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PREPARATION OF A DD FORM 254
FOR SUBCONTRACTING
Cal Stewart
ISP
WHAT IS THE DD FORM 254?
Contract document that provides classification guidance to Contractors
who perform on U.S. Government classified contracts.
Identifies classified information and access requirements involved for
contract performance.
The only authorized means to provide security classification guidance
to a subcontractor.
DD Form 254 Preparation DD Form 254 Preparation
DD Form 254 Preparation
WHY DO WE USE A DD FORM 254
IN A CLASSIFIED CONTRACT?
Security Agreement (DD 441) obligates the Government to provide
appropriate classification guidance.
A contractual specification that is as important as any other specification
in a contract.
Captures all security requirements of a classified contract in one place.
Prime Contractor Responsibility
Pass good guidance …...
…… down the line
DD Form 254 Preparation
Preparer Responsibilities
Determine need for subcontractor to have
classified access.
Verify facility clearance.
Sponsorship.
Accurately reflect security requirements for
both the procurement process and contract
performance.
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Clearance Verification
FACILITY CLEARANCE vs STORAGE
Industrial Security Facilities Database (ISFD)
http://isfd.dsis.dod.mil
DSS System Security Center - 888.282.7682
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PREPARING THE DD FORM 254
DD Form 254 Preparation
1. CLEARANCE AND SAFEGUARDING
a. FACILITY CLEARANCE REQUIRED
SECRET
b. LEVEL OF SAFEGUARDING REQUIRED
SECRET
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2. THIS SPECIFICATION IS FOR : (X and complete as applicable
X a. PRIME CONTRACT NUMBER
DLAB001-04-S-0001
b. SUBCONTRACT NUMBER
c. SOLICITATION OR OTHER NUMBER Due Date (YYYYMMDD)
DD Form 254 Preparation
2. THIS SPECIFICATION IS FOR : (X and complete as applicable
a. PRIME CONTRACT NUMBER
DLAB001-04-S-0001
X b. SUBCONTRACT NUMBER
P1234560
c. SOLICITATION OR OTHER NUMBER Due Date (YYYYMMDD)
DD Form 254 Preparation
2. THIS SPECIFICATION IS FOR : (X and complete as applicable
a. PRIME CONTRACT NUMBER
DLAB001-04-S-0001
b. SUBCONTRACT NUMBER
X c. SOLICITATION OR OTHER NUMBER
RFP04-5542-RC
Due Date (YYYYMMDD)
YYYYMMDD
DD Form 254 Preparation
3. THIS SPECIFICATION IS: (X and complete as applicable)
X a. ORIGINAL (Complete date in all cases
Date (YYYYMMDD)
20040215
b. REVISED (Supersedes all
previous specs)
Revision No. Date (YYYYMMDD)
c. FINAL (Complete Item 5 in all cases) Date (YYYYMMDD)
DD Form 254 Preparation
3. THIS SPECIFICATION IS: (X and complete as applicable)
a. ORIGINAL (Complete date in all cases
Date (YYYYMMDD)
X
b. REVISED (Supersedes all
previous specs)
Revision No.
1
Date (YYYYMMDD)
20041215
c. FINAL (Complete Item 5 in all cases) Date (YYYYMMDD)
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REVISED DD FORMS 254
Issued as necessary during the life of the contract.
Issued when security requirements change.
Indicate what the revision covers in Item 13.
DD Form 254 Preparation
3. THIS SPECIFICATION IS: (X and complete as applicable)
a. ORIGINAL (Complete date in all cases
Date (YYYYMMDD)
20040215
b. REVISED (Supersedes all
previous specs)
Revision No. Date (YYYYMMDD)
X c. FINAL (Complete Item 5 in all cases) Date (YYYYMMDD)
20060521
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4. IS THIS A FOLLOW-ON CONTRACT? YES NO If Yes, complete the following:
Classified material received or generated under DLAB002-04-S-0001 (Preceding Contract Number)
is transferred to this follow-on contract.
5. IS THIS A FINAL DD FORM 254? YES NO If Yes, complete the following:
In response to the contractor’s request dated 20041231, retention of the identified classified material
is authorized for the period of 2 years.
