WELCOME

Congratulations on your engagement, we are glad to be part of your BIG day. We will make your event beautiful

and a memorable one. With our talented staff and experienced vendors, we are dedicated to plan and design

elegant wedding to your exact dream and vision.

Pristinus Events Concept Ltd specializes in event planning, management & Event design, we are a full service special event company focusing on wedding, corporate and celebratory events worldwide. We help our clients create unique and memorable events through creative planning and professional execution.

Contact Us

6000 West Rayford Road

Spring Texas,77389

Phone: 346-331-0709

Email: pristinusevents@gmail.com

Web: www.pristinusevents.com

ABOUT US

PRISTINUS EVENTS CONCEPT LTDWEDDINGS AND EVENTS

OBJECTIVES

The objectives of our business are:

To offer valuable service to our clients with a professional approach and experience that will make their event a

memorable one.

To provide best quality consultation service in event management.

To establish a thriving relationship with our customers and market at large.

To provide different varieties of event planning concept.

To achieve net profit in year one, increasing in year two by curtailing costs and meeting sales goals.

VISSION

Our vision is to establish a world class standard event planning and event management company whose

services and brand will be acceptable worldwide.

MISSION

Pristinus Events Concept Ltd is an event planning/management and event design company. It is a full

service special event company focusing on weddings, corporate and celebratory events worldwide. We help

individuals and groups to create unique and memorable events through creative planning and professional

exeution.

AN INSPIRING JOURNEY

As a designer of wedding events for five years, I found passion for design, I am inspired by fashion, travel, floral design etc.

I have been in event industry for over five years, I had several trainings in almost all aspect of events, I have interfaced with food managers, bakers, DJ’s and lots more. I have worked with event designers to create venues, I have vast knowledge of the industries coupled with knowing reputable vendors to work with, all these are what inspires me to become an event planner. I have passion for event planning since I was in high school where I assist in planning social events for my school social activities. I have taken professional courses to become a certified event decorator and presently taking wedding and

event planning certification course with lovegevity to enhance my skill in event planning. I also intend to

intern with a well-established event planning company to be able to have on the job experience in event

planning business. I also plan to enhance my expertise by attending conferences, tradeshows in order to

network with fellow event professionals.

Abimbola Akinwotu is a determined and a hardworking person who will put in all it takes to achieve her

goals. We will help you plan and design your event from start to finish and create a memorable and beautiful

event.

PLANS AND GOALS

Market Analysis:

The following sections describe the market segmentation, strategies, and industry analysis.

Market Segmentation. The breakdown of the market for event planning, falls in a wide, very diverse grouping.

Individuals as well as organizations demand the services we provide. In order to provide the greatest depth of

information, the market segments have been broken down into private and public organizations, and age groups.

1.Private Organizations and Businesses Private organizations make up the single largest portion of Occasions'

client base. Private organizations such as businesses, corporations, and political parties host the most events on

the largest scales, therefore, these events generate larger revenues per event. The majority of larger scale holiday

functions will fall under this segment.

2. Public Organizations Government agencies host many events every year. Occasions hopes to alleviate the

pressure of event planning for public employees. The second single largest segment, the public sector, can save

money and give back to its community at the same time. These events are moderate in scale with middle to low

revenues generated. Emphasis is placed on the visibility of the event for public viewing. The majority of

organizational family functions will fall under this segment.

3. Age Breakdowns: Under 24: Persons under the age of twenty-four (24) using an event planner are rare at best.

We hope to tap the early college graduates who have begun their professional careers but have not yet started

their families. These events will focus mainly on themes with moderate to high energy appeal. The revenues

generated will range from moderate to high, depending on the event. The majority of weddings will fall into this

segment. Ages 25-55: The persons that fall into this group are too busy to do it themselves. These events will

generate moderate revenues, with a few generating low revenues. The majority of special occasion planning will

occur in this market segment. Ages 56 and above: Persons over the age of 55 have reached the turning point of

life. Many are retiring, others are celebrating anniversaries of significant years, and still others are seeing that

their children's special events are taken care of. These events will generate moderate to high revenues depending

upon the income level of the family (direct correlation to social status). Most holiday parties, and other special

occasions, such as wedding receptions and reunions, will occur in this market segment. This segment group are

employed, middle to upper-middle class families. The reason they choose event planners is because they don’t

have the time.

