PRE SPREE GUIDE

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Welcome to the PRE SPREE GUIDE Please read through this guide before Spree, as that will help you get the most from the weekend.

You probably don’t need to print this whole document. Have a look through and just print the pages you need, like the map of how to get to site. Printed copies of the full Spree Guide will be provided in your Group’s Welcome Pack when you arrive on site and will contain further information about site safety and rules etc. You will also receive printed Pocket Guides for everyone in your group, which will include a final activity programme and map. Stay in touch… If you have any questions about Spree, or you need to amend your booking in any way please get in touch: Email: spreese@urbansaints.org Telephone (office hours): 01582 589850 ask for Vicky or Dan And please pray… Without prayer at the heart of Spree all we have is a fun weekend away for young people. We want Spree to have a longer lasting impact than that. Please join us in prayer for the whole weekend – for the team, for the activities, for the service crew, the leaders and of course the young people. Why not join in with our 50 days of prayer for Spree South East. Follow @spreesoutheast on Twitter, or download the prayer guide from the www.urbansaints.org/spreese/pray Page 3 Things to do before you leave home Page 4&5 Address and map for the Spree site Page 6&7 Arrival information and details for vehicles and parking Page 8 Things to do when you arrive Page 9 Info Point, Leaders Briefings and Prayer, Site Tour Page 10 For your caterers, Activities information Page 11 Current Activities programme Page 12 Olympic Activities Page 13 Site Map

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Things to do before you leave home

Email spreese@urbansaints.org with any changes to your group booking. □

Ensure everyone aged 18 or over who will be staying on site has provided the necessary details and paperwork to request or confirm their enhanced CRB disclosure.

□ Check you have a completed Parental Consent form for anyone coming with your group who is under 18 years old (including group helpers and service crew). You will need to bring your Parental Consent Forms to the Registration Desk or the Info Point during the weekend so that they can be scanned.

□ Complete the “Safety Register” for your group and bring three copies with you to Spree. One copy is for you to keep hold of for the weekend. Two copies of the Safety Sheet must be handed in to the Registration Desk by 9pm on Friday. The Safety Register needs to list everybody from your group actually on site at Spree – this might of course be different from your list of bookings. Download the Safety Register: PDF: www.urbansaints.org/spreese/safetyregisterpdf Excel: www.urbansaints.org/spreese/safetyregisterexcel

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Ensure all drivers and parents have the address and map for Spree. Ensure those that need them have one of the Friday Site Passes for your group to allow their vehicle onto the camp site to unload. (Site passes will be sent to the main booking contact about a week before Spree.)

□ Pack a fire extinguisher and a fire blanket. This is compulsory and you may be asked to show them on arrival. □ If the weather looks good remind your campers and Leaders to bring sun cream and a sun hat, if it looks bad remind them to bring coats and boots. Knowing the UK weather we suggest you do both!

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Directions

Great Walstead School

East Mascalls Road, Lindfield, Haywards Heath, RH16 2QL By Car Satellite Navigation Postcode search use RH16 2QL Address search use B2111 crossing with East Mascalls Road. On a map From the A23 follow the A272 through Haywards Heath and towards Uckfield. Turn left onto the B2111 (Lindfield) and then right into East Mascalls Road. From A22 (Uckfield) follow the A272 towards Haywards Heath and turn right onto the B2111 (Lindfield) the first right into East Mascalls Road.

By Train The nearest main station is Haywards Heath. We are able to offer a limited collection and drop of using cars. Please e-mail spreese@urbansaints.org in advance to arrange collection details.

Spree is organised by Urban Saints Urban Saints Support Centre: Kestin House, 45 Crescent Road, Luton, Bedfordshire, LU2 0AH. Tel. 01582 589850 www.urbansaints.org Urban Saints is the operating name of The Crusaders Union, a registered charity in England and Wales (223798) and Scotland (SCO39313)

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Great Walstead School Haywards Heath

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Arrival Information For groups wanting to set up tents in advance of the young people arriving, you can arrive from 12 noon on Friday 13th July. Access will be subject to the site being ready and there could be a delay. Please note that there will be limited facilities available until later in the afternoon. Please contact a member of the Site Services team on arrival to be shown where to pitch your tents. All groups have been allocated a coloured camp zone, which will be confirmed shortly before Spree. Groups are welcome from 3.00pm but activities will not start until around 4.30pm. Copies of the programme will be given to you in your welcome pack when you arrive. There is also a copy at the end of this document.

