pretest workshop

Pretest Workshop 2010 S

PR

ING

Contact Information

• Cherie Boone - px# 48855 (434-8855)e-mail: [email protected]

• Tom Cornman - px# 42499 (681-2499)e-mail: [email protected]

• Vanessa Ferrell - px# 48355 (434-8355)e-mail: [email protected]

• Ken Morris - px# 45155 (684-5155)e-mail: [email protected]

• Jackie Johnson - px# 45282 (684-5282)e-mail: [email protected]

mailto:[email protected]





New Website Design Effective Jan. 15th

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Pretest Workshops – Online Opportunity

• Online FCAT Pretest workshop

Recorded by the TEN network

Available online, as a Vodcast, on Wednesday, January, 20, 2010

A link to the workshop will be posted on the Assessment homepage.

FCAT Mini Presentations

• Receiving Your Test Materials

• Returning Your Writing Materials

• Returning Your Reading, Mathematics and Science Materials

• Returning Home Education Materials

• Returning McKay Scholarship Materials

• Returning CTC Scholarship Materials

• Returning Florida Virtual Academy Materials

• Returning Your Large Print and Braille Materials

FCAT Mini Presentations (continued)

• A link to the mini presentations will be on the Assessment homepage beginning by January 22, 2010

www.palmbeachschools.org/9053

http://www.palmbeach.k12.fl.us/drea

Training Materials Link

•Training materials are available online at:

www.pearsonaccess.com/flSupport tab

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http://www.pearsonaccess.com/fl

Writing Daily Test Administration Schedule

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Day 1 – Tuesday, February 9

Grades 4, 8, 10 Writing Test 45 minutes

Day 2 – Wednesday, February 10

Grades 4, 8, 10 Writing Make-Up Test 45 minutes

Day 3 – Thursday, February 11

Grades 4, 8, 10 Writing Make-Up Test 45 minutes

Any deviation from this schedule requires written approval from the FDOE prior to implementation.

RMS Daily Test Administration Schedule

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Day 1 – Tuesday, March 9

Grade 3 Reading – Session 1 60 minutes


Grade 5 Mathematics – Session 1 80 minutes

Grades 6, 7, 9 Reading – Session 1 60 minutes

Grades 6, 7, 9 Reading – Session 2 60 minutes

Grades 8, 10 Reading – Session 1 80 minutes

Grades 8, 10 Reading – Session 2 80 minutes

Retakes Reading Unlimited


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Day 2 – Wednesday, March 10




Grades 6, 7, 9 Mathematics – Session 3 60 minutes

Grades 6, 7, 9 Mathematics – Session 4 60 minutes





Retakes Mathematics Unlimited

All Grades Make-up Testing


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Day 3 – Thursday, March 11







Grade 8 Science – Session 5 55 minutes





Day 4 – Friday, March 12



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Day 5 – Monday, March 15


Day 6 – Tuesday, March 16



Day 7 – Wednesday, March 17



Days 8 – Thursday, March 18


Days 9 – Friday, March 19



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Monday Tuesday Wednesday Thursday Friday

8 9 Gr 3 Read-Session 1Gr 4 Read-Session 1Gr 5 Math-Session 1Gr 6 Read-Sessions 1 & 2Gr 7 Read-Sessions 1 & 2Gr 8 Read-Sessions 1 & 2Gr 9 Read-Sessions 1 & 2Gr 10 Read-Sessions 1 & 2Retakes-Read

10Gr 3 Read-Session 2Gr 4 Read-Session 2Gr 5 Math-Session 2Gr 6 Math-Sessions 3 & 4Gr 7 Math-Sessions 3 & 4Gr 8 Math-Sessions 3 & 4Gr 9 Math-Sessions 3 & 4Gr 10 Math-Sessions 3 & 4Retakes-MathMake-Up

11Gr 3 Math-Sessions 3 & 4Gr 4 Math-Sessions 3 & 4Gr 5 Read-Sessions 3 & 4Gr 8 Sci-Sessions 5 & 6Gr 11 Sci -Sessions 1 & 2Make-Up

12Make-Up

15Make-Up

16Gr 5 Sci -Session 5Make-Up

17Gr 5 Sci-Session 6Make-Up

18Make-Up

19Make-Up

22Packing Team – Elementary

23Packing Team – SecondaryPick Up – Elementary

24Pick Up – Secondary

25Pick Up - Secondary

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What’s New for the 2010 FCAT

• K-8 Virtual School Continuity Program/District Virtual Instruction The K-8 Virtual School Program is being phased out. Districts must now provide their own virtual instruction programs. Processing materials for these students

Students enrolled in your DISTRICT virtual instruction program – package for return as all other schools in your district using your district number and school number of the student’s school of enrollment.