Target Market Segment Strategy:

Our target markets are middle to upper-middle class families, couples, individuals, or private and public

organizations. We chose these groups because they are most able to afford event planners, and have the least

amount of time to spare for event planning in general. Families demand attention, employees are overburdened,

and overwhelming detail needed to plan large events are too large a constraint to place on people not trained in

the area of event planning. The fast pace of the world we live in leaves little time for extra things we would like to

do, like plan events, parties, and social get-togethers. Occasions fills the need by being available to take on the

burden of planning so that people can spend time on more important things, like family and friends. The demand

for this service can only increase considering the rise in incomes, population, and need for interpersonal relations

in the workplace.

Service Business Analysis:

Occasions is in a unique position of competition. We compete against hotels with conference facilities,

conference centers, other event planners both on the large and small scale, persons within an organization who

are assigned the task of organizing an event, and people who wish to organize their own events without the

benefit of assistance. The benefits and drawbacks of each of our competitors as compared with the services we

offer are hardly a match in quality and price.

1. Hotels and Conference Centers Strengths: On-site facilities, equipment, and support staff. Ability to transport

and house persons for overnight stays. Able to internalize costs of transportation and equipment. Weakness:

Often very expensive, impersonal, rely on unskilled labor for support staff. The error rate is high due to high

volume and traffic from other events happening at the same time.

2. Other Event Planners Strengths: Have been in the market longer, have established a reputation and client base.

Weakness: Reputation precedes them, no systems-based businesses designed to produce consistent results; focus

on smaller events, specialized events are main focused rather than all events; do not have the supporting

products to market with, or instead of, event planning services.

3. Employees or Persons wishing to do it themselves Strengths: Internalized cost of planning the event; able to

add tiny personalized touches that have meaning within the group or family. Weakness: Consumes time that

could be spent on other things; don't have access to the best prices, services, and other needed resources

available.

Strategy and Implementation :

We have discussed our client base as being predominately middle to upper-middle class individuals, couples or

families, public and private organizations. We must then look at the needs of these markets and cater to them. We

promise the same great results, every time. When marketing to individuals, the idea of releasing them from the

task, freeing their time for family and friends, and the promise of a worry-free event are the buzz words and

concepts. Our marketing is predominantly by word of mouth or visual connection to large events these

individuals have participated in or worked at. When marketing to public or private organizations, the idea of

greater efficiency for the money and a professional event without error would be the key concept. Groups,

especially large ones, do not wish to deal with problems that arise due to oversight on their part. If the guarantee

of worry-free, error-free events is available at a cost benefit to them, there really appears to be no better choice.

Marketing plan:

To reach out to customers, I will become an active member of event planner associations that are in my area

and become a useful resource for the community. I will achieve prominence and recognition by attending

monthly meetings and following up on business contacts and leads promptly.

I will also join at least two professional organizations and offer to serve on a committee. This will give me

recognition in the community and afford me lead opportunities as well as professional growth.

I will direct my sales efforts to the markets and create a strong campaign that clearly defines my skills and

benefits of using my services. The marketing campaign will include developing a website with blog, a

brochure and flyers that will be sent to my target market and a quarterly post card with seasonal

information. All direct-mail pieces will be followed up with a personal telephone contact and periodic

checks to pursue oppourtunities.

Operational Plan

As a full service event planning company, we will offer strategic planning, design and execution and vendor

managements. The daily operation team will include the

CEO

Duties: Business management, project execution, sales, marketing.

