presentation to the portfolio committee 11 november 2009 governance and administration cluster

Presentation to the Portfolio Committee

11 November 2009

Governance and Administration Cluster

Presentation outline

• Structure of the G&A Cluster

• Progress in implementation of POA

• Key issues

• Governance barometer

• Concluding remarks2

Structure of the G&A Cluster

• Chairperson – Home Affairs • Deputy Chairperson – Public Service

and Administration• Members:

• Minister of Cooperative Governance and Traditional Affairs

• Minister of Justice and Constitutional Development

• Minister of Finance• Minister in The Presidency: Performance

Monitoring and Evaluation and Administration

3

Reporting on the POA

• Presentation to Portfolio Committee outlining the G&A POA on 16 September 2009

• Cluster presentation to G&A Cabinet Committee on progress in implementing the POA on 27 October 2009

• Cluster reports considered by Cabinet on 4 November 2009

• Media briefing by Chairperson of G&A Ministerial Cluster (Minister of Home Affairs)

4

Programme of Action

• G&A Programme of Action derived from MTSF priorities

• Capacity for planning and M&E at the centre of government

• Strengthen Human Resource Capacity• Leadership and Management Development Programmes• Improve financial management• Local government capacity building• Thusong Service Centres• Improvement of frontline offices• Anti-Corruption• Implement PAIA and PAJA• Building Partnership; and• Strengthen democratic institutions

5

Capacity for planning and M&E at the centre of government (1)

6

Target Progress as at October

Green Paper introduced in Parliament and process to develop long-term vision initiated (Oct)

Green Paper debated in Parliament; initial work on NPC done

Green Paper on PM&E introduced in Parliament and process to set up high level indicators initiated (Oct)

Discussion Document on Improving Government Performance approved by Cabinet.

Improve admin data systems in govt (Dec)

New developments in PM&E have led to postponement of this project

Update data on spatial dynamics and review National Spatial Development Perspective

The research was commissioned and completed. Updating of spatial profiles will follow

Capacity for planning and M&E at the centre of government (2)

7


Develop new IDP guide and analysis document and provide hands-on assistance to municipalities (Sept/Dec)

New Guide and Analysis Document developed and intergovernmental sessions being held towards finalisation; hands-on support to municipalities in Mpumalanga provided; IDP managers trained during Winter School in July 2009

Implement e-government (Dec)

Implementation has been delayed due to re-issuing of tenders

Report to Cabinet on policy review on provincial and local government (Dec)

The review is being updated

Strengthen Human Resource Capacity (1)

8


Issue a self assessment tool for departments to assess their HRM capability (Sep)

Self assessment tool submitted to the Minister; will be issued thereafter

75% of departments complying with requirement to submit HR plans; Annual HR Plan published (Dec)

46% of departments have complied. Some depts have been delayed by NMOS changes. Annual HR Plan submitted to DG

All departments have HRD implementation plans; Annual HRD Performance Report published (Dec)

67% of departments have complied. Report is 40% complete


9

Target (Dec) Progress as at October

Filling of vacancies: DGs, HODs and DDGs within 12 months

16 responses received; of these 1 reported that 1 post had been filled within 12 months

Filling SMS posts within 6 months

16 responses received; 7 departments indicated that 28 posts had been filled within 6 months

10% reduction in vacancy rate of funded posts

Vacancy rate increased by 0.10%

Vacancy rate of Municipal Managers kept between 11%-15%

Vacancy rate 12% at 30 June 2009.


10


Increase recruitment, employment and retention of women in management and disabled people in the PS (Dec)

Women managers 34.69% (target 50%Disabled 0.2% (target 2%)

Study on factors hindering govt’s progress in meeting equity targets

Planning for the project has commenced

Improve the quality of HR information – clean 25% of organisational structures (Dec)

Work has focused on assisting those departments affected by the restructuring of national government

Monitor compliance with the basics of administration (Dec)

Inter-departmental working group being established

Proposals on retention of HODs (July)

Proposals have been developed

Leadership and Management Development Programmes

11


Train 520 senior managers in Executive Development Programme

117 senior managers enrolled

Provide induction training to 67% of new recruits

9983 public servants trained

M&E training – 6 courses piloted, 3 courses accredited and 1500 trained

6 courses developed. 5 courses piloted. Accreditation underway. 450 officials trained.

