proceedings eighty-ninth convention of arizona state
TRANSCRIPT
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PROCEEDINGS
Eighty-Ninth Convention of
Arizona State Chapter
P.E.O. Sisterhood
May 7-8 2021
Hostess Chapters
G, Q, BM, BS, BV, CP, CU, DV, EF, EK, EN and EO
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2020-2021 Executive Board
PRESIDENT Deb Schmalz, DE
VICE PRES. Shannon Gatewood-Smith, BF, PSP-AZ
TREASURER Ruth Parker, AX
ORGANIZER Jean Franovich, O
SECRETARY Molly McNamara, CZ
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2020-2021 Arizona State Chapter Executive Board
President ............................................................ Deb Schmalz, DE
Vice President................ Shannon Gatewood-Smith, BF, PSP-AZ
Organizer .......................................................... Jean Franovich, O
Treasurer ............................................................ Ruth Parker, AX
Secretary ..................................................... Molly McNamara, CZ
Guest of Honor Brenda Atchison, President International Chapter
Members of Honor Nancy Ryan Jerdee, BF, PSP-AZ
Past President International Chapter
Alix Smith, AY, PSP-AZ
Organizer International Chapter
Jacqueline Dawson, BL, PSP-AZ
Vice Chairman, Membership Committee International Chapter
2020-2021 Standing Committees
Amendments & Recommendations ……………………………………. *Sallie Hartnett, FC, PSP
…………………………………………………………………………….…. Sue Krieg, CS; Debbie Manning, EK
Finance………………………………………………………………………………………... *Amy Foley, DE
……………………….…Mary Ann Waldron, CM; Beth Mittelstaedt, AB; Sallie Hartnett, FC, PSP
Historian…………………………………………………………………………………… Marcia Leggett, A
Membership ………………………………………………………….……*Peggy Robbins, FM, PSP-CA
..Jan Whalen, DH; Catherine Herzberg, EW; Libby McMenamin, DR; Penny Jansmann, DT
Nominating ………………..…...…...…...………...…...………………... *Debbie Hovatter, BI, PSP
...…...… Nancy Gustafson, DM; Eleanor Wing, FE; Lynn Thompson, BF; Alison Barrett, CW
Ad Hoc Committee for Technology …………………………………..……...*Sallie Hartnett, FC, PSP
Unaffiliate Chairman …………………………………………………..…...…. *Shirley Condon, DQ
Cottey College ………………………………………………………………. *Judi Steege, FM, PSP-MN
………….….…………………. Kay Baker, CD; Amy Strunk, AY; Amanda Higby, FC; Randi Turk, C
P.E.O. Philanthropic Projects……………………….…………………… *Denise Schulte, AB, IPS
……………………………………………………………………………………………………Millie Musson, BO, PCE
…………………………………………………………………………..…………….. Abby Fritts, A, ELF/PSA
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………………………………………………………………………………………. Margaret Gabe, FA, STAR
LaForce/Walker/Dawson ……………….……………………………………. *Cathleen Tonkin, CE
…………………………………………………………………………….…. Linda Weaver, BE; Ellen Brown, AX
Faith McKee ………………………….….…...…...………….………………. *Nancy Christenson, FG
…………………………………………………………………………………Becky Hill, DV; Nancy Williams, CM
Volunteer Assistant ………………………………………………………………………. Pam Poley, AB
* CHAIRMAN
2021 Convention Appointments
Credentials ……………………………………………………………………………………. Becky Hill, DV
Committee to Approve the Minutes ………………………… Cynthia Heath Smith, CZ, PSP
………………………………………….….……………………………. Carol Morrison, F; Marian Hermie, DE
Technology, A/V ………………………………………………………………... Sallie Hartnett, FC, PSP
Chairman of Tellers ……………………………………………………….….…...…...… Becky Hill, DV
Parliamentarian ……………… Brenda Atchison, Representative of International Chapter
Timekeeper ………………………………………………………………………………. Brooke Gatewood, BF
Convention Displays
Cottey College ............................................................................. Chapter BA
P.E.O. Educational Loan Fund ................................................... Chapter EG
P.E.O. International Peace Scholarship .................................. Chapter FG
P.E.O. Program for Continuing Education .............................. Chapter AL
P.E.O. Scholar Awards ................................................................. Chapter EV
P.E.O. STAR Scholarship ............................................................... Chapter E
ASC Faith McKee Fund ................................................................ Chapter BI
ASC LaForce/Walker/Dawson .................................................. Chapter DO
Membership Recognition .......................................................... Chapter CB
50, 60, 70, 75 Year Honorees ........................................... Chapters G & BM
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Members of Convention
Executive Board of Arizona State Chapter
Past State Presidents of Arizona State Chapter
Past President of International Chapter .... Nancy Ryan Jerdee, BF, PSP-AZ
ASC Historian ...................................................................... Marcia Leggett, A
ASC Unaffiliate Chair ...................................................... Shirley Condon, DQ
Chair, Cottey College Committee ........................ . Judi Steege, FM, PSP-MN
Chair, Faith McKee Fund Committee ...................... Nancy Christenson, FG
Chair, Finance Committee ....................................................... Amy Foley, DE
Chair, Membership Committee ........................ Peggy Robbins, FM, PSP-CA
Chair, Nominating Committee ......................... Debbie Hovatter, BI, PSP-AZ
Chair, Philanthropic Projects Committee ...................... Denise Schulte, AB
Chair, LaForce/Walker/Dawson Committee ................. Cathleen Tonkin, CE
Chair, Amendments & Recommendations ......... Sallie Hartnett, FC, PSP-AZ
2021 Convention Committees Convention Chairman ……………………………………………………………………….………………… Becky Hill, DV
Convention Co-Chairman ………………………………………………………………….………. Susan Conaway, DV
Convention Secretary …………………………………………………………………………….………... Kris Chumley, Q
Convention Treasurer ………………………………………………………………………………... Laurie Farricielli, BS
Honorees Program ……………………………...Marjorie Lacy, G; Mary Harmon, G; Marian Mulligan, BM
………………………………………………………………………………………… Carlene Moehn, BM; Joan Gronstal, BM
Invitation, State Committee Recognition, Program ……………… Christine Wuest, CP; Beth Michael, CP
Decorations ……………………………………………………………. Linda Lammersen, BS; Sydney Wigle, BS
Delegate Bags …………….…. Lynda Thomas, EK; Sheila Adams, EK; Debbie Manning, EK; Judy Silcock, EK
Gift Shop …………………………. Beverly Beck, DV; Sara Rodriguez, DV; Judy Pratt, EO; Susie Swick, EO
Hostess Attire ……………………………………………………………………… Gail Bavis, EN; Larri Templeton, EN
Courtesies …………………………………………………………………………... Jennifer Midkiff, CU; Carol Shea, CU
Mailings …………………………………………………………………………………….…. Jane Bell, Q; Lela Strickland, Q
Registration Credentials ……………………………. Tracy Domino, EF; Jean Carhart, EF; Tami Offen, EF
Helpers at Large …………………. Chapter BV - Cory Zimmerman, Paulette White, Carol Stull, Romelle Keltz
Time for Remembrance ………………………………………………….…. Arizona Past State Presidents Circle
Registrar ……………………………………………………………………………………………….…. Roxann Wetlaufer, DU
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Past State Presidents of Arizona State Chapter
Organized April 17, 1931 Phoenix, Arizona
Year Chapter
1932 *Faith F. McKee ..................................... A
1933 *Edith G. Huffman ............................... B
1934 *Alpha E. McCann ................................. F
1935 *Leolin M. McIntyre ............................. H
1936 *Carrie C. Polson .................................. D
1937 *Julia M. Alder ........................................ E
1938 *Mabelle S. Houston ............................ K
1939 *Bess K. Thomas .................................. B
1940 *Estelle W. Thomas .............................. G
1941 *Margaret A. Carpenter ...................... A
1942 *Edna L. Brazill ..................................... C
1943 *Lucile D. Crawford ............................... L
1944 *Ruth W. Rippey ................................... H
1945 *Winona Graves .................................. M
1946 *Leila W. Bennett ................................... J
1947 *Kathleen K. Curry ............................... N
1948 *Ina J. Crawford ..................................... O
1949 *Helen B. Hackett ................................. Q
1950 *Winne D. Fram ..................................... F
1951 *Elizabeth LaForce ............................... B
1952 *Linnie B. Gilbert .................................. H
1953 *Leslie D. Shivvers .................................. L
1954 *Florence A. Trueblood ....................... C
1955 *Nesta M. Bryant ......................... (AT) G
1956 *Dorothy Hubbell ................................. N
1957 *Mae Houghton ..................................... E
1958 *Katherine R. Coerver .......................... Y
1959 *Katherine L. Akin ................................ D
1960 *Nettie M. Billiter ................................. U
1961 *Ruth M. Marts .......................... (AW) AF
1962 *Katherine Bohannan ......................... A
1963 *Agatha B. Flood ................................... P
1964 *Elene Hicks ............................... (S\CO) S
1965 *Alice G. Butts ...................................... AX
1966 *Nancy M. Clark ............................ (BO) J
1967 *Catherine B. Howsmon ...... (IZ\CA) AA
1968 *Gwen Crowe Gaines .......................... Q
1969 *Jane K. Ledbetter .............................. AE
1970 *Hester Cochran ................................... L
1971 *Bettie S. Ingraham .................. (AU) AG
1972 *Josephine B. Karmen ........................ AI
1973 *Eula Wager ........................................... X
1974 *Lucille Metcalfe .................................AN
1975 *Fay G. Bagby ............................. (CO) O
1976 *Miriam Wallis Bratton ........... (B\CA) B
1977 *Edith West Faville ............................. AB
1978 *Harriet S. Williamson .............. (BW) AP
1979 Charlotte L. Marshall ........................ AW
Year Chapter
1980 ★Nancy Ryan Jerdee .......................... BF
1981 *Jane Haney Christian .......................... L
1982 *Mary Martha Nees ........................... AK
1983 Beverly R. Rutter ................................ BB
1984 *Dorothy R. Deason ........................... AG
1985 *Catherine Culbertson ...................... BK
1986 *Freda Mills ........................................... AJ
1987 Linda Wade ......................................... AE
1988 *Phyllis J. Nicholson ........................... AU
1989 *Betty B. Chenoweth ......................... AQ
1990 *Sally D. Morse ..................................... Q
1991 *Mary Anne Todd ................................AL
1992 *Margaret E. Stewart ......................... AA
1993 Peggy S. McGough .................. (GS\CO) T
1994 Sharron G. Crawford ......................... CZ
1995 Nancy L. Greenlee ............................. AW
1996 *Arlene Gackle ................................... CO
1997 *Sally J. Freeman .................. (EK\CO) DS
1998 Roberta A. Hellman ..................... (EN) CF
1999 Martha Barr ........................................... B
2000 *Anita Colony ............................ (DA) CR
2001 Loralie Hawkins ................................... AI
2002 Loretta G. Walker ........................... (A) C
2003 Carol M. Thomason ............. ………….. AC
2004 Nikki Henderson......................... (CO) EC
2005 *Helen Hinderland .............................. CU
2006 Melissa Sharp ....................................... BI
2007 *Pat Hotchkiss ................................... CW
2008 Barbara Horton ................................... EK
2009 Alix Smith ............................................ AY
2010 Gayle Meltzer ............................. (CO) EQ
2011 Susan Hildebrand.................... (K\TN) DE
2012 Tracy K. Johnston ............................... DB
2013 Joan Conner ........................................... K
2014 Laurie Cosolito ..................................... AT
2015 Jacqueline Dawson ............................. BL
2016 Cynthia Heath-Smith ......................... CZ
2017 Jan Billings ................................... (BL) BR
2018 Debbie Hovatter ................................... BI
2019 Sallie Hartnett ......................................FC
2020 Shannon Gatewood-Smith................. BF
★ Past International President
* Chapter Eternal
() Current Chapter
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Delegates of Arizona State Chapter Local Chapters
A Phoenix Barbara Stevens
B Tucson Kay Meyer
C Glendale Donna Waltz
D Phoenix Margot Wallace
E Tucson Jeanelin Barron
F Tempe Carol Morrison
G Flagstaff Susan Miller
I Jerome Ann Tedrick
J Tucson Mary Coffield
K Mesa Hilary Werner
L Phoenix Cheryl Gollon
M Douglas
N Winslow Ruby Carson
O Prescott Pat Little
Q Yuma Eline McCain
S Coolidge Amber Johnston
T Bisbee Deborah Wood
U Tucson Carol Dimit
W Tucson Gabriella Porreca
X Tempe Janet Woolum
Y Prescott Cheryl Todd
Z Mesa Paula Scherer
AA Phoenix
AB Phoenix DeeDee Mittelstaedt
AC Phoenix Pamela Prusha
AD Tucson Denise Deitz
AF Chandler Sally Christie
AG Yuma Elizabeth Carpenter
AH Glendale Marcia Engels
AI Scottsdale Enid Buchmiller
AL Tempe Lynn Adwell
AM Phoenix Barbara Wulbrecht
AN Tucson Benith MacPherson
AQ Scottsdale Gail Schiffman
AS Phoenix Ruth Hampton
AT Flagstaff Fiona Andrews
AU Tucson Jennifer Hager
AV Mesa Connie Thomas
AW Tucson Linda Kress
AX Tucson Glenda De Moss
AY Phoenix Linda Pape
BA Scottsdale Ruth Ann Garvey
BB Tucson Beverly Rutter
BC Phoenix Linda Davis
BE Tempe Suzanne Koivun
BF Chandler Laura Schuck
BG Prescott Janice Sherman
BI Yuma Paula Snook
BJ Douglas Nancie Ames
BK Phoenix Cornelia Jones
BL Scottsdale Elizabeth Metzger
BM Scottsdale Terry Johnson
BN Tucson Margaret Schofield
BO Green Valley Cheryl Stepp
BP Casa Grande Mary Brown
BQ Tucson Kathleen Chestnut
BR Mesa Katherine Steffen
BS Scottsdale Laurie Farricielli
BT Sun City Linda Wright
BU Tempe Donna Watt
BV Scottsdale Cecelia Ralston
CA Green Valley Lee Ann Calhoun
CB Mesa Kathy Huff
CD Prescott Sarah Cox
CE Scottsdale Meg Wolfe
CF Glendale Priscilla Perkins
CG Sun City West Martha Outzen
CH Sun City Martha Livingston
CJ Yuma Maureen Irr
CK-ED Sun City/Peoria Marilyn Waldrop
CL Sun City West Jann Weems
CM Sedona Judith Romero
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CN Tucson Martha Mooney
CO Prescott Mary Bennett
CP Chandler Christine Wuest
CQ Scottsdale Eileen Baldassarre
CS Tucson Jackie Gomez
CT Sun City Zoe Arnold
CU Phoenix Sally Ingle
CV Tucson Kris Lantz
CW Sierra Vista Patti Ledbetter
CY Sun Lakes Jean Nelson
CZ Tempe Sue Arandjelovic
DA Green Valley Beth Pabst
DB Tucson Katherine Taylor
DD Sun Lakes Anne Freyer
DE Scottsdale Marian Hermie
DF Payson Marilyn Pate
DG Sun City West Carolyn Tasson
DH Sun City Patricia Tomlin
DI Green Valle Wendy Strasser
DJ Lake Havasu City Susan Simon
DK Tempe Monica Araneta
DM Litchfield Park Nancy Gustafson
DN Scottsdale
DO Sedona Janice Hofmann
DP Sun City West Peggy Zimmerman
DQ Sun City West Mary Grove
DR Wickenburg Nancy Campbell
DS Sedona Mary Kay Miller
DT Green Valley Mary Olson
DU Tucson Roxann Wetlaufer
DV Phoenix Ellen Hill
DW Sun Lakes Janet Prestin
DX Prescott Pat George
DY Sun City West Leal Maloney
DZ Fountain Hills Karren Bogle
EA Scottsdale Joyce Claus
EB Rio Verde Mary Jo Abbe
EC Dewey Gail Haugland
EE Tucson KC Micallef
EF Phoenix Laura Burton
EG Prescott Coleen Stivers
EI Tucson Pamela Spinelli
EJ Green Valley Cene Backus
EK Sun City West Deborah Manning
EL Cottonwood Kate Baker
EM Scottsdale Patti Gallegly
EN Sun Lakes Carmen Savage
EO Surprise Paula Parkel
EP Tucson Lorraine Erickson
EQ Prescott Pamela Jamison
ER Surprise Marilyn Book Green
ES Gold Canyon Martha Robison
ET Litchfield Park Connie Bowers
EU Scottsdale Roxanne Newland
EV Anthem Rebecca Danenhower
EW Gilbert Kaly Nasiff
EX Mohave Valley Jeannine Pence
EY Tucson Becki Daniels
EZ Mesa Nancy Likens
FA Pinetop Roxanne Barela
FB Green Valley Bernie Hill
FC Vail Melinda Bennett
FD Sierra Vista Patricia Baltunis
FE Prescott Bunny Jones
FF Tucson Claudia Kistler
FG Carefree Christine Wilson
FH Prescott Valley Gale Robison
FJ Mesa Betty Thibodeau
FK Peoria Vesta Demester
FL Queen Creek Kimberly Bowers
FM Surprise Beverly Bruening
FN Maricopa Kathleen Ames
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2021 Convention of International Chapter
Virtual – Delegates
Chapter/Location Delegate
F\AZ Tempe Carol Morrison
K\AZ Mesa Becky Weinberg
L\AZ Phoenix Cheryl Gollon
N\AZ Winslow Janice Henling
U\AZ Tucson Candace F Johnson
W\AZ Tucson Gabriella Porreca
AB\AZ Phoenix Denise Schulte
AC\AZ Phoenix Pam Prusha
CS\AZ Tucson Georgia Ehlers
CU\AZ Phoenix Vickie Sixta
CZ\AZ Tempe Molly McNamara
DJ\AZ Lake Havasu City Diane McCue
EC\AZ Dewey Gail Haugland
EE\AZ Tucson Pam Johnson
EF\AZ Phoenix Tamara Offen
EG\AZ Prescott Kate Kuzmich
FA\AZ Pinetop Roxanne Barela
FB\AZ Green Valley Bernie Hill
FD\AZ Sierra Vista Patricia Baltunis
FE\AZ Prescott Cheryl Payne
FF\AZ Tucson Janice Anderson
Convention of ASC Hostess Chapter Groupings
2022: U, W, AD, AU, AW, AX, BB, CN, CV, DA, EI, FC, FF
2023: C, I, N, O, AT, BG, CM, DF, EC, EG, EL, FA, FH
2024: L, S, Z, AB, AM, BP, BR, CQ, CT, CY, CZ, DE, EM
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CONVENTION SCHEDULE
VIRTUAL CONVENTION – ALL ACCESS VIA ZOOM WEBINAR
FRIDAY, MAY 7, 2021
1:30 pm – Voting Session (voting members of convention and special appointments only)
A UNIQUE LINK IS REQUIRED
7:00 pm – Workshops (All P.E.O.s Welcome) A SEPARATE LINK IS REQUIRED
• A Flowing Pipeline of Chapter Leaders
• Chapter Vitality Coach Program
SATURDAY, MAY 8, 2021
8:00 am – Time for Remembrance – Honoring Sisters who have joined Chapter Eternal
from March 1, 2019 through February 28, 2021
(All Visitors Are Welcome) A SEPARATE LINK IS REQUIRED
9:30 am – Second Session of Convention Begins (all P.E.O.s are welcome)
A SEPARATE LINK IS REQUIRED
PLEASE REMAIN MUTED
Convention Call to Order ....................................... Deb Schmalz, ASC President
Pledge of Allegiance .......................................................................... Pre-recorded
O Canada ........................................................................................... Pre-recorded
Star Spangled Banner ....................................................................... Pre-recorded
Opening Ode – Objects and Aims ................................................... Pre-recorded
Welcome from the President ................................ Deb Schmalz, ASC President
Devotions ............................................................................Roxann Wetlaufer, DU
Introductions ........................................................... Deb Schmalz, ASC President
Past State Presidents Introductions
.. ..................................................... Debbie Hovatter, BI, PSP-AZ Circle President
Introductions of Past Presidents from other S/P/D
……………………………………………………………………. Molly McNamara, ASC Secretary
Keynote Address……………… Brenda Atchison, President, International Chapter
Report of Action Taken During Opening Business Meeting
……………………………………………………………………………. Deb Schmalz, ASC President
• Report of the Credentials Committee
• Disbanded Chapters
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• Amendments
Video Response from Chapter FN, Maricopa ............................. Kathleen Ames,
Chapter FN President
Video Response from Chapter CK-ED, Sun City/Peoria .......... Marilyn Waldrop,
Chapter CK-ED President
Report of the Philanthropic Projects Committee
............................... Shannon Gatewood-Smith, BF, PSP-AZ, ASC Vice President
Video - Projects Speaker
..................................... Nupur Joshi, International Peace Scholarship Recipient
Video - Ping Pong Drawing
............................... Shannon Gatewood-Smith, BF, PSP-AZ, ASC Vice President
Video - Period of Instruction: VIP Umbrellas ............................... Jean Franovich,
ASC Organizer
Final Report of Registration ............................ Roxann Wetlaufer, ASC Registrar
Recognition of 2021 Convention Hostess Chapters ...................... Deb Schmalz,
ASC President
Remarks by Outgoing Board
............................... Shannon Gatewood-Smith, BF, PSP-AZ, ASC Vice President
Installation of Officers ............................................................... Brenda Atchison,
President, International Chapter President
Presentation of the Past President’s Credentials and Pin...... Brenda Atchison,
President, International Chapter President
Shannon Gatewood-Smith, BF, PSP-AZ, ASC Vice President
Remarks by Newly Elected President .................... Deb Schmalz, ASC President
Introduction of Guests ........................................... Deb Schmalz, ASC President
Invitation to 2022 Convention of Arizona State Chapter .............. Pre-recorded
Acceptance of Invitation ......................................... Deb Schmalz, ASC President
Closing Remarks by Representative of International Chapter
Brenda Atchison, President International Chapter
Committee Appointments ...................................... Deb Schmalz, ASC President
Final Announcements ............................................. Deb Schmalz, ASC President
Benediction .............................................................. Deb Schmalz, ASC President
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Arizona State Chapter, P.E.O. Sisterhood
May 7-8, 2021
PROCEEDINGS
OPENING MEETING
Friday Afternoon, May 7, 2021
The 89th Annual Convention of Arizona State Chapter of the P.E.O. Sisterhood convened at 1:30 p.m.,
Friday, May 7, 2021, through full-featured internet meeting services. Chapters G, Q, BM, BS, BV, CP,
CU, DV, EF, EK, EN, and EO served as hostesses.
