print management

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Print Management Solution

Your partner for print management

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PRINT MANAGEMENT

SOLUTION

DATACO

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• Dataco entered the printer industry back in 1979

• Dataco was the first nation wide printer distributor

• Dataco has dedicated itself exclusively to solving the printing needs of our customers .

• Established as a leader in Print Management solutions

Why Dataco?

When it comes to selecting a partner for your critical remote meter collection and print management solutions, you need a company that understands more than software--you need a partner that has been in the printer business for over 30 years and understands your printing needs. Dataco stands above other options because of our mix of technical competence and industry knowledge. This has led us to develop practical solutions that work with your existing systems.

DATACO

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Did you Know that print output can cost

up to 3% of your revenue.

If you swapped your toner out when the machine

says “toner low”, it will end up costing you

thousands of dollars on unused toner a year.

Do you need to free up IT resources to work on more

important projects?

Do you even know how many printers installed in

your company or what does to cost to operate

them?

Do you have the data needed to set up a cost saving

printer strategy for your company?

Ask yourself if you need print management?

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What can you do with Dataco?

WebAudits: Gather Meters Without Installing Software

TCO Reporting: Quickly Uncover Total Cost of Ownership

Supply Triggered Delivery: Manage Deliveries and Supply Inventory

Local Agent: Capture Meters for Non-networked Devices

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• Device Data Capture

• Analyze Discovered Data

• Propose Solution

• Monitor and Measure Contract Commitments/ Results

4 Key Elements of Print Management

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Device Data Capture Tools

- USB Key Viewer – A USB key that can be used for initial assessments.

- WebAudit – A web application that is email to you. - OnSite – Software that sits right on your server.

- “Local Agent” – Capture meter reading from non-networked printers.

- Central – Main server that holds all the usage data from the audits.

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NetworkedPrinters

and MFPs

+

WebAudit

Viewer USB

OnsiteLocally

Attached Printers

and MFPs

Local Agent(push to

desktops)

Data Capture Reports

DATACO

=

Reports

- TCO Reports

- Supply triggered Delivery

-Meter reading

- Customized Printer reports

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The Total Print Management Suite Solution

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TCO analysis and reporting

DATACO

Unlike other data collection systems, Dataco offers a built in Total Cost of Ownership (TCO) reporting. The client’s meter readings and actual toner page coverage percentages are

matched up with a database of printers and street prices for toner. Calculations that used to take hours of complex spreadsheet work can now be done instantly.

Dynamic Reporting

Viewer USB creates many useful reports. Here are some of the most popular:

• Monthly Usage Matrix-graphically illustrates monthly usage, total mono/color volumes and toner coverage %.

• Usage vs. Recommended Duty Cycle-reports over and under utilization by visually representing threshold percent of duty cycle.

Side By Side Database

Dataco maintains a database of over 10,000 printer and MFP models. There are over 130 fields of information for each device (images, supply costs, yields, part numbers, etc.). This

database is updated daily and synchronized with your server, ensuring you are always working with the latest data.

Customized Reports

If you want to create a more detailed report, you can enter their actual supply costs. This allows you to work collaboratively with the client to develop a print management strategy.

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Supply Triggered Delivery

– Managed Device Supply Replenishment

– Device generated service alerts

– Email toner low flags directly to your purchasing department or directly to the supplier

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So what can you do with Dataco?Dataco is a complete suite of solutions for remote meter collection and managed print

services. While most of our clients initially look to us for remote meter reading solutions or print management assessment tools, many are pleased to learn about the unique solutions

Dataco offers on a one to one personal level for your company.

WebAudits: Gather Meters Without Installing SoftwareOther solutions require you to install software on your clients’ networks. While we do offer this option,

WebAudit gives you the flexibility to capture meter readings through an innovative web application--perfect for applications when your client won’t let you install software.

TCO Reporting: Quickly Uncover Total Cost of OwnershipThe foundation of understanding print cost is understanding TCO. Dataco makes this easy with TCO reporting

that cross references fleets with a database of over 10,000 devices and their operation costs

Supply Triggered Delivery: Manage Deliveries and Supply InventoryShipping toner on “toner low” warnings wastes toner and leads to higher costs. Supply Triggered Delivery gives

you control over when toner is shipped based on the average usage of each device, meaning receive toner just in time.

Local Agent: Capture Meters for Non-networked DevicesWith up to 40% of printers not connected to networks, the ability to capture local printer meters is critical. Local

Agent allows you to collect meter readings from local printers.

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Dataco would like to thank you for your time.

Please feel free to ask us about the ways We can help your companyWith its document needs.

print management

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