presentation to the portfolio committee cbe’s annual report 2009/10 02 november 2010

For a better built environment1

PRESENTATION TO THE PORTFOLIO COMMITTEE

CBE’S ANNUAL REPORT 2009/10

02 NOVEMBER 2010


OverviewIntroductions

The appointment of the new Council

The structure of the presentation

The focus areas for the year under reviewImproving performance of the core functions(Regulatory frameworks)Dealing with issues raised by the AGIntegrated planning

Focus areas for the currentTransformationPerformance information


Presentation structure

Overview

Performance Review/Report

Governance Review

Financial and Audit report

Report on Activities of Council

Chairperson’s concluding remarks


Overview of Annual Report Structure – 2009/10Minister’s Foreword, Chairperson’s Foreword, Council for the Built Environment (CBE) Council members

Chief Executive Officer’s (CEO) Foreword

PrefaceChapter 1Performance Review

Performance ReportChapter 2

Governance

Accounting Authority’s Responsibility for Financial StatementChapter 3: Financial statements and reports

Report of the Audit Committee

Report of the Auditor-General of South Africa (AGSA)

Annual Financial StatementsChapter 4: Report on the activities of the councils for the professionsCBE Overview: Report on the activities of the councils for the professions

CBE overall report on the six professional council’s activities

Acronyms/Abbreviations


Performance Review


Performance Review/Report (Policy and Research Programme)

The CBE and professional councils have 13 concurrent mandates for which the CBE must develop policy guidelines/frameworks to ensure consistent application across the built environment professions.

The CBE has so far developed the following five (5) policy frameworks for implementation by professional councils with a complement of three (3) completed in the year under review:

IDoW policy-2009/10

Continuous Professional Development (CPD)

Recognition of Prior Learning [RPL] (awaiting Council approval) -2009/10

Code of Conduct for professions (revised and awaiting Council approval) -2009/10


Performance Review/Report cont....(Policy and Research Programme)

Determination of professional fees.

The following six (6) policy guidelines/frameworks were in draft format by the 31st of March 2010:

Competency standards for registration;

Registration of built environment professionals;

Recognition of voluntary associations;

Appeals and tribunals; and,

International agreements.

Accreditation of built environment programmes


Performance Review/Report cont....(Policy and Research Programme)

The net output effect is that during 2009/10, nine (9) policy frameworks were commissioned. Three(3) were completed (awaiting council approval) and six (6) were in draft format for completion in 2010/11 leaving a balance of two (2) outstanding policy frameworks. This has to be read against a context in which 3 policy frameworks had been developed between 2001/02 to 2008/09 financial year (8 years). These policy frameworks respond to mandate number nine (9) in the CBE Act.

Three (3) research products were commissioned and practically completed awaiting Council resolutions, dealing with Safety and Health, Green House Gas Mitigation responses and the State of the Built Environment Professions Industry to present empirical evidence that will enable the CBE to effectively respond to mandate one (1) to eight (8) in the Act. This represented a significant step up positive change in research product output from one (1) in the 2008/09 period to three (3) in the 2009/10 period.


Performance Review/Report cont....( Skills development and Knowledge & Information

Management Programme)The Bursary Scheme administration established in the last quarter of 2008/09 recorded 24 out of 28 beneficiaries that were found academically eligible to continue with their studies, and the number grew from 28 to 45 beneficiaries in the 2010 academic year.

A Skills Pipeline Intervention Proposal has been developed in response to the Skills Audit Report of 2008/09, which is under consideration by the Minister and also under discussion between the 6 professional councils and the CBE.

The resourcing of the Knowledge and Information Department during 2009/10 has seen the successful activation of agreements for online information sources, successful installation of the Information Management System, accessing of print journals and creation of platforms for databases to be managed by the CBE in 2009/10.


Performance Review/Report cont....(Legal and Regulations programme)

As part of our regulatory work, the CBE has to monitor the implementation of policy, administration of the thirteen (13) public functions and compliance with regulations. The monitoring work assists the organisation in determining policy implementation challenges within the professions. To gather this type of information, the CBE uses reporting templates as instruments to collate the information, which were successfully introduced in the 2009/10 financial year.

In the management of appeals processes, significant milestones have been reached to being compliant with the Promotion of Administrative Justice Act (PAJA), 2000 (Act 3 of 2000).

Significant insights have been gained within the field of facilitation and alignment of the international accords and agreements. These agreements will be used to crystallize a firm process in reinforcing national interests onwards and congruence with the Republic’s Foreign Policy doctrine.


Governance Review


Governance ReviewThe CBE Council is the Accounting Authority and reports to the Minister of Public Works, being the Executive Authority.