Clerk/Attendants

Duties: Office management, attending to customers, emails and phone calls

Accountant

Duties: Financial management including tax planning.

Legal

Duties: Legal issues including contracts

Appropriate and unique vendors will be secured to supply all necessary components of the event,

professional staff will be hired on part time to support all levels of planning when needed. The teamwill be

prepared to offer service when neede for weekend and evening events, members will be available via cell

phone to address all clients and vendor needs. Timeline and production schedules will drive the execution

of events.

FINANCIAL PLAN.

In the initial start-up phase of my planning business, I will utilize the existing office for my event decoration

studio, I will invest in new computer, printer. Additional expenses in the start up phase will include the

services of graphic artist to assist with marketing materials including website and stationaries. These will be

financed through savings.

GOALS

Short term goals: Secure wedding clients brides in three months

First Month

Setting up our business and office.

Keeping vendor list fresh and gathering more vendor list.

Contact friends, relatives and sharing our dream with them.

Making appointments with ten wedding facilities to tour the properties in exchange for sharing our service

presentations.

Write an article onTen steps to a wedding free wedding day.

Drop off business cards at bridal shops, caterers, offices, etc.

Second Month

Follow up with sales efforts

Create new contact lists if no positive responses are received.

Make appointments with brides.

Attend bridal fairs for ideas and leads.

Exhibit at local bridal fairs.

Contact wedding venues to show case at any open houses.

Second-Third Month

Follow up with sales efforts

Make appointments with brides

Send and Sign Contracts

Start planning.

Continue responding to enquiries.

Follow up with venues and vendors

Follow up with potential brides.

Continue planning events under contracts.

Fourth Month

Same as above: Call, contact and follow up.

Respond to all enquiries

Make appointments with potential clients

Keep the planning process going.

Hire helps as the business begins to boom!

Fifth – Twelve Month

Continue to incorporate prospecting business goals for the first few months.

Continue to manage new appointments.

Continue the planning process with booked business.

Long Terms goal

Long term goals will involve the extension of our short term goal.

To create events that is acceptable worldwide.

To plan major events in ten major cities within five year period.

To become a leader in an international organization.

To become recognized as one of the top three planners in the city.

To develop a strong social event planning company creating two major events per month.

To grow my business employing more staffs.

To get more certifications.

To provide volounteering services to our community.

WEDDING PACKAGE

Other special services that we offer.Creation and Maintenance of personalized wedding websiteAssistance with invitation, programs, save the dates and other print design.Wedding ceremony and reception floor plans and seating charts.Venue decorations including: Drapery, Floral/table décor, Candy Buffet and Desert

table, LightningArranging fittings and alterations

ADDITIONAL PACKAGES. SERVICES/

PRICE

{TULIP} Engagement parties.-Assisting with securing a location.

-Creating the itinerary for the event.

-Negotiating and making arrangements with vendors involved to ensure there is no last minute’s disappointment.

-Custom design and Décor Development Coordinate the engagement-

-Set up /Breakdown and more Up to $500

ROSE/Showers-Assisting with securing a location.

-Creating the itinerary for the event.

-Negotiating and planning with vendors involved to ensure there is no last minute’s disappointment.

-Custom design and Décor development.

-Coordinate the engagement

-Set up /Breakdown and more. Up to $400

HYDRANGEA/BacheloretteMenu item description. Assisting with securing a location.

-Creating the itinerary for the event.

-Negotiating and making arrangements with vendors involved to ensure there is no last minute’s disappointment.

-Custom design and Décor development.

