pratham softwares presents software fund management monitoring scheme today’s software for...
TRANSCRIPT
Pratham Softwares presents SOFTWAREFUND
MANAGEMENT
MONITORING
SCHEME
Today’s Software for tomorrow
YOJNA
“Yojna” is not an accounting software but it’s a tailor made physical
and financial monitoring software specially designed and developed
to meet the requirements of agencies implementing the projects in
development sector. “Yojna” software encompasses the feature of
accounting and monitoring both physical and financial at one
place. It rests on the philosophy that no monitoring can be successful
unless it is integrated with the financial books of accounts.
Yojna software
Other softwares are Stereo type having facility for only
financial accounting
Most of the software having no facility for monitoring
• At most of the places manual accounting on single entry system.
Or • Branded softwares having facility for financial accounting only .• No Provision for monitoring physical progress and expenditure
incurred on construction work.• No scheme/yojna wise accounting.• No component/head wise monitoring.• No Budget Monitoring• No online/web based accounting.• Separate accounts required to be kept for State, District, PFTS,
Cluster and VDCs/ SHG this makes the reporting very tedious and lengthy, since we have to consolidate data of several companies again and again.
• No MIS reporting like list of beneficiaries under various schemes, Grading of Self Help Groups.
• No facility for integration of financial books with other MIS softwares.
EXISTING SYSTEM
SPECIAL FEATURES OF PROPOSED ‘’YOJNA’’ SOFTWARE
Online/Web Based Accounting - All Districts, PFTs and VDCs can be connected to the State /District office and online accounting, monitoring and supervision can be done .
Component And Head Wise Physical And Financial Monitoring. Further reporting according to reimbursement category wise is also possible
Separate Double Column Cash Book for each Schemes.
Facility for preparation of Work Plan of construction work and its integration with the books of accounts.
At Present DRDA Sagar & Betul Districts are online
e.g. expenses are reported under the following components :-
1. Institution and human capacity building.2. Formation and strengthening of groups.3. Community Investments
SPECIAL FEATURES OF ‘’YOJNA’’
Scheme wise Annual/periodical Statements of Receipt and Payment Account, Income and Expenditure Account and Balance Sheet for District, PFTs and VDCs.
Online consolidated Monthly Expenditure Report With Budgets.
Scheme wise Financial Position of District, Block and VDCs/ SHG
Utilization Certificate for District, PFTs, VDCs showing amount received, spent and unspent at any particular time .
Schedule of assets created during the year.
Facility for Automatic Bank Reconciliation .
This will help the VDC to keep separate accounts for RLP.
Including physical and financial progress .
Report includes Opening Balance, Fund received, Exp. incurred, interest recd. & closing balance Report is very flexible
user can add new columns as per requirements.
• Accounting according to desired head and component wise for example :-
- In DPIP reporting of expenditure under community investment, institutional and human capacity building, formation and strengthening of groups etc.
- DFID and State Share of Grant further accounting according to demand number wise.
• Facility for setting up physical and financial budget for various heads and category separately for each scheme.
• Concurrent budget monitoring while making entries in accounts.
HEAD & COMPONENT WISE ACCOUNTING & BUDGET MONITORING
Real Time Online Transactions
Multiuser
Online Multiuser
Single user
Facility for maintaining the accounts up to Group level at one place
First level where transactions are enacted
At Lowest level transactions of
Beneficiaries like SHG Members are
recorded
Head and component/category wise Trial Balance
Components
Graphical Data
Budget Expenditure Report
Physical Progress
Cumulative Progress
Progress up till previous perod
• Various data required to monitor groups linked with the accounts available for monitoring.
• Flexibility to add user required data fields for monitoring.
• Separate scheme wise group accounts .
• Real time information in respect of assistance given to groups under various scheme.
• Automatic fund disbursement on stipulated norms.
• Data of base line survey etc. can be integrated with accounts.
GROUP MONITORING AND ACCOUNTING
MODULE FOR SELF HELP GROUP
SHG and Member registration
Rerecording of meeting minutes
Saving transaction and loan activities
Facility for deigning loan and saving products
AUTOMATIC MEMBERS AND SHG GRADING ( Presently on three parameters i.e. number of meetings conducted, saving balance and date of joining at least 3 months old.
Member wise as well SHG wise saving, withdrawal and deposit reports.
Activity wise & Member wise as well SHG wise Loan, repayment and outstanding reports.
