pre-qualification for short listing of...

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PRE-QUALIFICATION FOR SHORT LISTING OF DETAILED DESIGN

CONSULTANTS

PRE-QUALIFICATION ENQUIRY DOCUMENT

QUESTIONNAIRE & EVALUATION CRITERIA

FOR

Structural Design of Various Types of Railway Bridges

Steel & Concrete

PRE-QUALIFICATION DOCUMENTS FOR SHORT-LISTING DETAILED DESIGN

CONSULTANTS

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Instructions to Applicants

Applicants are required to read carefully the contents of this document and to provide required

information in sufficient detail so that the capabilities of the applicant can be fully appreciated

and assessed.

DDC (Detailed Design Consultants) may be individuals, consultancy firms or joint ventures well

experienced in the respective categories. Applicants must read carefully the directions

concerning the requirements for groups. All members of a group will have their submittals

evaluated.

This document consist of pre-qualification Enquiry document, pre-qualification

questionnaire and Evaluation criteria.

Applicants are to complete the Questionnaire and to provide the required information in separate

Sections as described in the “Contents of Sections”. These documents may be submitted in sets

of one original and two copies, and marked so. The use of sections is to separate the information

provided so that there is no doubt as to the intention of the applicant, and to considerably

simplify the process of assessment of the applicant‟s capability and suitability.

Submittal will be assessed to demonstrate convincingly that the applicant possesses the

experience, technical, administrative and financial capability to perform the contract for which

application is made, and has good performance record in the relevant area.

Applicants will not be considered if they have a poor performance record such as: abandoning of

works; not properly completing contracts, inordinate delays in completing contracts; litigation

history, financial failure etc.

All documents are to be in English Language.

Successful applicants will be advised of the result of their application, however, it should be

noted that RDSO will not discuss any aspect of the evaluation process and the result of the

evaluation.

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Applicants should note clearly the date and time of submittal of applications. No Document

will be received after the stipulated Date and Time. Applicants are reminded that no

supplementary material will be entertained by RDSO, and that evaluation will be carried

out only on the basis of documents received by the closing time for receiving submittals.

In the event of a conflict between documents submitted by the applicant, the material contained

in the original set only will prevail.

Applicants will not be considered if they make misleading or false representations in statements,

attachments and pre-qualification questionnaire submitted in proof of the qualification

requirements.

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PRE-QUALIFICATION OF DETAILED DESIGN CONSULTANTS (DDCs)

RESEARCH DESIGNS & STANDARDS ORGANISATIONS

LUCKNOW

1. INTRODUCTION

1.1 RDSO intends to shortlist Detailed Design Consultants (DDCs) for preparing a standard

panel of approved consultant of repute to engage them for specialized design job on need

basis. Zonal Railways may also make use of this panel for works at railway level.

1.2 DDCs will be short-listed for following categories of works:

Structural design of railway bridges, FOBs/ROBs and other railway structures of :

(i) Steel/Composite (Steel+Concrete) Super structure

(ii) PSC/RCC Super Structure

(iii) Substructure/Foundation of Any type

1.3 The panel of respective category shall remain valid for 3 year from the date of

empanelment. Addition/deletion in the list will be done once in a year. Expression of interest

shall be notified for fresh applications once a year or as decided by RDSO.

1.4 Deletion of consultant from panel shall be on the basis of bad performance report from

the client.

1.5 All DDCs shortlisted for pre-qualification are not necessarily be hired by RDSO.

1.6 RDSO intends to invite application from only suitable and highly experienced Indian and

International individuals, consultancy firm or joint ventures who must be having an

established office in India. Tenders for awarding any work for detailed designing will only

be invited from those who have been pre-qualified by RDSO through this PQ tender. It is

mandatory for the International applicants to have Indian partners in the joint venture, who

have experience in the appropriate disciplines.

1.7 Interested consultants may apply for pre-qualification individually or as joint ventures,

partnerships or consortia (groups). However, they will not be permitted to tender for the

same contract as an individual or individual firm and at the same time as part of a joint

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venture, partnership or consortium. Also any firm can participate or become member of

only one consortium/joint venture/partnership or group.

1.8 Applicants for pre-qualification should note that this Pre-Qualification Enquiry and

Questionnaire is intended to provide consultants with preliminary information. The

information contained herein shall not in anyway be constructed as binding on RDSO.

1.9 Applicants are advised that selection of consultants shall be entirely at the discretion of

RDSO. Applicants will be deemed to have understood and agreed that no explanation or

justification of any aspect of the pre-qualification process will be given and that RDSO‟s

pre-qualification decisions are without any right of appeal whatsoever.

1.10 All costs incurred by an applicant for pre-qualification shall be borne by the applicant,

RDSO, or any railways office are entirely without liability for such costs on other parties.

1.11 RDSO reserves the right not to proceed with the pre-qualification procedure at any time

without notice or liability.

1.12 All documents and other information supplied by RDSO or submitted by an applicant

shall remain or become the property of RDSO. Applicants are to treat all information as

strictly confidential. RDSO will not return any pre-qualification submission except the

original documents, if any.

1.13 RDSO will notify successful applicants of the result of pre-qualification for the contract.

However, pre-qualification of applicant does not make binding on RDSO that they must

be taken as a part of DDC.

1.14 Applicants are advised that RDSO is not bound to respond to any enquiries or into

communication concerning or relating to selection process or the pre-qualification

procedure.