20 Gender Mainstreaming training sessions held

27 sessions conducted (total of 564 public servants trained)

Improve financial management

12


Implement a scientific tool to assess supply chain management capability maturity

Financial Management Capability Maturity Model was developed and implemented – also covers SCM

Implement a scientific tool to assess financial management capability maturity

Financial Management Capability Maturity Model was developed and implemented – report on outcomes to be submitted to SCOPA and PC on Finance

Improve training for Chartered Accountants

Discussions held to expand sites of training; framework on training developed

Implement financial management capacity building model

Competency management framework being developed

Local Government Capacity Building

13


Develop a framework for classification of posts

Draft framework for the classification of LG jobs completed. Work to be continued in 2010

Framework for deployment of scarce skills

Concept note developed; steering committee established

Audit of existing skills profile in a further 17 districts

6287 of 10082 (62.3%) employees below s57 level completed the skills audit questionnaires

Mechanism for fast-tracking funding in times of disasters

Proposal compiled and discussed with steering committee (NDMC & NT). Document also circulated to relevant departments for comment

Improve frontline offices

14


Develop framework for delegation of authority

Draft guide and delegation register developed

Improve the performance of the state in frontline offices

Framework on improving the working environment in frontline offices completed. Health and Home Affairs are implementing turnaround strategies

Service standards publicly displayed; submission of SDIPs

Information being collected from service delivery sites with assistance from CDWs; compliance with SDIP requirement is 40%

Citizen satisfaction surveys Tool for data collection developed. Report on surveys in Feb 2010

Implement PAJA and PAIA (1)

15


GCIS to publish contact details of information officers

Details printed in 2.9m telephone directories

Training on PAJA 15 sessions conducted. A further 5 to be conducted before Dec

Awareness campaigns on PAJA

5 Community Awareness Campaigns held through SABC radio stations

Facilitate designation of Magistrate’s Courts as courts that can hear PAJA matters

Consultations underway. Magistrates and Clerks being trained.

Implement PAJA and PAIA (2)

16


Deputy Information Officers to be appointed and trained

Data collection underway

Each body to publish a manual within information on services annually

About 5% of bodies published a manual

Each public body to submit an annual report ito s32 of PAIA

30% of national departments, 20% of provincial departments and 10% of municipalities complied

Depts to develop system for managing requests

Depts have shown systems. Systems being aligned.

Building partnership

17


Improve public participation through Izimbizo

Public participation week underway (30 Oct to 8 Nov)

Convene Public Sector Summit

Summit postponed to 2010

Review government’s strategy on public participation

Steering Committee established

Develop a costed communication strategy with clear milestones

Cluster communication developed

Strengthen democratic institutions

18


Develop a coordinated response to the recommendations of the Asmal Committee

Proposals drafted. Departments will be consulted

Develop an educational programme on the importance of the Constitution and constitutional bodies

The educational programme has been developed and has been submitted to the Minister

Key issues

Home Affairs• Repositioning DHA as a key enabler of

national goals relating to security, development and nation building

• Turnaround strategy includes –• anti-corruption measures• Campaign aimed at valuing and protecting

identity and citizenship• Phasing out of late registration of births by the

year 2011• Initiating discussions with labour, business and

depts to develop policy on economic migrants• Comprehensive review of permitting policy

20

Restructuring of national government

• Work nearly complete• Organisational structures developed for new and reconfigured

depts• Resources ring-fenced for transfer • Legal transfer of functions the final step• Most depts have already submitted requests for determination

to MPSA• Mineral Resources & Energy and Environmental Affairs and

Tourism transfers effected by MPSA determination• Allocation of functions to Economic Development Dept

completed • Ministry of Women, Children and People with Disabilities and

Ministries of National Strategic Planning and Performance Monitoring & Evaluation organisational structures developed

21

OSDs

22

OSD Status

OSD for Doctors, Dentists, Medical/Dental Specialists and Emergency Care practitioners implemented

Will be implemented by end November

OSD for Correctional Services implemented

Agreement signed in July and 1st phase of implementation completed

OSD for Engineers, Architects etc implemented

Agreement signed August, translation by end November

OSD for Social Workers implemented

Agreement signed June, implementation underway

Revised salary structure for levels 1-12

Agreement signed and implemented

•Implementation not without challenges relating to correction interpretations and applications of dispensations•Successful implementation has heralded a new era and positive relationship between employer and unions

