Process of Implementing a Process of Implementing a Community Based Monitoring Community Based Monitoring

System (CBMS)System (CBMS)

Presented during the CBMSPresented during the CBMS--GRB Workshop GRB Workshop January 11January 11--12, 200612, 2006

NegrosNegros Occidental, PhilippinesOccidental, Philippines

This work was carried out by the This work was carried out by the PEPPEP--CBMS Network Coordinating TeamCBMS Network Coordinating Team of the of the Angelo King Angelo King Institute for Economic and Business StudiesInstitute for Economic and Business Studies with the aid of a grant from the with the aid of a grant from the International International

Development Research Centre (IDRC)Development Research Centre (IDRC)--CanadaCanada..

Advocacy and Preparation of

Work Plan

Data Collection

Data Processing

CommunityValidation

DatabaseBuilding

General Activities in Implementing a CBMS

Analysis and Preparation of

SEP/DP

Other Uses of CBMS Data

Dissemination

Step 1: Advocacy and Preparation of Step 1: Advocacy and Preparation of Work Plan Work Plan

Series of Consultative and Orientation on Series of Consultative and Orientation on CBMS MeetingsCBMS Meetings

Chief Executives (Governor, Mayors)Chief Executives (Governor, Mayors)Vice Governor/Mayor and CouncilorsVice Governor/Mayor and CouncilorsPPDO/MPDO and other PPDO/MPDO and other SectoralSectoral OfficesOfficesOther concerned agencies /sectorsOther concerned agencies /sectors•• League of League of BarangaysBarangays•• Civil Society: i.e. NGOs, POs and other development Civil Society: i.e. NGOs, POs and other development

partnerspartners

OutputsOutputs: : Executive Order from Governor/MayorExecutive Order from Governor/MayorResolution from Resolution from SangguniangSangguniang PanlalawiganPanlalawigan/ / PambayanPambayan

Content of Work Plan for CBMS Content of Work Plan for CBMS ImplementationImplementation

Rationale for adoption and implementation of CBMS Rationale for adoption and implementation of CBMS activityactivity

Designation of a CBMS Technical Working Group in the Designation of a CBMS Technical Working Group in the LGU and their corresponding responsibilities LGU and their corresponding responsibilities

Administrative and technical tasks between the Administrative and technical tasks between the collaborating agenciescollaborating agencies

CBMS Technical Working GroupCBMS Technical Working GroupProvincial or Municipal/City GovernmentProvincial or Municipal/City Government

Content of Work Plan for CBMS Content of Work Plan for CBMS ImplementationImplementation

Resource requirement and resource mobilization Resource requirement and resource mobilization strategystrategy

Timetable of activities (1 year)Timetable of activities (1 year)

Expected outputs of the activityExpected outputs of the activityCapacity building through series of training workshopsCapacity building through series of training workshopsSEP and development plans using CBMS dataSEP and development plans using CBMS dataEstablish CBMS databankEstablish CBMS databankDissemination of CBMS ResultsDissemination of CBMS Results

Mobilization of resourcesMobilization of resources1. Human Resources1. Human Resources

Entails participation of key government Entails participation of key government personnel at personnel at barangaybarangay, municipal and , municipal and provincial levels, and the participation of provincial levels, and the participation of members of the civil society.members of the civil society.

Designate key personnel for CBMS data Designate key personnel for CBMS data collection and processingcollection and processing•• TrainorsTrainors•• Supervisors/MonitorsSupervisors/Monitors•• EnumeratorsEnumerators•• Data processorsData processors

Mobilization of resourcesMobilization of resourcesKey Players for CBMS data collection and Key Players for CBMS data collection and

processingprocessing

BarangayBarangay LevelLevelBarangayBarangay Captain, Captain, BarangayBarangay CouncillorsCouncillors, , BarangayBarangay Health Workers, Health Workers, BarangayBarangay Nutrition ScholarsNutrition ScholarsOther Other BarangayBarangay officialsofficialsOther volunteers: Teachers, Students, religious Other volunteers: Teachers, Students, religious representatives, on the jobrepresentatives, on the job--traineestrainees

Municipal LevelMunicipal LevelMunicipal Planning and Development OfficeMunicipal Planning and Development Office

Provincial LevelProvincial LevelProvincial Planning and Development OfficeProvincial Planning and Development Office

Financial Resource RequirementFinancial Resource Requirement(Costs for CBMS Implementation)(Costs for CBMS Implementation)

1.1. Training WorkshopsTraining Workshops2.2. Data CollectionData Collection3.3. Data ProcessingData Processing4.4. Data Base ManagementData Base Management5.5. DisseminationDissemination

Training Workshops (Data collection, processing Training Workshops (Data collection, processing and validation)and validation)

