Pre-travel period

Gatis Blunavs 2009

Tour operations

Topic #4

1. Pre-travel meeting

2. Tour documentation for Tour Manager

Gatis Blunavs

Pre-travel meeting

• Timing:• Participants:• Place:• Agenda:

– Introduction of Personell– Coach, departure info– Tourist placement in Coach – Passport copies– Travel document check (Minors)– Info about audio / video

Tour documentation for Tour Manager

• Calculation• Contract with tourist• Tour programme (part of contract)• Group list • Insurance list• Coach placement list• Copies of Passports• Cash handling document

Cash handling documentPlanned expenses

Summary Real expenses

Difference

Fuel 700 LVL

Parking 200 EUR

Accom. 370 LVL Milano

200 EUR (Roma)

T.Manager fees

TOTAL: breaked by currencies

Signature .........

• Xeroxed copies

– Confirmation of Payment

– Confirmation of Booking

– (in case of need - our E-mail printouts also)

– Vauchers

– Rooming Lists*

– Insurance instructions (if any)

– Contract with Coach company

Tour documentation 2

Hand-out information etc. sheets

• Hand-out info– Tour route map– City plans– Phrase sheets– Useful info

– Insurance (client) cards– Company advertising materials

• Guidebooks

• Tourist Monthlies / Weeklies

• Agent’s Manuals

• Internet

– ‘’Image’’ brochures– ‘’Coffee table’’ editions

Info sources