Last Name 0 to 9 Uppercase A to Z Space(s)

Y


079 5 Right Parents’ Total Amount from Worksheet A

00000 to 99999 Y


# Field



Valid Field Content


065 2 Right Parents’ Number of Family Members 01 to 99 Y 066 1 Right Parents’ Number in College 2003-2004

(Parents’ excluded) 1 to 9 Y

067 2 Left Parents’ State of Legal Residence Valid postal code See State/Country/Jurisdiction Table in this section.

Y

068 1 Left Parents Legal Residents before 01-01-1998?

1 = Yes 2 = No

Y

069 6 Left Parents’ Legal Residence Date Format is CCYYMM 190001 to 200412 CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM

Y

070 2 Left Age of Older Parent 00 to 99 Y 071 1 Left Parents’ Tax Return Completed? 1 = Already Completed

2 = Will File 3 = Will Not File

Y

072 1 Left Parents’ Type of 2002 Tax Form Used? 1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, Marshall Islands, the Federate States of Micronesia, or Palau.

Y

073 1 Left Parents’ Eligible to file 1040A or 1040EZ?

1 = Yes 2 = No 3 = Don’t know

Y

074 6 Right Signed

Parents’ Adjusted Gross Income from IRS form

-999999 to 999999 Y

075 6 Right Parents’ U.S. Income Tax Paid 000000 to 999999 Y 076 2 Right Parents’ Exemptions Claimed 00 to 99 Y 077 6 Right

Signed Father’s/ Stepfather’s Income Earned from Work

-999999 to 999999 Y

078 6 Right Signed


-999999 to 999999 Y


3 = With Parent


# Field



Valid Field Content


080 5 Right Parents’ Total Amount from Worksheet B

00000 to 99999 Y

081 5 Right Parents’ Total Amount from Worksheet C

00000 to 99999 Y

082 6 Right Parents’ Investment Net Worth 000000 to 999999 Y 083 6 Right Parents’ Business and/or Investment

Farm Net Worth 000000 to 999999 Y

084 6 Right Parents’ Cash, Savings, and Checking 000000 to 999999 Y 085 2 Right Student’s Number of Family Members 01 to 99 Y 086 1 Right Student’s Number in College 2003-2004 1 to 9 Y 087 6 Left Federal School Code #1 X00000 to X99999

Valid characters for the first position are 0 (zero), B, E, or G.

N

088 1 Left Federal School Code #1 Housing Plans 1 = On Campus 2 = Off Campus 3 = With Parent

Y

089 6 Left Federal School Code #2 X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G.

Y


Y


Y


Y


Y


Y


Y

096 1 Left Federal School Code #5 Housing Plans 1 = On Campus 2 = Off Campus

Y


# Field



Valid Field Content



Y


Y

101 1 Right Signed By A = Applicant B = Applicant and Parent

N

102 9 Right Preparer’s Social Security Number 000000000 to 999999999 Y 103 9 Left Preparer’s Employer Identification

Number (EIN) 000000000 to 999999999 Y

104 1 Right Preparer’s Signature 1 = Yes Y 106 1 Left Dependency Override Indicator 1 = Dependent to Independent

2 = Dependent to Independent override Canceled

N

107 1 Left FAA Adjustment 1 = Calculation Requested N 113 1 Left Early Analysis Flag

Used to indicate a student who is requesting Early Admission to your institution.

1 = Early Analysis Applicant Y

114 4 Left DRN (Data Release Number) Will only be included when the application was initiated at the destination point.

0001 to 9999 N


Message Classes Message

Class

Data Description User Sends or Receives

Record Length

User ID

CORE04OP Electronic Correction/Duplicate Errors Receives 109 CPS TG50002 CORR04IN Electronic Corrections/Duplicates Sends 580 CPS TG50002 CORR04OP Electronic Correction/Duplicate ISIR Receives 2560 CPS TG50002 EAPR04OP Electronic Application Reject Receives 109 CPS TG50002 EAPS04IN Electronic Applications Sends 800 CPS TG50002 EAPS04OP Electronic Application ISIRs Receives 2560 CPS TG50002 EDM004OP through EDM904OP

ED Initiated Import 0 through ED Initiated Import 9 Receives 0 Not Determined

EREP04OP PIN Request Errors Receives 109 CPS TG50002 ESFN04OP State Agency ISIR Non-Resident Receives 2560 CPS TG50002 ESFR04OP State Agency ISIR Resident Receives 2560 CPS TG50002 FDRE04OP Rejected FDR Request Receives 109 CPS TG50002 FDRF04OP Processed FDRs Receives 2560 CPS TG50002 FDRS04IN FDR Request Sends 580 CPS TG50002 FDRU04OP Unfulfilled FDRs After 30 Days Receives 109 CPS TG50002 HOLD04OP Signature Hold File Receives 200 CPS TG50002 PINR04OP RAPP/PIN Print Notification File Receives 185 CPS TG50002 RADD04IN PIN Requests Sends 109 CPS TG50002 SARA04OP Automatic ISIRs Receives 2560 CPS TG50002 SIGA04OP Signature Correction Acknowledgements & Errors Receives 109 CPS TG50002 SIGS04IN Signature Corrections Sends 580 CPS TG50002 SYSG04OP Systems Generated Receives 2560 CPS TG50002 TAPE04OP Test System – Application Errors Receives 109 CPS TG50002 TAPS04IN Test System – Applications Sends 800 CPS TG50002 TAPS04OP Test System – Application ISIRs Receives 2560 CPS TG50002 TCOE04OP Test System – Correction Errors Receives 109 CPS TG50002 TCOR04IN Test System – Corrections Sends 580 CPS TG50002 TCOR04OP Test System – Correction ISIRs Receives 2560 CPS TG50002 TSAR04OP Test System – Automatic ISIRs Receives 2560 CPS TG50002 YTDN04OP State Agency YTD ISIR Non-Resident Receives 2560 CPS TG50002 YTDO04OP Year-to-Date ISIRs Receives 2560 CPS TG50002 YTDR04OP State Agency YTD ISIR Resident Receives 2560 CPS TG50002


ISIR Comment Codes For a complete listing of SAR and ISIR codes, please see the companion document to the 2003–2004 EDE Technical Reference entitled 2003–2004 SAR/ISIR Comment Codes and Text. This document can be found on the U.S. Department of Education's Student Financial Assistance Download (FSAdownload) Web site located at FSAdownload.ed.gov as well as ifap.ed.gov.


http://fsadownload.ed.gov/

http://ifap.ed.gov/

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