Meals of participantsMeals of participantsReproduction of training materials Reproduction of training materials (questionnaires and manuals)(questionnaires and manuals)Rental of equipments (LCD, Computers)Rental of equipments (LCD, Computers)VenueVenueOther cost ex. suppliesOther cost ex. supplies

Costs of Training WorkshopCosts of Training Workshop

Number of enumeratorsNumber of enumerators = number of households / = number of households / 10 10 (questionnaires per day)(questionnaires per day) / 22 / 22 (working days)(working days)

Example: Province of Example: Province of BulacanBulacan (584,924 households)(584,924 households)number of enumerators = (584,924 / 10) / 22number of enumerators = (584,924 / 10) / 22number of enumerators = 2,659number of enumerators = 2,659

Computation may vary depending on other factors:Computation may vary depending on other factors:manpower manpower financial capacity of the LGU financial capacity of the LGU household populationhousehold populationland area that will be covered during the survey land area that will be covered during the survey operation operation

Estimating number of enumerators

Costs of Data CollectionCosts of Data Collection

Reproduction of survey form Reproduction of survey form •• P3.50 per questionnaire P3.50 per questionnaire --12 pages12 pages•• P54.00 per enumerator for the training manualsP54.00 per enumerator for the training manuals

Honorarium/incentives to enumeratorsHonorarium/incentives to enumerators•• Depends on LGU (from P10.00 to P23.00 per Depends on LGU (from P10.00 to P23.00 per

questionnaire)questionnaire)

Costs of Data ProcessingCosts of Data Processing

Reproduction of tally sheets (for manual Reproduction of tally sheets (for manual processing)processing)Computer hardware (for computerized processing)Computer hardware (for computerized processing)Honorarium/incentives to processorsHonorarium/incentives to processors

The CBMS Computerized data processing The CBMS Computerized data processing software is freesoftware is free

Other Costs Other Costs Database ManagementDatabase Management

Computer hardwareComputer hardwareSuppliesSupplies

DisseminationDisseminationValidation ExercisesValidation ExercisesPublication of CBMS related reportsPublication of CBMS related reportsMeetings to present CBMS resultsMeetings to present CBMS results

Resource Mobilization StrategiesResource Mobilization StrategiesCost Sharing SchemesCost Sharing Schemes

Costs maybe shared by province, city/municipality and Costs maybe shared by province, city/municipality and barangaybarangayOther target users like NGOs in locality may be tapped to Other target users like NGOs in locality may be tapped to share cost for specific CBMS activityshare cost for specific CBMS activity

Cost saving measuresCost saving measuresUtilize existing hardware and facilities in LGUUtilize existing hardware and facilities in LGUTap services of onTap services of on--jobjob--trainees, student trainees, student practicumerspracticumers and and volunteer workersvolunteer workersTap existing government personnelTap existing government personnel

Cost of CBMS Implementation: 2005Cost of CBMS Implementation: 2005

PalawanPalawan: 139,970 households (P32.86/hhd): 139,970 households (P32.86/hhd)Province: 1 Million Province: 1 Million Municipalities (22):3.6MillionMunicipalities (22):3.6Million

BulacanBulacan: 584,924 households (P18.29/hhld): 584,924 households (P18.29/hhld)Province: 4.4MillionProvince: 4.4MillionMunicipalities (24): 6.3MillionMunicipalities (24): 6.3Million

Training workshopsTraining workshops(6 Training Modules)(6 Training Modules)

1.1. Training of CBMS Data Collection (3Training of CBMS Data Collection (3--day day training)training)

TrainorsTrainors from the province and municipalitiesfrom the province and municipalitiesTraining of CBMS Enumerators at the Training of CBMS Enumerators at the barangaybarangay level level (3(3--day training)day training)

2.2. Training on manual processing at the Training on manual processing at the barangaybarangaylevel (2level (2--day training)day training)

Training workshopsTraining workshops3.3. Training on encoding of questionnaires and Training on encoding of questionnaires and

digitizing digitizing barangaybarangay spotmapsspotmaps (2(2--day training)day training)

4.4. Training on data consolidation and database Training on data consolidation and database management (3management (3--day training)day training)

5.5. Validation exercises at Validation exercises at barangaybarangay, municipal , municipal and provincial level (halfand provincial level (half--day exercise)day exercise)

6.6. WriteshopWriteshop on Socioon Socio--economic Profile (2economic Profile (2--day day training)training)

Step 2: CBMS Data CollectionStep 2: CBMS Data CollectionUndertaken through a census in all Undertaken through a census in all barangaysbarangays of a city/municipality or of a city/municipality or provinceprovince

Survey instruments used: Survey instruments used: 1. household profile questionnaire 1. household profile questionnaire 2. 2. barangaybarangay profile questionnaireprofile questionnaire

It is recommended that the survey It is recommended that the survey operation is completed within one operation is completed within one month.month.

