Printing and Page FormattingPrinting and Page Formatting

ITSW 1401, Intro to Word Processing

Instructor: Glenda H. Easter

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Opening a Multiple Page Opening a Multiple Page DocumentDocument

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Indication of the Number of Pages Indication of the Number of Pages from Viewing the Status Barfrom Viewing the Status Bar

The status bar displays 1/3 indicating that you are on the first of three pages.

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View Multiple-Page Documents View Multiple-Page Documents in Print Previewin Print Preview

Click the Print Preview button to open the Print Preview window.

You may have to click the One Page Button on the Print Preview toolbar.

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Print PreviewPrint Preview

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Parts of the Print Preview BarParts of the Print Preview Bar

MagnifierOne Page

Multiple PagesZoom

View RulerShrink to Fit

Full Screen

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Changing the Multiple Pages Changing the Multiple Pages Grid Grid

You can display more than one “1” row by three “3” pages across.

While in the multiple page grid, click the left button of the mouse and drag across the grid. This will enable you to see a greater number of reduced document pages.

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Edit a Document in Print Edit a Document in Print PreviewPreview

Click the Print Preview button.Click the Magnifier button.Move pointer to the text to be adjusted, and click the Magnifier button to change the pointer to an I-beam.Edit the text.After edits are made, click the Print or the Print Preview button.

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Using the “Shrink to Fit” Using the “Shrink to Fit” FeatureFeature

You can select Shrink to Fit while in Print Preview.

When you select the Shrink to Fit, you have no control over the elements that are adjusted to make the document fit on the number of pages you want.

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Setting Print OptionsSetting Print Options

It is necessary to select Print from the File menu option.

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Print OptionsPrint OptionsPrint What drop-down list Print drop-down list

Allows you to select Document, Document Properties, Comments, Styles, AutoText Entries, and Key Assignments

Allows you to select All pages in a Range, Odd Pages, and Even Pages

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Changing Paper Size and Paper Changing Paper Size and Paper OrientationOrientation

From the File Menu, select Page Setup and click on the Paper Size tab.

Select the drop down arrow to select legal.

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Page Orientation--PortraitPage Orientation--Portrait

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Page Orientation--LandscapePage Orientation--Landscape

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Change Orientation for a Portion of Change Orientation for a Portion of a Document or an Entire Documenta Document or an Entire Document

•You can change the orientation for an entire document or from the insertion point forward by choosing an option from the Apply To drop-down list.

•When you choose This Point forward, a new section is created with the orientation you choose.

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Printing EnvelopesPrinting Envelopes

Select Envelopes and Labels from the Tools menu bar.

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Printing EnvelopesPrinting Envelopes

•The envelope is created with the same address as that of the letter’s inside address.

•You can change it to all caps by pressing Ctrl/Shift/A.

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Changing Envelope OptionsChanging Envelope Options

You can change the envelope size.

You can use Print Codes for automated handling by the U. S. Postal

Services.

You can change the font and other character

formatting of the delivery address or the

return address.Default font is Arial.

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Add to DocumentAdd to Document

Click Add to Document to add the envelope information to the top of the document as a separate section.

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Printing LabelsPrinting Labels

The labels tab in the Envelopes and Labels dialog box makes it easy to print labels, either for a return address or for a delivery address.You can print a full page of the same label or a single label and you can choose from a variety of label sizes. You can print labels directly, without saving them, or create a new document that contains the labels, which you can reuse or edit at a later date.

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Print LabelsPrint Labels

Position the insertion point in the envelope section of the document.

Open the Envelopes and Labels dialog box and click the Labels tab.

Click the Options button to choose a label size.

Select the Product Number size desired, and click Ok.

Click New Document.

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Print Labels (Continued)Print Labels (Continued)

Open the Envelopes and Labels dialog box and click the Labels tab.

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Print Labels (Continued)Print Labels (Continued)

Click the Options button to choose a label size.

Select the Product Number size

desired, and click Ok.

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Print Labels (Continued)Print Labels (Continued)

Click New Document.

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Sending a Document as an Sending a Document as an E-mailE-mail

Instead of printing, you can send it as e-mail directly from Word. The document becomes the e-mail message.A Word document sent as an e-mail is in the HTML format so it can be read easily.To send the e-mail directly from Word, you must first specify Internet options.

Open the Windows Control Panel.Start button, Settings, Control 2000 or Outlook Express 5.0 as your e-mail editor.On the Connections tab, identify your default Internet Service Provider and check the box to dial the default connection when needed.

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To Select Internet Options for To Select Internet Options for E-MailE-Mail

•To specify Internet Options:

• Select Settings form the Control Panel.

•Double-click on Internet Options.

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To Select Internet Options for To Select Internet Options for E-Mail (Continued)E-Mail (Continued)

The Internet General Tab

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To Select Internet Options for To Select Internet Options for E-Mail (Continued)E-Mail (Continued)

• Select the Programs Tab.

• Choose Outlook 2000 or Outlook Express 5.0 as your e-mail editor.

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To Select Internet Options for To Select Internet Options for E-Mail (Continued)E-Mail (Continued)

•Select the Connections Tab.

•Make sure it shows your Internet Service Provider as the default.

•Select the box to dial the default connection when needed.

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