Vehicles and Parking Generators and motor-homes are not permitted at Spree. If your group wish to bring a caravan please contact us for further information.

With hundreds of young people and cars on site please drive carefully, observe the road signs including the one way system and keep your speed to no more than 5 mph. Please note that cars and their contents are parked at the owners’ risk.

ON FRIDAY:

When you enter the school drive you’ll find the entrance to the camp site at the end of the trees on the right-hand side. All vehicles must stop at the entrance.

Vehicles arriving to drop off will be directed to a drop off parking area.

If you are arriving by coach please ask your driver to drop you off on the drive just past the lodge on the left hand side. Coaches must not go onto the grass.

Vehicles arriving for the weekend will be directed to the main car park area, unless they have a Friday Site Pass, allowing them temporary access to the camp site to unload.

Vehicles on the camp site should not be left blocking fire lanes and must be moved to the main car park area as soon as they are unloaded.

All vehicles must be off the camp site by 9pm.

We will be have an overflow car park, but this will be further from your tent.

DURING THE WEEKEND:

Vehicles needing access to or from the main car park must go via the Site Services and Security Lodge.

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ON SUNDAY:

No vehicles will be allowed on to the camp site until the Tug-o-War competition has finished, at around 1:15pm. After this time, vehicles displaying a Sunday Site Pass will be permitted on to the camp site, via the Site Services and Security Lodge. The Sunday Site Pass must be displayed in the vehicle until you leave the site. The programme finishes at 3.30pm on the Sunday. This should be the time given to parents who are collecting young people from Spree. SITE PASSES: The number of Site Passes allocated to your group depends on the number of people you have in your group. We are operating this system to restrict the number of vehicles on the camp site for safety reasons.

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Things to do when you arrive

The team will come and find you once you arrive on site. You will be given your Welcome Pack, including wristbands and pocket guides for the number of people you have booked and paid for. Any queries, changes or outstanding payments should be brought to the Registration Desk in the Leaders’ Lounge. Brief your group on the fire evacuation procedures and site rules and hand out the wristbands to all of your group young people. Wristbands must be worn at all times throughout the weekend.

□ Hand your Safety Checklist and 2 copies of your Safety Register in to the Registration Desk in the Leaders Lounge. These must be handed in by 9pm. □ Unpack your vehicles and take them to the main car park as soon as possible. All vehicles must be off the camp site by 9pm. □ Put up your tents. Ensure that your cook-tent is pitched on the outside edge of your camping zone (i.e. next to a fire lane.) Tents/guy ropes must not cross the white lines. □ Attach the Night Contact tags from your Welcome Pack to the entrance of one of the tents in your group. □ Send your Service Crew to the Registration Desk (they should probably have their tents up first!) □ Sign your group up in the Leaders’ Lounge for Team Sports they wish to take part in. □ Tours of the site will begin at the Leaders’ Lounge at 6pm for anyone who wants help to find their way around. □ At 6.30pm, ensure at least one Leader attends the Leaders’ Briefing in the Leaders’ Lounge. □ Get your group together for a photo to enter into the “tents up photo competition”. Email your photo to spreese@urbansaints.org, or tweet @spreesoutheast □

Grab a burger and chill-out! □

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Info Point on the Village Green As well as having the information you may need, they have access to the site radios and PA system. Any accidents or incidents must be reported to the Info Point. The Info Point is also able to hire out sports equipment for a £1 returnable deposit. OPENING TIMES Friday 9.00pm – 11.00pm Saturday 7.00am – 11.00pm Sunday 7.00am onwards On Friday afternoon a Registration Desk will be set up in the Leaders’ Lounge on the main camp field. In an emergency outside these hours please contact the Site Services and Security Lodge, located at the top of the main campsite. In case of an urgent issue or emergency we also have an onsite number to call: 07729 683 395.