The meeting was called to order by President Debra Schmalz at 1:31 p.m.
The president welcomed all attendees to the first ever virtual convention of Arizona State Chapter.
President Debra Schmalz called on Sallie Hartnett, Chapter FC, PSP, chairman of the Amendments and
Recommendations Committee, to assist with conducting a practice vote.
The first Credentials Report was given by chairman Becky Hill, Chapter DV.
Chairman Becky Hill reported 171 members of convention entitled to vote. Ruth Parker moved and it
was seconded that the report be adopted. An electronic vote was taken with the following results: 163
votes cast, 82 votes necessary for adoption by majority, 163 affirmative and 0 negative. The report was
adopted.
Quorum was established through a poll taken to verify a majority of local chapter representation.
Attention was called to the Rules of Convention as adopted by the Executive Board of International
Chapter.
Molly McNamara, secretary, moved the adoption of the distributed convention program with necessary
changes. The motion was seconded and an electronic vote was taken with the following results: 163
votes cast, 82 votes necessary for adoption by majority, 163 affirmative and 0 negative. The motion
was adopted.
A quorum being present, the president declared the 89th Convention of Arizona State Chapter opened
in due form and ready for the transaction of business.
The members of the Committee to Approve Minutes of Convention were authorized by the rules of
convention. The president introduced Marian Hermie, Chapter DE; Carol Morrison, Chapter F, and
Cynthia Heath-Smith, Chapter CZ, PSP, and thanked the committee for assisting the secretary.
The president announced that Brenda Atchison, president of International Chapter, will serve as
convention parliamentarian.
The president announced that Chapter H, Phoenix, had not been meeting for 12 months and was
disbanded on August 22, 2020, by vote of the executive board.
The president announced that Chapter CC, Sun City, had not been meeting for 12 months and was
disbanded on April 11, 2021, by vote of the executive board.
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President Debra Schmalz recognized organizer Jean Franovich, who moved that a charter be granted to
Chapter FN, Maricopa. There was a second and an electronic vote was taken with the following results:
162 votes cast, 82 votes necessary for adoption by majority, 162 affirmative and 0 negative. The motion
was adopted.
The president announced a city of designation change for Chapter ES from Apache Junction to Gold
Canyon, effective April 16, 2020.
President Debra Schmalz announced the mergers of Chapters CK and ED to become the newly formed
Chapter CK-ED, effective October 25, 2019.
The second Credentials Report was given by chairman Becky Hill, Chapter DV. There were no changes
from the first Credentials Report.
Debbie Hovatter, Chapter BI, PSP, Nominating Committee chairman, introduced her committee and
gave the report of the Nominating Committee. The president thanked the committee for their work.
The next order of business was election of officers.
There being no further nominations from the floor, the nominations were declared closed. An electronic
vote was taken for the entire slate of officers. There being a majority in the affirmative, the entire slate
as presented by the Nominating Committee was elected as officers of Arizona State Chapter for the
ensuing year.
President: Debra Schmalz
Vice President: Jean Franovich
Organizer: Ruth Parker
Treasurer: Molly McNamara
Secretary: Roxann Wetlaufer
The president announced the installation of new officers would take place during the second business
meeting of convention on Saturday, May 8, 2021.
The next order of business was election of delegates to Convention of International Chapter. Secretary
Molly McNamara announced that the names of nominees were included in the convention program and
moved election of the delegates. The motion was seconded.
Chapter/Location Delegate
F\AZ Tempe Carol Morrison
K\AZ Mesa Becky Weinberg
L\AZ Phoenix Cheryl Gollon
N\AZ Winslow Janice Henling
U\AZ Tucson Candace F Johnson
W\AZ Tucson Gabriella Porreca
AB\AZ Phoenix Denise Schulte
AC\AZ Phoenix Pam Prusha
CS\AZ Tucson Georgia Ehlers
CU\AZ Phoenix Vickie Sixta
CZ\AZ Tempe Molly McNamara
DJ\AZ Lake Havasu City Diane McCue
EC\AZ Dewey Gail Haugland
EE\AZ Tucson Pam Johnson
EF\AZ Phoenix Tamara Offen
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EG\AZ Prescott Kate Kuzmich
FA\AZ Pinetop Roxanne Barela
FB\AZ Green Valley Bernie Hill
FD\AZ Sierra Vista Patricia Baltunis
FE\AZ Prescott Cheryl Payne
FF\AZ Tucson Janice Anderson
An electronic vote was taken for the entire slate with the following results: 166 votes cast, 84 votes
necessary for adoption by majority, 166 affirmative and 0 negative. The delegates and alternates listed
were elected.
In preparation for the presentation of amendments to the Bylaws and Standing Rules of Arizona State
Chapter, the president instructed the convention in the procedure for presentation of amendments and
voting. She announced that adopted amendments would take effect at the close of convention and as
specified in the Bylaws and Standing Rules of Arizona State Chapter.
The report of the Amendments and Recommendation (A&R) Committee was given by Chairman Sallie
Hartnett, Chapter FC, PSP, who first presented the other members of the committee: Sue Krieg, Chapter
CS, and Debbie Manning, Chapter EK.
A&R Chairman Sallie Hartnett presented the 2021 proposed amendments to the Bylaws of Arizona
State Chapter. Page numbers refer to the 2019 Bylaws and Standing Rules.
In accordance to Convention Rule #14, the chairman read the explanation only.
1. Submitted by the Finance Committee of Arizona State Chapter
(Page B4) Amend ARTICLE IV, Section 1, subsection A, by striking out the words “proper elected
or appointed ASC officer” and inserting the words “designated ASC officer or assistant”, by inserting
the words “the members of” prior to the word “convention”, and by striking out the last sentence so if
adopted the section would read:
A. DUES AND FEES. Each local chapter shall pay annual dues of forty-two dollars ($42.00) per
active member to the designated ASC officer or assistant. These dues will be allocated as follows:
twenty-six dollars ($26.00) for International Chapter dues, which includes six dollars ($6.00) for
Cottey College and sixteen dollars ($16.00) for ASC dues. ASC dues shall be allocated annually as
recommended by the Finance Committee and approved by the members of convention.
An electronic vote was taken with the following results: 166 votes cast, 111 votes necessary for adoption by two-thirds, 165 affirmative and 1 negative. The amendment was adopted.
2. Submitted by the Finance Committee of Arizona State Chapter
(Page B5) Amend ARTICLE IV, Section 2, by inserting a new subsection A so if adopted the section
would read:
A. Arizona State Chapter shall maintain an ASC Convention Fund to pay for state convention
expenses as defined in the ASC Hostess Chapters Convention Handbook and the ASC Convention
Handbook and as approved by the ASC Executive Board.
An electronic vote was taken with the following results: 165 votes cast, 111 votes necessary for adoption by two-thirds, 164 affirmative and 1 negative. The amendment was adopted.
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3. Submitted by the Finance Committee of Arizona State Chapter
(Page B5) Amend ARTICLE IV, Section 2, by striking out subsection D and adding a new subsection
D so if adopted the section would read:
D. The ASC Convention Fund is funded by the annual ASC Convention fee specified in the Standing
Rules of Arizona State Chapter. Monies from the ASC Convention Fund will be advanced annually to
the hostess chapter committee for the following year for hostess chapter expenses, not including
housing and meals entitlements, after approval by the ASC Executive Board. Excess monies from
each convention will be returned to the ASC Convention Fund and will be used to offset the costs of
convention.
An electronic vote was taken with the following results: 165 votes cast, 111 votes necessary for adoption by two-thirds, 165 affirmative and 0 negative. The amendment was adopted.
4.Submitted by the Finance Committee of Arizona State Chapter
(Page B5) Amend ARTICLE IV, Section 2, by adding a new subsection E so if adopted the section
would read:
E. All hotel/facility charges, including approved hostess chapter meals and housing entitlements, shall
be paid by the ASC Treasurer. All monies collected through registration shall be transferred from the
convention account to the ASC General Fund prior to convention.
An electronic vote was taken with the following results: 163 votes cast, 109 votes necessary for adoption by two-thirds, 160 affirmative and 3 negatives. The amendment was adopted.
5.Submitted by the Finance Committee of Arizona State Chapter
(Page B5) Amend ARTICLE IV, by striking out Section 3 and inserting a new Section 3 so if adopted
the section would read:
Section 3. ARIZONA STATE CHAPTER INTERNATIONAL CONVENTION FUND.
A. PURPOSE: The Arizona State Chapter International Convention Fund shall pay for the following
expenses to a Convention of International Chapter for the president, vice president (or her alternate),
past ASC presidents (entitled to meals and housing), and chapter delegates upon submission of
receipts or other documentation.
1. Travel to and from convention not to exceed the least expensive method designated by the ASC
executive board.
2. Lodging the night prior to the opening of convention plus incidental expenses up to a rate
predetermined by the ASC Executive Board.
3. The ASC officer who will lead the next delegation to Convention of International Chapter will be
sent as a visitor with the above entitlements paid from the International Convention Fund.
B. FUNDING: The International Convention Fund may receive an annual transfer of funds from the
ASC General Fund as recommended by the ASC Finance Committee and approved by Convention of
Arizona State Chapter.
C. ADMINISTRATION: The fund shall be administered by the ASC Executive Board with approval of
the ASC Finance Committee.
An electronic vote was taken with the following results: 163 votes cast, 109 votes necessary for adoption by two-thirds, 156 affirmative and 7 negatives. The amendment was adopted.
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6.Submitted by the Executive Board of Arizona State Chapter
(Page B11) Amend ARTICLE VIII, Section 3 by striking out subsection B.
An electronic vote was taken with the following results: 161 votes cast, 108 votes necessary for adoption by two-thirds, 154 affirmative and 7 negatives. The amendment was adopted.
The president announced that Amendment #7 had been withdrawn.
RESOLUTION
At the direction of the A&R Committee, the A&R chairman moved the adoption of the following
editorial resolution:
Resolved, that the 2021-2022 Executive Board of Arizona State Chapter be authorized to correct
article and section designations, punctuation and cross-references, and to make such other technical
and conforming changes as may be necessary to reflect the intent of Arizona State Chapter.
An electronic vote was taken with the following results: 163 votes cast, 82 votes necessary for adoption by majority, 162 affirmative and 1 negative. The editorial resolution was adopted.
The president thanked the committee for their work.
President Debra Schmalz called attention to the copy of the budget provided each member of
convention.
The Report of the Finance Committee was given by chairman Amy Foley, Chapter DE, who first
presented the other members of the committee: Mary Ann Waldron, Chapter CM, Beth Mittelstaedt,
Chapter AB, and Sallie Hartnett, Chapter FC, PSP.
Amy Foley, Finance Committee chairman, moved to adopt the budget recommended by the finance
committee. The motion was divided into two separate votes.
1. Adoption of the budget. An electronic vote was taken with the following results: 161 votes cast, 81 votes necessary for adoption by majority, 161 affirmative and 0 negative. The budget was adopted.
2. The remainder of the report. An electronic vote was taken with the following results: 164 votes cast, 83 votes necessary for adoption by majority, 164 affirmative and 0 negative. The remainder of the report was adopted.
The president stated that the adoption of the report approved the report of the treasurer.
The president thanked the members of the Finance Committee for their careful attention to the
financial details of Arizona State Chapter this past year. She announced the audit reports for fiscal
years 2019-2020 and 2020-2021 are available on the Arizona State Chapter website.
There was no unfinished business requiring a vote of convention.
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The president thanked the Chairman of Tellers Becky Hill, Chapter DV, the Registration Committee
and the Credentials Committee for their assistance throughout the opening meeting.
Debra Schmalz, president, invited all members to participate in the evening workshops starting at
7:00 p.m.
Debra Schmalz, president, invited all P.E.O.s and guests for the Time for Remembrance Saturday,
May 8, 2021, at 8:00 a.m.
President Debra Schmalz adjourned the opening meeting at 2:47 p.m. and announced the second
meeting would start at 9:30 a.m. on Saturday, May 8, 2021, including how to access the meeting.
ADJOURNMENT
SECOND MEETING
Saturday, May 8, 2021
President Debra Schmalz called the second meeting of the 89th Convention of Arizona State Chapter
to order at 9:31 a.m.
Pre-recorded versions of the Pledge of Allegiance, “O Canada” and the “Star Spangled Banner” were
played, followed by recordings of the Opening Ode and Objects and Aims.
President Debra Schmalz welcomed all attendees to the second meeting of convention.
Roxann Wetlaufer, Chapter DU, secretary-elect, gave the devotion.
