PRE-BID CONFERENCE CONVEYANCE SYSTEMS OPERATIONS AND MAINTENANCE

SERVICESBEST VALUE BID NO: S33-L25071

Conley Jackson Sr. Procurement SpecialistStrategic Procurement Division

Thursday, August 28, 2014, 9:00 A.M.Supply Chain Management, Conference Room #113

18600 Lee Road, Humble Texas 77338

I. Opening Remarks Conley Jackson

Sr. Procurement Specialist

II.Solicitation Overview

III. Office of Business Opportunity Janice Ruley

Sr. Contract Compliance Supervisor

IV. Scope of Work Kathy Brakeville

Superintendent

V.Questions & Answers

VI. Tour (IAH & HOU)

PRE-BID CONFERENCE AGENDA

CONVEYANCE SYSTEMS OPERATIONS AND MAINTENANCE SERVICES

II. SOLICITATION OVERVIEW

SOLICITATION PURPOSE: HAS is seeking Best Value Bid (BVB) for Conveyance Systems Operations and Maintenance Services to provide labor, management, supervision, parts, equipment, materials, tools, instruments, supplies, expendable items, incidentals, transportation and training at George Bush Intercontinental Airport (IAH) and William P. Hobby Airport (HOU).

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SPECIAL INSTRUCTIONS TO RESPONDENTS:Submittal Procedures – Sealed bids, seven (7) copies, one (1) signed in BLUE ink as well as one (1) complete copy on flash drive, with the appropriate BVB name and number. The bids shall be delivered or mailed to:

City Secretary’s Office

City Hall Annex, Public Level900 Bagby Street

Houston, Texas 77002

No later than 10:30 A.M., CST on Thursday, September 18, 2014

BEST VALUE BID FORMAT:The Bid must be signed by an individual(s) legally authorized to bind the Offeror(s), and the City may accept this bid offer by issuance of a Contract to the said Offeror(s) at any time on or before the 180th day following the day this Official Bid Form is opened by the City. This offer shall be irrevocable for 180 days, but shall expire on the 181st day unless the parties mutually agree to an extension of time in writing.

 

Requests for Additional Information and Questions: Additional information and questions should be addressed to the Administration and Regulatory Affairs Department, Strategic Procurement Division, Buyer, Conley Jackson, telephone: (832) 393-8733, fax: (832) 393-8759, or e-mail (preferred method to): conley.jackson@houtontx.gov, no later than, Tuesday, September 2, 2014 at 2:00 P.M. CST. The City of Houston shall provide written response to all questions received in writing before the submittal deadline.

Letter(s) Of Clarification:All Letters of Clarification and interpretations to this Solicitation shall be in writing. Any interpretation that is not in writing shall not legally bind the City of Houston. Only information supplied by the City of Houston in writing or outlined in this BVB should be used in preparing bid responses.

PROCUREMENT TIMELINE:

Date BVB Issued August 8, 2014Pre-Bid Conference and Tour (IAH & HOU) August 28, 2014Questions DueSeptember 2, 2014Bids Due September 18, 2014Council Agenda (Estimated)December 10, 2014Contract Start Date (Estimated)January 1, 2015

Badging:

HAS security badges are required for all personnel performing services on-site, including subcontractor’s personnel. The cost of badges, which is subject to change, is $55.00 each.

BID SUBMITTAL REQUIREMENTS1.2 MANAGEMENT AND PERSONNEL1.3 PERFORMANCE BASED CONTRACTING COMPLIANCE PLAN1.4 OPERATIONS, MAINTENANCE & TRANSITIONS1.5 TECHNICAL EXPERIENCE1.6 CUSTOMER SERVICE1.7 SAFETY

REQUIRED BID FORMS1.8 FORMS

EVALUATION AND SELECTION PROCESS

The award of this Contract(s) will be made to the Respondent(s) offering the response(s) that best meets the needs of HAS.

Bids will be evaluated on the basis of the following evaluation criteria:

Experience; proven track record with elevators, escalators, moving sidewalks and wheelchair lifts 30% of comparable size and complexity especially those of large airports. Very large office buildings and

convention centers with 24/7/365 operation.Management, Project Manager and Staffing 15%Operating Philosophy 15 %Performance Standards 10%Quality Control programs and procedures 10 %Customer Service policies and procedures 10 %Price 10%Financial Strength and Stability Pass/FailM/WBE Participation Pass/Fail

TOTAL: 100%

III: OFFICE OF BUSINESS OPPORTUNITY

Janice RuleySr. Contract Compliance Supervisor

 

IV: SCOPE OF WORK

Scope Overview Kathy Brakeville - Superintendent

V:Questions…

Questions/Answers to be official must be in writing and will be posted on Strategic

Procurement Division website as a Letter of Clarification.