Leaders’ Briefings and Prayer

All Weekend Leaders' Cafe Leaders' Lounge 6.00pm Site tour Leaders' Lounge

6.30pm - 7.00pm Leaders' briefing Leaders' Lounge Friday 10.30pm Leaders' prayers Prayer Zone

Saturday 6.45am - 7.15am Leaders' briefing & prayers Leaders' Lounge Sunday 7.00am - 7.30am Leaders' briefing & prayers Leaders' Lounge

Please ensure at least 1 Leader from every group attends as important changes to the programme and other information will be given out. Briefings are also a chance to meet with other Leaders to pray for groups, for Spree and other items of prayer. There will not be a separate spiritual meeting for Leaders as we would like to encourage you all to go to the main meetings with your campers and be prepared to support those up front if needed. You will have use of the Leaders’ Lounge, where as well as being able to grab a tea or coffee, the Lounge team will provide support and will be happy to pray with you and talk things over.

Site Tour For those who have not been to Spree before there will be a brief site tour on Friday evening at 6pm, starting at the Leaders Lounge.

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For Your Caterers ICE PACKS We will allow you to store Ice Packs in the schools freezers. Ice Packs must be marked with your group name and handed into the Info Point for freezing. Urban Saints will not be liable for any that go missing. Please avoid dropping off and collecting them during meal times to avoid congestion in the kitchen. DELIVERIES Should you wish to have your groceries delivered you should ensure that you notify Security and advise the delivery company to report to the Site Services and Security Lodge on arrival. We will put a call out for you when they arrive and the van can be escorted by you into the car park to off load but must not go onto the camp site.

Activities This year we have gone a bit Olympic crazy with the activities. There will be a competition running all weekend with the coloured camping zones competing against each other, meaning smaller groups will not be disadvantaged. The list of events is below and will be on display in the info point. Hopefully it includes something to suit everyone - not just sports. More details of all the activities will be explained during the Leaders' briefings over the weekend. In the Welcome Pack we give you when you arrive you will find details of the pre-bookable activities your group has been allocated (swimming, HeadHunters, archery or shooting). It is really important to ensure that your group keep to your allotted times for these activities. Ensure you allow enough time to get ready and are at the venue on time. There is a tight timescale to fit everybody in, and those arriving late may not be able to take part. Please speak to your group in advance about which sports tournaments they would like to enter, and then sign up on Friday in the Leaders' Lounge. We are running the usual competitions:

� Football for school years 4-6, 7&8 and 9-11 � Unihoc for school years 4-6, 7&8 and 9-11 � Basketball for 9-11 � and not forgetting the famous Tug of War for mixed ages.

Glee@Spree is back too! So start rehearsing now - singing, dancing, comedy; whatever talent you have. Again, sign up on Friday evening.

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The Latest Spree Programme Subject to change. Any changes will be announced at Leaders Meetings or through the tannoy system.

Friday 13th July From 5.00pm Prayer Zone – Dance Studio

4.30pm – 8.00pm dodgems, bouncies, trampolines, gyro chair, climbing wall - Village

Green

Paper Aeroplane Championship - Venue 1 Indoor Sports - Sports Hall

5.30pm – 6.30pm Swimming for groups who arrive early 5.00pm – 7.15pm Barbecue – Field 8.00pm – 9.00pm Year 3 - 6 meeting - Venue 2 (Chapel) Year 7+ Meeting - Venue 1

9.30pm – 11.30pm Yrs 4 - 6 football heats - Sports Hall Movie Mania - Venue 1 Quiz and Youth Cafe - Dining

Room 11.30pm – 12.30am Late night ramble - meet outside Info Point

1.00am Lights Out!

Saturday 14th July 1.00am – 6.30am You should be in your tents!

All day Prayer Zone - Dance Studio 7.00am – 8.00am BREAKFAST & Quiet Times 8.30am – 9.15am Year 3 - 6 meeting - Venue 2 (Chapel) Year 7+ Meeting - Venue 1 9.45am onwards Swimming / Rifles / Archery / Headhunters - pre-booked sessions throughout the day 9.45am – 1.00pm Craft - Dinning Hall

9.45am – 1.15pm dodgems, bouncies, trampolines, gyro chair, mountain bikes, climbing wall, go-karts, football cage - on the Village Green

10.00am onwards Glee@Spree auditions - Chapel 10.00am – 11.30am Years 7 & 8 Football Heats - Outdoor Pitches Years 9 - 11 Unihoc Heats - Sports Hall

