PRESIDENT ELECT’S TRINING PRESIDENT ELECT’S TRINING SEMINARSEMINAR

WORKING WITH YOUR CLUB & WORKING WITH YOUR CLUB & DISTRICT LEADERSDISTRICT LEADERS

Facilitator: Dr K.A. AbrahamFacilitator: Dr K.A. Abraham DGN District 3310 DGN District 3310

Resource: PDG Datuk George Ginibun Resource: PDG Datuk George Ginibun

LEARNING OBJECTIVESLEARNING OBJECTIVES

Identify the skills needed by the Rotarian Identify the skills needed by the Rotarian

to serve as an effective club leaderto serve as an effective club leader Prepare the club leaders for the coming Prepare the club leaders for the coming

yearyearUnderstand the role of the District in Understand the role of the District in

supporting the clubsupporting the club

LEADING YOUR CLUBLEADING YOUR CLUBWhat are the skills required for What are the skills required for

effective leadership?effective leadership?

Enthusiasm/PassionEnthusiasm/Passion Management skills-communication, motivational, knowledge etcManagement skills-communication, motivational, knowledge etc Team BuildingTeam Building IntegrityIntegrity

Effective LeadershipEffective Leadership

CLP recommendations:CLP recommendations:

- Promote fellowship/collaboration among members - Promote fellowship/collaboration among members

- Lead problem solving initiatives- Lead problem solving initiatives

- Build on past successes- Build on past successes

- Be accessible to members by promoting direct honest - Be accessible to members by promoting direct honest communication communication

- Embody principles and values of Rotary & encourage - Embody principles and values of Rotary & encourage members to do the same members to do the same

- Ensure every member is active - Ensure every member is active

Who will you work with to achieve goals of club?Who will you work with to achieve goals of club?

THE CLUB LEADERSHIP TEAMTHE CLUB LEADERSHIP TEAM PresidentPresident DirectorsDirectors Club SecretaryClub Secretary Club TreasurerClub Treasurer Sgt-at-ArmsSgt-at-Arms Committee chairsCommittee chairs V.P.V.P. P.E.P.E.

HOW WILL YOU PREPARE YOUR DLT?HOW WILL YOU PREPARE YOUR DLT?

Ensure clear communication between leaders, Ensure clear communication between leaders, members and Dist. Leadersmembers and Dist. Leaders

Ensure they attend Dist training meetings,D.A.Ensure they attend Dist training meetings,D.A. Provide for continuity in leadership by making Provide for continuity in leadership by making

appointments for multiple years and have current, appointments for multiple years and have current, incoming and past chairs on all committeesincoming and past chairs on all committees

Involve leadership team in goal setting processInvolve leadership team in goal setting process Work with CLT to prepare future leaders/ensure Work with CLT to prepare future leaders/ensure

smooth transition to new R. yearsmooth transition to new R. year

ROLE OF THE B.O.DROLE OF THE B.O.D..

““The B.O.D. is the governing body of the club responsible The B.O.D. is the governing body of the club responsible for all committees and club decisions” -Chap. 3 M.O.P.for all committees and club decisions” -Chap. 3 M.O.P.

Who are in the B.O.D. ?Who are in the B.O.D. ?

PresidentPresident

P.E.P.E.

V.P.V.P.

Sec.Sec.

TreasurerTreasurer

Directors as elected by members ( May or Directors as elected by members ( May or

may not be in BOD)may not be in BOD)

CLUB COMMITTEESCLUB COMMITTEES

What committees has your club got?What committees has your club got?

Do your club assign all members to a Do your club assign all members to a committee?committee?

CLUB COMMITTEES (CLP)CLUB COMMITTEES (CLP)

MembershipMembershipPublic RelationsPublic RelationsAdministrationAdministrationService ProjectsService ProjectsThe Rotary FoundationThe Rotary Foundation

4 QUESTIONS YOU HAVE 4 QUESTIONS YOU HAVE TO ASK YOURSELFTO ASK YOURSELF

1 Will you appoint any additional committee?1 Will you appoint any additional committee?

2 What will you consider when determining 2 What will you consider when determining your club committee’s structure?your club committee’s structure?

