preparing presentations that pop - ppai expo preparing... · preparing presentations that pop. the...

Becky Blair, MAS Geiger

CAS - 1.5 pts 1/13/2009

7:30 AM - 9:00 AM

Preparing Presentations That Pop

The views and opinions expressed by presenters or others who have provided materials to and for this meeting are not necessarily those of PPAI. PPAI assumes no responsibility for, nor endorses, any of the comments, recommendations or materials that are provided.

Software Technology Tips

Software Technology Tips Page 2

TOOL

Connect ReferenceTool

HookVisually

KeepAudiencesAttention

Purpose of PowerPoint


Page 3

Bad Presentations

BusyBackground

BadGraphics

TooWordy

Clipartdoesn’tmatchSpelling

Colorsdon’tmatch

Hangingindents



Page 4

Good, Better & Best Presentations

Graphically appealing

Right amount

of white space

LimitedWords

Limited fontsGood artwork

Consist Theme



Creates a NEW document

Opens an existing file

Closes a file

Saves current file

Option to save with a different file name

Saves document for web publication

Searches for files on your computer

Allows restriction or free permission usage

Can open document on CD without having PowerPoint on their computer Preview of what file will look like on web

Page setup options: margins, direction, etc…

What will the file look like printed

Printing options (handout, slide or notesversion)

Options of where to send (email, etc…)

Properties of the document: size, location, etc…

Files currently used

Exit out of PowerPoint



Allows you to go back and “undo” a function

Allows you to “redo” a function you just “undid”

Cut text, picture, graphic, chart, etc…

Copy text, picture, graphic, chart, etc…

Shows you what items you have on the clipboard (text, picture, graphic, chart, etc…) Paste what you’ve copied from the clipboard

Different ways you can paste a graphic (IMPORTANT!)

Paste as a hyperlink (as opposed to just text)

Clears text box

Selects everything on page or document

Duplicates textbox on page

Deletes slide

Find a sentence or particular slide in current document

Replace one word or all in one quick action

??

Can paste or activate a link

Allows you to edit object

Page 6 Software Technology Tips


Normal view

View with multiple slides on screen

View as a slide show

View slide with notes on one page

View master slide, master notes slide, and master handoutView in full color, grayscale or pure black and white

View task pane (side bar with designs and page layout)

Customize your toolbars/tool bars available for use

Places ruler on the toolbar

Grid and guide options and snap to option.

Header/Footer for slides, notes and handouts

Markup options for editing within a group & tracking changes

Different zoom levels



Create a new slide (Ctrl +M is a keyboard shortcut)

Can duplicate everything on current slide

Can number your slides in the footer or header

Date and time option in the footer or header

Insert a symbol such ©, or other such symbols

Insert a comment in a yellow box like a post-it

Insert slides from previous presentations and keep format or import information into current design

Same as Slides from Files

Insert picture, clipart, auto shapes, word art, org chart

Insert diagram (6 different options)

Insert text box

Insert movies and sound (record, pre-corded, CD)

Insert chart

Insert table

Insert object from Corel, Illustrator, etc…

Assign a hyperlink to a word or object



Change style, size, color and/or effects

Insert and customize bullets and numbering

Font alignment (left, right, center, justified)

Change line spacing (single, double or custom)

Change font to all caps, lower, toggle, etc…

Replace designated font with another

Choose a background, change color theme, animation

Change layout (text box, charts, etc…)

Change color, grading effect, pictures, etc..

Dotted boxes that hold text boxes, charts, pictures



Checks spelling

Research from several resources (spelling,definition, uses, etc…) Look up a word to get synonyms

Choose language such as Spanish, English, etc…(will allow you spell check and have accent marks)

Speech recognition software to process verbal in-structionsShare a document, assign tasks to group members

Compare previous files with current to ensure changes are correct (email versions, etc…) Setup a meeting online

Record and use macros (a shortcut to a task)

Add-ins are supplemental programs that extend the capabilities of PPT by adding special features AutoCorrect - correction of dates, names, etc…

Customize toolbars, commands, etc…

Settings for security, spelling, saving, etc...



View slides full screen with no other interference

Options for timing, full screen, loop, etc…

Allows you to rehearse and time yourself

Record narration with slides (ex: web or CD use)

Assign a task (weblink, audio, macro) to a button

Revise options on action button

Use preset animation schemes

Customize animation to fit your needs

Assign slide transitions to individual or groups of slides (fly-in from right, horizontal, etc…)

Hide slide from slide show view but not preview modeCreate custom shows as a group or use a previous setting



Opens another copy of the document

Arranges documents side by side

Cascades all open documents

Moves around in the task panes

Name of file(s) open



Help from Microsoft

Office Assistant stays on desk top and helps you search

Homepage for Microsoft Office

Different contact info. for Microsoft

Check for updates to Microsoft PowerPoint

Option to detect and repair problems automatically Activate PowerPoint (probably already done)

Opt in to assist with feedback

Copyright information, version, etc...



Page 14

Paste Special allows you to paste in a variety of formats to ensure crispness of photo or clipart

Picture Toolbar

Insert Picture

Insert Picture from Scanner or Camera

Color

More Contrast

Less Contrast

More Brightness

Less Brightness

Crop

Line/Border Style

Text Wrapping

Format Picture

Set Transparent Color

Reset Picture



Line Style

Drawing Toolbar

Drawing Options

Curser

Auto Shape Options

Draw a Line

Draw a line with arrows

Draw a Box

Draw a Circle

Textbox

AutoShapes

Diagrams Insert Picture

Insert ClipArt

Fill Color Font Color

Line Width Line Color

Arrow Options

Shadow Style

3-D Style

Increase Font By 1 Point

Decrease Font By 1 Point

DecreaseIndent

Increase Indent

Increase Line Spacing

Decrease Line Spacing

Format Painter

Miscellaneous Tools

Microsoft Website for PPT templates


http://office.microsoft.com/en-us/templates/CT101172621033.aspx?Origin=EC010172871033&CTT=6&av=ZPP


Page 16

1. Always have YOUR logo1. Always have YOUR logo

2. Contact Information2. Contact Information

3. White page OR color pages3. White page OR color pages

4. White Space4. White Space

5. If color – must be sharp (not inkjet)5. If color – must be sharp (not inkjet)

Handouts



Before Actual Presentation

• Be Early

• Check Equipment

• Have on hand a Hard Copy, a copy on a CD & a copy on a Flash Drive



Page 18

The difference between ordinary

and extraordinary are the

SMALLSMALLdetails!



Becky Blair, MAS Geiger

Phone: 207-755-2942 Email: [email protected]

Thank You!


preparing presentations that pop - ppai expo preparing... · preparing presentations that pop. the...

Documents