-Coordinate the engagement

-Set up /Breakdown and more. Up to$300

LILY/Wedding Emergency PackageThe couple has their planning done, but as time progresses they want a coordinator to stress all over

ADDITIONAL PACKAGES. SERVICES/

PRICEthe small, but vital details. Pristinus Event will come to the rescue.-Provision of as little or as much consulting and coordinating assistance required.-Personal management of wedding day itinerary, vendors and bride and groom.-Packages customized to suit needs including last minutes changes to the plan.Up to $1000

REHEARSAL & WEDDING DAY COORDINATION

Provide each vendor a typed wedding itinery services.One week prior.Confirm all vendor arrangements, times and discuss in depth the details of their responsibilities, ensuring there are no last minutes problems.Three days prior.Prepare ceremony outline to include order of procession and recession and song list. Coordinates details of ceremony rehearsal.One hour prior.A coordinator will arrive at the ceremony to direct your guests and your ceremony on the day of the wedding. The coordinator will be your personal bridal consultant by helping you with your dress, pinning on corsages and honoring any other request you may have. Our goal is for you to enjoy the most important day of your life.

Day Of" Services Contract .Pristinus Event Concept Ltd. understands and appreciates the trust and confidence bestowed upon it by the client in booking as the event date(s) Pristinus Event Concept Ltd. accepts this responsibility and commits to holding the event date(s) reserved, neither considering nor accepting any other obligation that will interfere with our meeting our full commitment to you. This commitment is conditioned upon satisfactory receipt of fees set forth below.

This Agreement is entered into on this day of 20 , by and between Pristinus Event Concept Ltd. a Business, and , an individual.

“Day Of” fees: $750.

50% due and payable to reserve wedding/event date. Deposit paid:

Balance due one week prior to wedding/event date: $ , .Inconsideration of the mutual promises set forth hereunder, the sufficiency of which is hereby acknowledged,Pristinus Event Concept Ltd. and agree to the following:

• Pristinus Event Concept Ltd. promises to provide “Day Of” services, to include the following:• Initial meeting with the couple to gather information

• Confirmation with all vendors• Conduct Rehearsal up to 2 hours• Orchestrate set up of ceremony and reception locations• Help Bride into Gown• Assist Bride, Groom, and Wedding Party• Act as liaison between the wedding party and the vendors (incl. Photographer)• Provide Itineraries• Provide “Day Of” checklists and reminders• Ensure that the day flows smoothly• Bustle wedding gown at reception• Distribute tossing items and line up guests• Handle any last minute emergencies

• Distribute final payments Contracts with all vendors will be between the Client and the Vendor. Pristinus Event Concept Ltd. will not enter any vendor contracts on behalf of the client.

• The undersigned agrees to let Pristinus Event Concept Ltd. know of any changes to the wedding/event and/or vendors that they will be using. The undersigned also agrees to immediately notify Pristinus Event Concept Ltd. in case of a cancellation of the wedding/event or change to the wedding/event date. If there is a cancellation, the deposit is non-refundable.

• The undersigned agrees that there will not be another wedding planner/event coordinator working with the undersigned except for Pristinus Event Concept Ltd.

• The undersigned agrees to pay a 50% deposit upon signing this agreement and pay the remaining balance one week prior to the set wedding/event date of .

I understand that I am using Pristinus Event Concept Ltd. to help with my weddings planning. I also understanda 50% deposit is required and final payment is due one week prior to the wedding/event date. I can cancelat any time or change my contract at any time and agree to pay all fees. I acknowledge Pristinus Event Concept Ltd. and its representatives are not liable for the products or services and warranties of participating vendors. I understand that it is my responsibility to purchase my own wedding insurance, if I so desire.

In the event of any dispute or legal action between the parties concerning the enforcement or interpretation of this General Contract, each party shall be responsible for their own attorney’s fees.

This Agreement is entered into on this day of , 20 , in the City of , the County of , State of .

Pristinus Event Concept Ltd. Client

Abimbola Akinwotu

CEO, Pristinus Event Concept Ltd.

Certified Event and Wedding Planner

Abimbola AkinwotuCertified Wedding Consultant

6000 West Rayford Road Spring Texas,77389

Phone: 346-331-0709Email:pristinusevents@gmail.com

Day Of" Services Contract

Pristinus Event Concept Ltd.Abimbola Akinwotu Certified Wedding Consultant6000 West Rayford Road, Spring, TX 77389.