X
X
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FINAL DD FORM 254
Required if Subcontractor requires retention beyond the two year
period.
Subcontractor requests written retention authority through the Prime
Contractor to the GCA.
Prime Contractor determines if there is a continuing need for retention
and forwards request to the GCA.
If GCA approves, Prime Contractor issues a final DD Form 254.
Block 5 must reflect retention period.
Block 13 annotated to reflect final disposition instructions for the
classified material.
DD Form 254 Preparation
6. CONTRACTOR (Include Commercial and Government Entity (CAGE) Code)
a. NAME, ADDRESS AND ZIP CODE
ABC Corporation
P.O. Box 12345
Wayne, PA 19087
b. CAGE CODE
21732
c. COGNIZANT SECURITY OFFICE
(Name, Address, and Zip Code)
DSS Northeast Area
Two Greentree Centre
Suite 120
Marlton, NJ 08053
7. SUBCONTRACTOR
a. NAME, ADDRESS AND ZIP CODE
XYZ Corporation
123 Redstone Way
Huntsville, AL 35802
b. CAGE CODE
79986
c. COGNIZANT SECURITY OFFICE
(Name, Address, and Zip Code)
DSS Southeast Area
P.O. Box 254036
Patrick AFB, FL 32925
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8. ACTUAL PERFORMANCE
a. NAME, ADDRESS AND ZIP CODE
Hi Tech Incorporated
444 Main Street
Richmond, VA 23233
b. CAGE CODE
3L069
c. COGNIZANT SECURITY OFFICE
(Name, Address, and Zip Code)
DSS Southeast Area
Pembroke Five Ste 525
293 Independence Blvd
Virginia Beach, VA 23462
9. GENERAL IDENTIFICATION OF THIS PROCUREMENT
Research and development of Countermeasures Against Grayhawk Missile.
DD Form 254 Preparation
DD Form 254 Preparation
10. THIS CONTRACT WILL REQUIRE ACCESS TO: YES NO
a. COMMUNICATIONS SECURITY (COMSEC) INFORMATION X b. RESTRICTED DATA
c. CRITICAL NUCLEAR WEAPON DESIGN INFORMATION
d. FORMERLY RESTRICTED DATA
e. INTELLIGENCE INFORMATION
(1) Sensitive Compartmented Information (SCI)
(2) Non-SCI
f. SPECIAL ACCESS INFORMATION
g. NATO INFORMATION
h. FOREIGN GOVERNMENT INFORMATION
i. LIMITED DISSEMINATION INFORMATION
j. FOR OFFICIAL USE ONLY INFORMATION
k. OTHER (Specify)
DD Form 254 Preparation
10. THIS CONTRACT WILL REQUIRE ACCESS TO: YES NO
a. COMMUNICATIONS SECURITY (COMSEC) INFORMATION
b. RESTRICTED DATA X c. CRITICAL NUCLEAR WEAPON DESIGN INFORMATION X d. FORMERLY RESTRICTED DATA X e. INTELLIGENCE INFORMATION
(1) Sensitive Compartmented Information (SCI)
(2) Non-SCI
f. SPECIAL ACCESS INFORMATION
g. NATO INFORMATION
h. FOREIGN GOVERNMENT INFORMATION
i. LIMITED DISSEMINATION INFORMATION
j. FOR OFFICIAL USE ONLY INFORMATION
k. OTHER (Specify)
DD Form 254 Preparation
10. THIS CONTRACT WILL REQUIRE ACCESS TO: YES NO
a. COMMUNICATIONS SECURITY (COMSEC) INFORMATION
b. RESTRICTED DATA
c. CRITICAL NUCLEAR WEAPON DESIGN INFORMATION
d. FORMERLY RESTRICTED DATA
e. INTELLIGENCE INFORMATION
