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Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education 1

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Page 1: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Preparing for the 2015 October Collection

Melissa MarinoData Collection SupervisorAugust 2015

Massachusetts Department of Elementary and Secondary Education

1

Page 2: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

Agenda Reporting schedule and general

announcements for October

Data collection changes and updates for the 2015-16 school year

• SIMS changes

• EPIMS changes

• SIF

Contact information and questions 2

Page 3: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

3

Page 4: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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Reporting Schedule for October 2015

Collection

Report Date Certification Deadline

Final Certification Deadline

SIMS October 1, 2015

October 29, 2015 November 5, 2015

SCS October 1, 2015

December 3, 2015 ---

EPIMS October 1, 2015

December 3, 2015 ---

The full Data Collection reporting schedule for the 2015-16 school year will be posted here: Data Collection Reporting Schedule

Page 5: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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General Announcements for October

Remember to refer to the updated data handbooks and error lists to help with your reporting. They will be posted soon – remember to save or print them

Remember to do a clean up of Directory Administration for your district.

Also remember to add ‘SIMS Contact’ and/or ‘EPIMS Contact’ functions to your security portal access if you want to be included in the relevant communication from ESE.

Page 6: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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SIMS Changes: Summary

1 new element: DOE030 Non-Instructional Title I Targeted Assistance Services

Updated coding instructions for elements: DOE012 Enrollment Status

DOE019 Low Income StatusDOE021 ELL Students in First Year in U.S. SchoolDOE036 Special Education - Primary Disability

DOE040 Special Education Evaluation Results

Page 7: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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DOE030: Non-Instructional Title I

This element will be used to identify students who are receiving non-instructional Title I targeted assistance services.

Acceptable Values00 = Not Receiving Non-Instructional Title I Targeted Assistance

Services01 = Guidance/Advocacy02 = Guidance/Advocacy & Health/Dental/Eye Care03 = Guidance/Advocacy & Health/Dental/Eye Care & Other Non-

Instructional 04 = Guidance/Advocacy & Other Non-Instructional05 = Health/Dental/Eye Care 06 = Health/Dental/Eye Care & Other Non-Instructional07 = Other Non-Instructional

Page 8: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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DOE030: Non-Instructional Title I

This element is new to SIMS this year, but the collection and reporting of this information is not new.

This only applies to districts who have Title I targeted assistance services. Districts that are non Title I or are school-wide Title I can report this element as 00 (Not Receiving Non-Instructional Title I Targeted Assistance Services) for all students

Page 9: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

9

DOE012 Reminders Educating district should report student in

SIMS If student is outplaced, the home district

should report the student in SIMS. Home district = where the student resides on report date

Special education students who are “non-attenders” should be reported with a DOE012 value reflecting the correct transfer or dropout category. They should not be reported as enrolled if they are not attending.

Page 10: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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DOE012: Expelled Students

Student Discipline Regulations require that school districts offer education services to suspended and expelled students

Expelled students who are receiving education services from the district should be coded as enrolled (01) in DOE012

Expelled students who refuse or do not reply to the offer of education services should be coded as expelled (05) in DOE012

Page 11: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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DOE019: Low Income Status

Starting this school year, districts are not required to report this low income data in SIMS. Districts can choose to report all students as 00.

This does not mean that districts should stop collecting free and reduced lunch forms – those are still needed in order to administer the lunch program and apply for reimbursement.

Page 12: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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DOE019: Low Income Status

The new metric used by ESE for data and reporting is called economically disadvantaged. It is based on a student's participation in one or more of the following state-administered programs:

• SNAP (Supplemental Nutrition Assistance Program)• TAFDC (Transitional Assistance for Families with Dependent

Children)• DCF foster care program• MassHealth (Medicaid)

ESE will obtain this information directly from Health and Human Services

For more information on redefining low income

Page 13: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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DOE021: First Year ELL

Applies to grades K-12 (PK and SP should be coded 00 – does not apply)

There will not be a bubble on the PARCC or MCAS test booklets to identify a student as first year ELL

The DOE021 element in SIMS will be the sole source of the data. Very important to report accurately!