President Debra Schmalz introduced and welcomed Brenda Atchison as the Representative of
International Chapter. Brenda Atchison is a member of Chapter TE, California, past president of
California State Chapter, and currently serves as the President of International Chapter.
President Debra Schmalz recognized Members of Honor: Nancy Ryan Jerdee, Chapter BF, a Past
President of International Chapter and a past president of Arizona State Chapter; Alix Smith, Chapter
AY, a past president of Arizona State Chapter and currently serves as International Chapter
Organizer; and Jacqueline Dawson, Chapter BL, a past president of Arizona State Chapter and
currently serves as International Chapter Membership Vice Chairman and General Chairman of the
2025 Convention of International Chapter scheduled for Phoenix.
Debbie Hovatter, Chapter BI, PSP, introduced the 19 past state presidents in attendance. The
president asked the secretary to send greetings to those past state presidents who were not in
attendance.
President Debra Schmalz introduced members of the executive board: Shannon Gatewood-Smith, vice
president; Jean Franovich, organizer; Ruth Parker, treasurer; and Molly McNamara, secretary.
Debra Schmalz, president, introduced the slide show that was shown for committee recognition.
Molly McNamara, secretary, welcomed the past state presidents from other states and districts in
attendance.
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Shannon Gatewood-Smith, vice president, welcomed 90 P.E.O.s attending an Arizona State Chapter
convention for the first time.
Following the introduction by President Debra Schmalz, Representative of International Chapter
Brenda Atchison presented the keynote address titled “The Legacy of Your String of Pearls.” The
president thanked her for her inspiring message.
President Debra Schmalz provided a summary of actions taken during the first business meeting and
noted that details would be included in the proceedings.
President Debra Schmalz, along with the Representative of International Chapter, welcomed Chapter
FN. A video from the new chapter was played as their response to the receipt of their charter.
President Debra Schmalz, along with the Representative of International Chapter, welcomed Chapter
CK-ED. A video from the merged chapter was played as their response to the receipt of their charter.
Vice President Shannon Gatewood-Smith recognized the members of the Philanthropic Projects
Committee for their outstanding work: Chairman Denise Schulte, Chapter AB; Millie Musson, Chapter
BO; Abby Fritts, Chapter A; and Margaret Gabe, Chapter FA. A video was played for the Philanthropic
Projects Committee Chapter Recognition for 2021.
Vice President Shannon Gatewood-Smith introduced International Peace Scholarship recipient Nupur
Joshi. A video of Nupur Joshi’s speech was shown.
President Debra Schmalz announced that the annual reports of the state officers were in each delegate’s
kit. She encouraged members to read the important information about what the officers accomplished
over the last year and to incorporate the information in reports to chapters. She announced that the
officers’ written reports were filed with the secretary to be included in the proceedings of convention.
The president announced that committee reports could be found in the delegates’ kits and were filed
with the secretary to be included in the proceedings of convention.
President Debra Schmalz announced that Chapter CU, keeper of the ping pong ball lottery
for convention displays, conducted the drawing for the 2022 convention earlier. A video of the
drawing was played with the following chapters selected:
P.E.O. Educational Loan Fund - Chapter DG
P.E.O. International Peace Scholarship - Chapter CT
P.E.O. Program for Continuing Education - Chapter AH
P.E.O. Scholar Awards - Chapter BT
P.E.O. STAR Scholarship - Chapter DT
Cottey College - Chapter O
Membership - Chapter EE
Faith McKee Fund - Chapter AN
LaForce/Walker/Dawson funds - Chapter Y
Debra Schmalz, president, recognized and honored five chapters celebrating a milestone anniversary
this year: Chapter E, 95 years; Chapter J, 90 years; Chapter K, 90 years; Chapter S, 80 years; and
Chapter T, 80 years.
The Annual Report of Membership of Disbanded Chapters was not read and will be included in the
proceedings of convention.
Organizer Jean Franovich presented a recorded period of instruction titled “VIP Umbrellas.” The
president thanked Jean Franovich for the presentation.
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Debra Schmalz, president, announced the recognition of Arizona State Chapter’s “Golden Girls”
honorees is available on the Arizona State Chapter website.
Roxann Wetlaufer, Chapter DU, gave the final report of registration.
President Debra Schmalz recognized the 2021 Convention executive board Becky Hill, Susan
Conway, Kris Chumley, and Laurie Farricielli, and the hostess chapters and thanked them for the
outstanding planning, organizing and getting the work done for this convention. Guests were admitted
into the meeting, and the president suspended convention rule #7 to allow photographs and/or
screenshots during remarks by the outgoing officer, the installation ceremony, the presentation of the
past president’s credentials and pin, remarks by the incoming president and the invitation to
convention.
President Debra Schmalz thanked Shannon Gatewood-Smith for stepping in as vice president and
asked her to give the outgoing officer remarks. Shannon Gatewood-Smith, vice president, gave the
outgoing officer remarks. She thanked the 2020 Convention Hostess Chapters: Chapters BL, CC CF,
CH, CK-ED, CL, CO, DS, DZ, EA, EB and FE.
Molly McNamara, secretary, called the roll of the newly elected officers of Arizona State Chapter.
Brenda Atchison, Representative of International Chapter, installed the officers.
President: Debra Schmalz
Vice President: Jean Franovich
Organizer: Ruth Parker
Treasurer: Molly McNamara
Secretary: Roxann Wetlaufer
Debra Schmalz, newly elected president of Arizona State Chapter, accepted the gavel and asked the
Representative of International Chapter to present the past president credentials to Debra Schmalz.
Shannon Gatewood-Smith presented Deb Schmalz with the past president’s pin.
Arizona President Debra Schmalz gave her incoming remarks and announced her theme: The Art of
P.E.O., Be part of the masterpiece.
The guests of convention who were present for the Ceremony of Installation were introduced. A
recorded invitation to the 2022 Convention of Arizona State Chapter to be held in Tucson on May 13
– 15, 2022, was extended by Chapter DE.
President Debra Schmalz accepted the invitation to the 2022 state convention on behalf of the Arizona
State Chapter.
The president announced that rule #7 was back in effect and photographs and/or screenshots were not
allowed.
Guests left the meeting.
Representative of International Chapter Brenda Atchison gave closing remarks.
Debra Schmalz, president, announced the 2021 Proceedings would be posted on the Arizona State
Chapter website by September 15, 2021.
Debra Schmalz, president, announced that committee appointments have been approved by the new
elected executive board, and would be posted on the Arizona State Chapter website by Sunday, May 9,
2021.
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Debra Schmalz, president, announced all materials related to the virtual convention would be posted
on the Arizona State Chapter website by Monday, May 10.
The president gave the benediction and the 89th annual Convention of Arizona State Chapter of the
P.E.O. Sisterhood was closed at 11:48 a.m.
Molly McNamara
Secretary
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GOLDEN GIRLS (50, 60, 70, 75, 80 Year Honorees)
January 1 to December 31, 2021
50 YEAR MEMBERS
C Maureen Bohall
C Diana Messersmith
D Wilma Lentz
F JoAnne Dahlmeier
F Mary Frances Knox
G Victoria James Archuleta
K Lisa S. Absmeier
O Beverlee Brown
Q Nancy Boenninghausen
S Patricia Dixon
W Karen B. Call
Z Deborah Elliott
AA Kathleen M. Shuman
AG Nita Alspach
AK Patricia Farris
AN Carolyn H Fellows
AN Joann M. Garrett
AT Annette K Rulon
AV Carol Ann Holdhusen
AZ Beverly Johnston
BA Nancy Coppin
BC Frances Winter
BE Shannon Dee Waysman
BL Kathy Albers
BO Nancy Hedrick
BQ Constance E. Dent
BR Carolyne S Hostetter
BS Althea Simons Monson
BT Shirley Walker
BU Christine Naderer
CJ Floris J Wishmeyer
CK-ED Beverly Brooks
CK-ED Carol Sears
CL Marilyn J Gellhaus
CP Virginia Hobbs
CQ Marta K Broksas
CV Dana Toedtman
DH Charlotte Nossaman
DI Judith J Holcomb
DI Joan White
DO Barbara Trombley
DP Nancy Naumann
DQ Agnes V. Downs
DU Betty Little
DX Janice M Baker
EA Nancy M Stoffer
EM Margaret Spotts
EN Judy Magnuson
EP Elaine Pearson
EP Barbara Miller
EP Diane Ewing
ER Roylene McKinnon
ET Lois Scott
EU Carlene Lawrence
EV Dixie Lineberger
FB DiAnn M. Bresina
FG Deborah Mason
FK Margaret Gordon
FL Joetta Coen
FL Ellen Mosier Jenkins Gross
60 YEAR MEMBERS
A Deborah Johnson BD Norma Pullin
B Carleen Brown Sholdt BE Suzanne Koivun
B Sara H Hauert BE Lucinda Myers
G Susan Miller BH Carlen Ann Goehring
J Marilyn Ronstadt BI Marjorie Allen
J Gaeel Beaham CY Leta Wooley
AC Anina Gullickson DE Sandra Matheson
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AH Nancy Roeber DE Nancy C Maxwell
AQ Joan B Lockwood DI Laural Krueger
AS Ruth A Hampton DR Nancy Eaton
AS Marilyn Peters EK Catherine Mary Leitch
AS Regina Driscoll EO Colleen Clabaugh
AT Caroline Mae Hughes ER Kay Downing
BA Marian Bolton Farris FG Nancy H Swearingen
BC Arlene Kyl FM Judi Steege, PSP-MN
70 YEAR MEMBERS
B Sally Rollings DD Lucy M Everingham
AD Harriet Yount DG Charlotte Byrne
BO Ellen Sax DU Patricia Storey
BP Donna Clements DX Gretchen Paustian
CE Helen Blackman Orr DY Charlotte Dahl
CH Judith Lunger EQ Signe Ruppert
DA Mary Louise Gilkes FD Alice Joiner
75 YEAR MEMBERS
AB Carolyn Allen CK-ED Phyllis Krusenstjerna
BH Julia Dean
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Rules for 2021 Virtual Conventions
Of State, Provincial and District Chapters
Due to the COVID-19 pandemic emergency, the Executive Board of International
Chapter adopted the following rules for all 2021 virtual conventions of State,
Provincial and District Chapters. These rules may not be amended.
A virtual convention for state, provincial and district chapters will be divided into two or
more meetings. The opening meeting will contain all agenda items of business which
require action by vote of members of convention. A second and subsequent meeting will
contain only agenda items of business not requiring any action during convention.
General Rules
1. A webcam video of the president shall be displayed throughout the convention.
2. A webcam video of a presenter may be displayed throughout the convention, if available.
3. Each voting member must have the contemporaneous ability during the opening
meeting to submit a vote or ballot through the video platform’s polling process on an
individual device. Each voting member is limited to one device.
4. Each voting member of convention must be situated in a private location and shall be
responsible for her connection to the Internet. No action shall be invalidated on the
grounds that the loss of, or poor quality of, a member’s individual connection prevented
her from participating in the meeting.
5. Members’ devices shall remain muted unless recognized to speak. A Technical Support
specialist will operate the mute/unmute function.
6. A committee appointed by the president from voting members of convention has the
responsibility to read and approve the minutes of convention.
7. Members shall not record any portion of the business meetings, take screen shots or
photos of presentations or slides, or post/share on the Internet, unless notified that this
rule is suspended.
8. Amendments to state, provincial and district chapter bylaws and standing rules adopted
at convention will take effect at the close of convention and as instructed in the bylaws.
Rules for Opening Meeting
9. Only voting members of convention as defined in the state, provincial or district chapter
bylaws, designated participants and technical support specialists shall attend the
opening meeting.
10. Voting members of convention shall register for the opening meeting using a specific
registration link and will be verified when logging in to the platform.
11. Only voting members of convention shall sign in as attendees and maintain internet
access when present throughout the opening meeting but sign out upon any permanent
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departure prior to adjournment. In the event a delegate must leave the remainder of
the convention, the alternate shall register and be approved by the Credentials
Committee.
12. Once a quorum is established in the opening meeting, the continued presence of a
quorum shall be monitored by the online list of participants unless another quorum
count is ordered by the president or convention. The list will be copied for the
proceedings of convention.
13. Nominations “from the floor” shall be submitted in writing to the president and chairman
of the Nominating Committee no later than 12:00 noon Central Time the Monday prior
to the start of the opening meeting of convention in order to give the Nominating
Committee time to verify the candidate meets the eligibility requirements and to gain
her consent to be nominated.
14. The Chairman of Amendments and Recommendations Committee will read only the
explanation provided for all proposed amendments.
15. Proposed amendments presented “as a block” are voted upon as one without debate
and a single vote. A request for information on any of the items is allowed and a member
may request an amendment be pulled from the block for separate consideration and
vote. A request to pull an amendment shall be submitted in writing to the president and
chairman of the Amendments and Recommendations Committee no later than 12:00
noon Central Time the Monday prior to the start of the opening meeting of convention.
16. In the interest of time and for clear communication, a member intending to introduce a
main motion or offer a motion to amend to any business that has been noticed prior to
convention shall submit it in writing to the president and chairman of the Amendments
and Recommendations Committee no later than 12:00 noon Central Time the Monday
prior to the start of the opening meeting of convention.
17. To seek recognition to speak, a member shall click “Q&A” in the Webinar controls and
enter her name, chapter letter(s) or title, and indicate purpose: PRO, CON, Request for
Information. A queue of speakers is electronically established for each motion and the
queue will be cleared when the motion is disposed of. The president will alternate
between those speaking pro and con. Priority recognition is given to a Request for
Information.
18. A member addressing the president shall state her name, chapter letter(s) or title and
purpose. A member will be limited to speak once for one (1) minute on each motion.
Total time clock on a proposed amendment or resolution shall be limited to seven (7)
minutes. Items considered seriatim shall be limited to four (4) minutes per amendment
within the group with an additional two (2) minutes allowed for the group as a whole.
If a motion to amend is presented pursuant to Rule #16, the total time clock will be paused,
and a five (5) minute time limit will be set for consideration of the motion to amend.
Upon disposition of the motion to amend, the president will restart the total time clock
and resume consideration of the pending motion.
A question asked under a request for information is not counted as individual debate time
but does count toward the total time clock for the amendment. The clock for an
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individual to answer will pause for the time required to respond to a request for
information and as ordered by the president.
19. Due to the COVID-19 pandemic emergency, the approved method of voting is by ballot
taken electronically by Zoom polling. The president shall announce the result.
20. A total time of 45 seconds will be given to complete voting on each Zoom poll.
21. All items of business which require action by vote of members of convention shall be
contained within the scheduled opening meeting.
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ANNUAL REPORTS
for the
EIGHTY-NINTH CONVENTION
of
ARIZONA STATE CHAPTER P.E.O. SISTERHOOD
REPORT OF THE PRESIDENT
Debra Schmalz
OFFICE: The duties and responsibilities of this office as defined in the P.E.O. Constitution, ASC
Bylaws and Standing Rules and the Arizona Resource Manual have been fulfilled and will be
completed following distribution of the Proceedings of the 2021 Convention of Arizona State Chapter.
This officer assumed the presidency in October, 2021 and presided over all Arizona State Chapter
Executive Board meetings going forward. All meetings were done by Zoom or conference call. This
officer attended the October, 2020 LEAD Conference via Zoom with other s/p/d presidents, vice
presidents and organizers. This officer reviewed and approved all expense reports, issued warrants for
payment of all expenses, and reviewed the monthly financial reports. This officer maintained the
Arizona Resource Manual of the ASC Executive Board, supervising updates to documents as needed
and at the request of executive board officers.
GOALS AND OBJECTIVES: This officer facilitated the ASC executive board goals and objectives
development and prepared the goals for submission to the International executive board. Once approved
the state goals were sent to the local chapter presidents so that the state goals could be incorporated into
the local chapter goals.
CHAPTER ORGANIZATION: This officer had the privilege of conducting the Organization by
Affirmation of Chapter FN, Maricopa. 16 sisters became members of our newest chapter after a 10
month wait. This officer and the ASC vice president met beforehand with the incoming chapter
president to deliver chapter supplies and complete training for the new officers.
AMENDMENTS AND RECOMMENDATIONS COMMITTEE: This officer polled local
chapters for the proposed amendments to the Constitution and the Ceremony of Initiation submitted
by Chapter AY. She also submitted the Executive Board proposed amendments for consideration at
the 2021 Convention of Arizona State Chapter to the committee to whom she was adviser. This officer
thanks chairman Sallie Hartnett, PSP-AZ and each of the committee members for their service.
FAITH MCKEE FUND COMMITTEE: As adviser, this officer communicated with Chairman
Nancy Christensen regarding procedures and the financial status of the fund and with the committee
to determine women who would receive stipends. This officer thanks this committee for their
commitment to the mission of the fund and their careful consideration of applicants and the
management of the distribution of funds that assist so many.
FINANCE COMMITTEE: As adviser to the committee, this officer worked with Amy Foley,
chairman, and Sallie Hartnett, PSP-AZ, advisor, to discuss ASC finances and the 2021-2022 ASC
budget. This officer hosted the Finance Committee meeting. She thanks the committee for their careful
review of the finances.
HISTORIAN: As adviser, this officer is grateful to Marcia Leggett for her efforts to complete an
inventory of the archive of the state chapter and maintenance of the historical records of the state.
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VOLUNTEER ASSISTANT: As adviser, this officer worked with Pam Poley, AB, volunteer
assistant, facilitating the review of each local chapter yearbook and the local chapter Bylaws and
Standing Rules. She also reviewed the meeting times of all Arizona chapters.