Enumerators can accomplish 10 Enumerators can accomplish 10 household questionnaires per dayhousehold questionnaires per day

Step 3: CBMS Computerized Data Step 3: CBMS Computerized Data Processing Processing

The CBMS data computerized encoding The CBMS data computerized encoding system (CSPROsystem (CSPRO--based)based)

A software package for entering, editing, A software package for entering, editing, tabulating, and disseminating data from tabulating, and disseminating data from censuses and surveys. censuses and surveys.

CBMS Indicator SimulatorCBMS Indicator SimulatorAn interface to output needed the CBMS An interface to output needed the CBMS indicators from the encoded dataindicators from the encoded data

CBMSCBMS--NRDBNRDBThe software used to store all information The software used to store all information (spatial and non(spatial and non--spatial data) gathered from the spatial data) gathered from the CBMS survey.CBMS survey.

CSProCSPro

The Census and Survey Processing System (CSPro), developed by the US Census Bureau, Macro International and Serpro SA, is a software package for entry, editing, cross-tabulation, and dissemination of data from censuses and surveys.

CBMS Indicator SimulatorCBMS Indicator SimulatorFacilitate basic processing through forms with command tabs associated to some processing scheme to be clicked.

CBMS-NRDB is a spatial database program:

as well as holding numbers and text it can also store polygons, polylines and coordinates. Information can therefore be displayed spatiallyon maps.

CBMSCBMS-- NRDBNRDB

Step 4: Data ValidationStep 4: Data ValidationExercise which involves the Exercise which involves the presentation of the processed presentation of the processed data from the survey to the data from the survey to the community in an organized community in an organized forafora

to elicit reactions on data to elicit reactions on data accuracyaccuracy

gather feedback on possible gather feedback on possible explanation of survey resultsexplanation of survey results

prepre--planning stage where planning stage where community problems and possible community problems and possible interventions are identifiedinterventions are identified

Step 5. Database BuildingStep 5. Database Building

What does database What does database management entail? management entail?

Updating of encoded dataUpdating of encoded data

Incorporating corrections Incorporating corrections made during the made during the validation exercisevalidation exercise

Who manages the Who manages the database?database?

Assigned monitors at the Assigned monitors at the provincial and provincial and city/municipal levelcity/municipal level

Step 6. Preparation of socioeconomic profile/ Step 6. Preparation of socioeconomic profile/ development plan using CBMS datadevelopment plan using CBMS data

• In Camarines Norte, CBMS data has been used as benchmark information for the preparation of Barangay Socioeconomic Profiles

• In Palawan, CBMS was used to prepared their PalawanHuman Development report

Step 7. Uses of CBMS

For preparation of project proposals for For preparation of project proposals for external fundingexternal funding

For formulating appropriate interventionsFor formulating appropriate interventions

For resource allocationFor resource allocation

For identifying eligible beneficiariesFor identifying eligible beneficiaries

For impact monitoringFor impact monitoring

Step 8. DisseminationStep 8. DisseminationWHAT? : Kinds of informationWHAT? : Kinds of information

Problem areasProblem areasPossible reasons for identified problemsPossible reasons for identified problemsPossible interventionPossible interventionEligible beneficiariesEligible beneficiaries

WHO?: Target audienceWHO?: Target audienceCommunity Leaders/OfficialsCommunity Leaders/OfficialsCity/Municipal Development CouncilsCity/Municipal Development CouncilsDonor agenciesDonor agenciesOther interest groupsOther interest groups

HOW?: Dissemination tools and mediaHOW?: Dissemination tools and mediaPublicationPublicationDigitized mapsDigitized mapsOnline databaseOnline databaseMeetings/Meetings/ForaFora

Thank You!Thank You!For details, you may contact:For details, you may contact:

The PEPThe PEP--CBMS Network Coordinating TeamCBMS Network Coordinating TeamAngelo King Institute for Economic and Business StudiesAngelo King Institute for Economic and Business StudiesRoom IRoom I--1016 101016 10thth Floor Angelo King International CenterFloor Angelo King International Center

Estrada Estrada CorCor. Arellano Ave., . Arellano Ave., MalateMalate, Manila, Philippines 2004, Manila, Philippines 2004Tel: (632) 5245333 (Tel: (632) 5245333 (trunklinetrunkline))

Direct Line (Direct Line (telefaxtelefax): (632) 5262067): (632) 5262067EE--mail: mail: reyesc@dlsreyesc@dls--csb.edu.phcsb.edu.ph

mimap@dlsmimap@dls--csb.edu.phcsb.edu.phWebWeb--site: site: www.pepwww.pep--net.orgnet.org