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PowerPoint Do's and Don'tsBy:Nicho Sindane
Why do you present?To pass the information?Your boss told you to?Or to make meaning?
Connect with the Audience
is the primary objective
Boring bad presentation with
meaningless Bullet points
Organize your thoughts on paper before working with PowerPointUse the Outline View for preparing the text part of your presentationSpell check your contentUse only appropriate graphs, charts and images that closely follow or complement the concept expressed in each slideDivide topics in one or more slides and keep text to a minimum on each slideKeep a certain consistency in titles, backgrounds, colours and slide transitionsRun the show for final adjustments, stand back from the screen at least a meter, perhaps ask a colleague to assist and to give useful ideas
Dont work on the visual part of the presentation before having inserted all the necessary textDont use too many pictures and graphics which might take the focus away from more important items such as keywords and relevant dataDont use so many bullet points, use the keywords to expressDont use flashy transitions (too much movement will distract your audience)
Don't read your material directly from the screen (usethe slides as prompts, outlines, or conversation points, not cue cards)
Project ProcessPresentation ProcessInitiationPlanningExecutionMonitoring & ControllingClosingThinkStoryDesignOptimizePresentTranslate to
What is story?
Dont useToo much infoPutting all your points on one slide!
The more your audience has to read the less they are listening to you.Use statement not sentence
keep relevant points on the same slide.
Font size should range between 18 to 48 (according to importance)Use fonts that are easy to read, such as Arial, Tahoma, Times New Roman, etc. (San Serif fonts )Use uppercase letters for the first letterLeave space between the lines of textUse statements, not sentencesUse keywords to help the audience focus on your messageDon't include too many details and data (no more than 7 words to a line and 7 lines to a slide)Don't crowd the information, don't use flashy or curvy fonts (Serif fonts)Don't use all uppercase letters (they are difficult to read and will appear to your audience that you are yelling)Don't use abbreviationsDon't use too may font type and colour in a slideLarge font size increases legibility and forces the issue of limiting text per slideFonts
Use appropriate coloursUse high contrast colour( light background with dark text or vice versa)Use colours that will stand out and will be easy on the eyes(dark backgrounds and light text is best)Use PowerPoint colour schemeLimit the use of colour to 2 to 4 colours/shadesDon't have multiple colour schemesDon't use dark colours on a dark background (red, blue, and black should not be used together as text and background)Dont use too bright colourDont use yellow on blue and red on greenColorsUse contrasting coloursLight on dark vs dark on light Use complementary colours Use contrasting coloursLight on dark vs dark on light Use complementary colours
Use Proper grid Put the either the text or object in a symmetric flowUse proper white spaceUse proper alignment to place the objectDont put scatter object
Include graphs and chart that shows relationships, changes and growthUse relevant images and graphicsidentify with itUse 1 to 2 images per slideUse shapes to illustrate complex topicsDon't use too many shapes and chartsDont use to many graphics and images (this can be distracting)Dont use low quality imagesDont use meaningless graphs that are difficult to readImages, Shapes and Graphs
Not like this
Use sounds to help convey, complement, or enhance the messageKeep transitions to a minimumUse the same transition or a variation of the transitionUse appropriate animation if neededDon't use sounds when they aren't appropriateAvoid flashy transitions (too much movement will distract your audience)
Avoid using random slide transitions
Avoid meaningless animationSpecial EffectHow r u?InputOutput
Practice Your PresentationUse a data projector to view your presentation:Is it easy to read the text?Is the amount of information on each slide kept to a minimum?Are there any distracting elements?Don't read your material directly from the screen (use the slides as prompts, outlines, or conversation points, not cue cards)Don't leave all the lights on in the room (be sure people can actually see the screen)
The aim is not to sweat!
Sansahu, S.(2011). Powerpoint-do-dont.Accessed: 31 October 2016
Availablie from: http://www.slideshare.net/sudarsansahu/powerpoint-do-dont.Kout, R. (2012). Powerpoint-what-not-to-do. Accessed: 31 0ctober 2016. Available from : http://www.slideshare.net/rahkout/powerpoint-101-what-not-to-do