Students enrolled in the Florida K-8 Virtual School Continuity Program– package as in previous years, depending on their school of enrollment (formerly Florida Virtual Academy and Connections Academy).

• District Assessment Coordinator, School Assessment Coordinator, and Test Administrator checklists are printed on perforated pages in the back of the manual.

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What’s New for the 2010 FCAT (continued)

• Session 4 of Grades 3 and 4 Mathematics contains items that require a ruler. Rulers should not be distributed for Session 3. Rulers will be provided on perforated sheets with other test materials. Grades 3 and 4 Calibration schools will not receive rulers as they are

not required for their version of the test.Do not cut the edges of the ruler!

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• Grade 4 Mathematics tests now contain gridded-response items. Time allotted has changed from 60 minutes to 70 minutes per session.

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• Grade 5 Mathematics tests now include a Grade 5 Mathematics Reference Sheet as a perforated page inside the test and answer book.

• Performance task items have been removed from all FCAT Science tests.

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• FCAT Administration Record/Security Checklist Form This combined form can be used to capture all required

administration information and track security numbers. Forms will be pre-populated with the security numbers of test

documents sent to each school. Contact Cherie or Tom for these documents.

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• NO Answer Document Return Summary Schools may request this form from their district office if they wish to

use if for their own purposes.

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• Document Count Form One version – the Document

Count Form and Spring Retake Document Count form have been combined into one.

Bubbles for large print, Braille, and one-item-per-page have been added.

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Reminders for the 2010 FCAT

• Schools are required to adhere to the daily testing schedule.

• Test Administrators are required to use ALL of the allotted time in each test session and should not end a session early.

• A student with the accommodation of extra time must complete one session before continuing to the next session.

• If a student starts a test and leaves school without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test.

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Reminders for the 2010 FCAT (continued)

• Students may not have any electronic or recording devices at their desks, clipped to their belts, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. If a student is found to be in possession of ANY electronic device(s) during

testing, his or her test must be invalidated in order to successfully enforce this policy.

• Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. Please carefully read the Test Security Policies and Procedures to ensure

that you are following the correct procedures. District assessment coordinators must require that school administrators,

school assessment coordinators, test administrators, and proctors sign an FCAT Administration and Security Agreement.

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• Large Print, Braille, and One-Item-Per-Page Students using large print materials must record their responses in the

large print Writing folder, large print answer book, or large print test and answer book. Test administrators should record verbal or signed responses in the large

print documents provided for these students. Students using Braille materials must record their responses on Braille

paper. Test administrators should record verbal or signed responses into the

regular print Writing folders, answer books, answer folders, or test and answer books provided for these students.

Students using one-item-per-page materials must record their responses in the one-item-per-page test and answer book. Test administrator should record verbal or signed responses into the

regular print answer book, answer folder, or test and answer book provided for that student.

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• Forms located at www.PearsonAccess.com/fl under the Support tab Comment Forms - Ensure that the online comment forms are reviewed

before testing and complete them after testing. Missing Materials Forms Test Irregularities and Security Breaches Forms

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http://www.pearsonaccess.com/fl


• Make-up Testing Is required All security and administration procedures must be followed The test script MUST be read verbatim in its entirety

Students to be Tested

• Writing: Grades 4, 8, and 10• Reading and Mathematics: Grades 3–10• Reading and Mathematics RETAKE Tests:

Grades 11–Adult students who have NOT passed the Grade 10 FCAT in Reading and/or Mathematics

Retained Grade 10 students with ANY Grade 10 FCAT Reading and/or Mathematics score on file

Certificate of Completion students Students in the SECOND or THIRD year of the

Three-Year Graduation Program• Science: Grades 5, 8, and 11

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Students to be Tested (continued)