(1) Sensitive Compartmented Information (SCI) X (2) Non-SCI
f. SPECIAL ACCESS INFORMATION
g. NATO INFORMATION
h. FOREIGN GOVERNMENT INFORMATION
i. LIMITED DISSEMINATION INFORMATION
j. FOR OFFICIAL USE ONLY INFORMATION
k. OTHER (Specify)
DD Form 254 Preparation
10. THIS CONTRACT WILL REQUIRE ACCESS TO: YES NO
a. COMMUNICATIONS SECURITY (COMSEC) INFORMATION
b. RESTRICTED DATA
c. CRITICAL NUCLEAR WEAPON DESIGN INFORMATION
d. FORMERLY RESTRICTED DATA
e. INTELLIGENCE INFORMATION
(1) Sensitive Compartmented Information (SCI)
(2) Non-SCI X f. SPECIAL ACCESS INFORMATION
g. NATO INFORMATION
h. FOREIGN GOVERNMENT INFORMATION
i. LIMITED DISSEMINATION INFORMATION
j. FOR OFFICIAL USE ONLY INFORMATION
k. OTHER (Specify)
DD Form 254 Preparation
10. THIS CONTRACT WILL REQUIRE ACCESS TO: YES NO
a. COMMUNICATIONS SECURITY (COMSEC) INFORMATION
b. RESTRICTED DATA
c. CRITICAL NUCLEAR WEAPON DESIGN INFORMATION
d. FORMERLY RESTRICTED DATA
e. INTELLIGENCE INFORMATION
(1) Sensitive Compartmented Information (SCI)
(2) Non-SCI
f. SPECIAL ACCESS INFORMATION X g. NATO INFORMATION
h. FOREIGN GOVERNMENT INFORMATION
i. LIMITED DISSEMINATION INFORMATION
j. FOR OFFICIAL USE ONLY INFORMATION
k. OTHER (Specify)
DD Form 254 Preparation
10. THIS CONTRACT WILL REQUIRE ACCESS TO: YES NO
a. COMMUNICATIONS SECURITY (COMSEC) INFORMATION
b. RESTRICTED DATA
c. CRITICAL NUCLEAR WEAPON DESIGN INFORMATION
d. FORMERLY RESTRICTED DATA
e. INTELLIGENCE INFORMATION
(1) Sensitive Compartmented Information (SCI)
(2) Non-SCI
f. SPECIAL ACCESS INFORMATION
g. NATO INFORMATION X h. FOREIGN GOVERNMENT INFORMATION X i. LIMITED DISSEMINATION INFORMATION X j. FOR OFFICIAL USE ONLY INFORMATION X k. OTHER (Specify) See Item 13 X
DD Form 254 Preparation
11. IN PERFORMING THIS CONTRACT, THE CONTRACTOR WILL: YES NO
a. HAVE ACCESS TO CLASSIFIED INFORMATION ONLY AT ANOTHER
CONTRACTOR’S FACILITY X b. RECEIVE CLASSIFIED DOCUMENTS ONLY
c. RECEIVE AND GENERATE CLASSIFIED MATERIAL
d. FABRICATE, MODIFY, OR STORE CLASSIFIED HARDWARE
e. PERFORM SERVICES ONLY
f. HAVE ACCESS TO U.S. CLASSIFIED INFORMATION OUTSIDE THE U.S., PUERTO
RICO, U.S. POSSESSIONS AND TRUST TERRITORIES
g. BE AUTHORIZED TO USE THE SERVICES OF THE DEFENSE TECHNICAL
INFORMATION CENTER (DTIC) OR OTHER SECONDARY DISTRIBYTION CENTER
h. REQUIRE A COMSEC ACCOUNT
i. HAVE TEMPEST REQUIREMENTS
j. HAVE OPERATIONS SECURITY (OPSEC) REQUIREMENTS
k. BE AUTHORIZED TO USE THE DEFENSE COURIER SERVICE
l. OTHER (Specify) k. OTHER (Specify) See Item 13
DD Form 254 Preparation
11. IN PERFORMING THIS CONTRACT, THE CONTRACTOR WILL: YES NO
a. HAVE ACCESS TO CLASSIFIED INFORMATION ONLY AT ANOTHER
CONTRACTOR’S FACILITY
b. RECEIVE CLASSIFIED DOCUMENTS ONLY X
c. RECEIVE AND GENERATE CLASSIFIED MATERIAL
d. FABRICATE, MODIFY, OR STORE CLASSIFIED HARDWARE
e. PERFORM SERVICES ONLY