BOOKKEEPER: This officer coordinated the signature and receipt of the 2020-2021 contract from
the ASC bookkeeper, Vickie Sixta, and authorized, with board approval, the yearly stipend. This
officer thanks Vickie Sixta for her outstanding service to Arizona State Chapter. This officer worked
with the bookkeeper to ensure the correct signatories on each of the bank accounts and ensured the
proper coding on all general ledger accounts.
COMMUNICATIONS: This officer published six issues of the Starlight newsletter, which were
distributed via email to state committee members and past state presidents, all local chapter presidents
and technology contacts by the board buddies and posted on the ASC website. This officer deeply
appreciates and thanks Molly McNamara, CZ, ASC secretary for agreeing to be the editor of the
Starlight newsletter this year. This officer reviewed and managed updates and requested changes to
the ASC website in collaboration with the webmaster. This officer would like to thank Cynthia Heath-
Smith, CZ, PSP-AZ, for being the editor of Chapter Chatter on the ASC website this year. This officer
responded to questions from Arizona P.E.O.s received via telephone calls, emails and P.E.O. websites
and communicated with her board buddy chapters via emails and telephone calls.
STATE COMMITTEE APPOINTMENTS: As incoming president, this officer filled state
committee positions for the coming year. The 2021-2022 Directory of Committees will be posted to
the ASC website following the 2021 convention. This officer wishes to thank committee members for
their willingness to serve the Sisterhood in this important way.
LOCAL CHAPTER PRESIDENT’S LETTERS: This officer received the President’s Letters from
all local chapters. The letters reinforced the tenacity of our Sisterhood by the expression of love to all
sisters and a willingness to try new things and master new skills.
OFFICER TRAINING: This officer assisted the ASC vice president in presenting training to local
chapter officers by Zoom in 4 sessions over three days.
2021 CONVENTION: This officer has had the pleasure of working with chapters G, Q, BM, BS, BV,
CP, CU, DV, EF, EK, EN, and EO to plan the 2021 convention and greatly appreciates the time, energy
and talent each committee chairman and her chapter sisters gave to this effort. This officer attended
meetings of the 2021 Convention Hostess Chapters and coordinated with technical support to prepare
for the first virtual convention in Arizona history. The Hostess Chapter Handbook and ASC
Convention Handbook were revised. This officer benefited greatly from communications with and
support of the representative of International Chapter, Brenda Atchison, President, the International
Chapter of the P.E.O. Sisterhood.
CONVENTION OF INTERNATIONAL CHAPTER (CIC): This officer has notified all eligible
chapters to submit their delegate and alternate for the 2021 CIC to be held virtually.
OFFICIAL VISITS: This officer served as proxy organizer for the official visits of chapters G, N,
AT, BG, DF, DH, DJ, DO, DR, and EX. She enjoyed getting to know the officers and meeting the
members from each chapter and thanks them for their devotion to our Sisterhood and to their chapter
sisters during this pandemic.
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REPORT OF THE VICE PRESIDENT
Shannon Gatewood-Smith, PSP-AZ
OFFICE: All duties of the office of vice president were fulfilled as specified by the P.E.O.
Constitution, IOSC, MSLC, ASC Bylaws and Standing Rules and Arizona Resource Manual. This
officer attended meetings of the ASC Executive Board via Zoom and the state finance committee
meeting. This officer has communicated with and answered questions from many Arizona P.E.O.s and
responded to all queries from the Contact Us link on the ASC website. She has enjoyed serving as
Board Buddy to her 30 Arizona chapters, getting to know them better
and answering their questions about P.E.O. matters. This officer wrote articles for the Starlight to
further communicate with and educate the members of Arizona State Chapter.
P.E.O. PHILANTRHOPIC PROJECT COMMITTEE: This officer was privileged to serve as
adviser to the P.E.O. Philanthropic Project Committee. She thanks Denise Schulte, AB, Chairman,
Kathy Jones, DG, Millie Musson, BO, Abby Fritts, A, and Margaret Gabe, FA, for their service and
dedication to our philanthropies and to our Arizona chapters.
ORGANIZATION OF CHAPTER: This officer had the privilege of addressing Chapter FN, via
Zoom as the Past State President. She also participated in the training of the new officers.
LINC VISITS: This officer had the privilege of visiting with chapters K, AV, BR, CB, EZ and FJ.
This officer enjoyed learning how each chapter was coping with the pandemic and keeping in contact
with each other. She thanks them for their warm welcome and devotion to the Sisterhood.
ASC WEBSITE: This officer helped the ASC Webmaster freshen up the Arizona website with the
help of Debbie Hovatter, PSP-AZ and Cynthia Heath-Smith, PSP-AZ ensuring all documents were
current.
OFFICER TRAINING: This officer helped develop the first virtual training and participated with
other executive board members, Sallie Hartnett, PSP-AZ, technology chairman and Roxann Wetlaufar,
state registrar, in four Officer Training sessions. The training was prepared specifically to provide the
chapter Presidents, Vice Presidents, Recording Secretaries, Corresponding Secretaries, Treasurers and
Membership Chairman the necessary tools to prepare for their duties in their coming year. This officer
wishes to thank those sisters who attended a training session for their dedication to the vitality of their
chapter.
2021 CONVENTION OF ARIZONA STATE CHAPTER: This officer attended multiple Zoom
Convention Hostess Chapter meetings to help develop the first Virtual Convention. This officer
created the Philanthropic Projects display honoring the 2021 recipients and chapters. She thanks all
the project chairmen for their assistance with the presentation of the Philanthropic Project displays
and the chapters who recommended the speakers for the virtual convention. This officer
communicated with the winners of the Ping Pong drawing to plan for the project displays honoring
2020 recipients at the virtual Convention 2021. She thanks chapters E, AL, BA, BI, CB, DO, EG, EV
and FG for their hard work on these well-done displays.
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REPORT OF THE ORGANIZER
Jean Franovich
OFFICE: The duties and responsibilities of this office as listed in the P.E.O. Constitution, IOSC,
MSLC, ASC Bylaws and Standing Rules and Arizona Resource Manual have been fulfilled. This
officer attended all meetings of the ASC Executive Board. This officer also attended the virtual LEAD
Conferences, held in July and October, for state presidents and organizers. She prepared and presented
the LEAD report to the ASC Board. This officer updated organizer materials and supplies as needed,
and responded to all correspondence, calls and emails from P.E.O. International, state and local
officers. This officer prepared ASC Starlight articles as requested.
OFFICIAL VISITS: This officer and four proxy organizers from the Arizona State Chapter
Executive Board visited 39 chapters to share information, answer questions and discuss chapter
membership and procedures. Due to COVID-19 restrictions, all visits were conducted virtually
following the guidelines established by International Chapter. This officer prepared visit materials and
provided training for the proxies. She was privileged to serve as organizer on virtual official visits to
chapters U, Y, CD, CK-ED, CM, DS, DX, EC, EG, EL, EQ, FH. This officer wishes to thank and
compliment the sisters of those chapters and all visited chapters who were very welcoming, attentive
and gracious. She particularly extends heartfelt gratitude to the officers of the visited chapters for their
love, dedication and service to their individual chapters and to the P.E.O. Sisterhood. They coped with
the restrictions imposed by the pandemic and did their best to maintain contact with sisters throughout
this extraordinary year.
LOCAL CHAPTERS: This officer worked with three Chapter Vitality Coaches who provided
regular reports on their assigned chapters. She wishes to thank the CVC coaches for their loving
concern and support for the chapters they assisted. They included Debbie Hovatter, BI, PSP-AZ;
Shannon Gatewood-Smith, BF, PSP-AZ, PSP-AZ; and Peggy Robbins, FM, PSP-CA.
MEMBERSHIP: This officer was privileged to serve as the adviser to the Membership Committee,
and wants to express sincere appreciation to Peggy Robbins, FM, PSP-CA, chairman and members
Penny Jansmann, DT, Jan Whalen, DH, Libby McMenamin, DR and Cathy Herzberg, EW. Their
dedication to the many responsibilities of this committee played an important role in keeping sisters
connected as they coped with COVID restrictions. This officer provided Introduction of a Woman Not
a P.E.O. and Notice of a Member in Your Area forms to the chairman for distribution by the committee
to the appropriate local chapters and followed up to ensure contact was made. Members of the
committee made 32 LINC (Loving Interest, Nurturing Care) visits to chapters, and all visits were
virtual to meet the overarching guidelines provided by International Chapter. They often helped
chapter presidents learn the basics of the Zoom platform to accomplish these visits. This officer also
expresses gratitude to Shirley Condon, DG, Unaffiliate Chairman, for her dedication and support of
membership outreach.
ORGANIZATION: This officer participated in the organization of Chapter FN on Dec. 4, 2020. This
officer was also privileged to work with a dedicated group of sisters in Buckeye with the goal of
organizing a new chapter there in mid-May, 2021. She wishes to express her gratitude to Nancy
Alarcon, the temporary president of that organizing chapter in Buckeye, for her unswerving
commitment and loving support of her sisters there.
OFFICER TRAINING: This officer assisted the ASC Vice President in presenting virtual training
for local chapter treasurers for 3 sessions.
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BOARD BUDDIES: This officer enjoyed corresponding with the sisters of her board buddy chapters.
This officer sent the Starlight newsletter to her board buddies each month and has helped them with
questions regarding the Zoom platform.
2021 CONVENTION OF ARIZONA STATE CHAPTER: This officer was responsible for the
virtual workshops for delegates and visitors presented Friday evening of convention. During the Period
of Instruction, delegates and P.E.O. visitors learned the importance of treating Every Sister as a VIP
(Very Important P.E.O.) This officer extends her thanks to Chapter CB for the visual display they
prepared as well as special recognition of membership achievements in the delegate packets for
convention.
2023 CONVENTION OF ARIZONA STATE CHAPTER: A letter of introduction, the hostess
chapter preference form, and information from the Hostess Chapter Convention Handbook was sent
to the 2023 Hostess Chapters: C, I, N, O, S, AT, CM, DF, EC, EG, EL, FA and FH. The Arizona State
Chapter Executive Board has approved the location, theme, chairman and co-chairman for the 2023
Convention of Arizona State Chapter.
REPORT OF THE TREASURER
Ruth Parker
OUTGOING SECRETARY: As outgoing secretary, this officer completed the minutes of the
preconvention and post-convention 2020 executive board meetings. She assisted the outgoing
President with the End of Year report. She reported online the Election of Officers of State Chapter
to International Chapter. She sent thank you notes to 2019 hostess committees and chapters and to the
International Representative of International Chapter.
OFFICE: All duties of the office of treasurer were fulfilled as specified by the P.E.O. Constitution,
I.O.L.C., M.S.L.C., ASC Bylaws and Standing Rules and the Treasurer’s Handbook. This officer
attended all ASC Executive Board meetings via Zoom. This officer mailed monthly stipends to Faith
McKee Fund recipients, transmittals of chapter contributions to International Chapter and to Cottey
College. She also sent gift acknowledgements to donors to state projects as requested. This officer
answered questions and responded to correspondence related to the office in a timely manner. Deposits
were made and bills were paid. Dues notices were sent and received from members of disbanded
chapters: H, P, R, V, AE, AJ, AK, AO, AP, AR, AZ, BD, BH, BW, BX, BY, BZ, CC, CI, CR, CX,
DC, DL, EH, and FI. First and second semester Elizabeth La Force Scholarship monies were sent to
Cottey College as directed. Financial reports were distributed to appropriate parties as requested. This
officer worked with the ASC Bookkeeper and assisted with the outside accounting firm with regards
to the annual external audit of Arizona State Chapter finances and provided all necessary
documentation to ensure that the yearly audit was completed in a timely manner. This officer has
enjoyed serving as a board buddy to 28 ASC chapters.
ANNUAL REPORTS: This officer received annual reports from 146 local chapters and prepared the
annual reports of the disbanded chapters. She collaborated with the ASC Secretary, ASC President
and ASC Bookkeeper to ensure that the documents were correct. She sent the Annual Report of the
Treasurer to International Chapter along with ASC dues to the International Chapter Director of
Finance. The IRS-LC, IRS-RG and IRS-HC forms were reconciled and submitted to the International
Chapter Director of Finance.
ADVISOR: This officer was privileged to serve as adviser to the Cottey College Committee and the
Elizabeth LaForce Scholarship and Grant Fund, Loretta G. Walker Fund, the Jacqueline Dawson
Cottey Program Fund Committee. As an alumnus of Cottey College, this officer deeply appreciated
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the leadership, passion and dedication that the committee members demonstrated to promote Cottey
College and support Arizona students.
DAISY TRADING POST: This officer facilitated the posting of items for sale by local chapters
onto the Daisy Trading Post on the ASC website.
OFFICIAL VISITS: This officer was privileged to serve as proxy organizer for the virtual official
visits of chapters: CG, CH, CL, CT, DG, DP, DY, EK, and EO. This officer wishes to express her
gratitude to the local chapter officers for a job well done. They truly exemplify the heart and spirit of
P.E.O.
DISBANDED CHAPTERS: This officer processed reinstatements for members of disbanded
chapters. She also sent notices regarding the payment of dues.
OFFICER TRAINING: This officer assisted the ASC vice president in presenting training to local
chapter officers by Zoom in 3 sessions.
2021 VIRTUAL CONVENTION OF ARIZONA STATE CHAPTER: This officer provided financial
and budget reports for delegate packets. She provided the chapter donation list and gift list for posting on
the ASC website.
STARLIGHT: This officer submitted treasury articles as requested for the ASC Starlight.
P.E.O. Events: This officer participated in the Virtual Cottey College seminar and participated in the
virtual membership meeting with the International Membership Regional Director. This officer also
participated in the Virtual Ceremony to officially organize Chapter FN, Maricopa.
OTHER: This officer is eternally grateful to Vickie Sixta, ASC bookkeeper. Her patience, kindness
and sense of humor throughout this officer’s term helped the ASC Executive Board in all financial
aspects of this position. This officer thanks the PSPs, Board members, Chapter AX, and all the P.E.O.
sisters who have given assistance and support to assist in the completion of tasks.
REPORT OF THE SECRETARY
Molly McNamara
OFFICE: This officer fulfilled the duties and responsibilities of this office as listed in the P.E.O.
Constitution, IOSC, MSCL, ASC Bylaws and Standing Rules and the Arizona Resource Manual and
will be completed following the Report of Election of Officers and State Committee Members as well
as the proceedings for the 2021 ASC Convention. This officer attended and took minutes at Executive
Board meetings and participated in the Membership Development Plan Conference. She also served
on the ASC Convention Platform Committee. This officer sent cards and email correspondence. This
officer submitted articles for the Starlight newsletter as directed by the state president and assisted
with editing the Starlight beginning in November 2021. This officer received and logged updates in
local chapter bylaws and standing rules.
COTTEY SEMINAR: This officer attended the first ever virtual Cottey Seminar in August. She
along with the treasurer provided a report of the experience to the ASC board at the August executive
board meeting.
UNAFFILIATE: This officer served as adviser to the State Unaffiliate Chairman, Shirley Condon.
This officer wishes to thank Shirley for her unending energy to foster unaffiliates into local chapters.
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RECIPROCITIES: This officer advised the eleven reciprocity councils and updated the listing of
officers and events for reciprocities on the ASC website. She ensured that the online Report of Officers
and Contacts on the International website was completed for all Arizona Reciprocities immediately
following the election of new officers in the Spring. She reviewed their bylaws and standing rules and
their submitted changes in March. This officer sent Fall and Spring Letters.
GROUPS: As adviser to the Arizona P.E.O. Groups, this officer updated the officers and contacts
posted on the ASC website and ensured that the online Report of Officers and Contacts on the
International website was completed for all Arizona groups immediately after election of officers in
the spring. This officer received Group yearbooks and updates to their bylaws.
OFFICIAL VISITS: This officer served as proxy organizer for the official visits of chapters O, BT,
DQ, ER, and FE. All official visits were held virtually this year. This officer appreciates all the
dedicated local chapter officers who continued to reach out to sisters during this pandemic.
DISBANDED CHAPTERS: This officer maintained and reported changes in membership for all
Arizona members of disbanded chapters to the International Membership Department.
ANNUAL REPORTS: This officer reviewed Annual Reports of the Corresponding Secretary from
all Arizona chapters and sent release letters following their approval. This officer completed the ARCS
for the Disbanded Chapters. This officer sent the Tally of Local Chapter Annual Report of Membership
to International along with the originals of the local chapter ARCS. This officer provided a copy of
the Annual Report of Disbanded Chapters to be included in the Proceedings of the 2021 Convention
of Arizona State Chapter.
SPRING OFFICER TRAINING: This officer conducted the sessions for Recording Secretaries
during 3 virtual officer trainings in March.
BOARD BUDDIES: This officer communicated, advised and supported presidents and members of
her 29 board buddy chapters.
P.E.O. EVENTS: This officer attended the organization of Chapter FN, Maricopa.
REPORT OF THE AMENDMENTS AND RECOMMENDATIONS COMMITTEE
The Amendments and Recommendations Committee communicated via email to review the Arizona
State Chapter Bylaws and Standing Rules and the proposed amendments received from the ASC
Executive Board and the ASC Finance Committee. Due to the cancellation of the 2020 Convention of
Arizona State Chapter, all amendments to be considered were returned to the submitting entity to
ascertain whether they should move forward for consideration in 2021. Six amendments to the Bylaws
of Arizona State Chapter and one amendment to the Standing Rules of Arizona State Chapter were
received by the November 1 deadline. The recommendations from the committee were submitted to
the International Study and Research Committee adviser, Karen H. Leftwich; Representative of
International Chapter for the 2021 Convention of Arizona State Chapter, Brenda Atchison; President
Deb Schmalz; and the ASC Amendments and Recommendations committee members.