• Home Education Program students MAY participate in the FCAT administration appropriate for their grade-

level (Grades 3–10) MAY take the FCAT Science test (Grade 11) May NOT take the Retake test

• McKay Scholarship Program students In PRIVATE schools MAY participate In PUBLIC schools MUST participate May NOT take the Retake test

• Corporate Tax Credit (CTC) Scholarship Program students INDIVIDUAL students MAY participate in the FCAT appropriate for their

grade-level May NOT take the Retake test

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Students to be Tested (continued)

• Virtual Instruction Program Students All students in Grades 3-11 MUST participate

Our District’s K-8 Virtual School Continuity Program students

(Connections Academy and Florida Virtual Academy)

• English Language Learners (ELLs) ALL Grades 3–11 ELLs MUST participate.

• All Grades 3–11 ESE students take the appropriate FCAT unless their IEP indicates an alternate assessment.

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Retained 10th Graders• Writing

Test all

• Reading Only test those who have not passed

• Mathematics Only test those who have not passed

Retained 11th Graders• Science

Test all

• Retake Reading Only test those who have not passed

• Retake Mathematics Only test those who have not passed

Students to Be Tested - Other Programs

• Hospital – Homebound• Contact Tom Orloff - px# 45192 (684-5192)

Test at home school

Test at McKesson building

Test at student’s home

Accommodations

• Must be in the student’s IEP (Individual Educational Plan) or 504 plan (Students under Section 504 Of The Rehabilitation Act)

• Must not alter content

• Must be in use in the classroom

• Must be in use prior to FCAT

Accommodations (continued)

• Allowable accommodations• Must be gridded on answer

document by teacher• Used not allowed• LEP• ESE• 504

Regular Temporary

Preidentified Student Labels

• Verify that the student is still enrolled and will be tested.

• Verify the information on the PreID Roster against the school’s student information database.

• Five elements MUST be correct on a student PreID label for Grades 4, 8, and 10 Writing, Grades 3-10 Reading and Mathematics, and Grades 5, 8, and 11 Science: Student name Student ID number District number School number Grade level

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Preidentified Student Labels (continued)

• Four elements MUST be correct on a student PreID label for RETAKE: Student name Student ID number District number School number

• The PreID Roster includes the complete Social Security Number (SSN) or Florida Student Number for each preidentified student. Even though the same file was used to create both the PreID rosters

and the student PreID labels, only the last four digits of the SSN preceded by five Xs and followed by one X (XXXXX7884X) are printed on the labels.

You are NOT required to grid the missing numbers of a SSN.

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Student Grid Sheet

Student Information (must be completed by the student)

Grade Level/Content Assessed

Student Label Area

Form Code

Security Number Area

Student Demographic Information

School Use OnlyDNS and UNDO

bubbles

Pregridding Codes

District/School number50 + your school’s district number

5 0 1 2 3 4

Pregridding Codes (continued)

• Social Security Number/Florida Student Number

SSN + X 50 + district student number

1 2 3 4 5 6 7 8 9 X

5 0 1 2 3 4 5 6 7 8

Affixing Student Labels

• Schools may open shrink-wrapped packages and affix student labels to documents under these conditions: Only the school coordinator and persons designated by the

principal (school board employees) may open shrink wrapped packages.

Secure booklets must not be opened Students are not permitted to handle test documents The labels must be affixed by these persons in a locked office and

the books/folders must not be opened. All materials must be returned to locked storage until the morning

of testing.

Sample Student Label

• Affix the label in the box in the lower left corner of the student grid sheet.

• Do not remove labels once they have been affixed.

• Do not place a label over another label.

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Test Invalidation Policies and Procedures

• Purpose of test invalidation is to identify when the validity of test results has been compromised. Schools may either: invalidate only after discussion with the district assessment

coordinator. invalidate at the school level after discussion between the school

assessment coordinator and the site administrator.• A test MUST be invalidated if any of the following circumstances

occur: A student has an electronic device during testing. A student is cheating during testing. A student is disruptive during testing.

Situations involving possession of electronic devices, possible cheating, or disruptive behavior should be investigated and discussed with the school assessment coordinator and site administrator before a final invalidation decision is made.