f. HAVE ACCESS TO U.S. CLASSIFIED INFORMATION OUTSIDE THE U.S., PUERTO
RICO, U.S. POSSESSIONS AND TRUST TERRITORIES
g. BE AUTHORIZED TO USE THE SERVICES OF THE DEFENSE TECHNICAL
INFORMATION CENTER (DTIC) OR OTHER SECONDARY DISTRIBYTION CENTER
h. REQUIRE A COMSEC ACCOUNT
i. HAVE TEMPEST REQUIREMENTS
j. HAVE OPERATIONS SECURITY (OPSEC) REQUIREMENTS
k. BE AUTHORIZED TO USE THE DEFENSE COURIER SERIVICE
l. OTHER (Specify) k. OTHER (Specify) See Item 13
DD Form 254 Preparation
11. IN PERFORMING THIS CONTRACT, THE CONTRACTOR WILL: YES NO
a. HAVE ACCESS TO CLASSIFIED INFORMATION ONLY AT ANOTHER
CONTRACTOR’S FACILITY
b. RECEIVE CLASSIFIED DOCUMENTS ONLY
c. RECEIVE AND GENERATE CLASSIFIED MATERIAL X
d. FABRICATE, MODIFY, OR STORE CLASSIFIED HARDWARE X
e. PERFORM SERVICES ONLY
f. HAVE ACCESS TO U.S. CLASSIFIED INFORMATION OUTSIDE THE U.S., PUERTO
RICO, U.S. POSSESSIONS AND TRUST TERRITORIES
g. BE AUTHORIZED TO USE THE SERVICES OF THE DEFENSE TECHNICAL
INFORMATION CENTER (DTIC) OR OTHER SECONDARY DISTRIBYTION CENTER
h. REQUIRE A COMSEC ACCOUNT
i. HAVE TEMPEST REQUIREMENTS
j. HAVE OPERATIONS SECURITY (OPSEC) REQUIREMENTS
k. BE AUTHORIZED TO USE THE DEFENSE COURIER SERVICE
l. OTHER (Specify) k. OTHER (Specify) See Item 13
DD Form 254 Preparation
11. IN PERFORMING THIS CONTRACT, THE CONTRACTOR WILL: YES NO
a. HAVE ACCESS TO CLASSIFIED INFORMATION ONLY AT ANOTHER
CONTRACTOR’S FACILITY
b. RECEIVE CLASSIFIED DOCUMENTS ONLY
c. RECEIVE AND GENERATE CLASSIFIED MATERIAL
d. FABRICATE, MODIFY, OR STORE CLASSIFIED HARDWARE
e. PERFORM SERVICES ONLY X
f. HAVE ACCESS TO U.S. CLASSIFIED INFORMATION OUTSIDE THE U.S., PUERTO
RICO, U.S. POSSESSIONS AND TRUST TERRITORIES
g. BE AUTHORIZED TO USE THE SERVICES OF THE DEFENSE TECHNICAL
INFORMATION CENTER (DTIC) OR OTHER SECONDARY DISTRIBYTION CENTER
h. REQUIRE A COMSEC ACCOUNT
i. HAVE TEMPEST REQUIREMENTS
j. HAVE OPERATIONS SECURITY (OPSEC) REQUIREMENTS
k. BE AUTHORIZED TO USE THE DEFENSE COURIER SERVICE
l. OTHER (Specify) k. OTHER (Specify) See Item 13
DD Form 254 Preparation
11. IN PERFORMING THIS CONTRACT, THE CONTRACTOR WILL: YES NO
a. HAVE ACCESS TO CLASSIFIED INFORMATION ONLY AT ANOTHER
CONTRACTOR’S FACILITY
b. RECEIVE CLASSIFIED DOCUMENTS ONLY
c. RECEIVE AND GENERATE CLASSIFIED MATERIAL
d. FABRICATE, MODIFY, OR STORE CLASSIFIED HARDWARE
e. PERFORM SERVICES ONLY
f. HAVE ACCESS TO U.S. CLASSIFIED INFORMATION OUTSIDE THE U.S., PUERTO
RICO, U.S. POSSESSIONS AND TRUST TERRITORIES X g. BE AUTHORIZED TO USE THE SERVICES OF THE DEFENSE TECHNICAL
INFORMATION CENTER (DTIC) OR OTHER SECONDARY DISTRIBYTION CENTER
h. REQUIRE A COMSEC ACCOUNT
i. HAVE TEMPEST REQUIREMENTS
j. HAVE OPERATIONS SECURITY (OPSEC) REQUIREMENTS
k. BE AUTHORIZED TO USE THE DEFENSE COURIER SERVICE
l. OTHER (Specify) k. OTHER (Specify) See Item 13
DD Form 254 Preparation
