Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education.
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October 2015 Data Collection Webinar Preparing for the 2015 October CollectionMelissa MarinoData Collection SupervisorAugust 2015Massachusetts Department of Elementary and Secondary Education1Agenda Reporting schedule and general announcements for OctoberData collection changes and updates for the 2015-16 school yearSIMS changesEPIMS changesSIFContact information and questionsMassachusetts Department of Elementary and Secondary Education2Massachusetts Department of Elementary and Secondary Education33Massachusetts Department of Elementary and Secondary EducationReporting Schedule for October 2015CollectionReport DateCertification DeadlineFinal Certification DeadlineSIMSOctober 1, 2015October 29, 2015November 5, 2015SCSOctober 1, 2015December 3, 2015---EPIMSOctober 1, 2015December 3, 2015---Massachusetts Department of Elementary and Secondary Education4The full Data Collection reporting schedule for the 2015-16 school year will be posted here: Data Collection Reporting ScheduleMassachusetts Department of Elementary and Secondary Education4General Announcements for OctoberRemember to refer to the updated data handbooks and error lists to help with your reporting. They will be posted soon remember to save or print themRemember to do a clean up of Directory Administration for your district. Also remember to add SIMS Contact and/or EPIMS Contact functions to your security portal access if you want to be included in the relevant communication from ESE.Massachusetts Department of Elementary and Secondary Education5SIMS Changes: Summary1 new element: DOE030 Non-Instructional Title I Targeted Assistance ServicesUpdated coding instructions for elements: DOE012 Enrollment StatusDOE019 Low Income StatusDOE021 ELL Students in First Year in U.S. SchoolDOE036 Special Education - Primary Disability DOE040 Special Education Evaluation ResultsMassachusetts Department of Elementary and Secondary Education6DOE030: Non-Instructional Title IThis element will be used to identify students who are receiving non-instructional Title I targeted assistance services.Acceptable Values00 = Not Receiving Non-Instructional Title I Targeted Assistance Services01 = Guidance/Advocacy02 = Guidance/Advocacy & Health/Dental/Eye Care03 = Guidance/Advocacy & Health/Dental/Eye Care & Other Non-Instructional 04 = Guidance/Advocacy & Other Non-Instructional05 = Health/Dental/Eye Care 06 = Health/Dental/Eye Care & Other Non-Instructional07 = Other Non-InstructionalMassachusetts Department of Elementary and Secondary Education7DOE030: Non-Instructional Title IThis element is new to SIMS this year, but the collection and reporting of this information is not new. This only applies to districts who have Title I targeted assistance services. Districts that are non Title I or are school-wide Title I can report this element as 00 (Not Receiving Non-Instructional Title I Targeted Assistance Services) for all studentsMassachusetts Department of Elementary and Secondary Education8Massachusetts Department of Elementary and Secondary Education8DOE012 RemindersEducating district should report student in SIMSIf student is outplaced, the home district should report the student in SIMS. Home district = where the student resides on report dateSpecial education students who are non-attenders should be reported with a DOE012 value reflecting the correct transfer or dropout category. They should not be reported as enrolled if they are not attending.Massachusetts Department of Elementary and Secondary Education9DOE012: Expelled StudentsStudent Discipline Regulations require that school districts offer education services to suspended and expelled studentsExpelled students who are receiving education services from the district should be coded as enrolled (01) in DOE012Expelled students who refuse or do not reply to the offer of education services should be coded as expelled (05) in DOE012Massachusetts Department of Elementary and Secondary Education10DOE019: Low Income Status Starting this school year, districts are not required to report this low income data in SIMS. Districts can choose to report all students as 00. This does not mean that districts should stop collecting free and reduced lunch forms those are still needed in order to administer the lunch program and apply for reimbursement.Massachusetts Department of Elementary and Secondary Education11Massachusetts Department of Elementary and Secondary Education11DOE019: Low Income StatusThe new metric used by ESE for data and reporting is called economically disadvantaged. It is based on a student's participation in one or more of the following state-administered programs: SNAP (Supplemental Nutrition Assistance Program)TAFDC (Transitional Assistance for Families with Dependent Children)DCF foster care programMassHealth (Medicaid)ESE will obtain this information directly from Health and Human ServicesFor more information on redefining low incomeMassachusetts Department of Elementary and Secondary Education12DOE021: First Year ELLApplies to