The committee worked in conjunction with the Study and Research adviser to finalize and receive
approval of the proposed amendments and cover letter for distribution. Prior to the March 15 deadline,
the approved letter and proposed amendments were distributed via email and USPS to presidents of
all ASC chapters, ASC past presidents, resident past presidents of International Chapter, the ASC
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Executive Board, the Representative of International Chapter to the 2021 Convention of Arizona State
Chapter, the adviser and chairman of the International Study and Research Committee, the ASC
Amendments and Recommendations Committee members, the ASC Historian, the ASC Unaffiliate
Chairman and the chairmen of the following ASC committees: Cottey College, Elizabeth LaForce
Scholarship and Grant Fund/Loretta G. Walker Fund/Jacqueline Dawson Cottey Program Fund, Faith
McKee Fund, Finance, Membership, Nominating and P.E.O. Philanthropic Projects.
The Amendments and Recommendations Chairman presented the amendments to the Bylaws and
Standing Rule of Arizona State Chapter at the 2021 Convention of Arizona State Chapter held virtually
via a Zoom webinar. The chairman completed her postconvention duties of reporting on the disposition
of all proposed amendments to the Study and Research Committee adviser, updating and approval of
the Bylaws and Standing Rule of Arizona State Chapter and working with the Study and Research
Committee adviser on approval of the amendments portion of the Proceedings prior to posting, printing
and distribution.
Sallie Hartnett, FC, PSP-AZ
Sue Krieg, CS
Debbie Manning, EK
REPORT OF THE FINANCE COMMITTEE
In accordance with the duties defined in the P.E.O. Constitution and the Bylaws and Standing Rules
of Arizona State Chapter, the Finance Committee submits the following report:
Reports of Arizona state chapter officers and committees containing accounts of receipts and
expenditures of Arizona state chapter funds have been examined.
Audits of the books of the treasurer of Arizona State Chapter for fiscal year 2020-2021 by the outside
audit firm of SC Audit & Accounting Solutions, LLC have been studied by this committee and found
in agreement with the reports of respective officers. The audit of the books of the Elizabeth LaForce
Scholarship and Grant Fund for the 2020-2021 fiscal year by the outside audit firm of SC Audit &
Accounting Solutions, LLC has been examined and found in agreement with the reports of the
respective officers and committees.
Due to the COVID-19 pandemic emergency and the adjustment to a virtual 2021 Convention, the audit
reports for both the Arizona State Chapter General Operating Fund and Elizabeth LaForce Scholarship
and Grant Fund will be made available for review if requested.
The audit of the books of the treasurer for the 2020 Convention of Arizona State Chapter was
completed by the committee and found in agreement with the reports of the respective hostess
committees. Additional convention accounting best practices have been recommended for future
convention records.
The budget for the current P.E.O. year 2021-2022, retroactive to April 1, was prepared after careful
study of the receipts and expenditures for the past year and was submitted to the executive board for
approval. After approval of ASC executive board, the budget for the 2021-2022 fiscal year will be
submitted to the 2021 Convention of Arizona State Chapter for adoption.
Amy Foley, DE, chairman
Mary Ann Waldron, CM
Beth Mittelstaedt, AB
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Sallie Hartnett, FC, PSP-AZ
REPORT OF THE ASC HISTORIAN
The ASC Historian has fulfilled her duties as described in the ASC Bylaws and Standing Rules.
Articles and pictures relating to P.E.O. in Arizona have been collected from The P.E.O. Record and
added to the scrapbook. Other items placed in the scrapbook were official communications from
International Chapter offering guidance to chapters so that they might safely navigate the COVID-19
pandemic. Items in tribute to the canceled 2020 ASC Convention were also added.
To coincide with the 100th anniversary of the 19th Amendment, and at the request of the ASC President,
the historian researched and wrote an article on the women’s suffrage movement in Arizona.
The historian completed an inspection and accounting of all items stored in the ASC archives. This
included notation of missing items and removing items not of historical interest. The result is an
updated and accurate printed inventory. In addition, new archival storage boxes were obtained to
replace missing ones. A special-sized box was obtained for older scrapbooks.
The historian is pleased to report these additions to the ASC archives: two copies of The History of
P.E.O. in Arizona, 50 Golden Years by Helen Burge (replacing two missing copies), The P.E.O.
Sisterhood at Iowa Wesleyan College by Louis Haselmayer (replacing missing copy), one copy of The
Story of P.E.O. 1924-1936 by Winona Reeves, and one copy of Out of the Heart by Stella Clapp. The
latter two items were gratefully received as donations from two Arizona P.E.O.s and appear for the
first time in the ASC archives.
The historian wishes to thank ASC advisor Deb Schmalz for her support and also Cindy Heath-Smith
and Deanna Abell for their advice and valuable insight over the last four years.
Marcia Leggett, A
2021 REPORT OF THE NOMINATING COMMITTEE
SLATE OF OFFICERS 2021-2022
President – Debra Schmalz
Vice President – Jean Franovich
Organizer – Ruth Parker
Treasurer – Molly McNamara
Secretary – Roxann Wetlaufer
RESUME OF NOMINEE FOR SECRETARY
Roxann Wetlaufer was destined to become a P.E.O. with her mother, aunts, cousins, niece, and sister-in-
law, but she held out until 2012 when she began working remotely from home and missed the camaraderie
of office mates. Enter the Sisterhood with sisters from all walks of life sharing a common mission of
helping women achieve their goals.
Roxann has served her DU sisters as reciprocity representative, corresponding secretary, vice president
and president. She served Arizona as the 2018 state convention secretary and registrar. Sharing her
expertise in computer science, Roxann has continued to improve the registration process in subsequent
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ASC conventions. The 2020-2021 executive board is grateful for her help in organizing this year’s virtual
officer training and ASC convention.
Roxann has had a lifelong passion for horses which her parents encouraged as she grew up in Iowa.
She started riding at the age of 3; started showing quarter horses at 13; and during her last year of
youth activity competed in 13 states to become a youth champion. Why did she join 4H? You guessed
it: because of its horse program. She stopped showing horses only after she moved to Arizona in 1995
and her work schedule limited her leisure time.
Roxann worked the year after high school for a horse trainer then matriculated to Williams Woods
College, an all-women’s college known for its equestrian studies, where she ultimately earned a double
Bachelor of Arts degree in Computer Science and Business Administration. She spent her 34 years of
corporate life at Mayo Clinic in their Information Technology department.
Roxann is currently sharing a home with her mother in Oro Valley. In addition to her P.E.O. duties,
Roxann participates in her neighborhood’s book club and heeds her doctor’s advice to walk daily.
2020-2021 ASC NOMINATING COMMITTEE
Chairman, Debbie Hovatter, BI, PSP-AZ
Alison Barrett, CW
Nancy Gustafson, DM
Lynn Thompson, BF
Eleanor Wing, FE
REPORT OF THE ASC MEMBERSHIP COMMITTEE
Most duties have been completed by this committee. Each member spent the year getting to know her
area well with letters, phone calls, visits and emails.
The Committee goals included reviewing and sending new recommendations for the Arizona State
Chapter Membership website page to the Executive Board, send the monthly HotSpot newsletter to
chapter presidents, tech support and membership chairs, write articles for the monthly Starlight
newsletter, conduct LINC visits with chapters assigned to each committee member, contact and report
on all IWN’s (Introduction of Women Not currently P.E.O.s.), attend a membership training session
with the Arizona State Executive Board and Arizona’s RMR.
The Membership Committee Members met four times during the year either in person or by ZOOM
to work on the tasks given to them. This committee created many new ideas and suggestions for the
website and worked on suggestions to present to the Arizona State Executive Board to help them with
the ever-increasing duties of the committee.
As the year draws to a close this chair would like to thank Sallie Hartnett, PSP-AZ for appointing her
to this committee, and Jean Franovich, Organizer, for her kind and tender loving support as our
committee adviser.
This Chair wishes to thank committee members Penny Jannsman, Libby McMenamin, Cathy
Herzberg, and Jan Whalen for their tireless work and commitment to this committee. The work would
not have been completed without the fun, humor and love of each of these sisters. We send
congratulations to you, Deb, and your entire board on a difficult and yet successful year.
Peggy Robbins, FM, Chair
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Penny Jansmann, DT
Jan Whalen, DH
Libby McMenamin, DR
Cathy Herzberg, EW
REPORT OF THE UNAFFILIATE CHAIRMAN
The ASC Unaffiliate Chairman maintained a master list of Arizona unaffiliates and active sisters from
disbanded Arizona chapters. Monthly she edited and updated the database with information from the
P.E.O. International database, reciprocities, chapters, area contact persons, the ASC Organizer. The
monthly Unaffiliate Lists were posted on the Arizona State Chapter web site in both the Excel and
PDF formats the 1st. day of every month. The Unaffiliate Data Collection Sheets were also posted in
the Excel and PDF (Fill and Print) formats that facilitated a simplified means of reporting the results
of unaffiliate contacts.
This chairman created specialized reports of both active and inactive sisters to aid the State Organizer
in determining the potential areas for new chapter organization. Beginning in June 2020, she sent
“Welcome to P.E.O. in Arizona” emails and letters monthly to those sisters whose chapters had
submitted “Notice of Member in Your Area” forms as well as all out-of-state Unaffiliates when their
names first appeared on the Unaffiliate List due to an address change. These emails and letters
welcomed the unaffiliates to Arizona offering to help find them a “loving” Arizona chapter to call
“home”. A brief update on the status of meetings during this COVID pandemic was included. It also
asked them to confirm their contact information such as telephone numbers, and email addresses, if
updates were needed, she made those corrections. They were also asked if they were part time or full-
time residents here in Arizona, as well as their preference in meeting times. Each unaffiliate was also
give a brief description of the available chapters in the area to which they moved. If they were not
interested in joining an Arizona chapter a copy of the “Shared Sister” guidelines was offered as an
option. In the December/January time frame, she included the reminder of the necessity of paying their
dues to their current chapter as Transfers were not allowed during the month of February. From June
2020 through March this year, two hundred four (204) “Welcome to P.E.O. in Arizona” emails or
letters were sent to Unaffiliates. For sisters wishing to join a chapter or becoming a Shared Sister, she
reached out to chapters near their location. Our chapters contacted them and welcomed them with
open arms.
This chairman wishes to express a heartfelt thanks to all her P.E.O. sisters, Chapter Unaffiliate and
Membership chairmen and Reciprocities who participated in contacting unaffiliates and reporting the
results back to this committee, she could not do this job without their help. She also wishes to thank
the ASC Executive Board for their unfailing support and guidance in entrusting her to do this important
job. But most especially to all the Arizona chapters who opened their hearts and arms in welcoming
these sisters into their new Arizona chapter “homes” this past year.
Shirley Condon, DG
ASC Unaffiliate Chairman
REPORT OF THE
ELIZABETH LAFORCE SCHOLARSHIP AND GRANT FUND,
LORETTA G. WALKER FUND AND
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JACQUELINE DAWSON COTTEY PROGRAM FUND COMMITTEE
Elizabeth LaForce Scholarship and Grant Fund: There were thirteen applications received for
consideration for the 2021-2022 Cottey academic year. Of the thirteen students, seven were returning
students and six were incoming freshmen. The committee awarded $50,000 in scholarships for the
2021-2022 academic year. All recipients and sponsoring chapters were notified of the committee’s
decision by March 15, 2021. Thank you to chapters A, N, O, AW, BG, CE, CN, CS, CY, DG, DM,
DQ, and FM for sponsoring and supporting these outstanding young women.
Loretta G. Walker Fund: We had one student who visited Cottey campus for a customized visit in
the fall. The sponsoring chapter was CS. At the time of report submission, we have no pending
applications for the 2021 spring Cottey campus visits.
Jacqueline Dawson Cottey Program Fund: Unfortunately, due to the pandemic Cottey College
cancelled the summer leadership workshops in 2020 and in 2021. No applications were processed.
The committee commends Chapter DO members for their creation of an informative L/W/D
convention display.
Cathleen Tonkin, Chairman, CE
Linda Weaver, BE
Ellen Brown, AX
REPORT OF THE FAITH MCKEE COMMITTEE
The Faith McKee Fund provides stipends to women who are Arizona residents in need of short-term
financial assistance owing to unexpected or extraordinary circumstances. The committee has fulfilled
the duties as described in the ASC Bylaws and Standing Rules and the committee position
descriptions. The committee reviewed applications and worked with chapters and awarded
grants totaling $10,100.00. The year began with 10 active accounts but due to restrictions from the
pandemic only 10 new applications were reviewed by the committee. There were 7 approvals, 1 denial,
1 chapter rescinded their application and 1 application is currently under review. At the present time
there are 5 active accounts. Chapters B, BL, BM, CW, CZ, DK, DM, DV, CW and FE submitted
applications this year.
Chairman, Nancy Christenson worked with Chapter BI in preparing the PowerPoint display for the
2021 ASC Convention. The committee appreciates the efforts of BI in spreading the word about the
Faith McKee Fund. The committee responded to numerous requests for information and program ideas
from various chapters.
Nancy Christenson, FG was appointed chairman due to the fact that Becky Hill postponed her
chairmanship as she was appointed the ASC 2021 Convention Chair. Nancy thanks ASC President, Deb
Schmalz, adviser to the Faith McKee Committee and committee members, Becky Hill and Nancy Williams
for their support and assistance in this endeavor. She could not have done it without them. Faith McKee
Fund is such a wonderful committee that shows loving support to our applicants and their sponsoring
chapters and provided funds for those in need. This year WE BELIEVED IN THE MAGIC and made it
happen.
Nancy Christenson, FG
Becky Hill, DV
Nancy Williams, CM
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REPORT OF THE COTTEY COLLEGE COMMITTEE
The committee fulfilled all duties as outlined in the ASC Bylaws and Standing Rules and the Cottey
College Committee Position descriptions.
The committee faced challenging and unpredictable year for recruitment plans and outreach. Due to
the pandemic, there was no annual in-person send-off for the Cottey students and parents. Gift bags
were given to each of the attending students.
Virtual fall rallies were replaced with a prerecorded message sent to all Arizona chapters that included
links to Cottey information and a virtual tour. Chairman of the LaForce/Walker/Dawson Committee
along with the 5 area Cottey Committee members all participated in the creation of the video.
Eleven Arizona students, three freshmen, five sophomores, and three seniors matriculated for the fall
semester of 2020.
Thirteen students including in-coming freshmen, sophomores, juniors, and seniors have applied for
the LaForce Scholarship for 2021-22.
Thank you to Ruth Parker, advisor, for her support of this committee’s work through this challenging
year. It was unique to have four committee members as well as the advisor who are Cottey alums.
Judi Steege FM, PSP-MN
Kay Baker, CD
Amanda Higby FC
Amy Strunk, AY
Randi Turk, C
REPORT OF THE PHILANTHROPIC PROJECTS COMMITTEE 2020-2021
The PPC committee, consisting of Kathy Jones, Millie Musson and Denise Schulte, believes in the magic of
women helping women. In February 2021, Abby Fritts and Margaret Gabe joined our committee. They brought
their knowledge and passion to the team and provided a seamless early transition.
Committee members familiarized themselves with the policies and procedures of their dedicated projects and
took primary responsibility for coordinating activities and answering questions related to these projects. They
provided support and encouragement throughout the search for candidates and the processing of applications.
Sharing information continues to be a key role of this committee. Throughout the year, the committee wrote
articles for the Starlight newsletter. The committee also kept local Project Chairmen abreast of current deadlines
and changes, shared project related information including International Chapter’s newsletters adding Arizona-
specific information and communicated project related information through e-blasts. The committee provided
current information for the Philanthropic Projects page on the Arizona State Chapter website and reviewed and
updated the programs for the International Chapter philanthropies on the website.
This committee thanks Deb Schmalz, Shannon Gatewood-Smith and Kathleen Kelly McCloskey for guidance
as our state advisers. We thank the International Chapter Supervisors who provided needed assistance with
patience and clarity. Most of all we thank the Chapters and their Project Chairmen, who with enthusiasm,
supported the philanthropies by educating themselves and their chapters about the projects, conducted
creative fundraising events for project donations, searched for candidates and mentored recipients.
Denise Schulte, AB, PPC Chairman
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REPORT OF THE ASC P.E.O. EDUCATIONAL LOAN FUND
Arizona P.E.O. is proud of our continued success in finding women to recommend for the P.E.O. Educational
Loan Fund. Between March 1, 2020 and Feb. 28, 2021, 17 Arizona chapters sponsored 25 women whose
loans were approved for a total of $331,000. The loan can be for a non-degree accredited program to a
doctoral-level degree. The sponsoring chapters were: B, Q, AA(2), AB, AC, AD, AW, BF(2), BQ(3), CL(2),
CM(2), CP, DF(2), DV(2), DW, EF, and EW.
Congratulations to the following 30 Legacy Chapters, these are chapters who gave $500 or more. F, K, AD,
AF, AN, AW, AX, AY, BF, BM, BQ, BR, BS, CE, CG, CL, CM, CS, DA, DF, DH, DM, DT, DV, EB, EU,
EW, EY, FF, and FK.
Thank you to all the chapters who sponsored candidates and gave $500 this year. A special thank you goes to
Chapter EG, from Prescott, for creating the ELF display and to Chapter EL, for providing the ELF speaker for
the 2021 Arizona State Chapter Virtual Convention. Also, a big thank you goes to the chapters who continue
to raise funds each year to support the P.E.O. Educational Loan Fund. They remind us how special the ELF
opportunities are in helping women change their lives.