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1.15 RDSO/Zonal Railway will scrutinize the designs/drawing presented by DDC and will

give the final approval.

SCOPE OF WORK

The Scope of Work for the Design Consultants :

Conduct Design Alternatives on the conceptual design provided in the contract package

using principles for cost-effective designs.

Prepare a design basis note prior to start the actual design as per prevailing IR Codes. In

absence of provision in IR other codes in the order of preference as given in the design

contract document shall be used.

Wherever codal provisions are not available DDC shall use sound engineering practices

and provide the complete logic for using the practice.

Perform detailed designs of structures (Superstructure, substructure, foundation,

expansion joints, bearing & Seismic restrainers).

Prepare the detailed design document which can be easily understood by the approving

authority i.e. RDSO.

Incorporate changes in design resulting from RDSO‟s design reviews.

Plan, design, detail, control, co-ordinate, and execute the design phase of the Works for

production of drawings, documents and reports to meet the key schedule date included in

the Agreement and as directed by RDSO/Zonal Railways.

Prepare and submit a Design Quality Control Plan to RDSO for approval;

Maintain a Quality Control activity and an effective internal procedure for checking the

accuracy of Work and assuring compliance with contract requirements;

Attend all meetings and prepare, distribute and maintain all meeting minutes, reports,

notes, correspondence and other documents of whatever nature required during the course

of the work;

Proof checking of designs and drawings shall be done by RDSO/Zonal Railway. In case

of very special type of work like steel/PSC arch bridge, Road cum rail bridge, proof

checking shall have to be arranged through expert agency in that field as mutually

agreed..

Maintain a qualified design team for engineering services during the construction

contract: to review contractor‟s bar bending schedules, shop and working drawings for

the Works for compliance with the design requirements and contract documents; to

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prepare supplemental reports, calculations, recommendations, etc. or modify existing

drawings as necessary to incorporate system wide requirements and unforeseen

conditions;

Providing solutions to the various problems during construction raised by the field

engineers;

2. PROJECT ORGANISATIONS

2.1 The RDSO/Zonal Railway will be “Employer” under the terms of any contacts to be

awarded.

3. CONTRACTUAL MATTERS

3.1 The execution of the works will be through public tender from pre-qualified tenderers.

3.2 DDCs will be required to develop the conceptual designs and Outline Specifications as

per Employer‟s Requirements into detailed designs and full specifications complete with

all necessary drawings to proceed to tender for construction. As part of the design effort

the DDC will make progress submittals of designs, specifications. RDSO/Zonal Railway

will carry out proof checking of the DDC‟s work but the DDC will be required to operate

an internal Quality Assurance Programme to ensure that all work is checked before

submittal to RDSO. The DDC will prepare design reports, as well as reports on

Constructability and Maintainability of their designs. In case of very special type of work

like steel/PSC arch bridge, Road cum rail bridge etc., proof checking shall have to be

awarded through expert agency in that field as mutually agreed.

3.3 If a contract is awarded to a group, each member thereof will be severally and jointly

liable for the whole performance of the contract obligations. A single performance

guarantee from the lead member will be required for a group of tenderers.

4. PREQUALIFICATION APPLICATION

4.1 Applicants for pre-qualification are required to submit the Pre-qualification

Questionnaire and associated information as herein requested.

4.2 Applicants shall submit the requisite information in the sectional arrangements as

indicated in the Table “Contents of Sections” in the pre-qualification questionnaire.

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4.3 Applicants should attach clearly marked and referenced continuation sheets in the event

that the space provided in the Questionnaire is in sufficient. Alternatively, Applicants

may format the questionnaire making due provision for incorporation of the

requested information.

4.4 Applications for pre-qualification must be submitted by hand or by registered post so as

to reach the office of the RDSO by ………. hrs. on …………...The onus of ensuring

this is with prospective applicant. Late or delayed applications will not be received

or considered.

4.5 Submissions shall be made in two sets of documents comprising one original set and one

copy set and addressed to the ED/B&S/RDSO at the address shown below :

Office of the Director General,

B&S Directorate,

2nd

Floor, Annexe-2,

Manak Bhawan,

R.D.S.O., Manak Nagar,

Lucknow – 226 011.

All envelopes shall be titled “PRE-QUALIFICATION SUBMISSION FOR

STRUCTURAL DESIGN EMPANELMENT OF DETAILING DESIGN

CONSULTANTS FOR RAILWAY BRIDGES ” and clearly marked in English as :

Name of Applicant

Contract Number

Copy Number (i.e. Original, or Copy No.1)

4.6 Information supplied by a applicant (or other constituent member if the applicant is a

joint venture) must be relevant to the applicant or constituent member named in the

application and not, unless specifically requested, to other associated companies or firms.

Unless otherwise approved by RDSO, invitation to tender documents will only be issued

to consultants or groups whose identity and/or constitution is identical to that at pre-

qualification.

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4.7 A Group comprising a joint venture, partnership or consortium may apply for pre-

qualification. Applicant‟s attention is drawn to paragraphs 1.6 & 3.3 above. In the case

of applications from groups, a statement or participation for each constituent member

shall be submitted to the effect that they are bona fide members of the joint venture

applying for pre-qualification and that, in the event of pre-qualification, they agree to be

jointly and severally liable to RDSO under any contract which may be subsequently

awarded to the joint venture. Details of the existing or proposed joint venture, partnership

or consortium agreement in the form of a Memorandum of Understanding (MOU) signed

by all participants will be required.