State of Local Government Report

• Assessments undertaken between April and August 2009

• National consolidated report compiled

• Overview report - State of Local Government Report – compiled

• Analyses the root causes of dysfunctionality in the local sphere

• Frames the case for change23

Local Government Turnaround Strategy

• State of the Local Government Report and LG Turnaround Strategy discussed at Local Government Indaba (21-22 October 2009)

• Will be submitted to Cabinet for approval by December

• LG Turnaround Strategy will be discussed in municipalities January to March 2010

• Guided by provinces, municipalities will craft local area turnaround strategies

• Synchronises with the IDP and budgetary processes for 2010/2011

• Intergovernmental Working Group established (national departments, provincial LG HODs and SALGA) to finalise the LG Turnaround Strategy. 24

Operation Clean Audit 2014• Project launched on 16 July 2009

• Aimed at addressing audit management challenges in provincial departments and municipalities

• Focus on audit findings and queries from the Auditor-General

• Objective to ensure clean audits by 2014

• Provincial launches in 6 provinces since August 2009.

• Coordinating committees established in 4 provinces.25

Revenue enhancement and debt collection

• Revenue Enhancement, Debt Collection and Public Mobilisation Campaign

• A draft Debt Collection & Revenue Enhancement Strategy developed and steering committee established (COGTA, provincial LG depts, National Treasury, SALGA and municipalities) to oversee finalisation of Strategy.

• 4th quarter monthly budget statements analysed and debt disaggregated

• Launch of Public Mobilisation Campaign before end of December 2009

26

Anti-corruption

• Anti-corruption capacity building programme• R20m donor support secured over five years• Course developed for general employees to commence

Feb-10• Courses for ethics officers and law enforcement personnel

to commence Aug-10

• Corruption Management Information System (CMIS) delayed by budgetary constraints

• Integrity Management Framework which will deal with gaps in conflict of interest measures being finalised

27

Single Public Service• Draft Bill prepared and consulted upon in 2007 and

2008

• Tabled in Parliament in June 2008 and withdrawn in November 2008 for further consultations

• Recent legislative changes, e.g. Local Government Laws Amendment Act 19/2008 to be considered

• If substantial changes to the draft Bill, publication for public comment

• Continue & conclude consultation in Nedlac

• Introduction in Parliament in 2010 28

Thusong Centres• 140 Centres operational• Service levels

• 3200 services provided by 1200 service providers• Centres assisted on average 284 people per day

(responses from 101 TSCs)• ICT connectivity

• 58 have a Telkom data line (Wide Area Network) installed

• 72 have Local Area Network connections installed• 44 Centres have both

• General Service Counters• 41 sites identified for General Service Counters and so

far 11 have been installed• Review of programme completed and being

consulted with key stakeholders

29

Community Development Workers

• Consultations on policy held in 8 provinces• North West consultation to be held on 26 November• Working groups established to address funding,

governance and management and training, development and career pathing

• National Master Plan completed• EC and WC have completed provincial master plans• Report on Audit of CDW Programme circulated for

comment• 160 vacancies in all provinces, which will not be

filled owing to financial constraints• Limpopo has trained 160 new CDWs who will be

placed within the programme

30

Gender and disability• JobAccess Strategic Framework

• Conducted rollout workshops with all provinces• Developed TOR for establishment of Public

Service Disability Forum

• Gender Equality Strategic Framework• Conducted rollout workshops with all provinces• Gender Indaba held 20-21 August 2009• Awards for outstanding women in the public

service awarded• Public Service Women Management Week last

week of August (Focus on HOD 8-principle Action Plan)

31

Audit outcomes Audit outcomes

PSC reportsPSC reports

Various indicatorsVarious indicators

GOVERNANCE BAROMETER

2008-09 Audit outcomes – Departments, entities and 2008-09 Audit outcomes – Departments, entities and legislatures legislatures

33

*As at 05 October 2009, 5 of the 32 not reported on were finalised (one department and 4 entities)

Departments Entities Departments Entities

Disclaimer 0 4 4 8 0 16

Adverse 0 2 2 1 0 5

Qualified 12 20 30 27 1 90Financially unqualified (with other matters) 15 108 74 56 8 261Financially unqualified (with no other matters) 5 77 2 17 0 101

