Presenters

Priyadarshini Chaplot

Rob Johnstone

Tools for Data Conversations

Helping Your College Use Data

Session Outcomes

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Session Outcomes1. Equip your (institution’s) utility belt with

additional data tools that streamline your work and jumpstart conversations

2. Exchange data tools you currently use

3. Expand our collective resource toolkit

Tools

CCCCO Data Mart• Public website• Online query tool enabling ad hoc queries• Download queries• First file• Reports updated as data are submitted/resubmitted

Link: http://www.cccco.edu/SystemOffice/Divisions/TechResearchInfo/MIS/DataMartandReports/tabid/282/Default.aspx

CCCCO Data Mart

CCCCO Data Mart

Transfer Velocity Cohort Calculator• Includes all first-time freshmen six years after their entry who have completed 12 credit units and attempted a transfer level Math or English course• Age, gender, ethnicity, and special groups• Updated in May, August, and December of each year

Link:http://webprod.cccco.edu/datamarttrans/dmtrnsstucsel.aspx

Full methodological explanation: http://www.ccctransfer.org/TransferReport.pdf

Transfer Velocity Cohort Calculator

Example: Mt. SAC

Cal-PASS SMART Tool• Standardized Metrics for Analysis, Reporting, and Tracking• Developed with funding from Hewlett and Irvine Foundations to support program review• Can be used for grant submissions, project reporting, enrollment management, etc.•Uses OLAP cubes to allow users to ‘point and click’ and ‘drag and drop’ to examine data • Export results: Word, Excel, PowerPoint

Link: https://my.calpass.org

Cal-PASS SMART Tool

CPEC Transfer Pathways• Useful for tracking CC students to individual CSUs and UCs• Also can be used to compare the number of students from different CCs accepted into specific CSUs and/or UCs• A high school component where you can track entering freshmen at CCs by HS – good for comparing where certain HS graduates go

Link:

http://www.cpec.ca.gov/OnLineData/TransferPathway.asp

BRIC Data PowerPoints• Series of PowerPoint presentations• Spanning a variety of topics

• Classroom-Based Researcher

• Research is a Partnership

• Research Design and Assessment Techniques

• What to Do When Your Data Don’t Reveal a Clear Solution

• The Basics of Program Evaluation

• Can be adapted and used at your own institutions• Coming in 2011

Syntax Library

• Central space to house various codes (ex. SPSS, SAS) that execute common functions and reports• Include(s) function as well as the code, comments, considerations, conditions• Provide(s) code and logic to allow for usability

http://www.rpgroup.org/community/forum/syntax-library

Resources

Data Sourceswww.rpgroup.org/sites/default/files/Educational Data Sources.pdf

http://rpgroup.org/resources/national-institutional-research-resources

Data Sources

Other Data Tools• Data on Demand – cohort tracking• ARCC – download individual student records and analyze (e.g. achievement/persistence rate by ethnicity, basic skills success/improvement rates)• Stata

Data Sources

Contact Information

Priyadarshini ChaplotBRIC Project Coordinatorpchaplot@rpgroup.org

Rob JohnstoneBRIC Project Directorjohnstoner@smccd.edu

The RP Group: www.rpgroup.org