The Accounting Authority assumes responsibilities as mandated by the Public Finance Management Act, PFMA (Act no. 1 0f 1999) and the CBE Act (Act 43 of 2000)

In line with good governance (as per the then King II) and in ensuring the Accounting Authority fulfils its roles as mandated, the following statutory and governance committees were established:


Governance Review cont....

Executive CommitteeThe committee tasked with the approval and monitoring of internal policies and procedures. Also known as the Councils working group as it ensures that resolution undertaken by Council are executed accordingly.

Management Committee

Responsible for the human resources issues and accordingly plays the role of Human Resource Committee

Audit Committee

The audit committee was constituted in line with above prescripts as set out in the PFMA and Treasury Regulation, with 3 of the 5 members being external members. The key focus areas of the committee were internal control and Risk Management. Performed the function of the audit committee as set out in the PFMA and the Treasury Regulations.


Governance Review cont....Finance Committee

Ensures that adequate financial management processes and procedures are appropriate and upheld accordingly.

Appeals committee

The Committee is mandated to attend to appeals emanating from processes governed by the professional Councils Act. Based on the work performed by this committee, A provision was also raised for legal fees in respect of an appeal. There is still uncertainty about financial implication and the costs are estimated at R180 000 as disclosed in note 17 of the annual financial statements.


Governance Review cont....The following functional committee was also established:

Identification of Work (IDOW)

Identification of Work Committee was established to assess and evaluate IDOW documents from 6 built environment professions and to guide the BECs in the development of their identification of work, in essence ensuring that is implemented in line with prescripts

Education and Research(EduRes)Committee was tasked with the facilitation of the research and education related project processes through to implementation stage. The committee ensures that all projects are aligned to the Mandate of CBE and strategy and provide quality assurance on these projects.

Following is a breakdown of the Councils (Directors) remuneration for the year under review


Governance Review cont....2010 2009

Council member No. of meetings attended

Councilhonorarium

Re-imbursive

claims

Total payments Total payments

Sipho Madonsela (Chairperson) 13 56,133.40 18,266.40 74,399.80 82,683.21Gwen Theron (Deputy Chairperson)

9 24,506.25 335.92 24,842.17 15,315.30

Isaac Lehobye 23 91,852.20 1,942.18 93,794.38 40,026.92Malcolm Campbell 19 34,942.70 784.15 35,726.85 20,087.72Kathy Evans (resigned on 25 August 2008)

- - - - 13,405.20

Lucas Chauke 15 51,070.10 3,495.39 54,565.49 18,288.42Beki Hlatshwayo 11 34,942.70 2,968.38 37,911.08 25,654.47Khotso Moleko 2 7,063.70 - 7,063.70 13,126.50Sadhasivan Perumal 24 82,194.75 10,027.48 92,222.23 50,206.91Robert Pullen 9 32,254.8 359.15 32,613.95 26,254.80Mike Deeks (resigned on 22 August 2008)

- - - - 14,619.09

Sarel Haasbroek *** 13 - 8,728.71 8,728.71 -Neeltje Clasina Van der Hoven ***

6 - - - -

Sonette Smit *** 9 - - - -Charles Israelite *** 15 - - - -Thami Manyathi *** 20 - - - -Gerard Damstra *** 15 - - - -TOTAL 414,960.06 46,907.76 461,868.3

6319,668.54


Financial and Audit Report


Audit reportUnqualified report, with emphasis however on the following matters:

Irregular, fruitless and wasteful expenditureThe other expenditure relates to services made by suppliers, who’s tax clearances had expired during the year. R670 000(Irregular Expenditure).

Irregular expenditure incurred due to contract amount being exceed, without duly authorisation. R181 000(Irregular Expenditure).

The expenditure was incurred due to reduction of number of copies of the prior years annual report printed, which resulted in cost increases (Fruitless Expenditure) R211 000

The CBE has reported accumulated surplus of R7,9m for the year, a contingent liability is disclosed in note 23 of the annual financial statements

R7,1m relates to the 2008/2009 financial year which approval from National Treasury was still pending by year end, but subsequently approved.

R0.8m relates to the 2009/2010 financial year surplus.


Audit Report cont....Report on Performance Information: Pre-determined objectives

Non compliance with regulatory and reporting requirements , Reported information not consistent with planned objectives,Planned targets not being specific, measurable and time bound,Planned and reported indicators not definedPlanned indicators not verifiable.

The current year’s Audit Report is seen as a major step in the area of governance and compliance from the prior year’s qualified opinion.