Total reported on 32 211 112 109 9 473

Total not reported on 1 12 0 18 1 32

Total entities 33 223 112 127 10 505

Type of audit opinion Legislatures

National Provincial

Total

33

2008-09 Audit outcomes – Departments and legislatures2008-09 Audit outcomes – Departments and legislatures: :

Comparison between 2008-09 and 2004-05Comparison between 2008-09 and 2004-05

34

35

Areas Qualified in Annual Financial Areas Qualified in Annual Financial StatementsStatements

Areas of AFS Qualified - National and provincial departments and legislatures

17%

31%

83%89%

11%17%

28%33%

8%

17%

36%

0%0%0%0%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Nat

iona

l

Pro

vinc

ial

Legi

slat

ures

Nat

iona

l

Pro

vinc

ial

Legi

slat

ures

Nat

iona

l

Pro

vinc

ial

Legi

slat

ures

Nat

iona

l

Pro

vinc

ial

Legi

slat

ures

Nat

iona

l

Pro

vinc

ial

Legi

slat

ures

Current Assets Capital assets Liabilities Revenue Expenditure

36

Warning SignalsWarning Signals

Warning Signals - National, provincial departments and legislatures

88%

78%

86% 86%

75% 74%68%

86%

100% N

ot

Teste

d

33%

100%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Nati

on

al

Pro

vin

cia

l

Leg

isla

ture

s

Nati

on

al

Pro

vin

cia

l

Leg

isla

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s

Nati

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al

Pro

vin

cia

l

Leg

isla

ture

s

Nati

on

al

Pro

vin

cia

l

Leg

isla

ture

s

Human Resources Information Systemsweaknesses

Non-compliance issues Material misstatements

Non-compliance with PFMA / Treasury Non-compliance with PFMA / Treasury Regulations – National and provincial departmentsRegulations – National and provincial departments

43%

79%

36% 36%

57%

86%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Prevention offruitless and

wastefulexpenditure

Creditors notsettled w ithin 30

days

Irregularexpenditure not

disclosed

Safeguarding ofassets

Monthlyclearance ofsuspenseaccount

Reporting onvarious aspects

37

38

Audit of Performance Information Audit of Performance Information (AOPI(AOPI)

2008-09 Audit Results - Areas requiring improvement

Audit findingsAudit findings National National DepartmentsDepartments

Provincial Provincial DepartmentsDepartments LegislatureLegislature

Non-compliance with Non-compliance with regulatory requirementsregulatory requirements 42%42% 57%57% 30%30%

Usefulness of reported Usefulness of reported performance informationperformance information 42%42% 38%38% 40%40%

Reported performance Reported performance information not reliableinformation not reliable 39%39% 52%52% 20%20%

Trends in Financial Trends in Financial disclosures 2005/6 to disclosures 2005/6 to

2007/82007/8

National Department/Province

2005-2006 2006-2007 2007-2008

No. of forms received as at 30 November 2006

% Received No. of forms received as at 30 November 2007

% Received

No. of forms received as at 30 November 2008

% Received

National Departments

2 025 56% 2 821 70% 3 188 74%

Eastern Cape 262 62% 360 71% 446 80%Free State 113 38% 328 93% 347 92%Gauteng 537 80% 731 88% 772 87%KwaZulu-Natal 505 83% 443 69% 521 76%Limpopo 364 93% 401 90% 444 95%Mpumalanga 213 96% 195 78% 240 90%Northern Cape 53 40% 154 92% 177 97%North West 267 99% 292 100% 304 100%Western Cape 258 78% 358 94% 378 95%Provincial Total 2 572 74% 3 262 86% 2 990 95%Overall Total 4597 73% 6 083 85% 6792 80%

Findings of the OPSC ReportFindings of the OPSC Report

• The PSC assessed how many national and provincial Directors-General (DGs) had submitted their forms and found that out of a sample of forty seven (47), only 30 had submitted their forms by 30 June 2008, representing a disappointing submission rate of 69%.

• These compliance rates expose the Public Service to serious risks and should be dealt with as a matter of urgency. Although the Public Service Regulations places the responsibility of submitting the disclosure forms on the shoulders of Executing Authorities, HoDs do have a critical role to play in terms of advising on compliance requirements and the implications thereof.