This Agreement is made this day of , 20 .Name:

Address:

Home Phone:

Bride's Name and Location of Event :

Date of Event:

Package: "Day Of" Service

Number of Guests:

Consultation with bride and groom

Preparation of wedding day itinerary

Confirmation of arrangements with vendors Attendance at and overseeing and directing the ceremony and reception (Up to 10 hours) Additional Time

Cancellation Policy In the event the services of the Wedding Planner are no longer required (cancellation of wedding, etc.); a percentage of the deposit will be forfeited, as set out below:

0% of the deposit if the event is cancelled within 3 days of the signing of this contract. 33% of the deposit if the event is cancelled between 4-15 days of the signing of this contact. 67% of the deposit if the event is cancelled between 16-30 days of the signing of this contract. 100% of the deposit if the event is cancelled after 30 days of the signing of this contract.

Total The client agrees to the total fee as outlined above and to a payment schedule as follows: $ . Payment Schedule 10% of total fee as deposit upon booking 50% of outstanding balance due: / / Outstanding balance due two weeks prior to event date: / / I/We agree to the terms and conditions as set out above:

Susan Sample, Certified Wedding Planner Client

Groom's Name:

City: State:

Other:

Business Insurance Data Sheet

Company Name:Address: City: State:Phone: Email: Web:

Insurance Type Cost Coverage

General Liability:

Product Liability:

Home-Based Business:

Internet Business:

Worker's Compensation:

Criminal:

Business Interruption:

Key Person:

Malpractice:

Other:

Notes:

MARRIAGE LICENSE INFORMATION.

Marriage License Office Data Sheet

County: Office:

Address: Phone: Email: Notes:

County: Office:

Address: Phone: Email: Notes:

County: Office:

Address: Phone: Email: Notes:

County: Office:

Address: Phone: Email:

Notes:

County: Office:

Address: Phone: Email: Notes:

County: Office:

Address: Phone: Email: Notes:

Marriage Licenses Issued

Marriage License Requirements Data Sheet

County:Obtain Application: Online In-Person Phone Mail OtherSubmit Application: Online In-Person Phone Mail OtherFees:

Payment Options: Cash Check Credit Card Debit Card Other

Waiting Period:Validity Period: Requirements

Age: Residency:

Medical:

Other Information:

Office Location Address Email Phone Hours

Notes:

Proof of Identification: Driver's License Passport US Military IDStat ID Card Alien Registration Other

Bridal Client Profile Data Sheet

I would like to employ the services of for:

•Planning and designing my wedding.•Directing the “Day Of” my wedding at •Other

Please sign here for the day of service agreement

Please fill out the following information completely:

Bride's Name:Wedding Date:Street Address/PO Box:

City of Wedding:

City: State: Zip Code:Phone: Work Phone:Email: Budget:Number of Guests:Indoor: Outdoor:Seated: Buffet:Specific Requests:

Notes:

Please choose the category or categories you are interested in getting more information from to help plan your wedding:

Bridal Shops Alterations Looking Good Wedding Cakes Recreation HallDecorations Invitations Gifts Florists Rental

Hotel Accommodations Officiant Ceremony Sites Consultants LimousinePhotographer Videographer Jewelry Honeymoon Packages Tuxedos

Events Specials Real Estate Insurance Loan Info.Relationship Education Local Newsletter Subscriptions Entertainment - Type

Provide payment information below only for the reservation and payment of wedding “Day Of” services.

Authorized Signature: Date:Visa Mastercard AMEX Discover

Card #: Exp: Date:

Wedding Party Checklist

Maid of Honor's Checklist

Helps the bride select bridesmaids’ attire.

Helps address invitations and place cards

Organizes bridesmaids’ gift to the bride.

Usually gives an individual gift to the couple.

Makes sure that all the bridesmaids, the flower girl and the ring bearer are at fittings, the rehearsal, and the

ceremony on time

Is expected to attend the rehearsal and is included at the rehearsal dinner

Walks in processional and recessional.