Test Invalidation Policies and Procedures (continued)

• A test MAY be invalidated if any of the following circumstances occur: A student becomes ill and is unable to finish, OR a student is not

allowed the correct amount of time. A student was given an accommodation not allowed on the FCAT. A student was given an accommodation not on the student’s IEP,

Section 504 plan, or LEP plan. A student was not given an allowable accommodation listed on the

student’s IEP, Section 504 plan, or LEP plan. An error occurs in test administration or procedures that could

compromise the validity of the test results (e.g., students had access to an unauthorized visual aid that gave an unfair advantage).

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DO NOT SCORE (DNS) & UNDO Bubbles

• Writing Sample

• Reading, Mathematics, & Science Samples

• There is one DNS bubble and one UNDO bubble for each test in an answer document.

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Answer Document Containing One

Test

Answer Document Containing Two

Tests

Refuse to Write/Attempt

• The student who enters the testing room but refuses to take the test.

• If the student makes no marks on the test other than the student grid sheet Student will count for participation. The student will be counted as “Not Attempted.” DO NOT invalidate Return with the To Be Scored documents

Placement of Security Numbers

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Security Log

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Administration Record/Security Checklist

• Blank version of the form (located in Appendix C of the manual)

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Administration Record/Security Checklist (continued)

• Pre-populated version of the form that can be downloaded from PearsonAccess into Excel.

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Writing Test Materials School Boxes

• School Cover Memo• Packing List• PreID Rosters• PreID Labels• School Assessment Coordinator Kit – clear plastic bag

Document Count Forms Paper Bands Red Return Labels (TO BE SCORED Materials) Yellow Return Labels (NOT TO BE SCORED Materials) White Return Labels (Large Print, Braille, and One-Item-Per-Page Materials),

if applicable• Planning Sheets• Writing Folders

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Writing Test Materials School Boxes (continued)

• Special Document Kits (if applicable) Large Print and Braille Cover Memo Document Count Forms Special Document Return Envelope(s) Test Materials

SAVE THE ORIGINAL BOXES FOR RETURNING MATERIALS

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RMS Test Materials School Boxes

• School Cover Memo• Packing List• PreID Rosters• PreID Labels• School Assessment Coordinator Kit – clear plastic bag

Document Count Forms Paper Bands Blue Labels Return (if selected as a calibration school) Peach Return Labels Red Return Labels Yellow Return Return Labels White Return Labels (if applicable) FCAT Rulers

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RMS Test Materials School Boxes (continued)

• Reading, Mathematics, and Science Test Books, Test and Answer Books, Answer Books, and Answer Folders

• Mathematics Work Folders, if applicable

• Reading Passage Booklets, if ordered for the Computer-based Retake

SAVE THE ORIGINAL BOXES FOR RETURNING MATERIALS

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RMS Test Materials School Special Document Boxes

• Special Document Kits (if applicable) Large Print and Braille Cover Memo Document Count Forms Special Document Return Envelope(s) Test Materials

SAVE THE ORIGINAL BOXES FOR RETURNING LARGE PRINT, BRAILLE, AND ONE-ITEM-PER-PAGE MATERIALS.

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• Materials are ordered online from the Assessment Website online ordering process.

Ordering Additional Materials

Testing Location Considerations• Use classrooms whenever possible.

• Make sure that each room is free of distractions and has Comfortable seating Good lighting Sufficient workspace Adequate ventilation and free of distractions

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Testing Location Considerations (continued)

• Make sure that: students are not facing each other when seated at tables. students are not in seating (stadium or staggered) that

allows them to easily view other students’ answers. there is at least three feet between students.

• Remove or cover all visual aids on student desks or displayed in the room, such as posters showing mathematical and scientific concepts.

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Supervise Test Administration

• During testing, ensure that students:

have cleared their desks of all materials except the appropriate test materials (mechanical pencils, ink pens, highlighters, crayons, colored pencils, markers, correction fluid, etc., are NOT permitted)

Supervise Test Administration (continued)


are using only No. 2 pencils



do not have books, notes, scratch paper, or electronic devices of any kind (including, but not limited to, cell phones, pagers or electronic games) during testing, even if they do not use them



do not talk or make any disturbance


are working independently



are working in the correct session and recording their answers in the appropriate area



do not make stray marks near the answer choice bubbles.