40

Findings of the OPSC Report cont…Findings of the OPSC Report cont…

• The PSC examined the disclosures for the 1999/2000 to 2004/5 financial years and found that the proportion of SMS members involved in companies or who had directorships and partnerships that could result in potential conflicts of interest ranged from 45% to 72%;

• Potential risks for the Public Service have also emerged with regard to ensuring that Supply Chain Management (SCM) procedures are followed to the letter as required by legislation.

• The PSC believes that there are still compliance gaps in this area, and that as a result acts of corruption in SCM cannot be ruled out.

41

NACH – Nature of cases reported

Nature of cases Number of alleged corruption reported Fraud and Bribery 1390 Abuse of Government resources 976 Mismanagement of Government funds 803 Criminal conduct 668 Procurement irregularities 643

42

Misconduct

Number of C as es April 2009 - J une 2009

8680

69

5850 46

40

23 23 22

0

10

20

30

40

5060

70

80

90

100

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43

Ibrahim Index of African Governance

Average Score 73.59 61.18 68.81 69.44 49.43 Category Countries

Botsw

ana

Leso

tho

Nam

ibia

Sout

h Af

rica

Swaz

iland

Safety and Security 82.05 68.93 79.53 70.28 63.31 Participation and Human Rights 72.81 72.43 72.67 76.99 32.46 Sustainable Economic Development 68.34 5077 61.73 62.09 52.20 Human Development 68.16 52.58 6129 58.41 49.77

44

Women in Senior Management Service

S MS in the P ublic S ervic e Dec 00 to Dec 08

19.9% 20.5%22.3%

24.3%28.1% 29.7% 31.3%

33.2% 34.5% 34.7%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

Dec -00 Dec -01 Dec -02 Dec -03 Dec -04 Dec -05 Dec -06 Dec -07 Dec -08 J un-09

Male F emale

45

Employment of people with disabilities

% of people employed with disabled

0.11%

0.13% 0.13%

0.15%0.16%

0.17%

0.22% 0.22%

0.00%

0.05%

0.10%

0.15%

0.20%

0.25%

2002 2003 2004 2005 2006 2007 2008 Jun 2009

Period

46

Salary band distributionDitribution of Public Servants by salary band

12%

21%

49%

10%

1%

10%

25%

46%

12%

1%

10%

26%

44%

13%

1%

9%

26%

44%

13%

1%

0%

10%

20%

30%

40%

50%

60%

SL 1 - 2 SL 3 - 5 SL 6 - 8 SL 9 - 12 SL 13 - 16

Salary band

Dec-06

Dec-07

Dec-08

Jun-09

47

Medical Aid UtilisationMedical Aid utilisation as at January 2001

Salary level

GOVERNMENT EMPLOYEES MEDICAL

SCHEME

NO MEDICAL SCHEME

OTHER SCHEME (NON-GEMS)

Grand Total

Number % of total Number

% of total Number % of

total

01 3,681 9% 24,515 61% 11,806 30% 40,002

02 18,230 22% 51,938 62% 13,120 16% 83,288

03 38,287 27% 76,152 54% 25,492 18% 139,931

04 22,385 37% 26,959 45% 10,990 18% 60,334

05 30,193 26% 29,936 26% 56,681 49% 116,810

112,776 26% 209,500 48% 118,089 27% 440,365

48

Senior Managers years of PS experience

Distribution of the Senior Management Service based on their years of service in the Public Service

0%

5%

10%

15%

20%

25%

30%

<1 1-5 6-10 11-15 16-20 21-25 26-30 31-35 36-40 41+

Years of service

Dec 07

Dec 08

Jun 09

49

Concluding remarks

• Flagship projects such as NMOS, OSDs, Data Collection and Revenue Enhancement, development of a Local Government Turn Around Strategy and Operation Clean Audit have made good progress

• Progress elsewhere good although targets are not being met in some instances owing to various constraints including budget and capacity shortfalls

• Governance indicators are broadly positive, while representivity targets remain elusive and compliance with legislative requirements (eg financial disclosure) remains unsatisfactory at less than 100%

50

Siyabonga

presentation to the portfolio committee 11 november 2009 governance and administration cluster

Documents

ga poa

ga clusterprogress

ga cabinet committee

cluster presentation

economic development

environmental affairs

key enabler of national

cluster reports