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Training Event

CNH|KEY CLUB

CNH | California-Nevada-Hawaii Key Club DistrictDistrict Education

District Convention

Name, Position

Region Training Conference 2015


The Basics• When: April 8th-10th , 2016• Where: Sacramento Convention Center• Who: All Guardians of Service


Take the Virtual Tour at XplorIT


So Why Attend? It’s a weekend to celebrate all of your achievements Meet thousands of Key Clubbers with tons of Key

Club spirit BEE inspired by the Keynote speaker Elect the new District Executives Over 40 educational seminars Service EXPO College EXPO Dance the night away at Governor’s Ball Recognize the amazing Guardians of Service Leave with the experience of a lifetime


Keynote Speaker

Heather Shultz

Described as a “wild and wonderful roller coaster ride of humor, emotion, and inspiration,” Heather’s presentations are packed with content, personal stories, and interaction. She believes in the important role that youth play in the world.


Maximizing the Experience

• Plenty of ways to get the most out of DCON

• Use the scavenger hunt and bucket list when it is released

• Talking about DCON on social media? Use #CNHGuardians!


Mobile App

Look out for the mobile app that will be released before DCON! It will feature: • DCON and individual seminar surveys• Map of convention center• Seminar schedule• Dress code• General session seating chart• FAQ and contact page• And more!


Donation Opportunity: Ribbons

• Attendees may donate $1 to receive a ribbon• Available at multiple times and locations• Final Ribbons:

– Ohana Means Family– Ask Me How I Feel– I ♥ Service – I ♥ Key Club– Proud to Be a CNH BEE– Key Club Changed My Life– Guardians of Service– District Convention 2016– Old Timer– First Timer– Special Secret Ribbon

Thank you all for voting on the ribbon survey!


Governor’s Ball

Join District Governor Joshua and your Lt. Governor at the Governor’s Ball on Saturday night to celebrate your achievements!


• Sing Karaoke• Play Ice Breakers• Play from a huge assortment of

card, board and video games• Make new friends

Not much of a dancer?That’s okay! There will be plenty

of Alternative Activities for you!

Alternative Activities


Guardians of Service, please

DRUMROLLfor the DCON 2016 design


Thank you to

Danika Manguiat!Secta Key Club, Division 28 South


Decorate your meeting room, with permission from your faculty advisor!

Include links to the DCON webpage on the CyberKey into your club websites and newsletters throughout the year.

Include the DCON logo and theme throughout your meetings, agendas, newsletters, socials, etc.

Recognize Guardians of Service every month

Implement: Guardians of Service!


So How Can You Attend?• Be an officially dues paid club (not

delinquent)• Keep track of deadlines• School paperwork– Check with your school ASAP! Do this in the fall.– Some schools need 3+ months of notice– Examples: school district approval, teacher

signatures, leadership forms, overnight forms, transportation forms

– Some school districts require school background checks, in addition to Kiwanis background checks


Registration

• Utilizing a new online registration site– Tips from past years are no longer applicable;

such as the “30-minute timer”

• Resources about the new registration site will be developed and released by the District Convention Committee

• Remember to follow all directions carefully!


Financial Overview

Registration Deadlines

•Fees are for Key Club members AND Chaperones

•Registration Opens: December 10th

•On-Time Registration: $209 per person– February 10th received by the District Office

•Late Registration: $249 per person– March 1st received by the District Office


Financial Overview• Note: – Registration fee is more than DCON 2015– However; The hotel rates are less than DCON

2015.

• In the most expensive hotel, sharing 4 persons in a room, Registration + 2 Nights Hotel for DCON 2016 is only $8.02 per person more than DCON 2015.


GUARDIAN ATTENDANCE GOAL:

2600

Financial Overview

67%Meals: Sat Breakfast/lunch/dinner, Sunday Brunch, Water Service & Ice Cream Social

14% Facility: General Session & Workshops, Staging

8%Extras: Awards, Governor's Ball, T-shirts, Souvenir Pins, Wristbands, Name Badges, Ribbons, Speakers & Entertainment

8%Leadership Team: Meals & Housing for Key Club Board, VIPs, and Kiwanis Committee

3%Administrative: Adult Background Checks, Audit Fees, Postage, Pre-Convention Planning, Truck Rental, Staff, Telephone


Financial OverviewSet up a realistic budget with “revenue” and “expenses.” How much does each member need to contribute? How much is the Key Club and Kiwanis Club contributing?

Registration: $209 on time, $249 late

Hotel: Various Approved Hotels (maximum of 4 people sharing)

Transportation:

Airfare, train fare, bus cost, rental van, advisor vehicle (mileage), parking

Other: Friday night meal, incidentals


Hotels• 3 Days, 2 Nights• Transportation to Convention Center:

Walking or Shuttle System*• Must stay at approved hotels:

– Fairfield Inn Cal Expo*– Best Western Sutter House– Residence Inn Cap Park– Hawthorn Suites*


Chaperones• 10 Key Clubbers : 1 Chaperone• Gender matters!

– If you have 1 female and 1 male student you must have 1 female and 1 male advisor

• This rule must be followed• Communicate, plan ahead, and share chaperones with

other clubs and divisions.

Remember: Students may NEVER make chaperone-sharing decisions on behalf of the adults. This is about liability and proper etiquette. No one should ever volunteer chaperoning services on behalf of someone else without their permission.


• Look for chaperones EARLY– Pay for chaperones’ registration, hotel,

and Friday night food– Thank you - in person and handwritten

• 1 chaperone for every 10 members (gender specific)

• Chaperones must be at least 21 years old and background checked

• Only chaperones can drive cars or vans

Chaperones


DCON 2016 Preparation Guide: Guidelines and timeline for each

necessary step to attend DCON – please share this information with your advisors.

Editable DCON calendar Another resource to personally plan out

what each club should do to prepare for DCON 2016.

More Resources


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Questions?Comments? Concerns?

Go for it!


Acknowledgements

Madison Draper, District Convention Chair 2013-14RJ Immerman, District Convention Chair, 2014-15Emily Nguyen, District Convention Chair, 2015-16

The CNH Key Club District would like to acknowledge the following individuals who have contributed to this presentation over the years.

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