4.8 RDSO will review and evaluate the information submitted by applicants and select the

applicants to whom invitations to Tender will be issued.

4.9 In responding to the pre-qualification submission, applicants should demonstrate their

capabilities, by providing material based on their experience, past performance, their

personnel, equipment and financial resources, including:

Capability to design to the requisite standard and to monitor and control design

development.

Capability to programme and re-programme the design work, monitor progress against

programme and to utilize computer programming and monitoring techniques.

Capability pro-actively to undertake and manage contract interfaces or co-ordination.

Capability to execute the work in time by having adequate resources.

Operate a design quality control programme.

In the case the application is from Joint Venture, or consortium, each member of the

group should substantially satisfy the pre-qualification requirements.

4.10 Applicants will not be requested to provide additional information or material

subsequent to the date of submission, and such material if submitted can be

disregarded.

4.11 All documents submitted by applicants shall be in the English Language. Submitted

documents will not be returned except the original documents.

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PRE-QUALIFICATION FOR SHORT LISTIG OF DETAILED DESIGN

CONSULTANTS (DDCs)

PRE-QUALIFICATION QUESTIONNAIRE

FOR

Structural Design of Various Types of Railway Bridges

Steel & Concrete

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PRE-QUALIFICATION QUESTIONNAIRE

This document contains pro-forma letters and the Pre-qualification Questionnaire. These

are to be reproduced and completed as appropriate and submitted as part of the

Applicant‟s pre-qualification submission.

TABLE OF CONTENTS

Description Page

Application for Pre-Qualification 13

Pre-Qualification Questionnaire

Verification Statement

Contents of Each Section

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PRE-QUALIICATION QUESTIONNAIRE

PRO-FORMA LETTERS

PRO-FORMA LETTER OF APPLICATION (on Firm‟s Letter Head)

The Director General,

Research Designs & Standards Organisation,

Manak Nagar,

Lucknow – 226 011,

India.

(Applicant to provide date and reference)

APPLICATION FOR PRE-QUALIFICATION

Detailed Design Consultants

Dear Sir,

We hereby make application for pre-qualification as Structural Consultants for the Structural Design of

various types of railway bridges. In support of the application we submit herewith one original and two copies of

the required documents.

(In the case of other than a sole proprietorship firm add this following paragraph)

A Power of Attorney to sign and submit this letter is attached.

(In the case of a joint venture/partnership/consortium add this paragraph)

This application is submitted on behalf of a joint venture/partnership/consortium (applicant to delete as

appropriate) comprising………………..(applicant to state the names of each member)……………….and of

which………………..(applicant to insert name of leading member of joint venture/partnership/consortium) has

agreed to act as leader. Each member has prepared a statement of participation in relation to this application and

these are contained in Section 2 herewith.

Yours faithfully

………………………(Signature)

Name of Signatory……………………..

Capacity of Signatory………………….

Name and address of applicant (or of leader if applicant is a group)

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PRO-FORMA LETTER OF PARTICIPATION FORM EACH MEMBER OF A GROUP

(On each Firm’s letter Head)

The Director General, Research Designs & Standards Organisation,

Manak Nagar,

Lucknow – 226 011,

India.

(Applicant to provide date and reference)

Dear Sir,

APPLICATION FOR PRE-QUALIFICATION

We wish to confirm that our company/firm (delete as appropriate) has formed/intends (delete as

appropriate) to form a group with……………. (member to insert names of all other members of the group) for

purposes associated with Contract Number.

(Members who are not the lead member of the group should add the following paragraph)

The group is led by (member to insert name of lead member) whom we hereby authorize to act on our

behalf for the purposes of applying for pre-qualification.

(members being the lead member of the group should add the following paragraph)

In this group we act as leader and for the purposes of applying for pre-qualification, represent the group in the event

of our group being invited to tender for Contract Number…………we agree to be jointly (with other members of

our group) and severally liable to Research Designs & Standards Organization (RDSO), its successors and assigns

for all obligations, duties and responsibilities arising from or imposed by ay contract subsequently entered into

between RDSO and our group.

Yours faithfully

Signature………………………………………………

(Name of Signatory)………………………………….

(Capacity of Signatory)……………………….

Notes: 1. Each page of the questionnaire an contents of Sections shall be signed by the Applicant

2. This entire Questionnaire Pro-forma, when completed shall be included in Section 1

3. Questionnaire pro-forma relating to the various sections shall be incorporated in the respective

sections (i.e. Pro-forma section 2 (replies to questions 9 to 14) will be included in the contents of

Section 2)

4 In the box „Y‟ denotes Yes and „N‟ denotes No. Put a tick _/ against whatever is

applicable or explicitly indicate Yes or No as the case may be

Y N

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PRO-FORMA-GENERAL

1. Title of contract for which pre-qualification is sought

Detailed design consultancy for various types of railway bridges

2. State the structure of the applicant‟s organization (applicants to complete/delete as appropriate)

Individual company or firm

Joint Venture

Partnership

Consortium

Other (Please specify)

…………………………………………………………………………………………………………

2. For applicants who are individual companies or firms, state the following

Name of Company or firm…………………………………………………………………………..

Legal status : (e.g. incorporated private company, unincorporated business, etc.)

…………………………………………………………………………………………………………

Registered address…………………………………………………………………………………….

Principal place of business…………………………………………………………………………….

