September 12, 2019

Preparing you PAFTENURE

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OBJECTIVES

• Any changes in the PAF (1 very minor)• Important dates and DEADLINES• How to get assistance• Overview of the personal appearance at

the committees

September 2019

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Summer – November 6: Important Dates

MAY: Memo May 22, 2019 (via Chairpersons, on Provost’s Web page)Time frame for this PAF approximately November 2018 – November 2019

JUNE: General PAF workshop

SEPT: Substantive workshops September 10, 11, 12 – If questions cannot be answered by the FAQ or through e-mail, bring them to the workshops.Classroom visits (evaluations) begin – Deans and chairperson

OCT: October 19-25: Classroom visits should be concludingMid-October: The Portal “opens”; written instructions will be disseminatedOctober 25 : Most revisions are made (the latest date suggested to meet with your Chairperson) .

NOV. 6: PAF DUE. All PAF’s and support material must be uploaded to the PORTAL on or before this day. Onthe day you submit to the Portal, please deliver 3 signed hardcopies to your Chairperson or Director along with any physical support material you may have.

IF you are experiencing issues – contact the HELP DESK and if needed members of the e-studio will meet with you Youmay do this at any time while preparing your PAF.

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The Personnel Action CycleJAN - APR 2020

University Personnel Committee(Every Wednesday)

May 2020Board of TrusteesOfficial letters sent

Memo May 22, 2019 & PAF = personnel action form(via Chairpersons, on Provost’s Web page)

Summer 2019• Begin working on upcoming PAF• Move everything on last year’s

form down

September • Workshops• Classroom visitsOctober

• Classroom visits• Check in with Chairperson• Look for instructions for

Portal via e-mail

NOVEMBER 6, 2019 PAF DUE

P & B CommitteeChairperson – Chair of

the Department/Division

1st and 2nd year faculty members at the rank of Instructor or Assistant Professor stop here

CPC = College Personnel CommitteeChairperson – Dean of the

College/School

DECEMBER 2019

NOVEMBER 2019

START

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Article 7 - Statutory requirements for yourposition

7.08 Assistant Professor - General7.09 Assistant Clinical Professor, SJC Psychology7.10 Assistant Professor, CPS7.11 Assistant Professor, TCB7.12 Assistant Clinical Professor, PHM7.13 Assistant Clinical Professor SOE7.14 Assistant Professor, Prof. Library Faculty7.30 Assistant Professor, Industry Professional, CPS7.39 Assistant Professor, Industry Professional, CPS7.43 Assistant Professor, Institute for Core Studies

7.15 Associate Professor - General7.16 Associate Clinical Professor, SJC Psychology7.17 Associate Professor, CPS7.18 Associate Professor, TCB7.19 Associate Clinical Professor, PHM7.20 Associate Clinical Professor SOE7.14 Associate Professor, Prof. Library Faculty7.31 Associate Professor, Industry Professional, CPS7.40 Associate Professor, Industry Professional, PHM7.44 Associate Professor, Institute for Core Studies

Article 9 : Definitions and Eligibility for Tenure9.01 and 9.02 = General + Associate Professor

All along you have been using the same form – continue to

do so but remember …

STATUTORY REQUIREMENTS

FOR TENUREARE DIFFERENT THAN THOSE

FOR REAPPOINTMENT

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PAF and FAQ’s

one new thing

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THE COVER PAGE

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TABLE of CONTENTS

Once document is completeNUMBER the pages

I. BIOGRAPHICAL INFORMATION: A,B,C,D,E

II. RESEARCH: F/G, H, I, J, K

IV. TEACHINGO,P, Q, R

III. SERVICE: L, M,N

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I. BIOGRAPHICAL INFORMATION: A,B,C,D,E

Nothing here has changed since last year. Your responses will also not change much from year–to–year except E.. There can be redundancy (to indicate emphasis) with another part of the PAF

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II. RESEARCH Is a continuous CYCLE:

F/G, H, I, J, K

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II. RESEARCH:

F/G, H, I, J, K

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II. RESEARCH - F/G, H, I, J, k

(i)(a) CURRENT YEAR’s publications

2018- November- October

(i)(b) PRIOR YEARS publications

2017

2016

2015

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PROGRAM APPEARANCESII. RESEARCH:

F/G, H, I,J, K

• J (i) ACTIVE ROLE Recognition of scholarship or Professional contribution as evidenced by presentations• Invited• submitted

• J(ii)ATTENDANCEattendance at conferences

• Use the key (a lot of options)

• Separate this year from prior years using reverse chronological order

• CROSS REFERENCE***

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SPONSORED PROJECTS & PROGRAMS

•List all grants for which you applied: funded or unfunded.