11. IN PERFORMING THIS CONTRACT, THE CONTRACTOR WILL: YES NO
a. HAVE ACCESS TO CLASSIFIED INFORMATION ONLY AT ANOTHER
CONTRACTOR’S FACILITY
b. RECEIVE CLASSIFIED DOCUMENTS ONLY
c. RECEIVE AND GENERATE CLASSIFIED MATERIAL
d. FABRICATE, MODIFY, OR STORE CLASSIFIED HARDWARE
e. PERFORM SERVICES ONLY
f. HAVE ACCESS TO U.S. CLASSIFIED INFORMATION OUTSIDE THE U.S., PUERTO
RICO, U.S. POSSESSIONS AND TRUST TERRITORIES
g. BE AUTHORIZED TO USE THE SERVICES OF THE DEFENSE TECHNICAL
INFORMATION CENTER (DTIC) OR OTHER SECONDARY DISTRIBYTION CENTER X h. REQUIRE A COMSEC ACCOUNT
X i. HAVE TEMPEST REQUIREMENTS
j. HAVE OPERATIONS SECURITY (OPSEC) REQUIREMENTS
k. OTHER (Specify) k. OTHER (Specify) See Item 13
DD Form 254 Preparation
11. IN PERFORMING THIS CONTRACT, THE CONTRACTOR WILL: YES NO
a. HAVE ACCESS TO CLASSIFIED INFORMATION ONLY AT ANOTHER
CONTRACTOR’S FACILITY
b. RECEIVE CLASSIFIED DOCUMENTS ONLY
c. RECEIVE AND GENERATE CLASSIFIED MATERIAL
d. FABRICATE, MODIFY, OR STORE CLASSIFIED HARDWARE
e. PERFORM SERVICES ONLY
f. HAVE ACCESS TO U.S. CLASSIFIED INFORMATION OUTSIDE THE U.S., PUERTO
RICO, U.S. POSSESSIONS AND TRUST TERRITORIES
g. BE AUTHORIZED TO USE THE SERVICES OF THE DEFENSE TECHNICAL
INFORMATION CENTER (DTIC) OR OTHER SECONDARY DISTRIBYTION CENTER
h. REQUIRE A COMSEC ACCOUNT
i. HAVE TEMPEST REQUIREMENTS X
j. HAVE OPERATIONS SECURITY (OPSEC) REQUIREMENTS X
k. BE AUTHORIZED TO USE THE DEFENSE COURIER SERVICE
l. OTHER (Specify) k. OTHER (Specify) See Item 13
DD Form 254 Preparation
11. IN PERFORMING THIS CONTRACT, THE CONTRACTOR WILL: YES NO
a. HAVE ACCESS TO CLASSIFIED INFORMATION ONLY AT ANOTHER
CONTRACTOR’S FACILITY
b. RECEIVE CLASSIFIED DOCUMENTS ONLY
c. RECEIVE AND GENERATE CLASSIFIED MATERIAL
d. FABRICATE, MODIFY, OR STORE CLASSIFIED HARDWARE
e. PERFORM SERVICES ONLY
f. HAVE ACCESS TO U.S. CLASSIFIED INFORMATION OUTSIDE THE U.S., PUERTO
RICO, U.S. POSSESSIONS AND TRUST TERRITORIES
g. BE AUTHORIZED TO USE THE SERVICES OF THE DEFENSE TECHNICAL
INFORMATION CENTER (DTIC) OR OTHER SECONDARY DISTRIBYTION CENTER
h. REQUIRE A COMSEC ACCOUNT
i. HAVE TEMPEST REQUIREMENTS
j. HAVE OPERATIONS SECURITY (OPSEC) REQUIREMENTS
k. BE AUTHORIZED TO USE THE DEFENSE COURIER SERVICE X
l. OTHER (Specify) k. OTHER (Specify) See Item 13
X
DD Form 254 Preparation
12. PUBLIC RELEASE. Any information (classified or unclassified) pertaining to this contract shall not
be released for public dissemination except as provided by the Industrial Security Manual or unless it has
been approved for public release by appropriate U.S. Government authority. Proposed public releases shall
be submitted for approval prior to release
Direct Through (Specify)
to the Directorate for Freedom of Information and Security Review. Office of the Assistant Secretary
of Defense (Public Affairs) * for review.