Analysis of Financial statementsFinancial Category 2010

R’0002009R’000 % change Analysis of movement from prior

year

Non Current Assets 1 734 1 735 -0.06%Negligible movement noted from previous year

Current Assets 9 397 16 597 -43.38% mainly due to 47% decrease in cash and cash equivalent

Current Liabilities 3 149 1 192 164.18%

mainly due to increase of 200% trade payable, exchange/non

Accumulated Surplus 7 982 17 140 -53.43% due to R9.9 million approved from National Treasury

Total revenue 26 926 29 851 -9.80%

mainly due to grant decrease of (7% )and decrease in interest received of (49%)

Total Operating Expense

(36 084)

(22 182) 62.67%

mainly due to staff increases of (71%) and other operating expenses increase of (63%)

Net Surplus/(Deficit) for the year

(9 158.0) 7 657 -219.60%

Result of the utilisation of the R9.9 surplus received from NT


Report on Activities of Professional Councils


Report on Activities of Professional Council

The CBE has structured its assessment of the professional councils performance according to two (2) of the four (4) thematic themes identified covering public protection, HRD, Sustainable and Integrated Development, and Governance of Professional Councils. This was a function of the agreed reporting instrument for 2009/10, which in the 2010/11 period will enable assessment in all four (4) thematic areas.

Under Public Protection we monitored the following Public Function as covered by the 2009/10 reporting instrument; Disciplinary and Appeals cases

Under HRD we monitored the following Public Functions; International Recognition, Registration, RPL, CPD and Accreditation


Report on Activities of Prof Council cont...(Public Protection)


Report on Activities of Professional Council cont...(HRD)

Professional council

% of registered professionals that comply with CPD

requirementsECSA 70%

SACPCMP Not applicable as policy is still under development

SACLAP Not applicable as existing policy is being amended

SACQSP 95%SACPVP 5%SACAP 76%

RPL Implementation

2008/09

2009/10

ECSA 0 0

SACPVP 0 0

SACAP 16 13

SACLAP 0 0

SACPCMP 14 0

SACQSP 35 0

PROFESSIONALCOUNCIL

SACAP SACLAP SACPCMP SACQSP

NUMBER OF UNACCREDITED PROGRAMMES

1 4 3 7



Gender Male Female

% 88% 12%

Race Black White Indian Coloured Other

% 18% 68% 6% 3% 5%

Black candidate change in registration

PROFESSIONAL COUNCIL

2008/09 2009/10 % Change

ECSA 4 264 4 018 -5,76%

SACAP 1 514 563 -62,8%

SACPCMP 600 552 -8%

SACQSP 200 462 131%

SACPVP 99 331 234%

SACLAP 3 4 33,3%

TOTAL 6 680 5 928 -11,25%

Growth in registered candidate numbers

PROFESSIONAL COUNCIL

TOTAL REGISTERED CANDIDATES

31/03/2009

TOTAL REGISTERED CANDIDATES

31/03/2010

% Change

ECSA 6753 9064 34%

SACAP 3091 1868 -40%

SACPCMP 910 1068 17%

SACQSP 872 941 8%

SACPVP 1300 1085 -17%

SACLAP 30 40 33%

TOTAL 12956 14066 9%



Aggregate registration statistics, 2007-2009Council 2007/08 2008/09 2009/10 %

professional share in 2009/10

ECSA(Engineers)

26 789 28 221 33 246 62,1%

SACAP(Architects)

10 465 12 487 11 446 21,3%

SACPCMP(Construction and Project

Managers)

3 276 3 418 3 624 6,8%

SACQSP(Quantity Surveyors)

2 666 2 537 2 679 5%

SACPVP(Property Valuers)

2 557 2 536 2 375 4,4%

SACLAP(Landscape Architects)

104 144 167 0,3%

TOTAL 45 857 49 343 53 537 100%


Report on Activities of Professional Council cont...(HRD)International recognition (qualification and professions) public function

CBE has noted and responding to the misalignment of existing built environment international agreements against the Republic’s foreign policy doctrine/outlook

The Republic’s Foreign policy outlook is multi-polar vs uni-polar (informed by our past eco-political orientation pre 1994) ie: BRIC, South-South and African orientation vs. traditional West and Commonwealth orientation

The value proposition towards mutual recognition of linking our professions and the country to emerging growth economies, that will facilitate meaningful economic mobility of our professions, enable mutual trade and investment must not be lost due to non-alignment

A process of re-alignment and regularisation of existing agreements with section 33 of the Constitution is underway in the current financial year and will be reporting back to the Portfolio Committee in our 2010/11 Annual Report on progress


Thank you

presentation to the portfolio committee cbe’s annual report 2009/10 02 november 2010

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