PRESIDENT’S TOOLBOX

DISTRICT 12 LEADERSHIP TRAINING

OBJECTIVES

Objective 1: To communicate and define useful information from Zonta International and District 12 .

Objective 2: To provide club leaders the necessary tools for effective operations within their clubs.

Objective 3: To provide club leaders a learning environment for networking and sharing best practices.

Objective 4: To provide club leaders the opportunity to ask questions and seek advice from district board members/trainers.

Zonta International

Mission Statement: Zonta International is a global organization of executives and professionals working together to advance the status of women worldwide through service and advocacy.

Website: www.zonta.org

Bylaws, Manuals

Calendar

Member Resources

Zonta InternationalStanding Committees

Standing Committees: Membership

Service

Advocacy

Other standing and special committees may include: Finance

Public Relations

Nominating

Historian / Archivist

United Nations

Program

Zonta District 12

Mission Statement: Zonta District 12's purpose is to build, develop, and maintain strong clubs through support, leadership and communications in order to further the mission of Zonta International.

Website: www.zontadistrict12.org

Officers and Board Members

Strategic Plan & Biennial Goals

Advocacy, Service, Membership, Scholarship Committees

Manuals

Newsletters

Helpful Links

Members-Only (need login and password)

D12 Clubs map, information (History, What’s New?, Contact Us)

Flow of Information

District 12 Board

Club President

International Director

Zonta International Board

District Committee

ChairpersonsArea Director

Club Committee Chairperson

Critical Points of Discussion

Long Range Plan (Goals) Create Planning Committee

Member Surveys/Interest Inventories

Use “Healthy Club Inventory” as a guide

Could encompass multiple years (1 to 3 yrs.)

Include Succession Plan

Mission Statement Create a club mission statement that aligns with ZI and District 12

Club Calendar Use as a member communication tool

1. Club Planning

Critical Points of Discussion

Board Meetings & General Meetings

Agenda Remember your “PAL”

P: Purpose

A: Agenda

L: (Time) Limit

Parliamentary Procedure – At a Glance

Annual Club Report Reflect upon and Showcase your Club’s Accomplishments

Delegate each portion to the appropriate board member or committee chair

Very IMPORTANT to meet the May Deadline so that it can be used in the D12 Report and included in ZI recognitions

2. Club Operations

Critical Points of Discussion

Include Club Calendar in all meeting agendas

Dedicate part of a meeting to communicate Long Range Plan

Develop a Newsletter (monthly, quarterly…)

Consider maintaining a database of “Friends of Zonta” and include them in the newsletter e-mailng

Dedicate part of a meeting to go over the Annual Club Report with members to reflect on all that’s been accomplished

Dedicate part of a meeting to go over the Healthy Club Inventory with members

Encourage members to attend webinars, conventions, conferences, area meetings-- perhaps an incentive program would be appropriate or money budgeted for attendees.

3. Communication

President’s Toolbox

OVERVIEWWWW.ZONTADISTRICT12.ORG/TRAINING

(NOTE: YOU MUST TYPE “TRAINING” IN THE WEB ADDRESS)

Contacts

D12 Board Roster www.zontadistrict12.org

“Officers/Board”

Excel document located in “Members-Only” section.

D12 Presidents Roster www.zontadistrict12.org

“Members-Only”

Long Range Plan & Goal Setting

District 12 Biennial Goals Link your Club Goals with District 12 Goals

www.zontadistrict12.org

“Biennial Goals”

Healthy Club Inventory

Suggested Guide for Annual Planning Brainstorming

Surveys Sample Club Member Planning Survey

Sample Service Project Survey

Plan Examples Sample Club Committee Expectations

Sample Club Goal Statement

Sample Long Range Plan

Service Project Screening Tool

Manuals District 12 Policy and Procedures, revised 2011

www.zontadistrict12.org

Select “Manuals”

These are D12’s By-laws

Currently being updated

ZI Manuals www.zonta.org

Select “Member Resources”

Select “Manuals” ZI District Manual

ZI Club Manual

ZI Membership Manual: Marian de Forest Membership and Classification Manual & Organization & Extension Manual

ZI Protocol Manual

ZI By-laws

Reporting

Blank Annual Report Form

Sample Annual Report

Calendars

D12 Calendar Will be created with new website design

To include monthly view

Suggested Club Calendar from Manual Sample Club Calendar

Club Meeting Tools

Board Meeting Agenda Template

Club Meeting Agenda Template

Sample Club Meeting Minutes

Other Tools

D12 Map

Sample D12 Newsletter www.zontadistrict12.org

Select “Newsletters”

Schedule of ZI and D12 Dues and Fees

Various Zonta Logos

Conclusion

Make use of all the wonderful resources available to you on the D12 and ZI websites. Do NOT re-invent the wheel. Check to see if what your club is working on has already been done!

Put your Area Director’s contact information in your phone. She is your direct line to all the help, information, concerns you might have.

Encourage your committee chairs to keep contact info of their D12 counterpart handy as well.

Delegate!

Questions/ concerns not covered?