This is especially critical when students are testing in a combination test and answer book.

Stray marks near the bubbles may interfere with the scoring of the document.


• Do not:

talk with students about any test item

help students answer any test item

While you may encourage students to continue working, you may not talk with them about the prompt or test items or help them with their responses.


• For example:

a student finishes the test before the allotted time has elapsed, the test administrator or proctor: may encourage them to go back and check their work. may not read or comment on responses, may not help plan what to write may not provide information that would help infer the

correct answer (such as suggesting that the student might want to review their work on specific items)


• Do not:

check through books

return books to students after they have been collected


• Do not:

discuss test items or answers with students even after all test materials have been returned and testing has ended


• Do:

Check student grid sheets to ensure the following: No stray marks are in the preidentified/security

number area No stray marks or writing appear outside designated

areas DNS and UNDO bubbles are accurate


• If student reports an error with an item: DO NOT read item note the grade level, content area, form code, item number, and basic

student concern (e.g., two possible answers, no correct answer, etc.).

encourage the student to reread the item most concerns result from students who don’t read an item

carefully Encourage the student to answer the item to the best of his/her

ability and continue with the test Once testing has ended, inform Cherie who in turn will notify the

FDOE with this information. The item will be investigated.


Lunch and breaks


FCAT Test Administration and Security Agreement

• Signer has read, understands, and agrees to abide by all test administration and security procedures outlined in local training and FDOE test manual.

Proctors & Packing Teams

Proctors

1-29 students Test Administrator

30-59 studentsTest Administrator and

1 Proctor

60-89Test Administrator and

2 Proctors

Proctors – School System Personnel

• MUST be trained as proctors.

• MUST be informed of their duties and of the appropriate test security procedures for monitoring the test sessions.

• MUST also be informed of the test security laws and rules prohibiting any activities that may threaten the integrity of the test.

• MAY handle and distribute test materials and hand-gridding student answer documents.

District Volunteers

Proctors – Non-School System Personnel

• MUST be trained as proctors.

• MUST be informed of their duties and of the appropriate test security procedures for monitoring the test sessions. May be used to assist test administrators during test administration.

• MAY NOT participate in any of the test administration procedures handling and distributing secure test materials gridding student answer documents

• MAY be used only as an “extra set of eyes” to assist test administrators in monitoring test administration. Prior to testing.

• MUST NOT be placed in rooms in which members of their families are being tested.

Packing Teams

• School’s Responsibilities:

Make sure school materials are prepared for the Packing Teams when they arrive.

Assume the leadership role in all packing activities.

Supervise the packing teams at all time. Packing teams should not be left alone to work independently.

Attempt to solve any discrepancies the packing teams may encounter.

Packing Teams (continued)

• Packing Team Responsibilities

Work under the supervision of the school test coordinator.

Confirm the counts of secure test materials from the school.

Immediately notify the school test coordinator of any discrepancies.

Assist the school test coordinator in the packing of the test materials.

Packing Teams (continued)

• Packing Team Responsibilities

Complete all Packing Team paperwork documenting the return of secure test materials.

Provide a copy of the Packing Team documentation to the school test coordinator.

Fax a copy of the Packing Team paperwork to the Test Distribution Center and pony the originals to Student Assessment.

Preparing Materials for Return

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Reminder

• To ensure that student scores are reported on schedule, materials MUST be packaged according to instructions. Mispackaged materials will delay reporting of student results.

• Mini presentations containing more detailed instructions for the return of materials will be available online.

What Goes Where?

• To Be Scored answer documents All Grade 3 test and answer books – Peach Labeled Boxes All Grade 4, 8 & 10 Writing Folders – Red Labeled Boxes All Grade 4-11 answer documents – Red Labeled Boxes All Retake test and answer books – Peach Labeled Boxes

• Not To Be Scored documents Unused Writing Folders – Yellow Labeled Boxes Unused Answer Documents – Yellow Labeled Boxes Unused Test and Answer Books – Yellow Labeled Boxes Used and Unused Test Books – Yellow Labeled Boxes Any answer document that has the DNS bubble darkened – Yellow Boxes

• Large Print/Braille/One Item Per Page – White Labeled Boxes

Stop the Insanity

• You DO NOT need to:

Keep test books/writing folders in numerical order

Keep test books/writing folders by class

Match test book numbers to answer book numbers

Return Documents

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Document Count Form

• Receive preidentified Document Count Forms for your schools materials.