SHG REGISTRATION
Note user can feed other information also as per the need above are only few information.
SHG MEMBER REGISTRATION
SHG CAN RECORD MEETINGS THROUGH THIS FORM ( THIS IS A WEB BASE FORM AND THEREFORE INFORMATION CAN UPDATED
FROM ANY LOCATION).
MEETING CAN BE CONDUCTED ONLY IF SHG HAVE REQUISITE MEMBERS.
ATTENDANCE OF SHG MEMBER CAN BE RECORDED.
MEETING INFORMATION CAN BE UPDATED WITHIN 15 DAYS OF MEETING CONDUCTED. IF MEETING DETAILS IS NOT
UPDATED WITHIN 15 DAYS MEETING SHALL NOT BE COUNTED AS VALID MEETING AND NOT CONSIDERED FOR
GRADING PURPOSES ALSO.
o IN THE MEETING ITSELF NEW MEMBER CAN BE REGISTERED.o MEMBER CAN DEPOSIT,MAKE WITHDRAWALS, TAKE LOANS
AND REPAY LOANS IN THE MEETING .
ALL THE TRANSACTIONS IS AUTOMATICALLY GOT UPDATED IN THE BOOKS OF ACCOUNTS AND COMPONENT WISE AND FUNDING
AGENCY WISE INFORMATIONS CAN BE OBTAINED FROM SPSUs, DPSUs OR PFTs
Only those members and SHGs are displayed on the form for loan assistance who has requisite grade.
IN THE MEETING ITSELF NEW MEMBER CAN BE REGISTERED. MEMBER CAN DEPOSIT THEIR SAVINGS IN MEETING AND MAKE WITHDRAWALS ALSO. LOAN CAN BE DISBURSED IN THE MEETING AND REPAY LOANS. ( ALL THE TRANSACTIONS AUTOMATICALLY UPDATED IN SHG BOOKS AND COMPONENT AND CATEGORY WISE INFORMATION CAN OBTAINED FROM PFTs, DPSUs OR SPSU.
• Plan/project for groups can be prepared with facility for obtaining technical, administrative sanction on work plan/projects.
• Funds received and Expenditure incurred can be tracked according to work plan.
• A work wise report can be obtained having details of work status, installments received from various sources, valuation, own contribution, etc.
MONITORING AND ACCOUNTING ACCORDING TO SUBMITTED SUB ROJECT/WORK PLAN OF GROUPS
Preparation of work plan/sub projects
WORK REPORT
• Plan for Capacity Building Programs can be prepared with facility for obtaining technical & administrative sanction for programs
• Funds received and Expenditure incurred can be tracked according to plan.
• A plan wise report can be obtained having details of administrative and technical sanction, expenditure incurred, sponsor details, number of trainees, etc.
MONITORING AND ACCOUNTING OF CAPACITY BUILDING PROGRAMS
MONITORING AND ACCOUNTING OF CAPACITY BUILDING PROGRAMS
Payment Schedule
Name of sponsor and sponsored amt.
Own Contribution, Contribution from sponsor
and from others
Various head of expenses with qty and rate
Proposed amount from field and sanction by HO
MONITORING AND ACCOUNTING OF CAPACITY BUILDING PROGRAMS
• Auto Bank Reconciliation .
• Specially designed double column cash book for simplified recording of cash and bank transaction.
• Monthly Progress Report (MPR) with budget for monitoring both physical and financial progress.
• Program/scheme/project wise Annual Statements of Receipt and Payment Account, Income and Expenditure Account, Balance Sheet and Utilization certificate.
• Schedule of assets acquired/created can be prepared and a fixed assets register can be drawn up.
OTHER UNIQUE FEATURES
Reports
Scheme Wise Double Column Cash Book
Fixed Assets Register
Report on financial position
UTILISATION CERTIFICATE
•Real time online accounting no data upload is required•Web Based accounting is available.•Accounts maintenance of various branches at various level in one
data base therefore merging is not required again and again like other software.
•Integrated module for Group accounting and monitoring.•Physical and Financial both accounting is possible in other
popular software only financial accounting is possible.•Reporting as per the Budget line (PAD) i.e component wise as
required by the Funding agencies.•Facility for preparation of sub projects and accounting, monitoring
and reporting according to sub projects.
EDGE OVER OTHER SOFTWARES
Thank You!