Country of incorporation or domicile………………………………………………………………...

Contact person………………………………………………………………………………………..

Contact person‟s title…………………………………………………………………………………

Address, telephone and facsimile number of contact person………………………………………

………………………………………………………………………………………………………..

………………………………………………………………………………………………………..

4. For applicants who are in joint venture, partnership, consortium or other association, State the following:

Names of members Legal Status Registered address Country of incorporation

(lead member first) and principal place of or domicile

Business

(1) ……………… …………………… ……………………….. …………………………..

(2) ……………... …………………… ………………………. …………………………..

(3) ……………… …………………… ……………………….. …………………………...

(etc)

Contact person (from lead member)

………………………………………………………………………………………………………………

Contact person‟s title ………………………………………………………………………………………

Address, telephone, and facsimile number of contact person:

………………………………………………………………………………………………………………

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………………………………………………………………………………………………………………

5. Applicants and each member of a group are to present the following information in Section 1 on additional

sheets which are to be clearly referenced as being in response to this Question 6.

For the applicant, (in case of a group, for each constituent member); state the following information

Date of incorporation or forming of organization.

Names and titles of Directors or partners.

Has the company or firm ever failed to complete any work awarded to it?

If yes give details.

Is the firm or company involved or financially interested in any other business

not directly associated with the area of work for which pre-qualification is

sought? If yes give details.

Does the company of firm have an office or branch office in India?

If so, provide address(es).

Y N

Y N

Y N

6. In the case of international applicants, is an Indian Partner, experienced the appropriate

discipline, a member of the Group?

If yes, provide list of disciplines

………………………………………………………………………………………………

If not, give reasons for selecting the Indian partner

………………………………………………………………………………………………..

Y N

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Proforma Sec-2

7. Does Section 2 contain the Power of Attorney which empowers the person or persons to

sign the Letter of Application?

If yes, have you enclosed the statements of participation on behalf of all the constituent

members of the group?

If not, give reasons

…………………………………………………………………………………………….

Y N

Y N

8. In the case of an incorporated applicant (or constituent member who are incorporated) does

Section 2 contain copies( in English) of the Memorandum and Articles of Association or

equivalent expression of corporate capacity?


………………………………………………………………………………………………..

Y N

9. In the case of applications from groups does Section 2 contain statements of participation in

the form appearing in the Pre-qualification Brochure for each member?

In the case of groups have you enclosed an MOU signed by each member that they

will be jointly and severally responsible for the entire work?


Y N

Y N

10. In the case of applications from a groups, does Section 2 contain copies of the MOU, group

agreements or other documents establishing or intending to establish the formation of such

a group?

If not, give reasons.

……………………………………………………………………………………………..

Y N

11. In the case of application from groups, does Section 2 contains details of:

Proposed equity participation by each member for the proposed work?

Areas of specialization or responsibility of each member for the proposed work?

Extent of participation (including deployment of key personnel) by each member for the

proposed work

If not, give reasons:

…………………………………………………………………………………………….

Y N

Y N

Y N

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PRO-FORMA SECTION 3

12. State the number of years the applicant (or each constituent member) has been undertaking work similar in

scope and nature to the works for which pre-qualification is sought.

Name No. of years

(1) ………………………………………………………………

(2) ………………………………………………………………

(3) ………………………………………………………………

Etc.

13a. Performance Record. Applicants should scrutinize the catagory description contained in this Pre-

qualification Brochure and compile a list showing their previous experience of Relevant Railway work i.e.

(1) Design of railway bridge in the specific category like steel/composite super structure or PSC/RCC

Super/Substructure.

(2) Transit experience i.e. Design of railway bridge other than special category and highway bridge.

during the last five years. Design work that is similar in nature to the works for which pre-qualification is

sought should also be included

Do you authorize RDSO to make enquiries with any of the Clients listed by the

Applicant ?

Have you and each constituent member of the Group provided details of each

project required on Annexure 1 and 1A together with summary of Contracts completed

in the last five years?

(Using a separate sheet for each contract)

Y N

Y N

13b. Work in Hand. Applicants or each constituent member should indicate, in the form below, details for each

contract/commitment which is in hand on …………... (Applicants are to present this information in the

format shown below but on sheets which are to be inserted in the Questionnaire).

Name of Contract Value of outstanding

design* work on date

in Rupees

Estimated completion

date

1. …………………………………………………….

2. ……………………………………………………

3. ……………………………………………………

Total

Have you provided details for each contract listed in Annexure 2

(Using a separate sheet for each Contract)

Y N

Only design work cost to be included and not construction cost (Assume 6% inflation per year for rupee portion as

2% for foreign currency portion)

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ANNEXURE 1 – PREVIOUS EXPERIENCE

Design work completed in the last five years (2005-2010), relating to Railway Bridges/Highway bridges.

Applicant‟s Name:

(Each member, in case of a group)

Project Title :

Location:

Client:

Client‟s Address:

Client‟s Representative

Telephone/Fax No.

Type of Contract : Detail Design only

Was the work carried out alone?

Y N

Was the work carried out as a member of a Group?

If the answer is Yes, give your percentage share and

area/s of participation

Y N

Date, work commenced: Date, work was completed

Was the date of completion given in the original

Contract extended?

If so, how much and why?

Y N

Were any penalties

Imposed for delay ?