* In the case of non-DoD User Agencies, requests for disclosure shall be submitted to that agency.
DD Form 254 Preparation
13. SECURITY GUIDANCE. The security classification guidance needed for this classified
effort is identified below. If any difficulty is encountered in applying this guidance or if any other contributing
factor indicates a need for changes in this guidance, the contractor is authorized and encouraged to provide
recommended changes; to challenge the guidance or the classification assigned to any information or
material furnished or generated under this contract; and to submit any questions for interpretation of this
guidance to the official identified below. Pending final decision, the information involved shall be handled and
protected at the highest level of classification assigned or recommended. (Fill in as appropriate for the
classified effort. Attach pages as needed to provide complete guidance.)
DD Form 254 Preparation
SECURITY CLASSIFICATION GUIDANCE
Most important part of the DD Form 254 (Block 13).
Used to identify applicable Security Classification Guides (SCG).
Used to provide narrative guidance that identifies specific information
to be classified.
Used to provide appropriate downgrading and declassification
instruction.
Used for instructions, explanations, comments, or to clarify other items
in the DD Form 254.
DD Form 254 Preparation
14. ADDITIONAL SECURITY REQUIREMENTS. Requirements in
addition to ISM requirements, are established for this contract. (If Yes, identify Yes No
the pertinent contractual clauses in the contract document itself, or provide an
appropriate statement which identifies the additional requirements. Provide a copy
of the requirements to the cognizant security office. Use Item 13 if additional space
is needed.)
DD Form 254 Preparation
15. INSPECTIONS. Elements of this contract are outside the inspection
responsibility of the cognizant security office. (If Yes, explain and identify specific Yes No
areas of elements carved out and the activity responsible for inspections. Use Item 13
if additional space is needed.)
DD Form 254 Preparation
16. CERTIFICATION AND SIGNATURE. Security requirements stated herein are complete and
adequate for safeguarding the classified information to be released or generated under this classified effort.
All questions shall be referred to the official named below.
a. TYPED NAME OF CERTIFYING OFFICAL b. TITLE c. TELEPHONE (Include Area Code)
d. ADDRESS (Include Zip Code)
e. SIGNATURE
DD Form 254 Preparation
17. REQUIRED DISTRIBUTION
a. CONTRACTOR
b. SUBCONTRACTOR
c. COGNIZANT SECURITY OFFICE FOR PRIME AND SUBCONTRACTOR
d. US ACTIVITY RESPONSIBLE FOR OVERSEAS SECURITY ADMINISTRATION
e. ADMINISTRATIVE CONTRACTING OFFICER
f. OTHERS AS NECESSARY
DD Form 254 Preparation
COMPLETION OF SUBCONTRACT
Upon contract completion or termination, the contractor must:
Return ALL classified received or generated under the contract.
Request retention for a specified period of time.
Request permission to transfer all classified to another active
active contract, or
Destroy all classified.
DD Form 254 Preparation