Practitioner Services Division

GPConnect

GP Connect – moving forward

GPASS

EMIS

Vision

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GPConnect

Docman Transfer Update• 12 NHS Boards live• 854 practices live (84%)• Additional 20 practices live during October

2008• All practices now off MTS• 29 ex-MTS practices still to go live (includes

11 NHS Orkney)

Docman Transfer Update (continued)• Facility to transfer

– Data Protection Summary– Embedded attachments from EMIS

• Guidelines distributed• Internal PSD software developments• Developments to Docman software

What’s next

• Process review • Developments in DocMan• Developments in MedEx• Guidance – SGHD/SCIMP/SGPC

Audit and Archiving

• Data Protection Act 1998 • Audit trail for DocMan documents

cannot be transferred.• Archiving of transferred records in

DocMan is not mandatory.

Solution

• Develop DocMan to make archiving mandatory/automatic.

• Audited facility to unarchive DocMan records in certain circumstances.

File types – printing and transferring

• Certain file types transferred cause issues when received or printed.

• Problem will increase with emerging technologies

Solution

• Develop DocMan so file check is carried out before the package leaves the GP Practice.

• Liaise with Connecting for Health to develop UK wide list

Cross Border and non-DocMan Transfer practices

• PSD print electronic documents for patients transferring to – the rest of the UK (2,600 per month)– non-DocMan Transfer enabled practices

in Scotland (2,500 per month)

Solution

• Investigate using nhs.net email addresses at source and destination to transfer these data electronically.

Guidelines

• Newborns• Reactivation• Back scanning• Temporary Residents

Newborns

• Paper Medical Record folders for all newborns

• No requirement from a legislative perspective

Reactivation of records• Practice retains GP clinical system records

and DocMan images once patient leaves• DPA suggests these records should only be

accessed for agreed reasons• Records should not be reactivated if patient

returns– Clinical risk due to gaps– Duplication of information– Merging duplicated DocMan images

DocMan Documents for Temporary Residents• These are printed out by GP Practices

and sent to PSD.• They are not transferred electronically

and therefore they are not archived.• Process to continue but PSD to review

transfer of paper records for TRs

Back Scanning GP Medical records

• Some GP practices are pursuing their own solutions.

• Guidance for GP Practices to follow.• Available on SCIMP website.