Online Meeting OrganizersMark Mains

Extension Specialist for 4-H Youth Development

March 29, 2011 – Lexington, KY

April 1, 2011 – Bowling Green, KY

Online Meeting OrganizersAgenda

•What are online meeting organizers?

•What are some examples of online meeting organizers?

•How can I use this technology to make my life easier?

•Tips and Tricks for using online meeting organizers.

•Questions?

Meeting Humor

What is an OMO?

• An OMO is NOT:•Your secretary.•Omniscient…it’s only as good as what you are asking of it.•Capable of making decisions…it’s a tool to help you make decisions!

•An online meeting organizer (OMO) IS:•Online and accessed through the internet.•A way of helping a group select a date. Some offer additional polling options.•A method to be more productive and make better use of your time.

Examples of OMO’s

• Doodle

• Meeting Wizard

• Flexvite

• ScheduleOnce

• NeedToMeet

• Tungle

• TimeToMeet

• WhenIsGood

Accessed 3/28/11 from http://www.ilovefreesoftware.com/02/webware/7-best-free-online-meeting-schedulers.html

Selecting What’s Best for You

• Many options.

• Start simple and work your way up.

• What do you need to accomplish?

• Choose one that takes some of the load off of you.

• Should be simple and not confusing.

• Research online before taking the plunge.

Accessed 3/20/2011 from http://zenedy.com/how-to-choose-a-meeting-organizer-to-fit-your-needs

Definitions to Know

•“App” – application, small programs on a computing device

•“Freemium” – a business model where you offer a basic service (or item) for free and then charge for a premium version of the service/item.

•“Cloud Computing” – computer usage that takes place on the internet versus on your computer.

•“Wiki” – online, user accessed and modified information

•“Synch” – synchronize, match up with an existing calendar

Meeting Humor

Setting Up a Doodle Survey

Other Ways to Organize - GoogleDocs

•What is GoogleDocs?

•Video – Google Docs in Plain English •A few things you can do in GoogleDocs

•Information Website with Links for speakers/presenters.•Printable forms and documents.•Contact list•Event Reports•Registration•Handouts •Promotion•Brainstorm in Real Time

Summary

•Select an OMO that works for you.

•Don’t start out too complicated. It should make your life easier, not harder!

•Is it something that your clientle will use?

•Questions???

Online Meeting OrganizersMark Mains

Extension Specialist for 4-H Youth Development

March 29, 2011 – Lexington, KY

April 1, 2011 – Bowling Green, KY