Y N

Were any penalties imposed for reasons other than delay? If yes, give details

Y N

Contract value (in Rupees on 31.3.2010 prices,

assuming 6% inflation for Indian Rupees and 2% for

foreign currency portion)

N.B. Give cost only for the design portion and NOT for

the construction portion. Only that cost of design should

be included which is done by the applicant/member

himself in his own name. Where an applicant/member

has done design work as part of a group only the design

portion undertaken by applicant/member himself should

be included and the design work undertaken by the

remaining member of the group excluded.

Details of work undertaken :

What Quality Assurance obligations

were required in the Contract?

Has the Applicant or any member of the Group been

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Blacklisted by any Client ?

If yes, why?

Y N

Project Description:

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ANNEXURE 1A

Design work completed in the last five years (2005-2010 till date of opening), relating to special railway bridges

(0.5 km or above of bridge will fall in the category) like Segmental Prestressed Superstructure/ Steel composite of

value more than Rs.10.0 lakh.

Applicant‟s Name:

(Each member, in case of a group)

Project Title :

Location:

Client:

Client‟s Address:

Client‟s Representative

Telephone/Fax No.

Type of Contract : Detail Design only

Was the work carried out alone?

Y N

Was the work carried out as a member of a Group?

If the answer is Yes, give your percentage share and

area/s of participation

Y N

Date, work commenced: Date, work was completed

Was the date of completion given in the original

Contract extended?

If so, how much and why?

Y N

Were any penalties

Imposed for delay ?

Y N

Were any penalties imposed for reasons other than delay? If yes, give details

Y N

Contract value (in Rupees on 31.3.2010 prices,

assuming 6% inflation for Indian Rupees and 2% for

foreign currency portion)

N.B. Give cost only for the design portion and NOT for

the construction portion. Only that cost of design should

be included which is done by the applicant/member

himself in his own name. Where an applicant/member

has done design work as part of a group only the design

portion undertaken by applicant/member himself should

be included and the design work undertaken by the

remaining member of the group excluded.

Details of work undertaken :

What Quality Assurance obligations

were required in the Contract?

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Has the Applicant or any member of the Group been

blacklisted by any Client ?

If yes, why?

Y N


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SUMMARY OF ANNEXURE 1

Name of Applicant (Member in case of a Group):

S.No. Cost of design portion* done by the above

applicant/Member only (Not Construction

Cost)

RANGE

Number of Works Total cost of only

Design portion done by

the above applicant/

member only

1. More than Rs. 5 lacs and less than Rs.10 lac.

2. Rs. 10 lacs and above but upto Rs. 20 lacs

3. More than Rs. 20 lacs

For considering the application the applicant should have completed at least 5 works

more than Rs.5.0 lac and 2 works more than Rs.10.0 lacs in preceeding 3 years and up to

the date of opening of offers.

This should at 31.03.2010 prices, assuming escalation

at the rate indicated in Annexure 1.

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SUMMARY OF ANNEXURE 1A

Name of Applicant (Member in case of a Group):

S.No. Cost of design portion* done by the above

applicant/Member only (Not Construction

Cost)

RANGE

Number of Works Total cost of only

Design portion done by

the above applicant/

member only

This should at 31.03.2010 prices, assuming inflation

at the rate indicated in Annexure 1.

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ANNEXURE 2 – WORK IN HAND – (ALL TYPES OF DESIGN WORK ONLY)

Project Title: Location:

Client: Client‟s Address:

Client‟s Representative: Telephone/Fax No.

Type of Contract. Detail Design only/Design & Construct/Design and Supervise

(Please circle type of Contract)

Date of commencement of work of proposed date

for commitments already entered into:

Anticipated date of Completion:

Contract Value of work in Rupees: (Only the

Design portion of cost to be indicated

Anticipated value of on-going design, work or

commitment in Rupees as on 31.03.2010. Only

design work cost ( and not construction cost) to be

indicated. Assume inflation of 6% per year on

rupee portion and 2% on foreign currency portion)


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PRO-FORMA SECTIION 4

14 Staff, Applicants or each constituent member thereof should indicate the number of staff employed (total and

at specified offices). Only regular employees who have been with the applicant or constituent member of the

Group for at least 6 months should be included. Information should be given separately for each member.

15 Location (Specify)

Member‟s Name

………………………………………………..

………………………………………………..

……………………………………………….

……………………………………………….

……………………………………………….

……………………………………………….

Engineers

(Graduates,

equivalents

and above)

Subordinate

Design/Drawing

Staff (Diploma

holders or

equivalent)

Others Total

Applicants or each constituent member thereof should provide the numbers that would be made available for

the proposed work of their current-in-house design resources below. (Only those who have been with the

Applicant for at least 6 months should be included).

Number that would be made available for the

proposed work

Applicant‟s Name:

(Member‟s Name

in case of Group)

Discipline

Postgraduates

And Above

Graduates And

Equivalent

Others Total

Structural Engineer

CADD Operator

Others

Which member of the Group will provide the project leader for this work?

Provide the academic qualifications and experience of the proposed Project Leader.

16.

Provide in Section 4 the following:

Have you (each member in case of group) indicated the number of

personnel who will be made available for the proposed work together with

their disciplines as indicated in Q. 19(a)?

Have you (each member in case of group) provided CV‟s of their key

personnel who will be made available for the proposed work, indicating

their Academic and Professional Qualifications, work experience along

with duration, field of specification, length of service with applicant (with

member in case of a group)

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PRO-FORMA SECTION 5

17. Include in Section 5 details of ownership and control of applicant, or if a group of each constituent

member.