11.30am – 1.00pm Years 7 & 8 Unihoc Heats - Sports Hall Years 9 - 11 Football Heats - Outdoor Pitches 1.15pm – 2.00pm LUNCH

2.00pm – 6.00pm dodgems, bouncies, trampolines, gyro chair, mountain bikes, climbing wall, go-karts, football cage - on the Village Green

2.00pm – 5.30pm Craft - Dinning Hall Scavenger Hunt and "name collect" game - starting at the Info Point

2.00pm – 4.30pm Years 4 - 6 Unihoc Heats - Sports Hall 2.30pm – 3.30pm Drama workshop - Chapel 4.30pm – 6.00pm Years 9 - 11 Basketball Heats - sports hall 6.00pm – 7.00pm DINNER 7.15pm – 8.45pm Year 3 - 6 meeting - Venue 2 (Chapel) Year 7+ Meeting - Venue 1

9.15pm – 11.15pm Sports Finals - Sports Hall 9.15pm – 11.15pm Movie Mania - Venue 2 (Chapel) Youth Cafe - Dining Room 9.30pm – 11.00pm Glee@Spree - Venue 1

1.00am Lights Out!

Sunday 15th July 1.00am – 6.30am You should be in your tents!

All day Prayer Zone - Dance Studio 7.45am – 9.00am BREAKFAST & Quiet Times

9.15am – 10.45am Year 3 - 6 meeting - Venue 2 (Chapel) Year 7+ Meeting - Venue 1 bouncies, trampolines, gyro chair, climbing wall, mountain bikes - on the Village Green

Craft - Dinning Hall Swimming - pre-booked sessions

11.15am – 1.15pm

Air Rifles Competition - Walled Garden 12.00pm – 1.15pm Tug of War - Camp Field 1.15pm – 2.30pm LUNCH 2.45pm – 3.30pm Prize Giving & Farewell Spree 2012 - Venue 1

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‘Olympic’ Competition Activities Subject to change. Any changes will be announced at Leaders Meetings or through the tannoy system.

Event Time/Place Competitors Scoring Paper aeroplane

challenge Friday evening during

BBQ / marquee Individuals /

teams Furthest distance flown

‘Tent’s up’ photo Friday before 9pm / Info point Group Take a photo of your whole group once all

tents are up – judged by Core Team

Quiz Friday evening/dining room Teams As per scoring system

Service Crew Superstar Friday evening Service Crew As nominated by Matt

Craft - best flag Saturday am / dining room

Individuals / pairs As judged by core team

Craft - best mascot Saturday pm / dining room

Individuals / pairs As judged by core team

High Score Shooting Sunday am / walled garden Individuals Highest score

High Score Archery Saturday / walled garden Individuals Highest score

Scavenger hunt Saturday pm / info point Teams TBC

Name Collect Saturday pm / info point Teams

Identify people with names beginning A-Z (plus group for verification). First list to be

handed to Info Point

Leaders Quiz Saturday pm / leaders lounge Leaders Tie-breaker to decide winner

Football 4-6 Saturday evening / sports hall Teams First and 2nd place only

Football 7&8 Saturday evening / sports hall Teams First and 2nd place only

Football 9-11 Saturday evening / sports hall Teams First and 2nd place only

Unihoc 4-6 Saturday evening / sports hall Teams First and 2nd place only

Unihoc 7&8 Saturday evening / sports hall Teams First and 2nd place only

Unihoc 9-11 Saturday evening / sports hall Teams First and 2nd place only

Basketball 9-11 Saturday evening / sports hall Teams First and 2nd place only

Service Crew Superstar Saturday evening Service Crew As nominated by Matt

Caterers Masterchef Sunday am Groups Photo and description of meal – as judged by Core Team

Tug of war Sunday am Teams First and 2nd place only Service Crew

Superstar Sunday am Service Crew As nominated by Matt

Judge’s decision is final in all events.

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Site Map Subject to change.

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facebook.com/spreesoutheast twitter.com/spreesoutheast

We look forward to seeing you at Spree

Urban Saints, Kestin House, 45 Crescent Road, Luton, Bedfordshire, LU2 0AH Tel: 01582 589850

email@urbansaints.org www.urbansaints.org

Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and

registered in England & Wales, company number 07771037, charity number 1144923. Registration with OSCR is pending.