Millie Musson, BO
Abby Fritts, A
REPORT OF THE ASC P.E.O. INTERNATIONAL PEACE SCHOLARSHIP
Thank you for fostering peace through believing in the magic of education. 163 scholarships were awarded to
IPS recipients from 63 different countries for the 2021-2022 school year. Two chapters from Arizona partnered
with two students and several Arizona chapters share the same student. The support and encouragement these
Chapters have offered their students is life changing and much appreciated.
The PIP (Partners in Peace) program partners are Chapters that donate $500 or more to partner with an IPS
student to encourage and build relationships with those who are far from home. For the 2021-2022 award year
there were a total of 771 PIP Chapters.
In Arizona, 44 Chapters will be partnered with an IPS student. Congratulations to: B, K, O, W, Y, Z, AF,
AN, AW, AX, AY, BA, BF, BI, BL, BM, BE, BQ, BS, BV, CE, CG, CL, CM, CS, DA, DD (2), DF, DK,
DM, DO, DT, DU, DY, EB, EO, EP, EU (2), EW, EY, EZ, FF, FG and FK.
Thank you to the Chapters for keeping in touch with the students through cards, notes, e-mails, and gifts. The
personal contact brings an added dimension to the scholarship.
A special thank you to Chapter FG for designing an empowering and educational display for this year’s virtual
convention, also to Chapters BM, DA, DK, EF, EP and EU for their assistance in identifying the five virtual
speakers for convention.
Denise Schulte, AB
REPORT OF THE ASC P.E.O. PROGRAM FOR CONTINUING EDUCATION
From March 1, 2020 to Feb 28, 2021 there were 50 Arizona Chapters who sponsored 103 successful
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applicants. The amounts ranged from $500.00 to the maximum of $3,000.00 totaling $ 216,400 in awards.
Teaching, health care, nursing, dental hygiene and respiratory therapy remain the most popular fields of study
for the Arizona students.
Our amazing Arizona chapters were busy during this pandemic year 2020-2021, sponsoring 108 applicants
and 103 being successful. Thank you to: A(2), B, I, J, O, Q, Z, AB, AC, AD(3), AF(3), AH(2), AL, AW(3),
BA, BE, BF, BG(2), BI, BM, BO(10), BQ(5), BS, BU(2), BV(3), CA(4), CE, CL(2), CN(2), CO, DI(2), DK,
DM(2), DT(2), DW, EF(2), EJ(3), EM, EN, EP(2), EQ, EU, EV(2), EW, EX(20), EZ(2), EY, FC, FF, FL.
Yes, you read it correctly, Chapter EX had 20 women who received the PCE grant and BO had 10 recipients.
What an outstanding effort by both chapters.
Arizona’s Brighter Tomorrow Chapters gave a onetime donation of $500 in 2019-2020, the follow chapters
are to be congratulated: F, G, O, W, Z, AF, AN, AU, AV, AW, AY, BF(2), BG,
BI, BL, BM, BQ, BR, BS, CE, CH, CK-ED, CL, CS, CV, DA, DD, DF, DO, DR, DS, DT, DV,
EU (2), EW, EX, EY, FC, FE, FF and FG.
PCE Named Grant Awards are those states/provinces/districts, chapters or individuals who
gave $3000.00 in donations. Congratulations to: ASC (10), E, AB, and CG
A special thank you goes to Chapter AL, from Tempe, for creating the PCE display and to Chapter EX, for
providing a speaker to remind us how impactful a PCE grant is to a recipient.
Let's applaud all the Chapters who said yes when asked if they would take a candidate to review for possible
sponsorship. Many did so for their first time. They responded with "We will never say no", and " We will do
our best." We are all doing our best by touching many women with "Believe in the Magic."
Millie Musson, BO
REPORT OF THE ASC P.E.O. SCHOLAR AWARDS
The P.E.O. Scholar Awards project celebrates thirty years, it has been in existence since it was established in
1991. In honor of the P.E.O. Scholar Awards’ 30th anniversary, the award was increased in 2021 to $20,000.
On April 16, 2021 the trustees of the P.E.O. Scholar Awards announced out of the 847 outstanding women
nominated, 100 have been selected as Scholars for the 2021-2022 Academic year, of these, seven are from
Arizona. Six Scholars will be studying in Arizona, four students will be studying at the University of Arizona
and two will be at Arizona State University.
Many P.E.O. scholars have advanced to leadership positions in their professional career which include
some of the following fields; university professors, scientific research, medicine, law, performing arts,
international economics, history, and government. Their positive impact on society affirms the
outreach of P.E.O. and reinforces our goals. Thank you to the P.E.O. Scholar Award Chapter
Chairmen and their Chapters for supporting the P.E.O. Scholar Awards through nominations,
encouragement of recipients, and financial contributions.
There were 29 Arizona chapters who sponsored 49 nominees.
Congratulations to Chapters: A (2), G, Q, X, AF (3), AU (10), AV, AW (2), BB, BF, BQ (2), CE, CF
(2), CJ, CS (2), CY, CZ, DG (2), DI, DK, DQ (2), EA, EN, EP (2), EV, EY, FF (2), FL and FM.
A chapter may be recognized as a Laureate Chapter by contributing $500 or more at one time to the Scholar
Awards Project. Thank you to Chapters: B, F, K, O, Y, AF, AN, AU (4), AW, BF, BI, BL, BM, BQ, BS,
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CE, CG (2), CH (2), CL, CM, CS, DA, DD, DF (2), DK, DM, DO, DT, DU, DV, DX, EM, EU (2), EW, EY,
FF, FG, and FK.
In additions, if a chapter’s nominee is selected for this award, the chapter receives Laureate Award
recognition. Congratulations to Chapters A, X, AU, BQ, CS, CZ and EY.
We extend our thanks to Chapter EV, Anthem, for their informative display and to Chapter CZ for
recommending this year’s PSA speaker. Because of your efforts, the importance of the P.E.O.
Scholar Awards was represented well.
Denise Schulte, AB
Kathy Jones, DG
Abby Fritts, A
REPORT OF THE ASC P.E.O. STAR SCHOLARSHIP
26 women in Arizona were awarded $2500 each as recipients of the STAR Scholarship. Congratulations to
Chapters: A, B, I, K, L, O, U, AD, AV, BP, CA, CD, CF, CO, DD, DE, DO, DS, DU, DV, EG, EK, EP, ET,
EY and FA who sponsored these successful candidates for the STAR Scholarship
66 Arizona chapters identified, interviewed and sponsored a STAR applicant. Thank you to the
following chapters: A, B, F, I, K, L, O, Q, U, W, Y, AB, AD, AG, AL, AQ, AU, AV, AX, BB, BF, BG, BI,
BP, BQ, CA, CD, CF, CJ, CO, CP, CS, CV, CZ, DA, DB, DD, DE, DF, DG, DI, DM, DO, DQ, DR, DS, DU,
DV, DX, EA, EF, EG, EI, EK, EN, EP, EQ, ET, EU, EW, EY, FA, FG, FH, FK and FL.
The committee would like to recognize the 51 Arizona Chapters for donating $500 or more to be recognized
as STAR Constellation Chapters for the 2020-2021-award year. Congratulations to Chapters A, F, K, M, O,
W, Z, AF, AN, AV, AW, AY, BA, BF, BG, BI, BL, BM, BQ, BR, BS, BU, CG, CH, CL, CM, CN, CS, CV,
DA, DF, DH, DK, DM, DO, DR, DS, DT, DU, DV, EG, EO, EQ, EU, EV, EW, EY, FA, FC, FF and FG.
Every 2020/2021 STAR Constellation Chapter will be recognized at the 2021 Arizona State Virtual
Convention and a certificate will be mailed to each chapter from the International Chapter.
Thank you to the local chapter STAR Chairman who educated their chapters through STAR programs and
updates. A special thank you to Chapter FA/Pinetop, AZ who identified 6 qualified candidates for STAR
sponsorship. They are in a unique position, as they are the only Chapter in the White Mountains, and are
remarkably diligent in contacting all the schools in the area. This year their committee interviewed 17
candidates for STAR scholarships. Not only do they look for other chapters to sponsor these candidates, they
go above and beyond by completing online submissions and following up with the students. I had the
privilege of assisting Chapter FA in locating sponsoring chapters.
A special thank you to Chapter E for designing a creative and informative STAR display for this year’s
convention and to Chapter FG for recommending this year’s STAR speaker.
Denise Schulte, AB
Margaret Gabe, FA
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REPORT OF THE 2025 CONVENTION OF INTERNATIONAL CHAPTER COMMITTEE
The 2025 Convention of International Chapter (CIC) in Phoenix, Arizona will be held at the Phoenix
Convention Center, September 3-6, 2025. Though this may seem a long while off, there is much to do
as we prepare to host thousands of our sisters from throughout the U.S. and Canada. The COVID-19
pandemic did cause a pause in planning this year, but we will be moving forward at an accelerated
pace.
Recent activity includes:
• Volunteers to plan the event have been added to the general list. Please visit the ASC website >
Convention > International 2025 to complete your CIC Planning Volunteer Form if you have yet to
do so.
• The committee chairs will be working with International Chapter Communication Department to
finalize the official convention logo in the next couple of months.
• The committee is working with the Greater Phoenix Convention & Visitors Bureau for a video that
will be utilized as the official first announcement that CIC will be hosted by Arizona in 2025. This
will be shown during CIC 2021 which is being held virtually.
This committee kindly asks our Arizona sisters to “Save the Date” for the week leading up to and
including that first week of September in 2025. As the saying goes “It Takes a Village” to do many
things, including host CIC! We will truly need sisters from throughout the state to come to Phoenix to
volunteer and participate in making this event a success.
Jacqueline Dawson, BL, PSP-AZ, 2025 Convention of International Chapter General
Chairman
Debbie Hovatter, BI, PSP-AZ, 2025 Convention of International Chapter Vice Chairman
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ARIZONA STATE CHAPTER, P.E.O. SISTERHOOD
General Operating Fund Adopted Budget for 2021-2022
Adopted Actual Adopted
2020-2021 2020-2021 2021-2022
RECEIPTS
State Chapter Dues/Assessments/Fees
General Fund
93,056
93,056 *
89,168
Interest Income 4,200 1,780 2,500
State Fees 15 75 -
Miscellaneous - 10 -
State Convention Hostess Chapter Refund - 13,916 -
TOTAL RECEIPTS 97,271
108,837 91,668
DISBURSEMENTS
Administration Audit
Fees
2,300
2,300
2,300
Fidelity Bond 450 450 450
Director & Officers Insurance 237 233 233
Legal Fees - 138 500 **
Liability Insurance 146 147 146
Bookkeeper Stipend 599 599 599
Chapter Annual Report/Winter Mailing 400 294 440
Chapter Visits 6,000 481 2,469
Convention Registrar Stipend 250 250 250
Honorariums/Memorials 75 75 50
International Project Committee Expenses 1,200 605 550
New Chapter Organization Expense 2,500 109 1,087
Chapter Merger Expense 200 - -
Officers' Expenses 4,502 3,417 4,340
Officer Training 2,000 - 594
Past State President's Pin/Badge 40 10 40
Standing Committee Expenses 2,700 231 2,318
Storage Fees 765 849 1,368
Supplies 20 15 20
Website 1,300 1,331 1,180
State Convention Expenses
Audio/Visual - - -
Committee Dinner/PSP Reception (Hospitality Events) - - -
Delegate Packets - - 800
Housing & Meals - - -
Miscellaneous Expenses -International Representative honorarium/gift 75 50 75
Officers' Expenses 400 44 503
Piano Rental - - -
Period of Instruction - - -
Programs - - -
Registration processing 320 - -
Time for Remembrance - - -
Workshops - - -
Other Expenses
Cottey Seminar (even years)
1,000
306
-
Fall Workshops (in lieu of Convention Workshops) 1,000 - -
LEAD Conference 150 - -
2020 Celebration 5,000 - -
TOTAL DISBURSEMENTS 33,629
11,933 20,312
TOTAL SURPLUS (OR DEFICIT) 63,642 96,904 * 71,356
NOTATIONS ON PROPOSED BUDGET OF ARIZONA STATE CHAPTER
Budget is based on the following:
ASC dues - $16.00 per active member
Membership in 2021-2022 5573
Membership in 2020-2021 5816
Number of chapters in 2021-2022 144
Number of chapters in 2020-2021 146
* Change in accounting practices per International recommendation
** Budgeted for legal expenses related to possible bequests
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Remarks of Outgoing Vice Present, Past State President Shannon Gatewood-Smith
Madam President and Sisters,
What do I say…? Well, yes, I guess I flunked Past State President Circle…but that gave me another
opportunity to work with the wonderful P.E.O. sisters of Arizona. It was also an honor to have the
trust of the Arizona State Executive Board in appointing me to the position of Vice President in
October of 2020. Thank you for this special opportunity to serve Arizona again. Deb, Ruth, Jean and
Molly as members of the executive board you all hold a special place in my heart. It has been an
atypical, out of the ordinary, unfamiliar year yet we held that special P.E.O. love for each other as
we worked together. Thank you.
This past year has certainly been challenging for all our Arizona sisters but yet you all stepped up as
P.E.O.s to meet the tests of technology, social distancing, mask etiquette and the hardest…NO FOOD
or DRINK, which is SO not P.E.O. tradition.
Zoom meetings
Hybrid meetings
COVID guidelines
Virtual Workshops
and
Virtual Convention, when did all these words become a part of our daily vocabulary? It has been over
a year since P.E.O. came to a halt in our “Normal” activities but yet Arizona chapters have still stayed
connected to keep Arizona State Chapter strong.
As you watched the Opening Chapter Chatter video before the start of convention, you saw chapters
reaching out to each of their members with: Golden Girls Honors, birthday and going-away drive byes,
virtual coffee hour, Quaran-Tea Party, Cookie Magic, hand delivered good wishes to each chapter
member including nonparticipating, active and inactive members, Games of Jeopardy, the Gift Squad
that delivered individual lunches to chapter members’ homes for a virtual luncheon and the list goes
on. Sisters of Arizona you are creative and innovative in keeping the health and well-being of you
chapter sisters in the forefront. You treated each other like VIPs – Very Important P.E.O.s – that you
all are.
Arizona chapters didn’t just stop at staying connected; they continued giving to the projects to help
women reach for the stars. 15 chapters gave at least $500 to each of the P.E.O. International Projects
and a total of $375,458.64 was given to the International Projects and Arizona State Projects. Was this
really a pandemic year? You have set the bar high for next year when hopefully fundraising can be
held in person and we can socialize as we prepare for the events.
Chapter project candidates were not lacking either. There were 248 nominees to the International
P.E.O. projects from the state of Arizona alone. Wow, what you have accomplished while “staying at
home.”
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Chapter AU, Tucson, had 10 P.E.O. Scholar Award nominees for the 2021 Award Year. Did you know
the P.E.O. Scholar Awards project celebrates thirty years since it was established in 1991? In honor
of the P.E.O. Scholar Awards’ 30th anniversary, the award was increased in 2021 to $20,000.
Chapter BO, Green Valley had 10 nominees for the Program for Continuing Education form March 1,
2020 to February 28, 2021 and Chapter EX, Mohave Valley had an outstanding 20 nominees. Again,
what you can do while quarantining?
The pandemic did play a toll on our Arizona membership. We had 148 active sisters who passed, 266
sisters who became inactive and 68 sisters who transferred out of the state of Arizona. The good news
is we initiated 120 sisters and brought back to active status 25 sisters by reinstating them. We also
used our unaffiliate lists to find 91 sisters to transfer into Arizona chapters, leaving our membership
at 5,573. So dear sisters there is some work ahead in the year 2021-2022 to keep the vitality of Arizona
State Chapter.
You are all STARS. We, the Arizona State Executive Board, are so proud of our Arizona sisters that
“Believed in the Magic of P.E.O.”
Before I say goodbye, I would like to put some closure to the 2020-year. We did not get to have
convention and we were so close and so prepared. Many of the items we had ready for the 2020
convention, hostess chapters have shared with this year’s convention, all with a loving spirit.
I wish to thank some very dear sisters who worked very hard and long hours for two years as the
Hostess Convention Executive Board; Jacqueline Dawson, BL, PSP, Chairman; Jan Billings, BL, PSP
Co-Chairman; Betty Schryver, DL, Secretary and Mary Jo Abbe, EB, Treasurer. What can I say to my
wonderful hostess chapters BL, CC, CF, CH, CK-ED, CL, CO, DS, DZ, EA, EB, and FE except thank
you from the bottom of my heart?
To all my sisters, the spirit of your hearts and many hands have helped so many women this past year
reach for the stars and show a loving concern for each other. We in Arizona are blessed.
I am blessed to call you each…sister. Thank you.
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Remarks of Newly Installed President Debra Schmalz
P.E.O., established in 1869 by seven women who wanted to be together for the benefit of each other.
Of the seven founders, one died much too young. One moved away and faded from sight. The others
shared their vision of a sisterhood that grew to the organization we are today.
That single local chapter started something that has spanned 150 + years and touched the lives of
thousands of women. All by the start of one local chapter.
I know some of you have heard me say, P.E.O. didn’t start with an International Chapter, nor did it
start with a state chapter but as a single chapter of seven women. Those seven provided the backbone
of our sisterhood.
I have heard so much this past year from so many either complaining about the isolation or praising
the opportunities presented by having to rethink how we work as a chapter to stay connected with
our sisters. Some members are struggling with changes but others have found ways to embrace it. If
it were as simple as choosing sides then the battle would be short but it isn’t simple. So, we continue
to talk, share and yes, even debate.