•If funded include the $ amount.

•Include the period of the grant award (yrs.)

•State whether the grant is internal or external

•Follow up to existing evidence permitted (if possible w/ documentation in T)

II. RESEARCH:

F/G, H, I,J, K

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(i) (ii) Sustained Service

• L (i) EVERYONE – some items can be placed in the Teaching Portfolio and listed here. Cross Reference

• L(ii) EVERYONEif it is redundant you should not include it – looks PADDED.

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For L(iii):

everyone ELSE please delete UNLESS you have something to put in that will help you meet your statutory requirements

L (iii) ICS FACULTY ONLY

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For M:List or a grid

• Pattern of scholarly growth

• offices heldM

N

For NItems that are helpful to your statutory requirements but didn’t have their own section on the PAF

• Doesn’t fit in sustained service

• Something specific to your discipline (highlight it with section E)

• To establish the reputation of a FULL Professor

NOT A THROWAWAY - IT IS IMPORTANT

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IV. TEACHING

O,P, Q, R

IF YOU HAVEN”T DONE SO YET,,,,REPLACE THE OLD GRID WITH THIS ONE

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IV. TEACHING

O,P,Q,R

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IV. TEACHING

O,P,Q,R

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CROSS REFERENCING

All 3 Components of ScholarshipService, Research & Teaching, CAN overlap on occasion.

The solution is to CROSS REFERENCE them, with CARE.

Example: Teaching an Academic Service Learning course may include research you are conducting on site with your class. In this case, put it in Teaching and cross reference it in Research. Where you cite it in Research, put a description of how this item is justified as research to you.

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S=certifications T=support material

T. Index of Support Material

Attach an index of the support material you are providing to the end of this PAF. TWO paper copies must also be placed at the front of any boxes or folders containing written support material. Support material should be indexed in accordance with the lettering system of the Table of Contents.

CHOICES:

All electronic,

All paper, or

Any combination of the two

Always need an index:

Index should match the TABLE OF CONTENTS

Attach to the END OF THE PAF and if you have paper support material leave 2 copies in the front of the box.

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Classroom Evaluations

“it is IMPERATIVE that Chairpersons and Deans complete classroom evaluations and relay results to the” faculty member before October .. 2019

BUT WHAT IF THEY CAN’T/DON”T…

Classroom Evaluations and Support Material

Support material

• May be completely digital

• May be completely In paper format (books, etc…)

• May be a hybrid of both

CONFIDENTIAL LETTERS & WEDNESDAY’S IN THE WINTER

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Confidential Letters•Dean must send letters and material

•Consultation with the P&B to secure names of referees to yield 3-6 letters

•You will not know who responded/ who couldn’t

•You will not see the letters

•The letters may not be discussed while you are making your personal appearance at any level of the process (while you are in the room)

•If you haven’t done this yet, go directly to your Dean to discuss

Wednesday’s in the winter months - Sometimes it snows – it is OK•UPC meets every Wednesday end of Jan- April

• Tenure actions may begin late February or early March

•If you teach on Wednesdays we will try to avoid scheduling you during class time

•Make sure your presenter is around also!

•If you will be away any Wednesdays - IT IS OK – just tell me ASAP (LIKE NOW!)

•If your presenter is going to be away – IT IS OK – just tell me ASAP (LIKE NOW!)

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The Personal Appearance at the UPC20 members10 faculty10 administrative

10 minute TOTAL presentation split between presenter and candidate

NO mention of Confidential letters!

Question & Answer session

Pre-function room

Worth mentioning

•It seems like a long walk

•Water will be waiting for you

•Many or few questions – it doesn’t matter

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SMILE !!! YOU GOT THIS!!