18. Have you or each member of a Group, included in Section 5 documents, including Banking References,

which demonstrate that you have access to, or have available liquid assets, lines of credit and other

financial means sufficient to meet cash flow for Rs.10 Lakhs after meeting your commitments for other

contracts ?

Do You authorize RDSO to make enquiries with any of the Banks you listed in this application?

Y N

Y N

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PRO-FORMA SECTION 6

19a. Have you and each member of a Group, provided in Section 6 information about the

availability of major item of design facilities.

Full particulars of computing facilities employed – hardware and software should

be indicated

Have you, and each member of the Group indicated the design facilities in terms

of the number of plotters, and work stations which are available in (India) or that

will be set up in (India) in the event of award of contract?

Y N

Y N

19b. Qualify Assurance Programme:

Do you currently maintain an in-house Quality Assurance Programme?

If yes, give the details.

Have you or any of your recent projects been ISO 9000 certified?

If yes, give details.

Y N

Y N

VERIFICATION STATEMENT

Applicants are to verify that the information contained in the completed Questionnaire, any annex thereto

and all supporting and explanatory information is to their best knowledge and belief, truthful and exact.

By virtue of my signature below, I confirm to my best knowledge and belief the information contained in

this questionnaire and sections, any annex thereto and all supporting and explanatory information is

truthful and exact.

Signed……………………………………

(Same signatory as on letter of application)

Date:

28

CONTENTS OF EACH SECTION

SECTION

NUMBER

CONTENTS REMARKS

1. Pro-Forma General

Letter of Application

Pro-forma letter will be found on page of this

document.

Completed Pre-qualification

Questionnaire

The Pre-qualification Questionnaire is found from

pages 11-32 inclusive in the document

2. Pro-forma Section 2

Memorandum and Articles of Association or

Partnership Deeds

A copy in English of the Memorandum and

Articles of Association (or equivalent) for an

incorporated applicant (or, in the case of a group

for each corporation forming a part of the

applicant)/partnership Deeds.

Documents relating to a joint venture

partnership or consortium

(a) Statement of participation from

constituent members

(b) Details of previous collaborations

(c) Specimen Joint Venture, partnership,

or consortium agreement and/or other

documents establishing or intending

to establish the formation of such

group

(d) Details of proposed equity/other

participations and areas of

specialization.

Applicant‟s attention is drawn to paragraph 5.7 of

the Enquiry Document. A pro-forma statement of

participation to be completed by each member on

relevant page of the questionnaire.

Particulars of the authority which empowers

the person or persons signing the letter of

application, (and if appropriate, the statement

of Participation from constituent members of

groups) or represent t he applicant.

RDSO wishes to ensure that applications are

submitted under the signature(s) of persons who

properly represent the applicant. Accordingly,

copies (at this stage unattested) of such documents

as powers of attorney, signed minutes of board

meetings confirming board resolutions, current

published lists of executive directors, etc. should be

submitted.

29

SECTION

NUMBER

CONTENTS REMARKS

3. Pro-forma - Section 3

Documents relating to performance, current

contracts, relevant experience

The applicant shall submit details in support of

statements in the Questionnaire or annexes thereto,

which relate to performance, current contracts and

relevant experience.

4. Pro-forma – Section 4

Documents relating to Staff


statements in the Questionnaire or annexes thereto

which relate to its management organization

(existing or, in the case of new groups proposed),

and of principals or key members of staff as

provided in the Questionnaire.


Documents relating to ownership and control

of an applicant (or, in the case of a group, each

constituent member)

Details shall be submitted giving full details of the

ownership and control of the applicant (or in the

case of a group, each constituent member)

Documents relating to the financial condition

of an applicant (or, in the case of a group, each

constituent member)

The following documents should be submitted in

respect of each consultant, whether applying

individually or as part of a group:

1. Audited accounts for each of the last three full

accounting periods together with their Auditor‟s

Certificate. Such accounts shall include the Profit

and Loss statement and the Balance Sheet.

2.A financial statement covering the period

between the end of the last full accounting period

and the date of issue of expression of interest.This

statement should indicate all significant financial

matters subsequent to the end of the last full

accounting period. Additionally, the financial

statement should indicate any significant balance

sheet liabilities, including contingent liabilities.

The financial statement should be signed by the

Managing Director or company secretary of the

respective company.

30

SECTIOIN

NUMBER

CONTENTS REMARKS

5(Contd.) Documents relating to the ultimate holding or

parent company or an applicant (or, in the

case of a group, each constituent member)

If an applicant (or member of a group) is wholly or

significantly owned by a holding or parent

company, the information relating to audited

accounts and financial statement (as described

above) shall be provided for such intermediate or

ultimate holding or parent companies. This

information shall be provided in respect of all

applicants, whether applying individually or as a

group together with Auditor‟s certification.

Documents including Banking reference to

demonstrate adequate liquidity

In respect of all applicants (whether applying

individually or as part of a group) and all holding

or parent companies thereof, a bankers reference

(in English) should be provided from the

applicant‟s or company‟s principal bank in its

country of incorporation or registration. Such

reference should indicate the financial standing of

the applicant and access to lines of credit of other

financial resources.


Documents relating to availability of design

and computing facilities, and quality

assurance.


statements in the Questionnaire or annexes thereto,

which relate to questions 26a and 26b.