But I have hope in this organization that we will survive and continue to grow but it must start in our
local chapters. For those who want to make our organization more inclusive then be sure you are
doing everything you can to show by your actions not just words the importance of acceptance. For
those who struggle with the changes, are you afraid? Have you looked at changes as a loss or as an
opportunity to grow? This organization has never stopped changing. The requirement to affirm a
belief in God didn’t come to our ceremony until 1893, almost 25 years after the founding of P.E.O.
So, beware of assuming we are now doing away with long held beliefs and traditions. Instead focus
on an opportunity to allow others to be the makers of their own legacy. Invest in our future. And
never forget the greatest of our virtues is love. It takes all of us to create a beautiful masterpiece
called P.E.O.
So, I challenge every person here today to re-examine what P.E.O. is all about. I ask each member in
every Arizona chapter to embrace the challenges for the future.
As is tradition, I challenge each chapter to the following:
Add two new initiates to your chapter. B=By adding new members, we strengthen the chapter with
fresh faces and new ideas. Besides, you may actually influence those new faces.
Help reduce the number of unaffiliates in our state by finding two members to transfer to your
chapter. Help them feel connected.
Go out there and educate our communities on the wonderful work of P.E.O. Participate in two
community events with chapter members that help to spread the details of our projects.
Reconnect with inactive sisters. Consider listing them in your yearbook so they are not forgotten.
Host an event to invite them to join so that you make it easier for them to come back to P.E.O.
Challenge your chapter to generate two reinstatements.
Build a bridge to another chapter. Host an event to include sisters from at least two other chapters.
Our chapters are not islands but a network that should link together.
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Set at least two-chapter goals that can strengthen your connection to all sisters. Include sisters who
may be challenged with health issues. Don’t overlook those who need our help the most. Don’t wait
until dues time to prevent sisters from going inactive.
Support at least two projects through fundraising or finding recipients. While P.E.O. didn’t start with
projects, it is these very projects that provide an opportunity to work together to draw closer as a
chapter and as sisters.
I love P.E.O. and I think you do as well or you wouldn’t be here today. be the strength that keeps us
going. It is through your efforts that we learn the art of P.E.O.
I ask each of you to be part of this masterpiece.
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BYLAWS OF ARIZONA STATE CHAPTER
P.E.O. SISTERHOOD
Amended May 2021, Virtual Convention of Arizona State Chapter
ARTICLE I. CONVENTION OF ARIZONA STATE CHAPTER
Section 1. MEMBERS. The convention of Arizona State Chapter (ASC) shall consist of the following
active members when present and registered:
ASC Executive Board
ASC Past Presidents
Resident Past Presidents of International Chapter
One delegate from each local Arizona chapter
ASC Historian
ASC Unaffiliate Chairman
ASC Chairman of
P.E.O. Philanthropic Projects Committee
Cottey College Committee
Elizabeth LaForce Scholarship and Grant Fund, Loretta G. Walker Fund and Jacqueline Dawson
Cottey Program Fund Committee.
Faith McKee Fund Committee
Finance Committee
Membership Committee
Nominating Committee
Section 2. TIME AND PLACE. The convention shall convene annually in April or May, the dates to be
determined by the ASC executive board. A site selection committee shall select the place of convention with
the approval of the executive board. In case of emergency, the time, place, or hostess chapter grouping may
be changed by the ASC president with the approval of the executive board.
Section 3. HOSTESS CHAPTERS. The convention shall be arranged by local chapters in groups of
twelve, determined by the executive board according to geographical location insofar as feasible. Groupings
for three years in advance shall be printed in the proceedings. A chapter shall not be required to be a hostess
chapter at ASC convention within five years after organization.
B-2
Section 4. FORMAL ACTION. Any item passed at ASC convention shall become effective at the close
of convention and shall be implemented upon posting of the proceedings on the ASC website or an official
letter from the ASC president.
Section 5. DELEGATE REPORTS. Each delegate to convention shall give a report to her chapter within
six weeks after convention.
ARTICLE II. REPRESENTATION IN CONVENTION OF
INTERNATIONAL CHAPTER
Section 1. DELEGATES. Delegates to Convention of International Chapter shall be chosen in rotation,
one for every seven chapters. The executive board shall arrange the rotation
considering previous representation and geographical location.
A. Each chapter entitled to representation shall nominate, by or at the first meeting in March, a
delegate and an alternate whose names shall be presented at the ASC convention for election.
B. Nominees shall have served as members of an ASC convention, which may include the convention
at which the delegates are elected.
C. If neither of the elected representatives can serve, the delegation shall be filled by the ASC
president by appointing first, a member of the chapter in which the vacancy occurred; second, a
member of the chapter group; and third, any member of ASC.
D. Each delegate shall send a written report of the business and other highlights of the Convention of
International Chapter to the chapters she represented (or to the chapters assigned by the ASC
president). The report shall be sent within one month of the close of convention.
Section 2. PAST PRESIDENTS. ASC past presidents entitled to housing and meals at Convention of
International Chapter shall be chosen from the active members of the past presidents’ circle who have attended
two of the last three ASC conventions (including the year of election as a delegate). The retiring ASC
president shall be a member of the delegation when feasible. The selection shall be made and names
announced at the ASC convention by the immediate past president of the past presidents’ circle. Vacancies
in the delegation of past presidents shall be filled by the president of the past presidents’ circle.
ARTICLE III. OFFICERS OF ARIZONA STATE CHAPTER
Section 1. ELIGIBILITY. Any member of convention who has served one term as president of an
Arizona chapter shall be eligible to hold office in the ASC. A delegate shall not be eligible to hold office the
first year her chapter is represented in convention. Two members of the same chapter shall not serve on the
ASC executive board at the same time.
Section 2. TENURE. An officer shall not serve more than two consecutive terms in the same office.
B-3
Section 3. NOMINATING COMMITTEE.
A. TERMS. Members of the Nominating Committee shall be appointed annually by the ASC
president near the end of her term with the approval of the executive board.
B. MEMBERS. The committee shall be comprised of five members representing different
geographical areas of the state. One continuing member shall serve as chairman and one member
shall be an ASC past president.
C. DUTIES. This committee shall nominate one candidate for each office. A resume of the nominee for
secretary shall be placed in the delegate packets of members of convention.
After the committee’s report to convention, further nominations may be made from the floor
preceding the elective ballot provided the person whose name is offered in nomination has
consented to serve, if elected.
D. RECOMMENDATIONS TO NOMINATING COMMITTEE. Chapters and ASC committees
wishing to recommend a member for consideration by the Nominating Committee shall submit
the name and recommendation form for the nominee to the chairman of the Nominating
Committee by February first.
Section 4. ELECTION OF OFFICERS. Election of officers shall be by written ballot. If nomination
of officers has been by a committee, and there is but one nominee for each office, and no further
nominations from the floor for each office called in sequence, by general consent the ballot may be dispensed
with, and the vote for the entire ticket taken by voice vote. If there is more than one nominee for an office,
a separate elective ballot shall be taken for that office.
Section 5. SEQUENCE OF OFFICES. The sequence of offices shall be as follows: president, vice
president, organizer, treasurer, and secretary.
Section 6. SPECIAL DUTIES. In addition to the duties listed in the Constitution, Instructions to Officers
of State Chapters, and the Arizona Resource Manual, the duties of the officers shall be as follows:
A. PRESIDENT.
1. To be, ex-officio, a member of all ASC committees, except for the Nominating Committee.
2. To serve as adviser to the Amendments and Recommendations, Finance, and Faith McKee
Fund committees and to the ASC Historian.
3. To organize and lead the delegation to Convention of International Chapter in odd-numbered
years.
4. To appoint at the beginning of her term of office, with the approval of the executive board:
For two-year terms (if her term has been completed)
ASC Historian
ASC Unaffiliate Chairman
Member of the ASC Amendments and Recommendations Committee
Member of the ASC Membership Committee
Member of the ASC Cottey College Committee
For three-year terms (if her term has been completed)
B-4
Member of the ASC
Faith McKee Fund Committee
Finance Committee
Membership Committee
P.E.O. Philanthropic Projects Committee
Cottey College Committee
Elizabeth LaForce Scholarship and Grant Fund, Loretta G. Walker Fund and
Jacqueline Dawson Cottey Program Fund Committee.
The names of all appointees shall be announced at convention.
5. To appoint near the close of her term of office, with the approval of the executive board, the
chairman and members of the ASC Nominating Committee.
B. VICE PRESIDENT.
1. To be ex-officio, nonvoting member of the ASC Finance Committee.
2. To be in charge of the Educational Period at ASC convention.
3. To serve as adviser to the Time for Remembrance committee at ASC convention.
4. To send written notice by January first to those chapters entitled to representation that year in
Convention of International Chapter.
C. ORGANIZER.
1. To visit or direct the official visit to all local chapters in Arizona once every four (4) years.
2. To file with the president and the historian, a history of the organization of new chapters.
3. To be in charge of the Period of Instruction and workshops at ASC convention.
D. TREASURER.
1. To deposit the funds of ASC in federally insured depositories approved by the executive board.
2. To be ex-officio, nonvoting member of the ASC Finance Committee.
3. To have the ASC books audited at the end of the fiscal year by a qualified CPA firm. The audit
report shall be posted at the convention of ASC.
E. SECRETARY.
1. To have charge of the file of program papers contributed by the chapters.
2. To furnish the proceedings of the ASC convention by September fifteenth to all as stated in
the Constitution, Part II, Article VIII, Section 6 and to the following:
Convention Chairman
ASC Historian
ASC Unaffiliate Chairman
ASC Chairman of
P.E.O. Philanthropic Projects Committee
Cottey College Committee
Faith McKee Fund Committee
Finance Committee
Membership Committee
Nominating Committee
B-5
Elizabeth LaForce Scholarship and Grant Fund, Loretta G. Walker Fund and
Jacqueline Dawson Cottey Program Fund Committee.
3. To furnish one copy of the current bylaws and standing rules to the following ASC
committee members:
Amendments and Recommendations Committee
ARTICLE IV. FINANCE
Section 1. DUES AND FEES.
A. DUES AND FEES. Each local chapter shall pay annual dues of forty-two dollars ($42.00) per
active member to the designated ASC officer or assistant. These dues will be allocated as follows:
twenty-six dollars ($26.00) for International Chapter dues, which includes six dollars ($6.00) for
Cottey College and sixteen dollars ($16.00) for ASC dues. ASC dues shall be allocated annually
as recommended by the Finance Committee and approved by the members of convention.
B. ASC CONVENTION FEE. Each chapter shall pay a convention fee to the ASC Convention Fund
which shall accompany the annual report of the chapter treasurer. The amount of the fee is to be
recommended by the executive board and stated in the standing rules.
Section 2. EXPENSE OF ASC CONVENTION.
A. Arizona State Chapter shall maintain an ASC Convention Fund to pay for state convention
expenses as defined in the ASC Hostess Chapters Convention Handbook and the ASC
Convention Handbook and as approved by the ASC Executive Board.
B. ASC shall pay the rental for place of meeting, meals, and housing for all members of convention
and guests as set forth in the ASC Convention Manual.
C. Local chapters shall pay the travel expense of their delegate to convention.
D. The hostess chapters shall pay expenses of convention set forth in the ASC Convention Manual
and not paid for by ASC.
E. The ASC Convention Fund is funded by the annual ASC Convention fee specified in the
Standing Rules of Arizona State Chapter. Monies from the ASC Convention Fund will be
advanced annually to the hostess chapter committee for the following year for hostess chapter
expenses, not including housing and meals entitlements, after approval by the ASC Executive
Board. Excess monies from each convention will be returned to the ASC Convention Fund and
will be used to offset the costs of convention.
F. All hotel/facility charges, including approved hostess chapter meals and housing entitlements,
shall be paid by the ASC Treasurer. All monies collected through registration shall be
transferred from the convention account to the ASC General Fund prior to convention.
Section 3. ARIZONA STATE CHAPTER INTERNATIONAL CONVENTION FUND.
A. PURPOSE. The Arizona State Chapter International Convention Fund shall pay for the
following expenses to a Convention of International Chapter for the president, vice president (or her
alternate), past ASC presidents (entitled to meals and housing), and chapter delegates upon submission
of receipts or other documentation.
1. Travel to and from convention not to exceed the least expensive method designated by the
ASC executive board.
2. Lodging the night prior to the opening of convention plus incidental expenses up to a rate
predetermined by the ASC Executive Board.
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3. The ASC officer who will lead the next delegation to Convention of International Chapter will
be sent as a visitor with the above entitlements paid from the International Convention Fund.
B. FUNDING. The International Convention Fund may receive an annual transfer of funds from
the ASC General Fund as recommended by the ASC Finance Committee and approved by Convention
of Arizona State Chapter.
C. ADMINISTRATION. The fund shall be administered by the ASC Executive Board with
approval of the ASC Finance Committee.
Section 4. COMMITTEE EXPENSE. The expense of authorized ASC committees shall be paid from the
general fund in accordance with the policy set forth by the ASC executive board, unless otherwise provided.
Section 5. ORGANIZATION EXPENSE. ASC shall pay the travel expenses, housing, and meals for the
organizer (or her proxy) and her assistants at the time of organization.
Section 6. OFFICIAL VISIT EXPENSE.
A. ASC shall pay the travel expenses of the organizer or her proxy for official visits.
B. The expense of lodging and meals for the organizer or her proxy shall be the responsibility of
the chapter being visited unless paid by the area reciprocity council.
C. The local chapter shall pay the expense of the organizer or her proxy for transportation, lodging,
and meals when requesting a change in date or time without an advance notice of thirty days.
Section 7. AUDIT. A qualified CPA firm shall audit the financial records of the state chapter for the fiscal
period April first through March thirty-first.
ARTICLE V. ASC STANDING COMMITTEES
Section 1. AMENDMENTS AND RECOMMENDATIONS COMMITTEE.
A. TERM. The Committee shall consist of three members. The immediate past president shall be
the chairman of this committee with the ASC president acting as adviser to the chairman. One
member shall be appointed each year for a two-year term by the president at the beginning of her
term of office, with the approval of the executive board.
B. DUTIES.
1. To propose amendments and recommendations.
2. To prepare and send such proposed changes to all local chapters, ASC committee chairmen,
ASC past presidents, the executive board, and all designated in the Manual for Amendments
and Recommendations.
3. The chairman shall present these proposed changes at the ASC convention.
Section 2. FINANCE COMMITTEE.
A. TERM. The Committee shall consist of the immediate ASC past president and three appointed
members with the ASC president acting as adviser to the chairman. One member shall be
appointed each year for a three-year term by the president at the beginning of her term of office,
with the approval of the executive board. The ASC vice president and treasurer shall be ex-
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officio, nonvoting members of the committee. The senior member in point of service shall be
chairman.
B. DUTIES. (In addition to those provided in the Constitution)
1. To review the reports of the auditor and the treasurer.
2. To submit to the ASC executive board for its approval, an annual budget for the ensuing fiscal
year and recommendations for the allocation of ASC funds.
Section 3. MEMBERSHIP COMMITTEE.
A. TERM. The committee shall consist of five members. One member shall be appointed each year
for a three-year term and one member shall be appointed for a two-year term by the president at
the beginning of her term of office, with the approval of the executive board. The senior member
in point of service shall be the chairman. The ASC Unaffiliate Chairman shall be an ex-officio
member of this committee. An ASC officer shall serve as adviser to the chairman of the
Membership Committee.
B. DUTIES.
1. To promote local chapter growth and development.
2. To nurture development of active participation by chapter members.
3. To assist chapters with their evaluation of chapter health, help develop and maintain local
chapter membership committees, help facilitate lateral transfers, and assist with the
reinstatement of inactive members.
4. To report annually to the ASC Convention.
ARTICLE VI. ASC CHAIRMEN
Section 1. HISTORIAN.
A. TERM. The historian shall be appointed to a two-year term by the ASC president at the
beginning of her term of office, with the approval of the executive board. The ASC president
will act as adviser to the historian.
B. DUTIES.
1. To collect and preserve all possible data relative to P.E.O. in Arizona.
2. To prepare a resume of the history of the ASC when requested by the ASC executive board.
3. To report annually to the ASC convention.
4. To coordinate the Past State President display during convention.
Section 2. ASC UNAFFILIATE CHAIRMAN.
A. TERM. The ASC unaffiliate chairman shall be appointed to a two-year term by the president at
the beginning of her term of office, with approval of the executive board. She may be
reappointed with the approval of the executive board. An ASC officer shall serve as adviser to
the Unaffiliate Chairman.
B. DUTIES.
1. To maintain a file of unaffiliate P.E.O.s living in Arizona.
2. To send the names of such unaffiliates to reciprocity councils and local chapters where there
are no reciprocity councils.
3. To serve as contact for P.E.O.s needing assistance in affiliating with an Arizona chapter.
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Section 3. P.E.O. PHILANTHROPIC PROJECTS COMMITTEE AND COTTEY COLLEGE
COMMITTEE.
A. TERM.
1. P.E.O. PHILANTHROPIC PROJECTS COMMITTEE. The committee shall consist of three
members. One member shall be appointed each year for a three-year term by the ASC president
at the beginning of her term of office, with approval of the executive board. The senior member
in point of service shall be the chairman. The committee will include the following projects:
P.E.O. Educational Loan Fund, P.E.O. Program for Continuing Education, P.E.O.
International Peace Scholarship, P.E.O. Scholar Awards and P.E.O. STAR Scholarship.