• Use one per grade level/subject of To Be Scored answer documents

• Receive blank count form for the special programs.

• You must use the originals. DO NOT photo copy this form.

Sample Paper Band

• Used to secure To Be Scored answer documents in to stacks.

• All information MUST be completed.

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Preparing Test Materials for Return

• Verify that all distributed secure materials have been returned.

• Check for and remove all planning sheets, reference sheets and periodic tables from test documents.

• Verify that your Security Log has been completed correctly.

• Make copies of and file the following: records of required administration information collected by test

administrators all Security Logs

• Verify DNS and UNDO bubbles.

87

Preparing Test Materials for Return (continue)

• Check student grid sheets to ensure the following:No stray marks are in the preidentified/security number area or on or

near the registration marksNo stray marks or writing appear outside designated areas

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89

Prepare Test Materials for Return

• Separate test materials in the following order: Your School’s TO BE SCORED Documents (by grade level/document

type) Home Education Program TO BE SCORED Documents McKay Scholarship Program TO BE SCORED Documents Corporate Tax Credit Scholarship Program

TO BE SCORED Documents Your District’s Virtual Instruction Program TO BE SCORED Documents Florida K-8 Virtual School Continuity Program TO BE SCORED

Documents• Formerly Connections Academy (78/0700)—all grade levels tested• Formerly Florida Virtual Academy (79/0801)—all grade levels tested

All NOT TO BE SCORED Materials

Prepare Your School’s TO BE SCORED Documents for Return

• Place each group of answer documents into stacks of a manageable size.

• Complete and secure Paper Bands. Do not use staples, paper clips, or tape to seal the bands.

• Complete a separate Document Count Form for each document type/grade level. Verify that you have included all documents from make-up sessions

before you complete each form.

Do not combine documents for more than one grade level and document type.

• Place each completed Document Count Form on top of the first stack of corresponding TO BE SCORED answer documents.

90

Packing Your Materials for Return

• Detailed instructions on how to pack your materials will be provided in mini presentations. Posted on the Assessment website Receiving Your Test Materials Returning Your Writing Materials Returning Your Reading, Mathematics and Science Materials Returning Home Education Materials Returning McKay Scholarship Materials Returning CTC Scholarship Materials Returning Florida Virtual Academy Materials Returning Your Large Print and Braille Materials

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Special Programs Chart

Program District Number School Number

CTC Scholarship 97 9999

McKay Scholarship Your district number 3518

Home Education Your district number 9998

Formerly Florida Virtual Academy 50 7079

Formerly Connections Academy 71 7078

Your District’s Virtual Instruction Program Your district numberStudent’s school of enrollment number

Returning Writing Materials

Parking Lot Writing Drop-Off Locations2/12/10 - 1:00 p.m. to 3:00 p.m.• South Area Office – Calusa Elementary

• Central Area Office – John I Leonard High

• West Area Office – SR 715 Belle Glade

• Crestwood Middle – Royal Palm Beach (cafeteria parking area)

• North Area Office – Lincoln Elementary(guest parking lot)

• Test Distribution Center – Any time during the testing window

Returning RMS Materials

Packing Team/Pick Up Schedule – Reading, Math & Science

• Elementary Schools Packing Team: Monday, March 22, 2010 Pick Up: Tuesday, March 23, 2010

• Middle & High Schools Packing Team: Tuesday, March 23, 2010 Pick Up: Wednesday, March 24 or Thursday, March 25, 2010

Calibration Schools (early returns)

• Return only complete To Be Scored answer documents Keep all answer documents for any student in need of make-up.

• Packing Team Dates March 15th or 16th

All Reading and Mathematics schools All Grade 8 and 11 Science schools

March 18th All Grade 5 Science schools

Questions?

pretest workshop

Documents

mathematics session

reading session

science session

test materialsreturning

writing materialsreturning

minutesall gradesmake

writing test45 minutesday

morris px