preparing a good proposal: what evaluators want · robert goodchild . head of energy research unit...
TRANSCRIPT
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Robert Goodchild
Head of Energy Research Unit
INEA
Preparing a good proposal: What evaluators want Horizon 2020 Energy Info Days Smart Citizen-Centred Energy Systems
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5 steps of the selection process
Submission of proposals
Admissibility & eligibility check
Evaluation by external experts
Decision on funding
Signing a grant
agreement
2 1 3 4 5
Call is open
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Call opening*: mark in your diary!
Call identifiers Budget LC-SC3-ES-3-2018-2020 (IA) €26.3 M LC-SC3-ES-4-2018-2020 (IA) €19 M LC-SC3-ES-5-2018-2020 (IA) €30 M LC-SC3-ES-7-2018-2020 (IA) €3 M
Opening 5/12/2017
* According to the draft Work Programme which has not been adopted or endorsed by the European Commission. Publication of the final Work Programme: 27/10/2017
Smart Citizen-Centred Energy System
Closing 5/04/2018
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Submitting your proposal
Login or register
Call & submission service
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Admissibility & eligibility check
Are all forms submitted?
Are all call conditions met?
NO YES
YES NO
ATTENTION! Only admissible and eligible proposals will be evaluated
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Evaluation by external experts
EU database of over 80,000 evaluators
1. High-level expertise
2. Independence
3. Impartiality
Balanced composition
Regular rotations & new experts
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What do we ask them to do?
Evaluate individually - remotely
Meet to reach
consensus
Understand call text
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Tip 1: Don't waste their time!
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2016 – LCE1
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Tip 1: Don't waste their time!
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2017 – LCE 1
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Tip 2: Understand call conditions and text
ES4 - Proposals must include:
1. at least one demonstration on one island;
2. at least two other follower islands with similar issues; these follower islands will develop plans to adapt similar solutions to their island in a cost-efficient way.
ES3, ES4 & ES5 => specific eligibility conditions
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Tip 2: Understand call conditions and text
Must & shall = "have to"
Should = won't get good score if you don't
Address all issues in the call
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Tip 2: Understand text of the call
Consult FAQ's in good time – or ask your own question!
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Tip 3: Be clear on TRLs
START TRL = state-of-the-art
END TRL = concrete activities
Technological Readiness Level No room for doubt!
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Tip 4: Impact
Identify and substantiate the impacts
Dissemination & exploitation plan
Impact weighting 1.5 for all calls but ES6-8
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Tip 4: Impact Weighting
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2015 – SCC1
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Tip 4: Impact Weighting
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2015 – SCC Importance of IMPACT 1.5 weighting
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Tip 4: Impact Weighting
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2015 – SCC Importance of IMPACT 1.5 weighting
Experts score = 11 Impact score = 4 Weighted Impact Score = 6 Total Score = 13
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Tip 4: Impact Weighting
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2015 – SCC Importance of IMPACT 1.5 weighting
Experts score = 11 Impact score = 4 Weighted Impact Score = 6 Total Score = 13
Experts score = 11.5 Impact score = 3 Weighted Impact Score = 4.5 Total Score = 13
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Tip 4: Impact Weighting
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2015 – SCC Importance of IMPACT 1.5 weighting
Experts score = 11 Impact score = 4 Weighted Impact Score = 6 Total Score = 13
Experts score = 11.5 Impact score = 3 Weighted Impact Score = 4.5 Total Score = 13
Equal score: highest Impact
score has priority
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Tip 5: Sound budget construction
REASONABLE ALLOCATION
JUSTIFIED SUFFICIENT DETAIL
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Tip 6: Simple to digest
SIMPLE LANGUAGE (MAJORITY OF EXPERTS ARE NON-NATIVE SPEAKERS)
MAKE INFORMATION EASY TO FIND
RELEVANT SUMMARY TABLES, GRAPHS & IMAGES
RESPECT PAGE LIMIT
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6 steps to success
Be realistic
Understand the call
Clear TRLs
Impact Sound budget
Simple text
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Outcome of evaluation
Deadline to inform: 5 months
Ranked list of proposals
Main list
(top scores)
Reserve list
Rejection
(No money / < threshold)
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Grant agreement
Successful proposals invited to start a
Grant Agreement Preparation
Very tight deadline: max. 8 months
No negotiation phase = no substantial changes
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Good luck!
More info: EU Participant Portal http://ec.europa.eu/research/participants/portal/
Frequently Asked Questions
https://ec.europa.eu/research/participants/portal/desktop/en/support/faq.html