2. COTTEY COLLEGE COMMITTEE. The committee shall consist of five members. One
member shall be appointed each year for a three-year term and one member shall be appointed
for a two-year term by the president at the beginning of her term of office, with the approval
of the executive board. The senior member in point of service shall be the chairman. The other
four members of the committee will serve as Area Coordinators.
B. DUTIES.
1. To promote all facets of the projects in conjunction with the local chapter chairmen.
2. To distribute project material to local chapters.
3. To maintain contact with project recipients as appropriate.
4. To arrange, when feasible, for project recipients to be participants at the Educational Period at
ASC convention.
5. To be adviser to the local chapters responsible for convention displays and badges.
6. To report regularly to the ASC officer who is serving as adviser.
7. To provide an annual report at ASC convention.
C. ADVISERS. ASC officers shall serve as advisers.
ARTICLE VII. ASC PHILANTHROPIC PROJECTS
Section 1. FAITH McKEE FUND.
A. PURPOSE.
1. ASC shall maintain the Faith McKee Fund for temporary assistance to member and
nonmember women in need who are residents of Arizona.
2. The fund shall consist of all monies heretofore set aside to said fund and shall be increased by
voluntary contributions and bequests. The fund shall be in the custody of the Arizona State
Chapter treasurer and all contributions shall be payable to Arizona State Chapter and remitted
to the treasurer. The treasurer shall keep a separate accounting for the fund.
3. The expense of administering the fund shall be paid therefrom.
B. ADMINISTRATION. The fund shall be administered by a committee of three active ASC
members with the ASC president acting as adviser to the committee. Term of service shall be
three years. One member of the committee shall be appointed annually by the president at the
beginning of her term of office, with the approval of the executive board. The senior member in
point of service shall be the chairman.
C. DUTIES OF COMMITTEE.
1. To supervise the business of the Faith McKee Fund including reviewing applications and
awarding grants.
2. To review and to formulate policies and procedures of the Faith McKee Fund and to submit
same to the ASC executive board for approval.
3. The chairman shall report annually to the ASC convention.
D. APPLICATION. Application for aid to an Arizona resident member or nonmember woman
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shall be made by a local Arizona chapter. The form of application shall be secured from the
chairman of the Faith McKee Fund Committee.
E. RENEWAL. The local Arizona chapters sponsoring recipients shall be aware of the expiration
date for the monthly allowances and initiate appropriate action.
F. CASE HISTORY. A form for case history shall be filled out and signed by the applicant. For
aid to be granted, such case history must be approved by the committee and the ASC president.
Applications and case histories shall be kept on file indefinitely by the ASC president.
G. ALLOWANCE. Monthly allowances shall be up to two hundred dollars ($200.00) for a period
up to but not exceeding twelve months. At the end of each allowance period, requests for
successive periods may be granted by the committee and the ASC president. An applicant may
be granted a one-time gift, such gift not to exceed five hundred dollars ($500.00).
H. EXCEEDING MAXIMUM AMOUNTS. Maximum amounts for monthly allowances and one-
time gifts may be exceeded due only to urgency of the need with the unanimous approval of the
committee and the ASC executive board.
I. DISPOSITION OF THE FUNDS. If at any time the ASC executive board determines that the
Faith McKee Fund is larger than is necessary to meet the needs of the fund, it may recommend
that the excess be transferred to such charitable and/or educational project or projects of ASC or
of International Chapter as it shall designate. The recommendation shall be sent to each local
chapter by March fifteenth and shall be approved by a three-fourths vote of a convention. If by a
three-fourths vote of an ASC convention it is determined that the Faith McKee Fund shall be
discontinued, all the assets of the fund shall be applied and distributed to some charitable and/or
educational project or projects of ASC or of International Chapter as it shall designate. Said
project or projects shall be recommended by the executive board and approved by a three-
fourths vote of the convention taking action on discontinuing the fund.
Section 2. ELIZABETH LaFORCE SCHOLARSHIP AND GRANT FUND, LORETTA G. WALKER
FUND and JACQUELINE DAWSON COTTEY PROGRAM FUND.
A. ADMINISTRATION. The funds shall be administered by a committee of three active ASC
members with an ASC officer acting as adviser to the chairman. Term of service shall be three
years. One member of the committee shall be appointed annually by the ASC president at the
beginning of her term of office, with approval of the executive board. The senior member in
point of service shall be the chairman.
B. ELIZABETH LaFORCE SCHOLARSHIP AND GRANT FUND.
1. PURPOSE. The purpose of the Elizabeth LaForce Scholarship and Grant Fund shall be to
award annually, scholarships in amounts up to five thousand dollars ($5,000.00) to Cottey
College and grants in lesser amounts as deemed advisable by the committee. The funds shall
be maintained by voluntary gifts and bequests and such other monies as ASC shall designate.
These funds shall be in the custody of the Arizona State Chapter treasurer and all chapter
contributions shall be payable to Arizona State Chapter and remitted to the treasurer. Checks
from individuals should be made payable to the Elizabeth LaForce Fund. Gifts to the Elizabeth
LaForce Scholarship and Grant fund are tax deductible in accordance with US tax laws
because it is a qualified charity under Internal Revenue Code Section 501(c)(3). The treasurer
shall keep a separate accounting for these funds.
2. APPLICATION. An applicant for a scholarship or grant shall be a citizen or legal permanent
resident of the United States and resident of Arizona who submits her application to the ASC
chairman.
3. DISPOSITION OF THE FUNDS. If at any time the ASC executive board determines that the
Elizabeth LaForce Scholarship and Grant Fund is larger than is necessary to meet the needs of
the fund, it may recommend that the excess be transferred to such charitable and/or educational
project or projects of ASC or of International Chapter as it shall designate. The
recommendation shall be sent to each local chapter by March fifteenth and shall be approved
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by a three-fourths vote of a convention. If by a three-fourths vote of an ASC convention it is
determined that the Elizabeth LaForce Fund shall be discontinued, all the assets of the fund
shall be applied and distributed to some charitable and/or educational project or projects of
ASC or International Chapter. Said project or projects shall be recommended by the ASC
executive board and approved by a three-fourths vote of the convention taking action on
discontinuing the fund.
4. UNCLAIMED AWARD. Any award made to a recipient declining acceptance to Cottey
College on or before July thirty-first may be redistributed by the committee to any remaining
applicants who have received less than the maximum funds allowed per academic year.
C. LORETTA G. WALKER FUND.
1. PURPOSE. The purpose of the Loretta G. Walker Fund shall be to help prospective Cottey
College students attend a Cottey sponsored recruitment visitation event or honors event. The
fund shall consist of all monies heretofore set aside to said fund and shall be increased by
voluntary contributions. The balance of the fund shall not at any time be allowed to be lower
than four thousand dollars ($4,000.00). The fund shall be in the custody of the Arizona State
Chapter treasurer and all contributions shall be payable to Arizona State Chapter and remitted
to the treasurer. The treasurer shall keep a separate accounting for the fund.
2. APPLICATION. An applicant for assistance shall be a resident of Arizona, a prospective
Cottey College student, and sponsored by an Arizona P.E.O. chapter. An applicant and one
responsible adult are eligible to receive reimbursement for qualifying travel and event
expenses to attend a Cottey-sponsored recruitment visitation or honors event in accordance
with the Elizabeth LaForce Scholarship and Grant Fund, Loretta G. Walker Fund, and
Jacqueline Dawson Cottey Program Fund Committee policies. The applicant is responsible
for registering with Cottey College for the event of her choice before applying for the Loretta
G. Walker Fund.
3. DISPOSITION OF THE FUNDS. If at any time the ASC executive board determines that the
Loretta G. Walker Fund is larger than is necessary to meet the needs of the fund, it may
recommend that the excess be transferred to the Elizabeth LaForce Scholarship and Grant
Fund. The recommendation shall be sent to each chapter by March fifteenth and shall be
approved by a three-fourths vote of ASC convention. If by a three-fourths vote of an ASC
convention it is determined that the Loretta G. Walker Fund shall be discontinued, all the assets
of the fund shall be applied and distributed to some charitable and/or educational project or
projects of ASC or International Chapter. Said project or projects shall be recommended by
the ASC executive board and approved by a three-fourths vote of the convention taking action
on discontinuing the fund.
D. JACQUELINE DAWSON COTTEY PROGRAM FUND.
1. PURPOSE. The purpose of the Jacqueline Dawson Cottey Program Fund shall be to assist
Arizona high school students to attend educational programs offered by Cottey College during
the year. The fund shall consist of all monies heretofore set aside to said fund and shall be
increased by voluntary contributions. The balance of the fund shall not at any time be allowed
to be lower than one thousand dollars ($1,000.00). The fund shall be in the custody of the
Arizona State Chapter treasurer and all contributions shall be payable to Arizona State Chapter
and remitted to the treasurer. The treasurer shall keep a separate accounting for the fund.
Contributions to this fund are not tax deductible.
2. APPLICATION. An applicant for assistance shall be a resident of Arizona, a high school
student sponsored by an Arizona P.E.O. chapter, and have been accepted by Cottey College to
attend an educational program. A local chapter may sponsor not more than two students each
fiscal year. An applicant is eligible to receive financial reimbursement up to but not exceeding
six hundred dollars ($600.00) for program registration fee, class and housing fee, and
qualifying travel expenses. The student is responsible for registering with Cottey College for
a program event before applying for the Jacqueline Dawson Cottey Program Fund.
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3. DISPOSITION OF THE FUNDS. If at any time the ASC executive board determines that the
Jacqueline Dawson Cottey Program Fund is larger than is necessary to meet the needs of the
fund, it may recommend that the excess be transferred to the Elizabeth LaForce Scholarship
and Grant Fund. The recommendation shall be sent to each chapter by March fifteenth and
shall be approved by a three-fourths vote of ASC convention. If by a three-fourths vote of ASC
convention it is determined that the Jacqueline Dawson Cottey Program Fund shall be
discontinued, all the assets of the fund shall be applied and distributed to some charitable
and/or educational project or projects of ASC or International Chapter. Said project or projects
shall be recommended by the ASC executive board and approved by a three-fourths vote of
the convention taking action on discontinuing the fund.
Section 3. ALICE BUTTS ENDOWMENT FUND.
A. PURPOSE. The purpose of the Alice Butts Endowment Fund is to provide an income for the
support of the Elizabeth LaForce Scholarship and Grant Fund. It was established from the estate
of Alice Butts following her death in 1987 and may be increased by contributions and gifts
which will be held in perpetuity for the benefit of the Elizabeth LaForce Scholarship and Grant
Fund.
B. ADMINISTRATION. Only the interest earned may be used for scholarships and grants at the
discretion of the ASC executive board.
Section 4. RUTH W. RIPPEY MEMORIAL.
A. PURPOSE. To perpetuate the memory of Ruth W. Rippey, Chapter H, ASC past president and
past president of International Chapter, through the support of the P.E.O. International Peace
Scholarship Fund.
B. ADMINISTRATION. All monetary gifts and bequests to the International Peace Scholarship Fund,
unless otherwise designated, shall be given in memory of Ruth W. Rippey.
ARTICLE VIII. ORGANIZATION OF NEW CHAPTERS
Section 1. FORMATION. See Constitution Part III, Article I.
Section 2. CHARTER INITIATES. Three letters of recommendation shall be sent to the ASC organizer
for each charter initiate. A P.E.O. shall not recommend more than three charter initiates for any one chapter.
Section 3. PROCEDURE.
A. The organizer or her proxy, accompanied by the president when feasible, shall confer personally
with the members of the proposed chapter.
B. Bylaws of a new chapter shall be approved by the organizer before being adopted by the chapter.
C. ASC shall pay the travel expense, housing, and meals for the organizer (or her proxy) and her
assistants, at the time of organization.
ARTICLE IX. OFFICIAL VISIT
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Section 1. GROUPING. The local chapters shall be grouped in districts for visits once every four (4)
years.
Section 2. OFFICIAL VISIT. New chapters shall be visited the first year following their organization
and then placed in their proper grouping.
ARTICLE X. DUTIES OF LOCAL CHAPTERS
These duties are in addition to those listed in the Constitution and Instructions to Officers of Local
Chapters.
Section 1. GENERAL DUTIES.
A. Delegates shall take the following to convention:
1. Current membership card
2. Constitution
3. ASC Bylaws and Standing Rules
4. Copy of proposed amendments and recommendations to the ASC Bylaws and Standing Rules
B. A vacancy in the delegation to the ASC convention shall be filled by the alternate. If none of the
elected representatives can serve, a delegate shall be appointed by the chapter president.
C. The officers or their proxies of each chapter shall conduct or exemplify the Ceremony of
Initiation annually between March first and February twenty-eighth/twenty-ninth.
D. A chapter considering disbandment must notify the Arizona State Chapter Executive Board in
writing. The executive board will not accept a petition to disband until there have been diligent
efforts by the local chapter and the executive board or its appointees to revitalize or reorganize
the chapter.
Section 2. SPECIAL DUTIES.
A. PRESIDENT.
1. To coordinate a meeting of incoming/outgoing officers and committee chairmen within one
month after election for exchange of supplies and instruction.
2. To appoint a counseling committee to assist the president in acquainting a prospective member
before and after her initiation, and new members by transfer, with the ideals, traditions,
procedures, and projects.
3. To appoint a membership committee.
4. To appoint a technology contact.
5. To write an annual president’s letter covering average attendance, social activities, program
notes, contributions to P.E.O. projects and philanthropies, spirit of cooperation, and other
items of interest. It shall be read to the chapter at a meeting in February during “New Business”
for approval and sent to the ASC president and organizer by March first. A copy shall be
placed in the president’s permanent file, filed with the minutes of the chapter, and sent to each
nonresident member.
B. RECORDING SECRETARY.
1. To send in March a copy of the local chapter bylaws and standing rules to the designated
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ASC member only if local chapter bylaws and standing rules have been amended during the
fiscal year. If there are no changes, the designated ASC member shall be notified by letter or
email stating ‘no changes’.
2. To place a copy of the annual president’s letter in the minutes book as part of the official
record of the chapter.
C. CORRESPONDING SECRETARY.
1. To submit an electronic or printed copy yearbook by September first to the following (name,
address and email are found on the ASC website):
One copy to the designated ASC member
One copy to each of the ASC officers
One copy to the ASC Membership Committee Chairman
2. To submit the Report of Local Chapter Project Chairman online on the P.E.O. International
website by May fifteenth.
ARTICLE XI. RECIPROCITY COUNCILS
Section 1. ORGANIZATION. A local reciprocity council may be organized in accordance with
provisions stated in Part III, Article XIII, of the Constitution and shall be under the supervision of the
designated board member of ASC. Any current officer of ASC or International Chapter residing in the district
served by a reciprocity council shall be ex-officio, nonvoting member of such council.
Section 2. ELECTIONS. Officers shall be elected annually following local chapter elections.
Immediately following the election of reciprocity officers, the secretary shall submit the report of election as
required by International Chapter.
Section 3. REPORTS.
A. An audit of the financial records shall be completed immediately following the last day in
February and the financial report required by International Chapter shall be sent to the ASC
treasurer by March tenth.
B. A dated copy of the bylaws and standing rules shall be sent to the designated board member of
ASC by March tenth.
C. The listing of Arizona unaffiliates will be on the password-protected ASC website.
ARTICLE XII. P.E.O. GROUPS
Section 1. FORMATION. A P.E.O. Group may be established in accordance with provisions stated in
Part III, Article XIV of the Constitution and shall be under the supervision of the designated board member
of ASC.
Section 2. REPORTS.
A. Immediately following the election of Group officers, the secretary shall submit the report of
election as required by International Chapter.
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B. All other reports shall be sent according to instructions in the P.E.O. Group Book.
Section 3. YEARBOOKS. A yearbook or membership list (with names, addresses, ZIP codes, and phone
numbers) shall be sent to the designated board member of ASC by September first.
ARTICLE XIII. AMENDMENTS
PROCEDURE. These bylaws may be amended by a two-thirds vote at ASC convention. Local chapters
desiring to submit an amendment must have that proposal approved by a two-thirds vote at a regular business
meeting provided the amendment was submitted in writing at a previous regular business meeting and all
absent resident members notified that a vote will be taken at the next regular business meeting. Proposed
amendments shall be submitted by November first to the chairman of the committee on amendments and
recommendations and shall be endorsed by a chapter, a committee of the ASC chapter, or the ASC executive
board. The chairman of the committee shall send to each chapter and all other members of convention (see
Article I, Section 1) by March fifteenth a copy of the proposed amendments.
STANDING RULES
1. The Executive Board of ASC shall determine the requirements for local chapter yearbooks and
programs. This information will be available on the ASC website.
2. Each chapter shall pay an annual ASC convention fee of two dollars ($2.00) per active member with the
annual dues.
3. Events of historical interest shall be reported to the ASC historian.
4. The flags of the United States of America and Canada and the flag of the State of Arizona shall be given
a prominent place in the ASC convention in accordance with official protocols for the display of national
and state flags.
5. The ASC chairman of the Cottey College Committee may attend the Cottey Seminar in Nevada,
Missouri, with expenses paid by ASC funds.
6. Entitled delegates to the Convention of International Chapter and Convention of Arizona State Chapter
will attend all required workshops and business sessions at the convention to which they are entitled.
7. These standing rules may be amended by a majority vote at ASC convention. Proposed amendments
shall be submitted by November first to the chairman of the committee on amendments and
recommendations and shall be endorsed by a chapter, a committee of the ASC chapter, or the ASC
executive board. The chairman of the committee shall send to each chapter and all other members of
convention (see Article I, Section 1) by March fifteenth a copy of the proposed amendments.