31

PRE-QUALIFICATION EVALUATION CRITERIA

32

EVALUATION CRITERIA

1. Introduction

The Evaluation Criteria is prepared for use in evaluating the Applicants for their suitability to perform the

Detailed Design Consultancy for structural design of railway bridges, ROBs/FOBs etc.

2. Evaluation Factors

The Enquiry Document required applicants to demonstrate their capabilities to the RDSO by providing

material based on their experience, past performance, their personnel, equipment and financial resources,

including :

Capability to design to the requisite standard and to monitor and control design development.

Capability to programme and re-programme the design work, monitor progress against

programme and to utilize computer programming and monitoring techniques.

Capability to execute the design works in time by having adequate resources.

Operate a design quality control programme.

In the case the application is from Joint Venture, or consortium, each member of the group should

substantially satisfy the pre-qualification requirements.

3. Evaluation Criteria

3.1 Assessment Topics

The Technical and Organizational capabilities, together with Experience and Contract records are of greater

significance. The qualities of the design team are of the greatest importance. Accordingly, the number of

topics to be assessed are shown in Table 1.

Table 1 : Assessment Topics

Topic No. Assessment Topic

Financial Standing

T1 Liquidity and Banking Reference

T2 Profitability

Technical and Organizational Capability

T3 Academic Qualifications

T4 Technical Staff Numbers

T5 Experience of Key Staff

T6 Design Facilities

33

T7 Quality Assurance

Experience Record

T8 Length of time in Business

T9 Relevant Design Experience

T10 Specific Transit Experience

3.2 Change in Assessment Topics

The assessment topics have been designed to meet the requirements of the contract

T1. Liquidity and Bankers References : These are important to indicate the financial

standing of the applicant and access to credit facilities.

T2. Profitability: Will be obtained from the Balance Sheets that each applicant must provide.

T3. The Applicant must have well qualified staff to undertake the design work.

T4. The applicant must be able to field a complete team for each station of the contract.

T5. This support T3. The staff is the most visible asset of an Applicant.

T6. The Applicant must show that he has adequate design facilities.

T7. Quality of the consultant‟s output is essential for the RDSO to achieve its goals. The consultant

must possess and practice a QC programme.

T8. Length of Time in Business: A new firm will not have adequate experience, a long established

firm will be anxious to protect its reputation. This is an important consideration.

T9. The team must show that it has experience in designing structures for Railway/Metro bridges with

respective category of superstructure i.e. A steel structure B.PSC/RCC super structure.

T10. The Team must show experience in designing of railway bridges other than the specific category

or similar bridges of highway.

3.3 Assessment Score

This is based on the weighting to be given to each Topic relative to the whole of the pre-qualification

topics, and the points scored by the Applicant against each topic.

34

Table 3 A : ASSESSMENT SCORING

Indicating weightage to different assessment items. For Cat-A steel composite

structures.

Topic

No.

ASSESSMENT TOPIC MAX.

POIN-

TS

WEIGHTAGE MAX.

SCORE

FINANCIAL STANDING

T1 Liquidity and Banking

Reference

3 8 24

T2 Profitability 3 4 12

Technical & Organizational

Capability

WEIGHTAGE

Structural

design of

welded/rive-

ted type steel

railway

bridge/ROBs

Structural

Designs of

special spans

like steel

composite

girders

Total

T3 Academic Qualifications 3 - - 16 48

T4 Technical Staff Numbers 3 4 2 6 18

T5 Experience of Key Staff 3 16 6 22 66

T6 Design Facilities 3 6 4 10 30

T7 Quality Assurance 3 3 3 6 18

Total 180

Experience Record

T8 Length of time in Business 3 4 2 6 18

T9 Relevant Design Experience 3 10 6 16 48

T10 Specific Transit Experience 3 4 2 6 18

Total 84

Total Max. Possible Score 300

35

Table 3B: ASSESSMENT SCORING

Indicating weightage to different assessment items. For Cat-B PSC/RCC structures.

Topic

No.


POIN-

TS

WEIGHTAGE MAX.

SCORE

FINANCIAL STANDING


Reference

3 8 24

T2 Profitability 3 4 12

Technical & Organizational

Capability

WEIGHTAGE

Structural

design of

PSC/RCC

railway girder

bridges/ROBs

Structural

Designs of

special spans

like segmental

girders/compos

ite girders

Total

T3 Academic Qualifications 3 - - 16 48

T4 Technical Staff Numbers 3 4 2 6 18

T5 Experience of Key Staff 3 16 6 22 66

T6 Design Facilities 3 6 4 10 30

T7 Quality Assurance 3 3 3 6 18

Total 180

Experience Record

T8 Length of time in Business 3 4 2 6 18

T9 Relevant Design Experience 3 8 4 12 36

T10 Specific Transit Experience 3 8 2 10 30

Total 84


The Points Scored will be based on :

Poor = 0 Average = 1 Good = 2 Excellent = 3

It is also proposed that a minimum of 50% score is necessary in each of the three divisions,

(Financial Standing, Technical and Organizational Capability and Experience Record) and 60%

of the aggregate for the “Pass” or “Acceptable” score for Pre-Qualification.

36

Table 3C: ASSESSMENT SCORING

Indicating weightage to different assessment items. For Cat-C Sub

structures/Foundation of any type.

Topic

No.