Helps with the bride’sgown

Arranges the bride’s veil and train before the processional and recessional

Makes sure the bride’s gown is “picture perfect” throughout the day

Holds the bride’s bouquet during the ceremony.

Keeps the bride on schedule.

Helps the bride change into her going away clothes.

Takes care of the bride’s gown and accessories after the reception

Pays for own wedding attire and transportation to the wedding

Bridesmaid's Checklist

Assist the Maid of Honor as requested.

Possibly host or co-host a party or shower (optional) .

Assist the bride with errands

Contribute to bridesmaids’ gift to the bride.

Usually gives an individual gift to the couple

Are expected to attend the rehearsal and are included at the rehearsal dinner

Arrive at dressing site promptly

Walk in processional and recessional.

Possibly participate in receiving line.

Help gather guests for the first dance, cake cutting, and bouquet toss

Participate in bouquet toss, if single Look after the couple’s elderly relatives and/or friends

Pays for own wedding attire and transportation to the wedding

Best Man's Checklist

Organizes a pre-wedding party for the groom.

Usually gives an individual gift to the couple.

Is expected to attend the rehearsal and is included in the rehearsal dinner

Gets the groom dressed and to the ceremony on time

Makes sure the groom’s wedding related expenses are prepared (Officiant fee, tips, etc.)

Makes sure the groom has the marriage license with him

Delivers any payment to Officiant, sexton, and ceremony musician(s), as prearranged

Enters the sanctuary with the groom

Walks in the recessional

Witnesses the signing of the marriage certificate

Drives the bride and groom to reception, if no driver is hired

Helps welcome guests at reception

Offers first toast to bride and groom at reception.

Helps the groom get ready for the honeymoon Gathers up and takes care of groom’s wedding

clothes after he changes

Has a car ready for the bride and groom to leave the reception or perhaps drives them to their next destination

Head Usher's Checklist

Expected to attend the rehearsal and is included at the rehearsal dinner

Receives any lists of guests who are to be seated in a specific pew and is aware of the importance and sequence of

seating special guests, such as the mothers and grandmothers of the bride and groom

Makes sure that programs, if used, are handed to guests when they are seated

Makes sure that people who are designated to receive special flowers or corsages do recieve them, if the flowers

have not been delivered to the recipients beforehand

Checks that all ushers are dressed properly and wearing their boutonnieres on the left side, stem down

Makes sure that the ushers know how to

usher: how to greet guests, how to offer an arm to a single woman guest, and how to precede a couple to

theirseats

Helps gather the wedding party for photographs either before or after the ceremony and ensures that

transportation arrangements have been made for all members of the wedding party

to and from the ceremony

Completes entire Groomsmen and Ushers Checklist, as needed

Groomsmen & Usher's Checklist

Participate in party for the groom, if there is one.

Contribute to the ushers’ gift to the groom.

Usually gives an individual gift to the couple.

Expected to attend the rehearsal and the rehearsal dinner

Review any special seating situations with the head usher before the ceremony begins

Greets guests as they arrive

Seat the eldest women first if a group of guests arrive simultaneously

Ask guests whether they are to be seated on the bride’s side or the groom’s side

Offer their right arm to female guests (with the guest’s escort walking behind) or ask couples to follow behind

(leading couple to their seat)

Walk to the left side of a male guest

Hand each guest a program when each guest has taken their seat

Put the aisle runner in place after guests are seated and before the processional begins.

Know the order of seating per tradition such as special guests, grandmothers of the bride and groom, and bride’s

mother last.

Remove pew ribbons, one row at a time, after the ceremony

Close windows and check pews for programs or articles left behind after the ceremony

Are prepared to direct guests to the reception site (having extra maps available, if used)

Dance with bridesmaids and other guests at the reception

Look after elderly relatives or friends.

Participate in garter ceremony, if there is one, and encourage other single men to participate .