grades K-12 (PK and SP should be coded 00 does not apply)There will not be a bubble on the PARCC or MCAS test booklets to identify a student as first year ELL The DOE021 element in SIMS will be the sole source of the data. Very important to report accurately!Massachusetts Department of Elementary and Secondary Education13DOE036: Nature of Primary DisabilityDevelopmental Delay is a valid reporting option for 3-9 year olds onlyThere are two reporting options for students who turn 10 and still have developmental delay as the primary disability on their IEP:Report a different disability category in DOE036 based on the staffs best knowledge of the studentReport the student as no longer special ed for the current SIMS reporting period (DOE034=01), and report the new disability in the next SIMS reporting cycle after the student has been re-evaluated.Massachusetts Department of Elementary and Secondary Education14DOE040: Special Education Evaluation ResultsStudents who are eligible for special education services but opt out/reject services should be coded 09 in DOE040Code 09 in DOE040 used to be only applicable if services were declined after initial evaluation. Code 09 may now be used for any instance when a student who is eligible rejects special education services during the reporting period in question, whether or not an evaluation preceded the rejection. Massachusetts Department of Elementary and Secondary Education15EPIMS Changes: Summary1 new element: SR38 Beginner Educator IdentifierUpdated coding instructions for elements: SR09 Employment StatusSR34 Impact on Student Learning & AchievementSR29 SR35 Educator Evaluation elementsWA17 Term Status at Time of CollectionMassachusetts Department of Elementary and Secondary Education16SR38: Beginner Educator IdentifierThis element will be used to identify if the staff member is in their first year of experience in their primary job classification.Acceptable Values00 = No01 = YesMassachusetts Department of Elementary and Secondary Education17SR09: Employment StatusAcceptable Values01 = Working, district employee02 = On Paid Leave03 = On Unpaid Leave04 = Exited 05 = Working, non-district employee **new value**The new value 05 allows districts to report staff members as non-district employees. Examples: contracted employees or town employees that work in the district.Massachusetts Department of Elementary and Secondary Education18SR29-SR35: Educator EvaluationIn October EPIMS, we are accepting evaluation data for administrators whose evaluations were not complete for the EOY EPIMS deadline. This year, all districts including collaboratives are required to report educator evaluation data via EOY EPIMS, with the exception of commonwealth charter schools who do not have an evaluation system that conforms with state regulations.Individual evaluations that do not meet the regulations will not be accepted in EPIMS reporting. If the evaluation data does not meet regulations, the staff member should be coded as 00 not evaluatedMassachusetts Department of Elementary and Secondary Education19SR34: Impact on Student Growth & AchievementAcceptable Values00 = Did Not Collect Data01 = Low Impact Rating02 = Moderate Impact Rating03 = High Impact Rating04 = Year 1 of Data Collection - no rating determined **new**05 = Year 2 of Data Collection - no rating determined **new**99 = Not ApplicableRoughly 50 districts are expected to report Student Impact Ratings for some educators this coming year04 is for districts who were granted a 1 year extension on reporting this rating05 is for districts who are using 3 year data trends to determine this ratingMassachusetts Department of Elementary and Secondary Education20Massachusetts Department of Elementary and Secondary Education20WA17: Term Status at Time of CollectionAcceptable Values 01 = Active Term02 = Inactive Term03 = Active Term, Inactive Assignment **new**The new value 03 allows districts to report a WA record for a staff member who held the assignment at one point during the active term, but is not active in the assignment on report date. Example: primary teacher goes on leave and long term sub takes over. Both can have a WA record in the active term the primary teacher coded as WA17=03 and long term sub coded as WA17=01. Massachusetts Department of Elementary and Secondary Education21SIF Only SIF certified SIS vendors can be hiredFor districts live in SIF, SIMS and SCS should be submitted via SIF. EPIMS will still be legacy for everyone for this reporting periodIf your district is SIF 2.7, you will have the option to submit SSDR reporting via SIF instead of file upload.Massachusetts Department of Elementary and Secondary Education22Questions?My contact information:Melissa Marino(781) email@example.com**I will be on leave during the October collection. Your support specialist will be your primary point of contact on all things data collection**Check the online list of Data Collection support specialist assignments to find the support specialist for your districtMassachusetts Department of Elementary and Secondary Education23
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