POIN-

TS

WEIGHTAGE MAX. SCORE

FINANCIAL STANDING


Reference

3 24

T2 Profitability 3 12

WEIGHTAGE

Technical & organizational

capacity

Structural/

Geo-tech design of

sub structure and

Foundations

T3 Academic Qualifications 3 16 48

T4 Technical Staff Numbers 3 6 18

T5 Experience of Key Staff 3 22 66

T6 Design Facilities 3 10 30

T7 Quality Assurance 3 6 18

Total 180

Experience Record

T8 Length of time in Business 3 6 18

T9 Relevant Design Experience 3 16 48

T10 Specific Transit Experience 3 6 18

Total 84


The Points Scored will be based on :

Poor = 0 Average = 1 Good = 2 Excellent = 3

It is also proposed that a minimum of 50% score is necessary in each of the three divisions,

(Financial Standing, Technical and Organizational Capability and Experience Record) and 60%

of the aggregate for the “Pass” or “Acceptable” score for Pre-Qualification.

37

3.4 Basis for Weightage

The weighting has been determined by the importance of the Topic. The weighting is

graded between 4 and 22, depending on the relative importance of the assessment topic.

3.5 Basis for Awarding Points

The purpose of the points system is to be able to put the Applicants into a “pecking

order” of capability. Therefore whilst there may be some subjective consideration as to

what constitutes the award of points, as much as possible criteria for awarding points has

been laid down based the response of the Applicant to the Questionnaire. It must be

appreciated that the answer to some Topics are a Yes or No answer, with only 3 points or

0 points awarded is :

T1 It is necessary that the firm can withstand the Cash Flow that the contract will

require until payment received from RDSO. Liquidity, therefore, becomes an

important consideration. This can be seen from the balance sheets of last three

year and from the banking reference Current Assets > 2,usually has adequate

liquidity. If this ratio is Current Liabilities

less than 2 but there is an adequate banking reference in the form of solvency

certificate of min amount 25 lachs, one can say that the liquidity is adequate

Adequate Liquidity = 3 points

Inadequate Liquidity = 0 points

T2 The same condition applies as in T1, therefore, from the balance sheets:

Earnings before tax but after interest, positive in all three years = 3 points

Ditto, but only from 2 years out of three = 1 point

Otherwise = 0 point

T3 Academic Qualifications of key staff limited to 7 in number in various

disciplines available for this work :

25%/PG/PHDs and 75% Graduates = 3 points

>75% of key staff graduates = 2 points

50% to 70% of key staff graduates = 1 point

<50% of key staff graduates = 0 points

The areas/disciplines where key staff are to be evaluated:

38

No.

Project Leader = 1

Structural Engineer = 4

CADD Operator = 2

T4 Number of Technical Staff(excluding support staff) will determine how many

bridges that the Applicant can design simultaneously

Staff>7 = 3 points

4<staff < 7 staff = 2 points

2 <staff< 4 staff = 1 point

Staff < 2 = 0 points

T5 Experience of key staff (limited to 7 in number) available for the Services to be

performed averaged for 7.

>10 years = 3 points

7>10 years = 2 points

5>7 years = 1 point

<5 years = 0 points

T6. Design facilities are a function of the capability to perform the Task. CAD

stations are the critical factor in drawing production.

Work station >3 = 3 points

work station < 3 = 2 points

Work stations=2 = 1point

Work Station < 2 = 0 point

T7. Quality Assurance Programme in place. This is a major requirement and can only

be assessed as existing or non-existing.

Possesses QA Programme certified by ISO = 3 pooints

Follows internal QA Programme = 2 points

Does not have QA Programme = 0 points

T8. The length of existence of the Firm in business is an indication of its stability.

>10 years = 3 points

7>10 years = 2 points

39

5>7 years = 1 point

<5 years = 0 points

T9. Detailed Design of Railway Bridge with respective category i.e. PSC/RCC/steel

girder bridges superstructure of similar work undertaken in the last five years.

More than 3 No. = 3 points

2-3 works = 2 points

1 No. = 1 point

No experience = 0 point

T10. Number of detailed designs of similar structure other than specified category

undertaken in last five years with contract exceeding 10 lakhs on given date

31.03.10.

More than 3 = 3 points

2-3 = 2 points

1 = 1 point

No experience = 0 point

4. Evaluation

The Evaluation Team will go through the document of each applicant for respective

category and prepare the evaluation sheet and award the scores. The team should use

their judgement in case of subjective aspects while awarding the scores. The

recommendations should be put up to competent authority for acceptance.

40

Evaluation of Pre-Qualification Applications

Pro-forma Evaluation Sheet

Name of Applicant: …………………………………………………………………………..

TOPIC

NO.

ASSESSMENT TOPIC POINTS WEIGHTAGE SCORE

Financial Standing

T1 Liquidity 8

T2 Profitability 4

TOTAL

Technical and Organizational Capability

T3 Academic Qualifications 16

T4 Technical Staff Numbers 6

T5 Experience of key staff 22

T6 Design Facilities 10

T7 Quality Assurance 6

Experience Record

T8 Length of time in Business 6

T9 Relevant Design Experience 16

T10 Specific Transit Experience 6

TOTAL 100

TOTAL

COMMENT ON EVALUATION:

1. Has the Applicant scored 50% in each division of the Criteria? YES/NO

2. Has the Applicant scored 60% or more in the aggregate? YES/NO

3. Only if the Applicant has a YES to Questions 1 and 2 will his name be added to

the “Ranking List”.