Pay for own wedding attire and transportation to the wedding

Mother of the Bride's Checklist

Hosts an engagement party (the bride’s family traditionally gets the first opportunity)

Helps couple to decide on sites or assists in making other big planning decisions

Usually contributes to the wedding budget.

Assists the bride in putting together the family’s guest list

Offers suggestions for special family or ethnic ceremony traditions

May help bride to shop for wedding gown and accessories

Chooses own wedding day outfit (may consult with mother of the groom about formality)

Along with the maid of honor and bridesmaids, may plan and host bridal shower.

On wedding day help bride to get ready.

May accompany daughter and husband to ceremony

Greet guests in receiving line

May be announced along with husband

Sits in an honored place at parent’s table

May assist with coordinating vendors.

May host a post-wedding brunch)

Father of the Bride's Checklist

Hosts an engagement party (the bride’s family traditionally gets the first opportunity)

Helps couple to decide on sites or assists in making other big planning decisions

Usually contributes to the wedding budget .

May select hotel for out of town guests and reserve a block of reduced rate rooms Rents own formalwear (work

with couple

to coordinate with wedding party)

Helps pick up out-of-town guests from airport. May also arrange transportation to and from the

wedding/reception

Typically travels to ceremony with the bride.

Walks daughter down the aisle

Gives the bride away during the ceremony .

Escorts the mother of the bride out following the wedding party

Greets guests in the receiving line

May be announced with wife at reception.

May make a welcoming speech

Sits in an honored place at the parent’s table.

Dances with the bride

Mother of the Groom's Checklist

Contacts the mother of the bride if the families are not acquainted (or plans a celebration if you have met)

Attends (first) engagement party if the bride's family hosts one

Along with husband, may host an additional engagement party for the groom’s side of the family

Usually contributes to wedding budget

May help couple decide on sites and/or make other big planning decisions

Helps group to put together family’s guest list Offers suggestions for special family or ethnic ceremony traditions

May help bride shop for her wedding gown Chooses own wedding day outfit (may consult with mother of the

bride about formality)

Along with husband, plans and hosts the rehearsal dinner

Escorted out following the wedding party and the bride’s parents

Greets guests in the receiving line

May be announced along with husband at the wedding reception

Sits in an honored place at the parent’s table.

Does mother-son dance with groom

Attends post wedding brunch (if held)

Mother of the Groom's Checklist

Contacts the mother of the bride if the families are not acquainted (or plans a celebration if you have met)

Attends (first) engagement party if the bride's family hosts one

Along with husband, may host an additional engagement party for the groom’s side of the family

Usually contributes to wedding budget

May help couple decide on sites and/or make other big planning decisions

Helps group to put together family’s guest list Offers suggestions for special family or ethnic

ceremony traditions

May help bride shop for her wedding gown Chooses own wedding day outfit (may consult with

mother of the bride about formality)

Along with husband, plans and hosts the rehearsal dinner

Escorted out following the wedding party and the bride’s parents

Greets guests in the receiving line

May be announced along with husband at the wedding reception

Sits in an honored place at the parent’s table Does mother-son dance with groom Attends post wedding brunch

(if held)

Father of the Groom's Checklist

Attends (first) engagement party, if the bride's family hosts one

Along with wife, may host an additional engagement party for groom’s side of the family

Along with wife, may contribute to the wedding budget

May help couple decide on sites and/or make other big planning decisions

Rents own formalwear (after talking with couple to coordinate with wedding party); attends fittings as needed

Along with wife, plans rehearsal dinner

May travel to ceremony with the groom and the best man

May escort wife to her sear right before the mother of the bride is seated

Escorts mother of the groom out after wedding party and bride’s parents

Greets guests in the receivingline May be announced with wife May make a welcoming speech