3 Does the committee meet the needs and 3 Does the committee meet the needs and goals of your club?goals of your club?

4 Will you eliminate any4 Will you eliminate any

HAVE YOU APPOINTED YOUR COMMITTEES?HAVE YOU APPOINTED YOUR COMMITTEES?

WHAT QUALITIES WOULD YOU WHAT QUALITIES WOULD YOU CONSIDER WHEN APPOINTING CONSIDER WHEN APPOINTING

COMMITTEE CHAIRS?COMMITTEE CHAIRS?

Good judgmentGood judgmentEnthusiasmEnthusiasm ImaginationImaginationLeadership abilityLeadership ability InterestInterestKnowledge/ experience of the jobKnowledge/ experience of the jobKnowledge of RotaryKnowledge of Rotary

EFFECTIVE COMMITTEESEFFECTIVE COMMITTEES

Appoint chairs with experienceAppoint chairs with experienceAppoint chairs based on abilityAppoint chairs based on abilityAppoint chairs for a 3 year termAppoint chairs for a 3 year termAdd subcommittees as requiredAdd subcommittees as requiredParticipate in meetingsParticipate in meetingsSolicit Feed backSolicit Feed backRegular evaluationRegular evaluation

ROLE OF THE DISTRICTROLE OF THE DISTRICT

“ “ The activities and organization of a Rotary The activities and organization of a Rotary District shall exist solely to help the District shall exist solely to help the individual Rotary club advance the Object individual Rotary club advance the Object of Rotary.” M.O.P.of Rotary.” M.O.P.

Therefore the purpose of the District is to Therefore the purpose of the District is to support Rotary Clubssupport Rotary Clubs

HOW DOES YOUR DISTRICT HOW DOES YOUR DISTRICT SUPPORT YOUR CLUB ?SUPPORT YOUR CLUB ?

Provide guidanceProvide guidanceConnect clubs that have similar interestsConnect clubs that have similar interestsServe as information resourceServe as information resourceProvides opportunity to serve on District Provides opportunity to serve on District

level committeeslevel committeesConveys Rotary information to clubsConveys Rotary information to clubsCoordinates TRF programmesCoordinates TRF programmes

Role of the DG with respect to Role of the DG with respect to your clubyour club

Act as resourceAct as resource Inspire & motivate membersInspire & motivate membersKeep clubs & their officers informed of Keep clubs & their officers informed of

District activities & opportunitiesDistrict activities & opportunitiesKeep clubs informed of R.I.’s directivesKeep clubs informed of R.I.’s directives

District Leadership TeamDistrict Leadership Team

D.G.D.G.A.G.A.G.District CommitteesDistrict CommitteesDist. Sec.Dist. Sec.Dist TreasurerDist TreasurerP.D.G.’sP.D.G.’s

How can your AG support you in How can your AG support you in running your club?running your club?

Assists in identifying goals using ‘Planning Guide for Assists in identifying goals using ‘Planning Guide for E.R.C.’sE.R.C.’s

Periodic review of progress made towards goals of clubPeriodic review of progress made towards goals of club Encourage your club to follow through with suggestions Encourage your club to follow through with suggestions

from DGfrom DG Visits to club-at least once every quarterVisits to club-at least once every quarter Plans & schedules DG visitPlans & schedules DG visit Represent Dg at club assembly related to DG visitRepresent Dg at club assembly related to DG visit Act as liaison between DG and clubAct as liaison between DG and club Assist with service projectsAssist with service projects Identify and encourage future leader developmentIdentify and encourage future leader development

WHAT ACTIONS WILL YOU WHAT ACTIONS WILL YOU TAKE?TAKE?

RESOURCESRESOURCES

Manual of Procedure( 035-en)Manual of Procedure( 035-en)Official R.I. Directory(007-en)Official R.I. Directory(007-en)www.rotary.org/clickwww.rotary.org/click ‘club district support ‘club district supportPresidents ManualPresidents Manual

YOU HAVE COME TO LEARNYOU HAVE COME TO LEARN NOW GO FORTH TO SERVENOW GO FORTH TO SERVE

I AM CONFIDENT YOU WILL ALL BE GOOD PRESIDENTSI AM CONFIDENT YOU WILL ALL BE GOOD PRESIDENTS

GOD BLESS YOUGOD BLESS YOU

THANK YOUTHANK YOU