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Use of Management Information System for Effective Monitoring and Evaluation: the Experience of the Millennium Challenge Account - Lesotho. The 2 nd Global Conference of the Development Assistance Database (DAD) Community of Practice (CoP) 2011 Yerevan, Armenia June 20 – 24, 2011 - PowerPoint PPT PresentationTRANSCRIPT
Use of Management Information System for Effective Monitoring and
Evaluation: the Experience of the Millennium Challenge Account -
LesothoThe 2nd Global Conference of the
Development Assistance Database (DAD) Community of Practice (CoP) 2011
Yerevan, Armenia June 20 – 24, 2011
Mr. S. Mphaka Mrs. M. Sefako Mr. L.D. Mohlomi
Presenter’s Details
Name: Mr. Samson Mphaka Institution: MCA-Lesotho
Designation: Deputy Chief Executive Officer
Quick information about Lesotho Overview of Lesotho Compact Introduction: MCA-Lesotho MIS Rationale and Purpose of MCA-Lesotho MIS Process of Developing MIS MIS Operational Set-Up MIS Structure MIS Reports Executive Dashboard Lessons Learnt Conclusion
Presentation Layout
Quick information about Lesotho
World Map
Official Name: Kingdom of Lesotho Population : 1,806,823 Capital City: Maseru (pop.
500,880) Official Languages: English and
Sesotho Religions: Christian, traditional
beliefs Land Area :30,350 sq km (11,718
sq miles) Highest Point: Thabana-
Ntlenyana, 5,199 m (11,424 ft) which is also highest point in southern Africa
EIF Compact Signing
Implementation CompactClose-Out
Overview of Lesotho Compact
28/07/2007 17/09/2008...................... 16/09/2013
Total Funding: US$ 362.5 Million
GoL MCC
PIU
MoYGSR
WASCO
MoHSW
DWA
DRWS
MA
MCA
Civil Legal Reform
Land Reform
NID
Chief Justice
MoLGC
MoHA
Credit Bureau
Gender
Centr. Bank
Post Bank
Smart Card
PMU
PIAPIA
PIA
THE COMPACT PROTOCOL
IEA
CONTRACT
U&PU WS
RWSS
WETLANDS
HC
OPDs
HSS
PIU
BotsabeloComplex
MWTW
PIU
Implementing Firm: Synergy International Systems Inc.
Contract Effective Date: May, 2010
Contract End Date: Oct, 2011
Introduction: MCA-Lesotho MIS
Rationale:
Efficient oversight regarding compact implementation was a challenge
Oversight was based on tedious manual methods only
Need to link QDRP (WPs, PP, DFP, QFR, NR, ITT) and other related reports
Rationale and Purpose of MCA-Lesotho MIS
Purpose: Facilitation of programme management and
oversight Water, Health and Private sector Development
Facilitation of project management 14 projects (i.e. 4 Water, 4 Health, 6 Private
Sector Development) Integration of the QDRP (WP, PP, DFP, QFR, NR
& ITT) and related systems Assisting timely reporting Support informed decision making
Rationale and Purpose of MCA-Lesotho MIS...
Presenter’s Details
Name: Mrs. ‘Mareitumetse SefakoInstitution: MCA-Lesotho
Designation: Monitoring and Evaluation Coordinator
Process of Developing MIS
Completed Completed In-Progress Not Started
MCA-Lesotho
Sections MCA-Lesotho
Management
MCC
Text
IEs
PIUs
A participatory process involving consultations to identify needs and expectations within MCA-Lesotho, IEs and PIUs and continuous feedback through reviews at each level
Process of Developing MIS...
MIS Task Team
MIS Operational Set-up
Presenter’s Details
Name: Mr. Litlhokoe MohlomiInstitution: MCA-Lesotho
Designation: MIS Manager
MIS Structure
Six Modules: List: create & execute ad-hoc queries & present
results as a list Report: generate reports using many criteria, presents
data in printable format Chart: filter and display data in chart form Map: filter and display data in map form My Portfolio: quick access to the sub-activities Executive Dashboard: multiple reports on one screen
MIS Structure...
Classified into two main groups Public View
Designed to be used by all users who have access to the application
Private View Designed to be used on the local PC only
Reports can be organised interchangeably between the views
Can be exported to other programs such as PDF, Excel and Word
Can be viewed on the screen Can be printed
MIS Reports
Bar charts types Pie charts types Clicking on a bar or slice drills down to
details Different data categories can be selected
using drop down menus
MIS Charts
A map can be used to show how an activity is distributed throughout the country
Can show how funds have been disbursed throughout the country
Information Display by MAP
Specific display of reports/information as per Manager
Created reports are grouped and displayed on one screen display
Executive dash board can be saved for Public view or Private view
Executive Dash Board
Presenter’s Details
Name: Mrs. Mareitumetse SefakoInstitution: MCA-Lesotho
Designation: Monitoring and Evaluation Coordinator
Pros
Your own footer Your Logo
Cons
Lessons Learnt
Design & development is costly – timing is crucial i.e. MIS development should start during the first Compact year
Development process required a full-time champion
Need for comprehensive needs assessment prior to implementation is highly essential
MIS compatibility with other systems is important hence need for a detailed feasibility study
Lessons Learnt...
MIS results in improved work-planning and progress reporting e.g. linkages between activity planning and financial planning
MIS increases appreciation of the need for efficient reporting at all levels
Lessons Learnt...
MIS is a management tool that facilitates effective programme and project oversight and management:
It facilitates integration of data/information from various sources and in different formats
It is user friendly – Assists easy analysis of data/information
It enhances display of results It supports timely and evidence-based decision-
making
Conclusion
END