preserving digital yellowstone: tools and actions to care...

Preserving Digital Yellowstone: Tools and Actions to Care

for Digital Records

Rachel Gattermeyer, digital archivist

Conversations on Collecting Yellowstone Conference |

June 26, 2019

Overview• About the American Heritage Center (AHC)

• Yellowstone Resources at the AHC

• Digital Preservation and Access

• Future trends

• Questions

About the AHC• Three units

• Manuscript collections

• University Archives

• Toppan Rare Books Library

• Land grant institution

• Large

Western Collections• Areas of strengths

• Western history

• Wyoming history

• Yellowstone

Digital Archives• Small but mighty team

• Digitized vs born digital

• Digital vs physical archives

• Same needs

• Different methods

Guiding principles

Do no harm

Guiding principles

Doing something is better

than doing nothing

Framework• Authenticity

• Integrity

• Interoperability

• Reliability

Authenticity is…n. ~ 1. The quality of

being genuine, not a counterfeit, and

free from tampering, and is typically

inferred from internal and external

evidence, including its physical

characteristics, structure, content, and

context. SAA: Glossary


• Integrity


• Reliability

Integrity is…n. ~ The quality of being

whole and unaltered through loss,

tampering, or corruption. SAA:

Glossary


• Integrity


• Reliability

Interoperability is…n. ~ Computing ·

The ability of different systems to use

and exchange information through a

shared format. SAA: Glossary


• Integrity


• Reliability

Reliability is…n. (reliable, adj.) ~ 1.

The quality of being dependable and

worthy of trust. SAA: Glossary

Preservation: Metadata• Throughout whole

process

• Schema

• Localized or

scattered

Preservation: Metadata Tools• FITS

• Data Accessioner

Preservation: Formats• Big preservation challenge

• Proprietary software

• Library of Congress• Sustainability of Digital

Formats website

• Create own list of

acceptable formats

Text: PDF/A, ODT, TXT,

DOCX

Image: TIF, GIF, SVG

Audio: AIF, WAV, MP3,

M4A

Video: (uncompressed)

AVI, MOV, MU2, MP4

Spreadsheets: CSV,

ODS, PDF/A, EXLX

Slides: PDF/A, ODP,

PPTX

Email: MBOX, PST

Preservation: Obsolescence• Old file formats

• Solutions• Migration and

normalization

• EmulationLotus Word Pro

Microsoft Word Doc

WordStarWord Perfect

Preservation: Obsolescence• Old hardware

• Solutions• Purchase old equipment

• Create Frankenstein’s

mechanical monster

Preservation: File Naming• Organization and context

clues

• Computer errors:• Special characters

• 256+ characters used

• Digital Preservation Coalition

guide

TH130610.csv

Total-Hours-Site-130-2018-

06-10.csv


clues




guide

Old Faithful & dog.tif

Old_Faithful_and_dog.tif


clues




guide

C:\Users\ahcav\Desktop\Working\Rachel

Working\Working1\Working1Final\2012\Janu

ary\Steering Committee\Sub Steering

Committee – Yellowstone National Park

Project-

Planning\Vendors\Confirmation\Registrations

\Receipt.docx

C:\Users\ahcav\Desktop\Working\Rachel\Wo

rk1\Work1Final\2012\Jan\Steering-Cmt\Sub-

YellowstoneNP-

Plans\Vendors\Confirm\Registr\Receipt.docx

Preservation: Storage• Redundancy

• Geographically dispersed

• Offline, local copy, or cloud• Privacy

• Fixity

Access• At AHC

• LUNA Digital

Collections

• On site station

• Online exhibit

• Online database

Future trends• Websites

• Social media

• Virtual Reality

Saint, Chris. “Old Faithful, Yellowstone VR Experience 360 4K.” YouTube.

Uploaded 26 August 26 2017.

Questions?

Thank you

[email protected]

preserving digital yellowstone: tools and actions to care...

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