process for hiring a graduate teaching assistant (gta) or graduate research assistant (gra)...
TRANSCRIPT
Process for Hiring aGraduate Teaching Assistant (GTA)
or Graduate Research Assistant (GRA)
Conditional verbal offer is made to GTA/GRA
Conditional verbal offer is made to GTA/GRA
Conditional offer sent to
student indicating
employment offer is
contingent upon passing a
background check
Conditional offer sent to
student indicating
employment offer is
contingent upon passing a
background check
Offer letter and contract is signed
by GTA/GRA & returned to the
dept./unit contact
Offer letter and contract is signed
by GTA/GRA & returned to the
dept./unit contact
Contact forwards authorized hire
packet to Personnel/Payroll for
processing
Contact forwards authorized hire
packet to Personnel/Payroll for
processing
Dept./Unit contact requests background
check from CSU Human Resources/Background Checks via email alias
Dept./Unit contact requests background
check from CSU Human Resources/Background Checks via email alias
Student submits info to Hireright.
Hireright processes background check. HR clears individual for hire and notifies
contact
Student submits info to Hireright.
Hireright processes background check. HR clears individual for hire and notifies
contact
“Request to Hire” document along with
signed GTA/GRA contract put together by dept./unit contact
“Request to Hire” document along with
signed GTA/GRA contract put together by dept./unit contact
Fill out COE “Request to Hire” form and submit to
dept/ unit contact
Fill out COE “Request to Hire” form and submit to
dept/ unit contact
Hireright generates email request to the student to provide info to run check
Hireright generates email request to the student to provide info to run check
Background Checks
coordinates thru Contractor
“HireRight”
Background Checks
coordinates thru Contractor
“HireRight”
Process for Hiring a Student or Non-Student Hourly
Conditional verbal offer
is made* *Check Hiring
(freeze) guidelines
Conditional verbal offer
is made* *Check Hiring
(freeze) guidelines
Contact receives email from HR/BG
Check cleared to hire and
notifies hiring party
Contact receives email from HR/BG
Check cleared to hire and
notifies hiring party
Contact notes background check clear date and
forwards completed/signed off “Request to Hire” form
to Personnel/Payroll
Contact notes background check clear date and
forwards completed/signed off “Request to Hire” form
to Personnel/Payroll
Hire/Payroll Paperwork
is processed
Hire/Payroll Paperwork
is processed
Fill out COE “Request to Hire” form. Email to your Dept./Unit Contact
Fill out COE “Request to Hire” form. Email to your Dept./Unit Contact
Individual submits. Hireright runs check
and provides findings to HR. HR clears individual for
hire
Individual submits. Hireright runs check
and provides findings to HR. HR clears individual for
hire
Contact submits request to
HR/Background Checks through alias
Contact submits request to
HR/Background Checks through alias
HR /Background Checks sends
request to contractor “Hireright”
HR /Background Checks sends
request to contractor “Hireright”
HireRight emails individual request to provide information
to run check
HireRight emails individual request to provide information
to run check
Proposed Process for Hiring if background check is “flagged”
Conditional verbal offer is made to whomever
Conditional verbal offer is made to whomever
Conditional offer sent to whomever indicating
employment is contingent upon
passing a background
check.
Conditional offer sent to whomever indicating
employment is contingent upon
passing a background
check.
Offer letter and contract is signed by whomever & returned to the
department
Offer letter and contract is signed by whomever & returned to the
department
Contact submits request to HR/ Background
Checks via alias email
Contact submits request to HR/ Background
Checks via alias email
Fill out COE “Request to Hire” form. Submit to
Dept. / Unit contact alias email
Fill out COE “Request to Hire” form. Submit to
Dept. / Unit contact alias email
Hireright emails individual request for
info. to run check
Hireright emails individual request for
info. to run checkHR forwards
info. to Contractor Hireright
HR forwards info. to
Contractor Hireright
Individual responds. Hireright processes background check.
HR alerts COE Appointing Authority
(Dept. Head or Director) of “flag”
Individual responds. Hireright processes background check.
HR alerts COE Appointing Authority
(Dept. Head or Director) of “flag”
If override is desired, Appointing Authority
must confer with Dean and receive
approval. Notify HR of intent to proceed
with hire.
If override is desired, Appointing Authority
must confer with Dean and receive
approval. Notify HR of intent to proceed
with hire.
Contact forwards “Request to Hire”
document along with signed contract to Personnel/Payroll
Contact forwards “Request to Hire”
document along with signed contract to Personnel/Payroll
Additional Information
• Questions? See department/unit contact list
• Read more at: http://www.hrs.colostate.edu/background/index.html