Page 14: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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DOE036: Nature of Primary Disability

Developmental Delay is a valid reporting option for 3-9 year olds only

There are two reporting options for students who turn 10 and still have developmental delay as the primary disability on their IEP:• Report a different disability category in DOE036

based on the staff’s best knowledge of the student

• Report the student as no longer special ed for the current SIMS reporting period (DOE034=01), and report the new disability in the next SIMS reporting cycle after the student has been re-evaluated.

Page 15: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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DOE040: Special Education Evaluation Results

Students who are eligible for special education services but opt out/reject services should be coded 09 in DOE040

Code 09 in DOE040 used to be only applicable if services were declined after initial evaluation. Code 09 may now be used for any instance when a student who is eligible rejects special education services during the reporting period in question, whether or not an evaluation preceded the rejection.

Page 16: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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EPIMS Changes: Summary

1 new element: SR38 Beginner Educator Identifier

Updated coding instructions for elements: SR09 Employment Status

SR34 Impact on Student Learning & AchievementSR29 – SR35 Educator Evaluation elementsWA17 Term Status at Time of Collection

Page 17: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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SR38: Beginner Educator Identifier

This element will be used to identify if the staff member is in their first year of experience in their primary job

classification.

Acceptable Values00 = No01 = Yes

Page 18: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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SR09: Employment Status

Acceptable Values01 = Working, district employee02 = On Paid Leave03 = On Unpaid Leave04 = Exited 05 = Working, non-district employee **new value**

The new value 05 allows districts to report staff members as non-district employees. Examples: contracted employees or town employees that work in the district.

Page 19: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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SR29-SR35: Educator Evaluation

In October EPIMS, we are accepting evaluation data for administrators whose evaluations were not complete for the EOY EPIMS deadline.

This year, all districts including collaboratives are required to report educator evaluation data via EOY EPIMS, with the exception of commonwealth charter schools who do not have an evaluation system that conforms with state regulations.

Individual evaluations that do not meet the regulations will not be accepted in EPIMS reporting. If the evaluation data does not meet regulations, the staff member should be coded as 00 ‘not evaluated’

Page 20: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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SR34: Impact on Student Growth & Achievement

Acceptable Values

00 = Did Not Collect Data01 = Low Impact Rating02 = Moderate Impact Rating03 = High Impact Rating04 = Year 1 of Data Collection - no rating determined **new**05 = Year 2 of Data Collection - no rating determined **new**99 = Not Applicable

Roughly 50 districts are expected to report Student Impact Ratings for some educators this coming year

04 is for districts who were granted a 1 year extension on reporting this rating

05 is for districts who are using 3 year data trends to determine this rating

Page 21: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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WA17: Term Status at Time of Collection

Acceptable Values 01 = Active Term02 = Inactive Term03 = Active Term, Inactive Assignment **new**

The new value 03 allows districts to report a WA record for a staff member who held the assignment at one point during the active term, but is not active in the assignment on report date.

Example: primary teacher goes on leave and long term sub takes over. Both can have a WA record in the active term – the primary teacher coded as WA17=03 and long term sub coded as WA17=01.

Page 22: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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SIF Only SIF certified SIS vendors can be hired

For districts live in SIF, SIMS and SCS should be submitted via SIF.

EPIMS will still be legacy for everyone for this reporting period

If your district is SIF 2.7, you will have the option to submit SSDR reporting via SIF instead of file upload.

Page 23: Preparing for the 2015 October Collection Melissa Marino Data Collection Supervisor August 2015 Massachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementary and Secondary Education

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Questions? My contact information:

Melissa Marino(781) [email protected]

**I will be on leave during the October collection. Your support specialist will be your primary point of contact on all things data collection**

Check the online list of Data Collection support specialist assignments to find the support specialist for your district