Sits at an honored place at the parent’s table May toast the newlyweds

May settle final bills with wedding vendors Attends or hosts post-wedding brunch

Flower Girl's Checklist

Dress and accessories should be paid for by her family

Attends the rehearsal although she usually does not attend the rehearsal dinner

In the processional, walks alone directly before the bride and her father

Often scatters petals from a basket she holds, although this is sometimes too overwhelming a responsibility for a

young girl to manage in front of a large group of people. It is usually easier for her to carry either a small basket of

flowers or a tiny nosegay of flowers similar to those carried to those carried by the bridesmaids

In the recessional, walks with the ring bearer, directly behind the couple

The bride may hire a babysitter or ask one of the bridesmaids to look after the flower girl, to be in charge of

checking her appearance and making sure she is present for formal pictures, helping her manage her food at the

reception, and escorting her to the ladies room

Ring Bearer's Checklist

His attire should be paid for by his family.

Attends the rehearsal although he usually does not attend the rehearsal dinner

He immediately precedes the flower girl in the processional

Carries either the actual rings or a facsimile of the rings (often a practical idea), on a white velvet or satin

cushion. If the rings are genuine, they should be fastened to the cushion with a very thin thread or placed over a

firmly fixed hatpin. The best man takes the rings from the cushion at the right moment

Walks with the flower girl in the recessional, directly behind the bride and groom

The bride may hire a babysitter or ask one of the ushers to look after the ring bearer, to be in charge of checking

his appearance, making sure he is present for formal pictures, helping him manage his food at the reception, and

escorting him to the men’s room

Vendor Data Sheet

Vendor Name:Address: City: State:Phone: Web:

Services Menu:

Pricing Structure:

Unique Services/Products:

Recognition Received:

Facility History:

Contract Information:

Vendor Category Questions: (Use the Vendor Question lists in the Resource Section of this manual.)

1.2.3.4.5.6.7.8.9.10.

Email:

# Years in Business:

Vendor Category:

Vendor Contact Review Sheet

Vendor Name:Address: City: State:Phone: Email: Web:Vendor Category:

Contract Type:

Cancellation Policy:

Deposits:

Change of Date:

Changes in Contract:

How Clients Can Save Money:

Notes:

Venue Inspections

Venue Inspection Notes:

Venue 1

Venue 2

Venue 2

Name of venue: Location: Contact Person: Email address: Phone:

Name of venue: Location: Contact Person: Email address: Phone:

Name of venue: Location: Contact Person: Email address: Phone

Venue 1 Venue 2 Venue 3Available dates:Car parking and public transport:

Security of parking: Associated charges: Main room(s) options:

Name of rooms(s): Size of room(s): Ceiling heights:

Features: Pillars, windows, views Other:

Room Configuration options:Supporting room options:

Break-out rooms:

Venue 1 Venue 2 Venue 3Entrance(s) and registration space:Number of entrances:Access facility: steps, stairs, rampsRegistration desk:Cloakroom facilities:Piano availability:Hospitality facilities: bar, coffee serviceOther:Supporting facilities:Number of bathrooms:Location of bathrooms:Support for people with disabilities:Internet and telephone use:Secretarial/office support:Other:Pre and post event access:Location of service elevators:Restricted times:Regulations:Other:Signage into event:Signage equipment available:Location of signage:Permits and requirements:Technical assistance and audio: Visual equipment:Air conditioning/heating:Stage, microphones, and lectern:Projectors, computer connections:

AV technicians:Other:Staging and dance floor:Furniture:Tables:Conference chairs:Lounge chairs:Side boards:Other:Linen:Table cloths, napkins:Chair covers:Guest hand towels:Other:

Venue 1 Venue 2 Venue 3Catering:On-Site:Contracted:Menu Options:Position of kitchen and bar:Catering support needed (equipment, portable buffets, etc.)Staffing:On-site event staff:Contracted event staff:Contract requirements:Security:On-site:Contracted:Contract requirements:First Aid:Restrictions:Contract requirements:Content review:Restrictions clauses:Cancellation clauses:Payment details:Other:Liability insurance: